UNCW Fraternity and Sorority Handbook and Resource Guide fsl handbook and... · 2019-05-15 · Phi...

Updated December 18, 2017

UNCW Fraternity and Sorority Handbook and Resource Guide

2029 Fisher Student Center 910.962.3877 www.uncw.edu/osle

http://www.uncw.edu/osle

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Table of Contents

Welcome from Office of Student Leadership and Engagement 2

UNCW Fraternity and Sorority Governing System 3

Definition of Terms 4

POLICIES 5

UNCW Registered Student Organizations 6

UNCW Fraternity and Sorority Recognition Policy 8

Membership Requirements 9

Hazing 10

Fraternity and Sorority Expansion Process 12

BEST PRACTICES 14

Recommended Best Practices for Success 15

Chapter Events 16

Advisor Role, Expectations, and Impact 17

Appendix A - New Member Information Sheet 20

Appendix B - Fraternity and Sorority Life Contact Sheet 22

Appendix C - New Member Drop Form 23

Appendix D - New Member Education Plan Template 24

This handbook and resource guide was created to be used in conjunction with the Campus Activities and Involvement Center (CAIC) policies and the UNCW Code of Student Life. Chapter members should refer to the CAIC website for policies regarding student organization requirements. This Handbook and Resource Guide also includes detailed information specific to the fraternities and sororities at the University of

North Carolina Wilmington (UNCW).

http://uncw.edu/studentorgs/forms-and-resources.html

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Welcome from the Office of Student Leadership and Engagement

The UNCW Office of Student Leadership and Engagement (OSLE) is excited to work with

UNCW’s fraternities and sororities! With their focus on engagement, leadership, service,

philanthropy, accountability, and celebration, fraternities and sororities are a natural fit

with our office mission, vision, values, and learning outcomes.

We look forward to working with the 30 fraternity and sorority chapters that call UNCW

home. While the Assistant Director and the Coordinator for Fraternity and Sorority Life

in the Office of Student Leadership and Engagement will serve as the primary advisors

for the fraternity and sorority community, our entire staff team – the Director, Assistant

Director for Leadership Development, Coordinator for Community Engagement, and

Administrative Associate - will be available to assist chapters and councils with their

programming and operational initiatives. Please note that the Office of the Dean of

Students, namely Assistant Dean Chip Phillips, will remain the point of contact on Code

of Student Life policy-related matters involving chapters.

The Fraternity and Sorority Handbook and Resource Guide has been developed to help

the UNCW fraternity and sorority community create shared expectations and, thus,

shared responsibility. As we embark on this experience together, we ask that you help

us help you. This means that we need you to communicate with us about individual,

chapter, and council goals for the UNCW fraternity and sorority community and utilize

us as resources for event planning, recruitment/intake, leadership development, risk

management, and service & philanthropy. We also ask that you help each other. This

means that we encourage you to view yourselves as a community, build your community

together, and hold your community accountable when it does not meet shared

expectations.

Please visit the Office of Student Leadership and Engagement staff in 2029 Fisher

Student Center. We are delighted to collaborate with you to create strong fraternity and

sorority chapters and a strong fraternity and sorority community. We look forward to

sharing in the UNCW fraternity and sorority experience with you, and making the UNCW

Greek Community a prime model of Fraternal Life within the UNC system.

With fraternal pride,

Jaime L. Russell, Ed.D.

Jaime L. Russell, Ed.D.

Director, Office of Student Leadership and Engagement

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University of North Carolina Wilmington’s Fraternity and Sorority Governing System

Interfraternity Council (IFC) Organization Chapter Name

Alpha Sigma Phi TBD

Alpha Tau Omega Kappa Iota

Chi Phi UNCW Colony

Delta Chi Wilmington

Delta Kappa Epsilon Chi Beta

Delta Sigma Phi Zeta Omega

Kappa Alpha Order Epsilon Psi

Kappa Sigma Mu Zeta

Lambda Chi Alpha Delta Sigma

Phi Gamma Delta Pi Chi

Pi Kappa Alpha Lambda Phi

Pi Kappa Phi Gamma Theta

Tau Kappa Epsilon Mu Chi

National Pan-Hellenic Council (NPHC)

Organization Chapter Name

Alpha Kappa Alpha Omicron Phi

Alpha Phi Alpha Omicron Theta

Delta Sigma Theta Theta Iota

Phi Beta Sigma

Zeta Phi Beta Pi Nu **Omega Psi Phi, Kappa Alpha Psi, & Phi Beta Sigma are currently dormant.

Please contact the Coordinator for Fraternity and Sorority Life, Ebony Wofford, for more information**

Panhellenic Council (PHC) Organization Chapter Name

Alpha Chi Omega Kappa Pi

Alpha Delta Pi Eta Alpha

Alpha Gamma Delta Theta Mu

Alpha Phi Eta Xi

Alpha Xi Delta Zeta Chi

Chi Omega Nu Lambda

Delta Gamma TBD/Spring 2018

Delta Zeta Xi Theta

Kappa Delta Theta Xi

Phi Mu Gamma Kappa

Sigma Sigma Sigma Epsilon Phi

Chapters not currently represented by a council:

Alpha Psi Lambda, co-ed Latino Fraternity

Sigma Alpha Omega, Christian Sorority

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Definition of Terms

Inter/national Fraternity or Sorority: a fraternity or sorority holding membership in the North American Interfraternity Conference, the National Panhellenic Conference, the National Pan-Hellenic Council, National Association of Latino Fraternal Organizations, National Multicultural Greek Council, or a fraternity/sorority that has inter/national status.

Colony: a group of UNCW students who have been organized under the auspices of an inter/national fraternity or sorority for the specific purpose of being established as one of its undergraduate chapters.

National Panhellenic Conference (NPC): is the premier advocacy and support organization for the advancement of the sorority experience. The National Panhellenic

Conference provides support and guidance for its 26 member inter/national sororities/women’s fraternities and serves as the national voice on contemporary issues of sorority life (https://www.npcwomen.org/about.aspx).

National Pan-Hellenic Council (NPHC): is currently composed of nine (9) historically African American International Greek letter Sororities and Fraternities (also known as the Divine Nine). NPHC promotes interaction through forums, meetings and other mediums for the exchange of information and engages in cooperative programming and initiatives through various activities and functions. (http://www.nphchq.org/ and http://www.nphchq.org/mission/).

North American Interfraternity Conference (NIC): is the trade association representing 70 International and National Men's Fraternities. The NIC serves to advocate the needs of its member fraternities through enrichment of the fraternity experience; advancement and growth of the fraternity community; and enhancement of the educational mission of the host institutions. The NIC is also committed to enhancing the benefits of fraternity membership through its relationship with Interfraternity Councils (http://www.nicindy.org/about-nic.html).

Interfraternity Council (IFC): the legislative body consisting of an executive board and delegates who represent fraternities that are typically members of NIC. The IFC coordinates activities, programming and provides support to member chapters who pay IFC dues and who are in good standing with IFC.

Panhellenic Council (PHC): the legislative body consisting of an executive board and delegates who represent sororities who are typically members of NPC. The PHC coordinates joint activities, programming and provides support to member chapters who pay PHC dues and who are in good standing with PHC.

National Pan-Hellenic Council (NPHC): the coordinating body for the nine historically African American fraternities and sororities. The NPHC is the legislative provides joint activities, programming, and support to member chapters who pay NPHC dues and who are in good standing with NPHC.

https://www.npcwomen.org/about.aspx

http://www.nphchq.org/

http://www.nphchq.org/mission/

http://www.nicindy.org/about-nic.html

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Policies

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UNCW Registered Student Organizations

http://uncw.edu/odos/documents/cosl-current.pdf (Taken from the UNCW Code of Student Life, Section V)

V-1 INTRODUCTION

Students at UNCW are encouraged to organize and join associations to explore their common interests and develop knowledge and skills. Student organizations wishing

to be registered with UNCW must form and operate in compliance with university policies. It is through our registered student organizations that the university is able to promote a sense of community and offer students the opportunity to pursue the

practice of involvement, leadership, engagement and service.

Although critical to the fabric of campus life, student organizations are independent organizations and are not considered to be an extension of the university. Unless the university has specifically requested that a student organization host an event (and

by doing so has deemed the organization an agent of the university), the student organization will not be covered by the university’s insurance.

A registered student organization is defined as a group of five (5) or more currently enrolled University of North Carolina Wilmington students who unite around a

common interest. Student organizations may have other non-student members as part of the student organization but these non-student members may not be considered voting members. Unless more specific membership requirements are

provided by the appropriate advisory council (appropriate advisory councils are Student Organizations Committee, Sport Club Council, Graduate Student Association, Panhellenic Council, National Pan-Hellenic Council and the

Interfraternity Council), this section outlines university policies pertaining to the formation and operation of registered student organizations, including actions that

may be taken by the university for noncompliance with these policies. In addition to the policies established in this section, organizations must also adhere to all policies set forth by their respective governing bodies.

http://uncw.edu/odos/documents/cosl-current.pdf

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V-4 RIGHTS/PRIVILEGES OF REGISTERED STUDENT ORGANIZATIONS A. A registered student organization is entitled to:

1. Be listed as a registered student organization. Only student organizations registered by SOC and in good standing with the university (meaning not

on disciplinary probation) may use the name of the university or an abbreviation of it as a part of their name.

2. Sponsor or present a public event on university property. Organizations

undertaking this activity may consult with the CAIC staff for procedures and approval.

3. Raise funds or make other permissible solicitations on university

property in accordance with university policy (see Section VI-3).

4. Reserve the use of university facilities and services (see Section VI and VII-3).

5. Be eligible for possible funding by the UNCW Student Government

Association according to Student Government Association guidelines. 6. Be listed on the “Student Organizations” web page for UNCW.

7. Appoint or elect an advisor of the organization’s choice; although strongly recommended, an advisor is not required.

8. Utilize the resources and services provided in the Involvement Center.

9. Have access to technological resources provided by ITSD such as a web page, UNCW email account and file sharing/storage space on the student server.

B. Policies and actions of a student organization will be determined by those persons who hold a bona fide membership in the organization.

For additional information and resources, go to:





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UNCW Fraternity and Sorority Recognition Policy

Fraternities and sororities at the University of North Carolina Wilmington have certain

privileges that are associated with membership in and recognition by the respective

governing council and the University. In order to maintain these privileges, chapters

must comply with the UNCW Code of Student Life as well as the following requirements,

which are based on inter/national chapter and council policies and regulations.

To maintain University recognition as a fraternity or sorority, chapters must be

nationally recognized organizations and meet the following criteria:

Register your chapter with the Campus Activities and Involvement Center each year.

o The registration checklist can be found at:

http://uncw.edu/studentorgs/Re-Registration.html

Submit and update the chapter roster with the Assistant Director for Fraternity and

Sorority Life in the Office of Student Leadership and Engagement for after each new

recruitment/intake period and/or as requested. At minimum, the chapter must

update the roster once within the first two weeks of classes and once before final

exams begin each semester.

Require that each new member sign and complete a New Member Information Sheet

(Appendix A), which includes a grade release agreement and anti-hazing statement,

submitted to the Office of Student Leadership and Engagement by established

deadlines.

Submit Transition of Officers Form (Appendix B) within two weeks of an election or

change in officers to the Office of Student Leadership and Engagement.

Conduct all New Member Education Activities within an eight-week period, with a

maximum of twelve weeks permitted. Chapters must comply with their national

standards if their required timeframe is less than stated herein. Should a new

member decide to drop, they must complete and submit a New Member Drop Form

(Appendix C).

Submit a complete and accurate Social Event Registration Form found online at

http://bit.ly/2gMAwby a minimum of 72 business hours prior to any social event. All

chapters in attendance must submit this form. Annually, beginning each August, the

response for non-registration of a chapter social event will be a required meeting with

a staff member in the Office of Student Leadership and Engagement. Subsequent

violations may result in a formal conduct charge of “failure to comply” through the

Office of the Dean of Students.

http://uncw.edu/studentorgs/Re-Registration.html

http://bit.ly/2gMAwby

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Membership Eligibility

The Office of Student Leadership and Engagement requires individuals and chapters

to adhere to the following policies regarding recruitment of new members:

Students who wish to accept any form of membership must be currently a full-

time enrolled (12 credit hours) student at the University of North Carolina

Wilmington. Individual fraternity and sorority headquarters determine the

number of credits earned in order to be eligible for membership.

Individual fraternity and sorority headquarters or chapters determine the GPA

required for membership. Typically, the minimum is a 2.5 GPA, which is

recommended and supported, but it may be higher for some groups.

Potential new members must register via the recruitment link on the Office of

Student Leadership and Engagement website. Registration grants permission

for the Office of Student Leadership and Engagement to check academic credits

and grades prior to the extension of a bid/invitation to join. This allows us to

assist individual chapters in meeting the new member expectations of their

headquarters or chapter.

Chapters must submit a hard copy of their New Member Information Sheet

with signatures, which includes a grade release and anti-hazing statement

(Appendix B). Specific dates will vary by semester and by council membership.

The grade release is to assist chapters in determining the members who are

meeting the academic expectations set forth by the headquarters or chapter,

and to determine the chapter average GPA.

Should a new member decide to drop, they must complete and submit a New

Member Drop Form (Appendix D).

The Office of Student Leadership and Engagement, specifically the Assistant

Director and/or Coordinator for Fraternity and Sorority Life, will assist in the

coordination of recruitment activities with the respective councils.

For institutional purposes, active chapter members are defined as those

members who are enrolled students at UNCW. In order for a student to be

considered “Inactive” one of the following criteria must be met:

1.) the member is not enrolled in school or has graduated,

2.) the member is studying abroad for an entire academic year,

3.) the student is no longer a member of the organization, or

4.) documentation provided by the national organization indicates the

member is no longer active.

http://uncw.edu/fsl/membership/index.html

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Hazing

UNCW Student Standards of Conduct *applies to ALL students and ALL student organizations*

Hazing violations are adjudicated as outlined in the Code of Student Life.

SECTION II STUDENT CONDUCT AND APPEALS

II-1 STUDENT STANDARDS OF CONDUCT

B. OFFENSES

Notwithstanding actions taken by civil authorities or private litigants, the vice chancellor for

student affairs or his/her designee may initiate disciplinary proceedings as outlined in

Section II-2 and/or Section V-9 against a student or student organization that violates or

attempts to violate the UNCW Code of Student Life or other applicable rules, including the

following:

Engages in hazing. Hazing by university groups is prohibited on or off campus.

Hazing is defined as a covert or overt action, occurring on or off campus, by an

individual or group of individuals in connection to recruitment, initiation, rite of

passage, or membership in a fraternity, sorority, UNCW sport club, group,

organization or athletic team; that subjects any other member of the university

community, voluntarily or involuntarily, to activity which creates an atmosphere for

potential or actual humiliation, degradation, verbal, emotional or 24 physical distress,

abuse or injury; or compromises the academic mission and/or reputation of the

university.

State of North Carolina Hazing Law

NORTH CAROLINA GENERAL STATUTE 14-35. HAZING; DEFINITION AND PUNISHMENT

It is unlawful for any student in attendance at any university, college, or school in this State

to engage in hazing, or to aid or abet any other student in the commission of this offense. For

the purposes of this section hazing is defined as follows: "to subject another student to

physical injury as part of an initiation, or as a prerequisite to membership, into any

organized school group, including any society, athletic team, fraternity or sorority, or other

similar group." Any violation of this section shall constitute a Class 2 misdemeanor. (1913, c.

169, ss. 1, 2, 3, 4; C.S., s. 4217; 1969, c. 1224, s. 1; 1993, c. 539, s. 19; 1994, Ex. Sess., c.

24, s. 14(c); 2003-299, s. 1.)

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NORTH CAROLINA GENERAL STATUTE 14-38

WITNESSES IN HAZING TRIALS; NO INDICTMENT TO BE FOUNDED ON SELF-

CRIMINATING TESTIMONY

In all trials for the offense of hazing any student or other person subpoenaed as a witness in

behalf of the State shall be required to testify if called upon to do so: Provided, however, that

no student or other person so testifying shall be amenable or subject to indictment on

account of, or by reason of, such testimony. (1913, c. 169, s. 8; C.S. s. 4220.)

Examples of Hazing

Taken from the Fraternal Information and Programming Group (FIPG) Risk Management

Policy. The Fraternal Information and Programming Group (FIPG) is organized for the

purpose of providing information on risk management issues. The mission is to promote

sound risk management policies and practices. FIPG’s mission is to be the leading resource

of risk management education, programming and information to the broad based

constituency involved in all aspects of Greek Life. http://www.fipg.org/

HAZING

No chapter, colony, student or alumnus shall conduct nor condone hazing activities.

Permission or approval by a person being hazed is not a defense.

Hazing activities are defined as: "Any action taken or situation created, intentionally, whether

on or off fraternity premises, to produce mental or physical discomfort, embarrassment,

harassment, or ridicule.

“Such activities may include but are not limited to the following:

use of alcohol,

paddling in any form,

creation of excessive fatigue,

physical and psychological shocks,

quests, treasure hunts, scavenger hunts, road trips or any other such activities carried on outside or inside of the confines of the chapter house;

wearing of public apparel which is conspicuous and not normally in good taste,

engaging in public stunts and buffoonery,

morally degrading or humiliating games and activities,

and any other activities which are not consistent with academic achievement, fraternal law, ritual or policy or the regulations and policies of the educational

institution or applicable state law."

PLEASE NOTE: This list is by no means exhaustive of all activities and actions that can be considered hazing. Should you have questions or desire clarification of any of these items, please contact the Office of Student Leadership and Engagement at 910-962-3877 or the Office of the Dean of Students at 910-962-3119.

http://www.fipg.org/

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Fraternity and Sorority Expansion Process

UNCW is committed to a positive fraternal experience for all students who seek the same and

recognizes a strong fraternity and sorority community is an essential element of student life.

We are supportive of a strong and vibrant fraternity and sorority community; thus, we would

like to fully support new or returning fraternities and sororities as they establish themselves

on campus.

It is our office’s priority to ensure that establishment of new groups benefits the entire

campus community, and that it is done within the resources UNCW is capable of providing in

order to ensure a smooth transition for new or returning groups. We must be mindful of the

UNCW size, population, and resources to support all new and established organizations. The

University recognizes the Fraternity and Sorority community must be adequate in size in

order to provide opportunities for every student who has the desire and the means to join.

The Office of Student Leadership and Engagement believes that the policies, as outlined in

this Handbook and Resource Guide, will enable our office to best support new organizations,

as well as provide the proper resources to help groups be successful on campus. We strongly

emphasize the importance of partnerships between the university, Office of Student

Leadership and Engagement, Campus Activities and Involvement Center, the Office of the

Dean of Students, and the national organization.

Extension/ Expansion Requirements

Please see the following depending upon council affiliation:

o IFC and NPHC: Interested organizations are asked to express their interest to

establish an interest group or colonize at UNCW in writing. Upon notification of

their interest in writing, the University and the respective council will work with

all interested organizations to develop a timeline for responsible growth and

mutual success.

o NPC: All National Panhellenic Conference (NPC) members will follow the NPC guidelines for extension. Please reference the current edition of the NPC manual of information.at: https://www.npcwomen.org/college-panhellenics/extension-info.aspx

Only groups affiliated with inter/national organizations may expand at UNCW.

The national organization must cover the interest group by a policy of general

commercial liability insurance. Updated insurance certificates must be submitted

annually as directed by the Office of Student Leadership and Engagement.

If an organization was previously active, all university debts must be paid in full before

a group can be considered for expansion.

Chapters previously suspended will re-enter UNCW Fraternity and Sorority Life as

established by approval from the Dean of Students, their national organization,

and/or via a previously developed re-affiliation agreement.

https://www.npcwomen.org/college-panhellenics/extension-info.aspx

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Best Practices

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Recommended Best Practices for Success In addition to complying with the UNCW Code of Student Life and Fraternity and

Sorority Life requirements, chapters are encouraged to also observe to the following

best practices which aid in the development of a successful chapter:

Submit a New Member Education Plan (Appendix E) or outline one week before

new member education begins to the Assistant Director and/or Coordinator for

Fraternity and Sorority Life in the Office of Student Leadership and Engagement.

Chapter recruitment/intake plans should be in compliance with all inter/national

headquarters standards, and comply with the UNCW Code of Student Life. The

purpose is to offer feedback, NOT to approve the operations of the chapter.

Encourage all new members to attend the New Member Summit/Education

Sessions and/or participate in the make-up assignment.

Chapter presidents are invited to meet with the Assistant Director and/or

Coordinator of Fraternity and Sorority Life in the Office of Student Leadership and

Engagement once per month; chapter officers are invited to meet with the

Assistant Director/Coordinator as needed.

Chapter Presidents, officers, initiated and associate members are encouraged to

attend all meetings, training sessions, and events offered by the Office of

Student Leadership and Engagement.

List a primary chapter advisor and any secondary advisors

Submit chapter Standards of Excellence documentation (available at

http://uncw.edu/fsl/resources.html) at the end of each semester.

Be familiar with your inter/national organization’s Risk Management Policies,

procedures, timeline, and contact list. For some groups this may include the

Fraternal Information and Programming Group (FIPG) policies

(http://www.fipg.org/).

Be familiar with the Code of Student Life, in particular section V-8 Conduct

Review for Student Organizations (http://uncw.edu/odos/documents/cosl-

current.pdf).

http://uncw.edu/fsl/resources.html

http://www.fipg.org/



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Chapter Events

A function/event may be deemed as a fraternal chapter event if any of the following criteria are proven:

Event is paid for by the chapter (with chapter funds)

Event is endorsed by chapter (this includes but is not limited to any promotion via social media)

The average person would associate the event with the fraternal organization in question

All chapters should follow their national risk management guidelines as well as the risk management guidelines set forth by the Interfraternity Council, National Pan-

Hellenic Council, Unified Greek Council, and/or the Panhellenic Council. On-Campus Events

If any organization hosts an on-campus event which includes a business, company, or off-campus speaker, space reservations need to be made through the Department

of Campus Life’s Event Management System (EMS) six weeks prior to the event date. Once the reservation has been submitted, all proper paperwork and protocol must be

in place before the event is actually approved. Please note that no individual student or organization can sign any contract for on-campus events!

Please see the Campus Life webpage for more information about planning an on-campus event: http://uncw.edu/campuslife/index.html

Philanthropy Events

Fraternities and sororities should report their philanthropic events, including pre-

event goals and plans and post-event fundraising, attendance, and photos to the Office of Student Leadership and Engagement; namely the Assistant Director and/or Coordinator for Fraternity and Sorority Life. We would like to share all of the great

things you do via our FSL Facebook and Instagram pages!

http://uncw.edu/campuslife/index.html

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Advisor Role, Expectations, and Impact

The Office of Student Leadership and Engagement recommends that fraternities and sororities have at least one chapter advisor. Advisors can be alumni of the

organization, UNCW faculty and staff, or another person designated by the chapter.

Advisor Philosophy and Role

The role of fraternity and sorority advisors is to assist in the development of students and organizations that are a part of the fraternity and sorority community.

Recognizing that fraternities and sororities are excellent opportunities for students to engage in leadership, service, accountability, and celebration, advisors can help students and organizations focus on both completion of goals and, more importantly,

individual and collective growth. Advisors also encourage and motivate members to take advantage of various opportunities that are available to them at UNCW and to

share these resources with their fellow members. Through advisor involvement, guidance, appropriate intervention, and questions, students will be able to make meaning of their experiences, build their capacity to lead, increase their aspiration to

serve, and learn to work effectively as contributing members of a community.

Advisor Expectations

The Office of Student Leadership and Engagement encourages advisors to:

Advise (i.e., provide counsel) chapter leaders on issues such as inter/national policies and procedures, membership development, risk management, financial matters, and accountability

Collaborate with chapter leaders to develop goals for each semester and the entire year

Serve as a resource for all chapter officers

Attend meetings of the executive board and overall organization Attend major and high-profile chapter events such as mixers, banquets, or

philanthropy events Assist the chapter in becoming as self-sufficient and accountable as possible Partner with the Office of Student Leadership and Engagement regarding

organizational matters, particularly having consistent communication with the Assistant Director of Student Leadership and Engagement for Fraternities and

Sororities Be aware and have an understanding of UNCW and Fraternity and Sorority

policies and procedures (i.e., the Fraternity and Sorority Handbook) and share

that information with chapters Participate in monthly advisor meetings and other meetings as appropriate

Support the university as it attempts to educate its students on learning

standards, policy compliance, and risk management.

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Advisor Impact The impact of being an advisor goes far beyond the success of the organization.

Advisors touch and impact the lives of those with whom they work. Advisors make a major commitment to the members of the organization and their health and safety.

This is by no means an easy job, but it is definitely very rewarding to witness the growth and development of individual students, chapters, and the entire Greek community. We believe chapters that excel do so because of the level of involvement

and investment of their advisors.

To increase their impact, advisors should:

Serve as a positive role model

Instill expectations to excel academically

Enhance students’ desires to engage in their communities (Greek, UNCW, and Wilmington)

Build students’ capacities to lead

Increase students’ aspirations to serve others

Help students maintain and improve the reputation of the organizations which with they are affiliated

Assist students in making healthy choices

Hold students accountable to chapter, university, and inter/national standards and local, state, and federal laws

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Appendix A

UNCW Fraternity and Sorority Life

New Member Information Sheet

GRADE RELEASE

I understand that membership in a national fraternity/sorority required that I

authorize the UNCW Registrar to release my grade point average each term that I

am enrolled and a member of the Greek System. Grades will be released to the

Assistant Director and the Coordinator for Fraternity and Sorority Life in the

Office of Student Leadership and Engagement, my respective chapter, and the

fraternity/sorority national office for the purpose of scholarship reports. I

understand that this authorization may be revoked at any time if I choose to

resign my membership.

ANTI-HAZING STATEMENT

As a fraternity/sorority new member, I acknowledge I am aware of the student

standards of conduct of the University (UNCW Code of Student Life and the State

of North Carolina Hazing Law) and my fraternity/sorority. Furthermore, I pledge

that I will not participate in nor allow hazing to occur within my

fraternity/sorority.

Fraternity/Sorority Name:________________________________________________________ Semester and Year: ______________________________________________________________

Student

ID#

Last Name Full First

Name

Full

Middle

Name

Cell Phone

Number

Signature

1

2

3

4

5

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Student

ID#

Last

Name

Full First

Name

Full

Middle

Name

Cell Phone

Number

Signature

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

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Appendix B

UNCW Fraternity and Sorority Life

Executive Board Contact Sheet Submit this form to the Assistant Director and the Coordinator of Fraternity and

Sorority Life in the Office of Student Leadership and Engagement by

December 1 and April 15 of each academic year. If changes are made in-between those dates to your executive board, please submit those

changes within 7 business days.

Fraternity/Sorority Name ________________________________________________________

Position Name Email Phone

Chapter President

Vice President

Risk Manager/Social

Recruitment

New Member Educator

Philanthropy

Community Service

Academic/Scholarship

Secretary

Treasurer

Other:

Alumni/Chapter Advisor

Faculty/Staff Advisor

Please list any additional advisor information below (include name, advisor position, email, and phone) on the back of this form.

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Appendix C UNCW Fraternity and Sorority Life

New Member Drop Form

Organization: __________________________________________________________

Student Name: _________________________________________________________

Student ID # (850): _____________________________________________________

Residence: ____________________________________________________________

Cell Phone Number: _____________________________________________________

E-mail Address: ________________________________________________________

Reason for leaving the organization:

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

New Member Signature: ___________________________________________________________

Date:____________________

President Signature: ______________________________________________________________

Date:____________________

New Member Educator Signature: __________________________________________________

Date:____________________

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Appendix D UNCW Fraternity and Sorority Life

New Member Education Plan Template

Fraternity/Sorority Name:__________________________________________________________

Submitted By:_____________________________________________ Date: __________________

1. Please state the goals of your New Member Program:

a. ____________________________________________________________________

b. _____________________________________________________________________

c. ____________________________________________________________________

d. ____________________________________________________________________

2. Please list the days of the week and the times when your new members must

be at meetings and/or brother/sister nights.

3. Please list all of the requirements that each new member is expected to

accomplish during their new member program (i.e. pass national test, attend all meetings, hold leadership positions).

4. What is the initiation date for new members?

of 23

Week _____: (Dates) ______/_______/_______--______/_______/_______

1. Please state the purpose and goals of the week.

a. ____________________________________________________________________

b. _____________________________________________________________________

c. ____________________________________________________________________

d. ____________________________________________________________________

2. Please complete the calendar with activities, purpose, times, and locations below.

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

UNCW Fraternity and Sorority Handbook and Resource Guide fsl handbook and... · 2019-05-15 · Phi...

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Transcript of UNCW Fraternity and Sorority Handbook and Resource Guide fsl handbook and... · 2019-05-15 · Phi...