Umalusi’s presentation to the Portfolio Committee on Basic Education on the 2012/13 Annual Report

Umalusi’s presentation to the Portfolio Committee on Basic Education on the

2012/13 Annual Report______________________

15 October 2013

Dr Mafu S Rakometsi

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Purpose / Mandate Summarised External Environment : Impact on

Umalusi Organisational Performance per Unit Financial Information Current Issues and Way Forward Conclusion

Overview

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Umalusi’s mandate is determined by two Acts namely, the National Qualifications Framework Act of 2008; and the General and Further Education and Training Quality Assurance Act of 2001 amended in 2008.

Umalusi therefore reports as a Quality Council.

Mandate Summarised

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Qualifications and Standards: Develop and manage a sub-framework

of qualifications in collaboration with SAQA and the other two QCs supported by the necessary quality assurance policies and processes.

Mandate Summarised 2

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Quality Assurance: Develop and implement the necessary

policies i.r.o.: Quality assurance of provision - Accredit

private providers of education and training and assessment and monitor the public system; and

Quality assure assessments at exit points and certify learner achievement.


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Information

Maintain a database of learner achievements and related matters; and submit such data in a format determined in consultation with the SAQA for recording on the national learners’ records database

ResearchCommission and publish research on issues of

importance to the development and implementation of the sub-framework


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Advice and Collaboration

Formalization of relationships which include: Advice to the relevant Minister on matters relating

to the GFET sub-framework of qualifications Collaboration with the SAQA and other QCs in

terms of the NQF Establishment of co-operative relationships with

professional bodies Advocacy of the sub-framework and its

qualifications


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Certain aspects in the macro environment that have affected Umalusi are as follows: The passing of the NQF Act in 2009; changes in

the roles and responsibilities of the various bodies in the quality assurance landscape;

The amendment of the various Acts that govern the work of the QCs which has required more capacity and a review of Umalusi’s positions and approaches; and

Varying views on the nature of standard setting and quality assurance.

External Environment : Impact 1

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The National Development Plan (released Nov 2011) provides useful diagnosis and identifies critical educational challenges to be addressed

The process of collaboration with SAQA (and with the other QCs) in the transition to the NQF Act has meant that staff have been extensively involved in both Ministerial and SAQA task teams

In December 2012, the NQF is regulated and QCs advised to finalise their sub-frameworks accordingly

The white paper on the post school system has been completed, but has not been publicly released


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The Department of Higher Education and Training has created significant changes in terms of the Acts relating to colleges, but appears to be vacillating about the qualifications it wishes to offer: NC(V) task team report has not been released; uncertainty regarding the location of the N-programme continues

The Department of Basic Education is implementing the CAPS - Umalusi is currently analysing the changes made to the curricula

The fate of adult learners remains in the balance as energy is dissipated into conflicting qualification processes: planning for the funding and rollout for the NASCA seems limited.


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Umalusi argues that educational standards and quality are set and maintained through a combination of processes and interventions. The 2012/2013 quality assurance regime was designed to include the following:

Evaluation and benchmarking of existing qualifications and curricula (Intended curriculum) and issuing authentic certificates; development of new qualifications and curricula

Ensuring through external moderation processes and benchmarking that assessments at exit points are of an acceptable standard and that the examinations are conducted in a credible manner through verifying the national and provincial monitoring systems (Examined curriculum)

Ensuring that standardisation processes are reliable, consistent and that standardization decisions are upheld

Accrediting private institutions (schools, FET colleges and Adult Centres), and private assessment bodies to offer / assess the qualifications it certifies (Enacted curriculum)

Quality Assurance Regime 2012/2013

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The role of QCC is to ensure and enhance the status and quality of the qualifications Umalusi certifies. Quality assuring the qualifications and their related curricula is QCC’s contribution to the overall quality of the certificate which Umalusi issues. This function also oversees the issuing and verification of certificates.

(Qualifications: SC; NSC; N3; NCV 2,3,4; GETC: adults)

Qualifications, Curriculum & Certification Unit (QCC)

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Qualifications, Curriculum & CertificationApril 2012 – March 2013 COMMENT

SQualifications Sub-framework

Umalusi worked through and responded to public comment on the GFETQSF(gazetted in Dec 2011)

Progress with two adult qualifications: NASCA gazetted for public comment and finalized; awaiting response from Ministry about the NIC

Policy for the management of qualifications on the GFETQSF and Umalusi’s policy, Standards and Quality Assurance for General and Further Education and Training, updated for November 2012 Council

Qualifications Standards Committee met as per plan

The NC(V) review presented to the Minister: DHET by the Task Team in Sept 2012; additional inputs submitted March 2013

Relationships with Departments, SAQA, QCs maintained

Completed as per plan

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Qualifications, Curriculum & Certification

April 2012 – March 2013 COMMENTSCurriculum evaluated and benchmarked

NC(V) – N-course comparison for selected engineering subjects report launched and well received; NC(V) Services Subjects report launched and well received – March 2013

CAPS research extended to include Intermediate and FET phases (urgency of latter); LO and services subjects being analyzed in NSC also; Senior Phase early in 2014

Being undertaken as per plan

Certification

Certification systems (all qualifications) developed or enhanced

195 711 certificates (all qualifications), excluding subject certificates and statements (240 547) (Total : 436 943; 2011/12 Total: 1 028 904; due to change in funding structure)

Issued in line with directives and guidelines

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This function entails establishing, maintaining and improving standards and quality in assessment at exit points in General and Further Education and Training. In order to fulfil this function, Umalusi uses five key processes:

external moderation of question papers; verification of monitoring the conduct of examinations; external moderation of marking; external moderation of continuous assessment; and standardisation of assessment results.

(Qualifications: SC; NSC; N3; NCV 2,3,4; GETC: adults)

Quality Assurance of Assessments Unit (QAA)

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Quality Assurance of Assessment

April 2012 – March 2013 COMMENTSExt Moderation of Question Papers:

NSC: 330 question papers (DBE + IEB )

57 trial question papers (SACAI)

ABET : 76 question papers (DBE + IEB)

NCV level 2-4 : 246 question papers

SC : 74 question papers


Reports submitted to the Ministers of Basic and Higher Education on all 2012 exams

Moderation of marking:

NSC: 21 subjects (All 21 on site and 13 centralized )

ABET: 17 learning areas across (PDE’s) & 8 learning areas (IEB)

NCV level 2 -4 : 83 subjects

Completed per plan


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Quality Assurance of AssessmentsApril 2012 – March 2013 COMMENTS

Internal assessment:

NSC: Phase 1- 8 subjects across 4 PDE’s

Phase 2 - 8 subjects across 9 PDE’s and IEB

ABET: 8 learning areas across 9 PDE’s and IEB

NCV: 48 subjects (L2-4) sampled across colleges

All internal assessment moderated as per plan


Verifying monitoring conduct of exams:

NSC: 207 sites

ABET: 40 sites

NCV: 66 sites

All monitoring conducted as per plan


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Quality Assurance of AssessmentsApril 2012 – March 2013 COMMENTS

Monitoring marking of exams:

NSC: 79 sites

ABET: 7 sites

NCV: 4 central and 66 sites


Standardisation:

Assessment outcomesStandardized for 11 examinations (SC, NSC, NCV, N3, GETC:ABET)



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The evaluation and accreditation function is responsible for accrediting private institutions through quality assurance of their provision for the qualifications Umalusi certifies.

The unit evaluates;

The capacity of education and training providers to implement registered qualifications and approved curriculum they seek accreditation for; and

The quality of the enacted curriculum in providers i.e. teaching and learning at the required standard

The capacity of assessment bodies to conduct practical, internal, and external assessment of learner achievement, leading to the issuing of registered qualifications by Umalusi as well as the standards of assessments (products and marking processes)

Evaluation and Accreditation Unit (E&A)

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Accreditation of Private Providers

March 2012 – April 2013 COMMENTSIndependent Schools: 68 new applications processed; 556 monitored

Completed per plan

Private FET Colleges: 148 new applications processed; 480 monitored

Registration 472 Umalusi providers referred to DoE 213 SETA providers processed and referred to DHET

Completed per plan

AET Centres 6 new applications processed; 68 monitored

Completed per plan

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Accreditation of Private ProvidersInstitutional Site Visits

April 2012 – March 2013 COMMENTS

Independent schools – 220 sites visited Completed per plan

Private FET – 38 college sites visited

Program approvals – 75 processed

Completed per plan

Private AET - 4 centres site visited

Extension of scope - 55 processed

Completed per plan

Policy and Criteria for the accreditation of independent schools and private assessment bodies was approved by the Minister of Basic Education in October 2012

Draft guidelines for the accreditation and registration of independent schools (as institutions of learning and as exam centres) were developed in conjunction with the DBE and are now being finalized

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Evaluation and Accreditation of Assessment Bodies

April 2012– March 2013 COMMENTSIndependent Examinations Board (IEB) accredited to assess the NSC

IEB’s accreditation to assess the GETC is being considered

Completed per plan

Completed per PAJA

SACAI is provisionally accredited to assess the NSC and is piloting the exams

SACAI’s performance being monitored

Systemic evaluation of 4 PDEs completed Completed per plan

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The mandate of the SIR unit is to conduct research as identified by the needs of the organisation and report on the key indicators of quality and standards in general and further education and training; to establish and maintain databases; to lead statistical research and analysis; and to inform and provide statistical support for the work in other units. The SIR Unit also plays a role in organizational and professional development at Umalusi.

Statistical Information and Research Unit

(SIR)

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Statistical Information and Research April 2012– March 2013 Comment

Developing a framework for assessing and comparing cognitive challenge of home languages examinations

Report published

The standards of National Senior Certificate Home Languages examinations: a comparison of South African official languages

Report published

NSC pass requirements: a discussion document on the NSC pass mark

Report published

Towards a construct for assessing high level language ability in Grade 12

Report published

Academic literacy at Foundation Phase level: an exploratory investigation

Report published

Item Response Theory - Related research conducted Ongoing

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Governance and Office of the CEO (GOCEO)

This unit ensures that: Strategic and Annual Performance Plans are in place and that the organisation carries out its remit Corporate Governance as per King 111 is implemented Advocacy of Umalusi’s work through

public relationship management Stakeholder relationships managed

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Governance and Office of the CEOApril 2012 – March

2013COMMENTS

Strategic and annual performance plans developed, implemented and monitored

New planning cycle developed and organisational reports published as required

Policies developed and implemented after Council approval

Performance evaluated and monitored quarterly

Organisational governance maintained

Council meetings conducted, committees supported and services rendered

PR and communications strategy implemented

Communication strategy implemented per plan

Stakeholder relationships established and managed

Relationships forged and maintained with political structures, DBE, DHET and other statutory and quality assurance bodies

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Information Technology SystemsApril 2012 – March 2013 COMMENTS

Hardware procured

•290 computer components•20 personal computers•2 Servers •7 laptops•37 new network points•1 iPad

Equipment installed with SLAs implemented and network support meeting expectations.

•59 personal computers in total•23 servers in total•58 laptops in total•360 network points (includes the telephone points) in total•10 iPads in total

Software

23 different applications Software licensing up to date.

Network support

Business continuity

Disaster Recovery plan implemented and LAN upgraded together with revamp of the building. Started with planning for the implementation of a VPN through Sita.

Systems

•Management Information system

•Mainframe Certification system

• MIS project is ongoing improving operational output

• System successfully supported certification of NCV, NSC and GETC and quality assurance of the examination results

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Finance, HRD & Admin SupportApril 2012 – March 2013 COMMENTS

Finance, SCM and buildings

Unqualified audit (history of organization)

Creditors were paid within 30 days

Surpluses invested at CPD

All assets registered and labeled

Clean audit this year.

Internal renovations to building successful despite space constraints, therefore requested for purchase of additional premises next door

Human Resources Management & Development

Bursaries to staff – 13

In house training – 7

Short courses – 30

All 83 staff benefitted

Vacancy rate- 17%

Turnover rate -10%

Development of staff a priority with greater budget demands for 2012/13 and beyond

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Financial Performance 2012/13

Revenue Amount

Certification, verification and accreditation 36 292 469

Department of Basic Education Grant 42 330 000

Interest and other income 2 904 547

Total Income R 81 527 016

Expenditure 89 057 859

Deficit R 7 530 843

The deficit is due to certificates requested in March 2012 instead of June resulted in the increased revenue reflected last year 2011/12 (R 17,9m) and consequently a deficit for this year

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Financial Position 2012/13

Assets 27 002 083

•Property & equipment 26 939 624

•Intangible assets 62 459

Current Assets 37 725 039

•Trade & other receivables 2 422 236

•Cash & cash equivalents 35 302 803

TOTAL ASSETS R 64 727 122

Equity 54 086 362

• Accumulated surplus 45 889 740

• Revaluation reserve 8 196 622

Liabilities

•Trade & other payables 10 640 760

TOTAL EQUITY & LIABILITIES R 64 727 122

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UMALUSI 3 YEAR FORECAST2012/13 2013/14 2014/15 2015/16 2016/17 R 92 952

000R 110 704 500 R 127 327

758R 141 663

237R 159 718

730

From 2013/14 the Department of Basic Education has funded Umalusi mandate so that certification fees are not collected from Provincial Departments and public FET colleges any longer. This is immensely appreciated with thanks and is the culmination of support from all stakeholders and this parliamentary Portfolio Committee.

Y/Y Percentage Increase

18% 19% 15% 11% 13%

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Total Income 2000/01 (actual) to 2016/17 (budget)

YEAR REVENUE BUDGET DBE GRANT GRANT%

2000/01 R 6,150,786 R 0 0

2001/02 R 7,027,948 R 0 0

2002/03 R 13,757,861 R 1,513,000 11

2003/04 R 18,076,902 R 3,050,000 17

2004/05 R 23,547,626 R 12,869,000 55

2005/06 R 28,603,979 R 7,690,000 27

2006/07 R 32,972,345 R 10,286,000 31

2007/08 R 36,013,566 R 12,652,000 35

2008/09 R 46,434,368 R 16,044,000 35

2009/10 R 52,442,731 R 16,494,000 31

2010/11 R 59,464,754 R 17,350,000 29

2011/12 R 92,219,718 R 18,391,000 20

2012/13 R 81,527,016 R 42,330,000 52

2013/14 R 110,704,500 R 97,662,000 88

2014/15 R 127,327,758 R 107,354,000 84

2015/16 R 141,663,238 R 112,705,000 80

2016/17 R 159,718,730 R 118,678,000 7432

BUDGET ALLOCATION INCREASE REQUIRED 2014 ONWARDS

YEAR BUDGET DBE GRANT GRANT%2013/14 R 110,704,500 R 97,662,000 88

2014/15 R 127,327,758 R 107,354,000 84

2015/16 R 141,663,238 R 112,705,000 80

2016/17 R 159,718,730 R 118,678,000 74

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REVENUEBUDGET 2014/15

BUDGET 2015/16

BUDGET 2016/17

Department of Basic Education Grant R

107,354,000R

112,705,000R

118,678,000

Additional Funding required from Department of Basic Education

4,173,758

10,788,237

20,145,230

Implementation of the GFETQSF (new qualifications, curriculum development , different interpretations of mandate)

Setting standards for the GFETQSF (Norm referenced to Criterion referenced – use of IRT)

Full accreditation roll-out Budget requirements in the years going forward

i.t.o. grant

Current Issues and the Way Forward

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Umalusi wishes to thank Mrs HH Malgas,

Chairperson of the

Portfolio Committee,

and

the members for their support

Conclusion

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Umalusi’s presentation to the Portfolio Committee on Basic Education on the 2012/13 Annual Report

Documents

Transcript of Umalusi’s presentation to the Portfolio Committee on Basic Education on the 2012/13 Annual Report