UHMS USER GUIDE FOR GRADUATE STUDENTS

UHMS USER GUIDE FOR GRADUATE STUDENTS

Updated on September 2017

If you have queries, please submit it at www.hosteladmission.nus.edu.sg (Click Ask a Question tab).

1. Login to UHMS system

Only students who have accepted their NUS offer are able to login to the system.

For new (non-matriculated) students:

Please go to https://uhms.nus.edu.sg/Pre-Matstudents/

If you had forgotten your Application No, please click here to contact your Faculty/School coordinator.

If you had forgotten your Password, please proceed to the Graduate Admission System to reset your

password.

For current (matriculated) students:

Please go to https://uhms.nus.edu.sg/students and log in using your NUSNET ID and Password.

If you had forgotten your password, please visit

http://www.nus.edu.sg/comcen/gethelp/guide/itcare/faq2009/Common_NUS_Password_Issues.pdf for

more information.

Please read the instructions on the Home page.

http://www.hosteladmission.nus.edu.sg/

https://uhms.nus.edu.sg/Pre-Matstudents/

http://www.nus.edu.sg/admissions/graduate-studies/graduate-programme-and-contacts.html

https://inetapps.nus.edu.sg/GDA2/Home.aspx

https://uhms.nus.edu.sg/students

http://www.nus.edu.sg/comcen/gethelp/guide/itcare/faq2009/Common_NUS_Password_Issues.pdf




2. Application

Terms & Conditions

Upon login please read the “Important Notes” before proceeding with your application. Ensure your

personal details reflected on the left menu are correct.

You may refer to http://www.nus.edu.sg/osa/housing/undergraduate/application-registration-process.html

for more information relating to the hostel application process.

You may view the emails sent by the Hostel Admission Services from here.

To begin your application, please click the Application tab indicated here Click on the “Application” tab

to begin


http://www.nus.edu.sg/osa/housing/undergraduate/application-registration-process.html




3. Select Application

You may select the period that you are applying for by clicking the radio button and then click “Save &

Continue” to proceed.





4. Begin Application

Click “I Agree” if you are agreeable to the declaration and wish like to proceed with an application.

Otherwise, please do not continue any further and exit the portal.





5. Personal Particulars

Review your personal particulars and update the fields marked #. Click “Save & Continue” to proceed.





6. Upload Photo (For new students only)

Upload your photo (must comply with stated dimensions). Click “Save & Continue” to proceed.





7. Next-of-Kin Particulars

Review your next-of-kin particulars and update the fields marked #.

Click “Save & Continue” to proceed.





8. Health Declaration

State your health condition (if any). Otherwise, leave the field blank.

You may attach scanned supporting medical documents using the Supporting Documents function.

Please refer to point 14 of this manual for more details to attach documents. Note that you may still enter

into the UHMS system anytime before the application period is over to upload supporting documents.






9. Accommodation Preferences

You may select up to 3 accommodation preferences. If you would only like to apply only for one

accommodation, please leave the other preferences blank.

For students applying for the married apartments with spouse/ child, please attach supporting documents

via the Supporting Documents function. Note that you may still login to UHMS any time before the

application period is over to upload the supporting documents:-

Marriage Certificate (officially translated into English if in foreign language)

Children’s birth certificate (if with child)

Passport of spouse/child

ICA/MOM issued passes for Spouse/child. If unavailable, please provide air ticket as preliminary

proof that your spouse/child will be staying with you at the married apartments.






Please tick the box if you only wish to be considered for your preference/s stated in the previous page.

Note that if you selected this option, we would not consider you for any other accommodation if your

preferences are not available.

If you have any special needs (e.g. physical disability), please insert comments in the free text window.

You may also attach scanned supporting documents (jpeg format) using the Supporting Documents tab.





10. Accommodation Information

For students who have chosen the married apartments, please indicate the number of occupants (self,

spouse or/and children only).






11. Family Personal Details

For students who have indicated spouse or/and children as occupants, please fill up the family’s personal

details. You will be required to attach supporting documents as mentioned in step 9.






12. Programme Details

Students entering their last academic year, may indicate as per screenshot. You may attach the supporting

documents (if any).






13. Hostel Application Fee

You may pay the hostel application fee via the following modes:

- AMEX, VISA/ MasterCard Debit or Credit Card

- eNETS (Only for Singapore based account holders with internet banking facilities by DBS Bank,

United Overseas Bank (UOB), and Citibank Singapore)

For online payments, please disable your pop-up blocker before clicking on “Submit Payment”. (Note

that pop-up blocker may prevent your payment from being captured by the system).

Click “Submit Payment”. You will be directed to a secure website to make payment.





Please print out the receipt before proceeding onto the next step. You will not be able to view

this receipt once you click the Save & Continue Button.

Your Application status will be updated automatically as “Pending” if the payment is successful.

Important Note: If your status has not been updated to “Pending” after your payment, please do not

make another payment. You may submit a query at www.hosteladmission.nus.edu.sg to verify whether

your earlier payment was successful.






14. Supporting Documents

You may login to UHMS at any time during the application period to upload your supporting

documents. You may scan all your documents and save in the following accepted formats .docx,

.doc,.jpeg, .pif, .pdf. A maximum of 2 documents can be attached with a limit of 4 MB in total.

NOTE

Please consolidate your documents into a max of 2 files. The max file size should not exceed 4 MB.

If you encounter time-out message while uploading, you may save your attachments in 2 parts and

upload as Attachment 1 and 2. Due to limited space, please ensure that the documents are relevant to

the application you are submitting.





15. NUS Accommodation Offer

Students will be reminded to check their application status via their UHMS account or NUS email (current

students) or personal email address (new students). Students are to login to the UHMS portal to check

their application status during the results week. Refer to step 1 of this manual on the login procedures.

After login, click on the Application tab and check if the period offered is correct. Click on the radio

button and then click “Save & Continue” to proceed.





16. Accept or Decline Offer

Please indicate if you would like to accept/decline the NUS accommodation offer. Note that the

accommodation offered cannot be amended and/or transferred. Click “Confirm” to proceed.





17. Housing Agreement

Please click on the links to read and understand the Housing Agreement, Rules and Regulations and the

hostel rates. If you are agreeable to the rules/regulations and rates, click “I Agree” to proceed.





18. Complete the e-Orientation Module

You would be directed to the e-Orientation Module page. Please note that you have to complete the e-

Orientation Module in order to confirm your reservation.





19. Acceptance Fee Payment

Students are required to pay the Acceptance Fee of S$200 to confirm their accommodation. Please note

that this fee is non-refundable/non-transferable and would be forfeited if you fail to check-in your hostel

by the given deadline. This fee will also be used to offset your hostel fee once you have checked-in to the

hostel.

Only the following modes are accepted:

- AMEX, VISA/ MasterCard Debit or Credit Card

- eNETS (Only for Singapore based account holders with internet banking facilities by DBS Bank, United

Overseas Bank (UOB), and Citibank Singapore)

For online payment, please ensure to disable your pop-up blocker before clicking on “Submit Payment”.

(Note that pop-up blocker will prevent your payment confirmation to be captured by our system). You

may save your payment transaction reference or print screen as proof of successful payment.





Click “Submit Payment”. You will be directed to a secure 3rd party website to make payment.

After you have made payment successfully, print out the following Acceptance Fee Payment Receipt or

save as HTML/ Print screen file. You will not be able to view the payment receipt page once you close it.

You may click “Application Status” to print out the confirmed status of your offer. You may bring along

this copy and your Acceptance Fee Receipt when you check-in to the hostel. Your accommodation is now

confirmed.

Your application status will be updated automatically as “Successful” once the payment is completed.

Important Note: If your status has not been updated to “Successful” after completing your payment, please

do not make another payment. You may submit a query at www.hosteladmission.nus.edu.sg to verify

whether your earlier payment was successful.



UHMS USER GUIDE FOR GRADUATE STUDENTS

Documents

Transcript of UHMS USER GUIDE FOR GRADUATE STUDENTS