UCD Bursar’s Office

Overview and Contacts

Eamonn O’Neill, Management Accountant;

John Kenny, Operations Accountant

Oifig an Sparánaí UCDUCD Bursar’s Office

Outline1. Financial Overview of UCD2. Role of Bursar’s Office3. Location4. Key services:

4.1 Payroll4.2 Expenses4.3 Post-Award Research

Administration5. Further information & contacts

• Ireland’s Largest University• Total Income approx. €500m pa• Reliant on State Funding – over

75% of Core Funding (Grant & Fees)

• Grant Cuts applied while Student Numbers increase

• As a Public Institution, affected by national economic position in many ways

1. Financial Overview of UCD

• Recurrent Deficit in 2007/08, Breakeven in 2008/09 & 2009/10 (?).

• No Capital Deficit• Significant Capital Development

underway e.g.– Science Centre– Charles Institute– Student Sports/Leisure/Services Complex– School of Law

1. Financial Overview of UCD

• Financial reporting, budgets, payroll, expenses, supplier payments, audit, procurement, post-award research administration

• College Finance Mangers provide local support & assistance

• All University payments routed through Bursar’s Office – separate bank accounts not permitted

• Accounts audited & published; Controller & Auditor General / Public Accounts Committee

2. Role of Bursar’s Office

• Based in Tierney Building – first floor

• Payroll based in Roebuck Offices

• College Finance Managers not part of central Finance function – based in the Colleges

3. Location

4.1 Key Service: Payroll

• Monthly payday is the last banking day of each month

• Payslips available on Web:– http://www.ucd.ie/hr/ess/

• Payroll FAQ on Web:– http://www.ucd.ie/bursar/payroll/payrollfaq.htm

• Payroll Information section in Orientation Booklet– http://www.ucd.ie/hr/orientation/

4.2 Expenses

Provides support to the financial administration of University research projects after a research account has been set up.•Overall financial control of the university research accounts•Financial enquiries from researchers relating to research accounts•Researchers should be aware that they are responsible for the day to day financial management of their research contracts and should make themselves fully aware of the Terms and Conditions of their Award•Monthly reports are available to researchers detailing activity on their accounts and its current status

4.3 Post-Award Research Administration

5. Further Information & ContactsGeneral enquiries

Payroll: 4971 / 4973accounts.queries@ucd.ie

www.ucd.ie/bursar/payroll/payroll.htmwww.ucd.ie/bursar/postawardnew/index.html

www.ucd.ie/bursar/travel_expenses.htmlor

www.ucd.ie/bursar (and follow links)

www.ucd.ie/bursar/payroll/payroll.htmwww.ucd.ie/bursar/postawardnew/index.html

www.ucd.ie/bursar/travel_expenses.htmlor

www.ucd.ie/bursar (and follow links)

5. Further Information & ContactsBursar Gerry O’Brien

Hd. Of Financial Management Donal Doolan

Hd. Of Financial Planning Helen Miller

Operations Accountant John Kenny

Payroll Manager Gillian Cody

Post-Award Research Stephen Manuel

Payments Dympna O’Donoghue

Financial Systems Siobhan Dunne

Questions