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  • UBUHLEBEZWE LOCAL MUNICIPALITY

    INVITATION TO BID

    BID REFERENCE NO. : UBU-B/06/09/19

    PLANT MAINTENANCE SERVICE PROVIDER (DIESEL

    MECHANICS)(36 MONTHS)

    PROCUREMENT DOCUMENT

    Name of Tenderer _______________________________________

    Telephone Number _______________________________________

    Fax Number _______________________________________

    Address _______________________________________

    Tender Sum _______________________________________

    BBBEE Level _______________________________________

    CSD Reg No. _______________________________________

    SARS Pin. _______________________________________

    CLOSING DATE OF THE BID: 18 OCTOBER 2019 AT 12:00

    AT THE OFFICES OF UBUHLEBEZWE MUNICIPALITY,

    29 MARGARET STREET, IXOPO

    NO LATE SUBMISSIONS WILL BE CONSIDERED

    UBUHLEBEZWE MUNICIPALITY

    P.O. BOX 132, IXOPO, 3276

    TEL: (039) 834 7700 FAX: (039) 834 1168

  • The Closing Date and Time for Submission of offers is Friday, 18 October 2019 at 12:00

    The offers will remain valid for 90 days from the closing date for submission of proposals

    Closing Date and Submission of Documentation

    Bidders should ensure that bids are delivered timeously to the correct address. Bids which are late

    incomplete, unsigned or submitted by facsimile or electronically will not be accepted. Documents

    must be submitted in a clearly marked sealed envelope and placed in the tender box of the

    Municipality, which can be found at:-

    The Front Entrance

    29 Margaret Street

    Ixopo

    3276

    Bids which are late, incomplete, unsigned or submitted by facsimile or electronically will not be

    accepted.

  • TENDER ADVERT

  • MBD1

    PART A

    INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF MUNICIPALITY/ MUNICIPAL ENTITY)

    BID NUMBER: UBU-B-06/09/19 CLOSING DATE: 18 October 2019 CLOSING TIME: 12H00

    DESCRIPTION PLANT MAINTENANCE SERVICE PROVIDER(DIESEL MACHANICS)

    THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7).

    BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS

    29 MARGARET STREET

    IXOPO

    3276

    SUPPLIER INFORMATION

    NAME OF BIDDER

    POSTAL ADDRESS

    STREET ADDRESS

    TELEPHONE NUMBER CODE NUMBER

    CELLPHONE NUMBER

    FACSIMILE NUMBER CODE NUMBER

    E-MAIL ADDRESS

    VAT REGISTRATION NUMBER

    TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

    B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE [TICK APPLICABLE BOX]

    Yes No

    B-BBEE STATUS LEVEL SWORN AFFIDAVIT

    Yes No

    [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]

    ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS /SERVICES /WORKS OFFERED?

    Yes No [IF YES ENCLOSE PROOF]

    ARE YOU A FOREIGN BASED SUPPLIER FOR THE GOODS /SERVICES /WORKS OFFERED?

    Yes No [IF YES, ANSWER PART B:3 ]

    TOTAL NUMBER OF ITEMS OFFERED TOTAL BID PRICE R

    SIGNATURE OF BIDDER ……………………………… DATE

    CAPACITY UNDER WHICH THIS BID IS SIGNED

    BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: TECHNICAL INFORMATION MAY BE DIRECTED TO:

    DEPARTMENT BTO CONTACT PERSON Mrs S Ndebele

    CONTACT PERSON Mrs. M P Mbatha TELEPHONE NUMBER 039 834 7700

    TELEPHONE NUMBER 039 834 7700 FACSIMILE NUMBER 039 834 1168

    FACSIMILE NUMBER 039 834 1168 E-MAIL ADDRESS sndebele@ubuhlebezwe.gov.za

    E-MAIL ADDRESS mpmbatha@ubuhlebezwe.gov. za

    mailto:sndebele@ubuhlebezwe.gov.za mailto:mpmbatha@ubuhlebezwe.gov.za mailto:mpmbatha@ubuhlebezwe.gov.za

  • PART B

    TERMS AND CONDITIONS FOR BIDDING

    • BID SUBMISSION: • BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE

    BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION.

    • ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR ONLINE

    • THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL

    CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL

    CONDITIONS OF CONTRACT.

    • TAX COMPLIANCE REQUIREMENTS • BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.

    • BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VIEW THE

    TAXPAYER’S PROFILE AND TAX STATUS.

    • APPLICATION FOR THE TAX COMPLIANCE STATUS (TCS) CERTIFICATE OR PIN MAY ALSO BE MADE VIA E-FILING. IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO

    REGISTER WITH SARS AS E-FILERS THROUGH THE WEBSITE WWW.SARS.GOV.ZA.

    • FOREIGN SUPPLIERS MUST COMPLETE THE PRE-AWARD QUESTIONNAIRE IN PART B:3.

    • BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID.

    • IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER.

    • WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED.

    • QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS

    • IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO

    • DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO

    • DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO

    • DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO

    • IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO

    IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO

    REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH

    AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 ABOVE.

    NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID

    INVALID.

    NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE.

    http://www.sars.gov.za/

  • SIGNATURE OF BIDDER: …………………………………………

    CAPACITY UNDER WHICH THIS BID IS SIGNED:……………………………

    DATE: …………………

    ………...

  • UBUHLEBEZWE LOCAL MUNICIPALITY

    TERMS OF REFERENCE

    TERMS OF REFERENCE FOR PLANT MAINTENANCE

    SERVICE PROVIDER (DIESEL MECHANICS)

  • TABLE OF CONTENT

    • PURPOSE • SCOPE OF WORK/SPECIFICATION • EVALUATION CRITERIA • FEATURES REQUIRING SPECIAL ATTENTION • TERMS AND CONDITIONS OF THE PROPOSAL • NON-APPOINTMENT • COMPLETION • COURTESY • GENERAL • ACCEPTANCE OF OFFER • LIST OF RETURNABLE DOCUMENTS • DOCUMENTATION

    ANNEXURES

    Certificate of Authority

    Compulsory Enterprise Questionnaire

    Record of Addendum to Tender Documents

    Returnable Documents

    MBD Forms

    General Conditions of Contract

  • 1) PURPOSE

    The purpose of compiling this document is to procure the services of an experienced service provider

    with dealership certificate/ RM1 approval certificate or any relevant association/ membership

    certificate to provide mechanical and electrical repairs on municipal fleet.

    FAILURE TO ATTACH THE RMI CERTIFICATE WILL LEAD TO DISQUALIFICATION

    OF THE BIDDER.

    The municipal fleet consists of the following, but not limited to:

    Trucks : Skip trucks, 10 tons & 4 tons tipper truck, refuse truck, (Nissan UD and

    Mercedes)

    Plant : TLB, Grader, Pad foot roller and tractors (Bell, Caterpillar, Massey

    Ferguson, Hamn)

    2) SCOPE OF WORK

    • Supply and install the relevant ORIGINAL parts as per the identified fault.

    • Supply oil and relevant lubricants

    • Provide the required labour

    REPAIRS TO BE PROVIDED

    The repairs to be provided shall include, but not necessarily be

    limited to:

    • General Repairs and Service (Mechanical) (Plant)

    General maintenance repairs of construction plant, including removal and replacement of components

    and repair of certain components.

    • Welding and Fabrication

    Field maintenance welding repairs; General steel fabrication

    • Automotive Engineering and Engine Assembly (Plant)

    Remove, strip, quote, rebuild and refit engines.

    NOTE: The Contractor is responsible for arranging the following if required:

    ➢ the cleaning or overhauling of radiators and/or oil coolers

    ➢ the overhauling of turbo chargers

    ➢ the overhauling o