UAB Student Information System IT Committee for the UA System BOT December 10, 2004.
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Transcript of UAB Student Information System IT Committee for the UA System BOT December 10, 2004.
UAB Student Information System
IT Committee for the UA System BOT
December 10, 2004
Common Student Information System
Resolution passed at the June 2002 BOT designating SCT Banner as the common Student Information System for the three campuses
UA and UAH Student System Projects are currently underway
Given the successful implementation of the Oracle HR and Finance systems, UAB is now ready to begin the Student Information System Project
Technical Considerations
SCT Banner runs on the Oracle database which is the UAB standard
Both Oracle and Banner use Oracle Forms as the development tool of choice and UAB has expertise in this area
The Banner product utilizes a Unix platform UAB has developed considerable talent with the Oracle project This will complete the transition from the mainframe technology
Gartner Group was consulted and advised an Oracle Student System would be high risk and cost due to potential customizations while a Banner implementation is more stable and predicable
Functional Considerations Our students and faculty will have access to information through
an easy to use web interface anytime and anywhere
The system will incorporate university, school and department academic policy rules and automatically notify students of academic warnings, probations and suspensions
The Banner system will provide a consolidated comprehensive student record from the earliest stages of recruitment through graduation to alumni – i.e. “cradle to grave” tracking
The Portal technology will give each user a personalized entry into the UAB digital community
Use of a student identifier instead of the social security number will address FERPA requirements
The system will provide flexibility for responding to mandated changes in state and federal reporting and professional accreditation requirements
Financial Considerations
UA System had previously negotiated deep discounts in an agreement known as Consortium for Higher Education Technology Agreement (CHETA)
SCT was purchased by SunGard earlier this year and their last independent fiscal year ends this month
UAB negotiated an offer which will provide an additional 24% savings off software list price with further maintenance and implementation fee discounts totaling $3.7 million savings for the project and recurring fees
December 2004 Price ComparisonDec. 04
Standard CHETA December '04 Total SavingsPricing Price Proposal Over CHETA
SunGard SCT SoftwareStudent Services, Advancement, Luminis Portal 3,533,090$ 2,035,995$ 1,190,914$ 845,081$ 42.4% 41.5% 66.3% 23.9%
10 Yr Maintenance ComparisonStudent Services, Advancement, Luminis Portal 10,110,936$ 4,636,602$ 3,175,855$ 1,460,747$ 54.1% 31.5% 68.6% 14.4%
SunGard SCT ServicesFixed Price training,functional/techncial support 5,491,200$ 4,038,551$ 1,452,649$ n/a 26.5% n/a
GRAND TOTAL Dec '04 Savings over CHETA 3,758,477$ 68.4%
% discount CHETA
% discountDec '04
off CHETA
% discountDec '04
Add'l savings off
CHETA
Project Budget
Software $1,240,914Hardware/Storage 866,000
SCT Support Training, Functional and technical 6,008,652Other technical 845,000
Contingency 500,000
Total Project Budget: $9,460,566
Action
Request BOT approval of the University of Alabama at Birmingham Student Information System Replacement Project and the Project Budget
University of Alabama at Birmingham is authorized to enter into an agreement with SunGard SCT for the software and services
ID Task Name Start Finish2005 2006 2007
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
1 7/29/20054/1/2005Pilot System Setup
2 4/29/20054/1/2005Install hardware
3 5/30/20055/2/2005Build Test System
4 7/29/20056/1/2005Conduct Initial Trainingand Testing
6 11/1/20066/1/2005Build General Person
7 11/1/20066/1/2005Build General Student
8 11/1/20066/1/2005Admissions
10 11/29/20066/1/2005Catalog
1/31/20076/1/2005Schedule
11 11/29/20066/1/2005Scholarships and Loans
13 4/2/20076/1/2005Financial Aid
14 10/1/200710/3/2005Early Registration
15 10/1/200710/3/2005Accounts Receivable
16 11/29/200710/3/2005Housing
19 6/1/20076/1/2006Advancement
9 11/1/20066/1/2005Recruitment (Target Fall 2008Class)
18
17 1/31/200810/3/2005Academic History
10/1/20076/1/2005Degree Audit
5 10/28/20056/1/2005Luminus
12
Jul Aug Sep Oct Nov Dec
SCT Banner Project Timeline
UAB 12/01/2004