H3-3-I ReportU BRAMPTON City Council

The Corporation of the City of Bramptonbramptonca FlOWer City

Date August 12 2015 BRAMPTON CITY COUNCIL

File HAa PATE- hu[S+l2t2o5

Subject LRT Facilitator for Council

Contact Peter Simmons Chief Corporate Services Officer 9058742688

Overview

bull On July 8 2015 Council resolved to retain a facilitator to assist with their

deliberations concerning the LRT project

bull At the Special Council workshop of July 22 2015 Council discussed further the role of the facilitator and agreed to forward to the City Clerks Office no later than July 27 2015 individuals and firms to be considered in the role of facilitator

bull To assist Council with their discussion on next steps Staff contacted the individuals and firms provided by Council to assess interest and availability

Recommendations

1 That the report from Peter Simmons Chief Corporate Services Officer dated August 12 2015 to the Council meeting of August 12 2015 re LRT Facilitator for Council (File HAa) be received

Background

On July 8 2015 Council resolved a 6-week extension to the debate and discussion on LRT to the end of August 2015 to allow for the retaining of a facilitator to assist Council

At the Special Council workshop of July 22 2015 Council discussed further the role of the facilitator and agreed to forward to the City Clerks Office no later than July 27 2015 individuals and firms to be considered in the role Council also discussed an extension from the original deadline of the end of August 2015 to September 16 2015 (next regular Council meeting) to allow a facilitation process to be completed

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Current Situation

Stemming from the discussion at the Special Council workshop of July 22 2015 staff contacted each of the Council provided names as potential candidates for the role of facilitator The following table constitutes the list of firms or individuals provided by Council to the Clerks Office as of the July 27 deadline established by Council All suggested facilitators were contacted by telephone andor email In one case the individual could not be located As qualified at the workshop Staff did not add to the list of possible facilitators to be considered for the opportunity

Staff provided basic contextual information to the facilitator candidates including the decision by Council to engage a facilitator In the course of the conversations each were asked the following

bull Interest in taking on the role of facilitator and this assignment

bull Experience in facilitation andor arbitration-like settings

bull Availability during the months of August-October 2015

bull Are there any issues that they or their firm are aware of that that might prompt questions concerning objectivity in the role of facilitator

Name Interest Availability Notes

Emil Kolb Y Not available -

--Roger Maloney N

-Mike Garrett Y Not available

John Matheson (Strategy Corp) Y See notes Available from August 21st on various dates

Michael Fenn (Strategy Corp) Y See notes Available through John Matheson (Strategy Corp)

Jeff Davies (Davies Howe) Y See notes Available from August 18th on various dates

Mark Kuznicki (The Moment) N PublicGroup facilitator -

-Robin Cory (Innoweave) Tony Yates (BA Group) N

Chris Pacini (SHS Consulting) Y See notes Not available in August From Sept 14 only

Chris Nottback Unable to locate

Alan Jones (Steer Davies Gleave) N --

Lauren Millier (Millier Dickenson) Message not returned

Peter Robertson Y See notes Available from August

Lee Parsons (Malone Given Y See notes BDDC Transition

Parsons) Consultant

Available from August 18th on various dates

K3-S-3

From the table above which is populated by those names provided by Council the following persons are open to further conversation concerning the role of facilitator and are otherwise available from mid-August through to September 16 2015 albeit on different dates The availability varies and may be influential in Councils deliberations on retaining a facilitator

bull John Matheson - Strategy Corp

bull Jeff Davies - Davies Howe

bull Peter Robertson

bull Lee Parsons - MGP

The individuals and firms have varying degrees of experience in a facilitation role and capacity and are familiar with the common tenets of facilitation being

1 Identification of areas of commonality 2 Creating buy-in through a narrowing of areas of difference and converging towards

areas of mutual understanding 3 Developing and utilizing objective criteria which will assist in ensuring the discussion is

focused on solutions rather than debate

Should Council opt to have dialogue with any or all of the potential facilitators and assuming a formal process leading to procurement of a facilitator there are corporate and financial elements to consider

Financial and Corporate Implications

Budget and accounting

The Council approved 2015 Operating Budget did not contemplate a facilitator for this initiative hence provision was not made in the budget To capture all the costs related to the LRT facilitation two new accounts would need to be established in the Corporate Initiatives Cost Centre 0192 specifically

bull LRT Facilitation Expenses - to capture all related expenses including but not limited to facilitator costs additional resources meeting space costs meals and refreshments printing advertising etc

bull Contribution From General Rate Stabilization Reserve - to hold contributions from the

General Rate Stabilization Reserve to match all expenses incurred in the LRT Facilitation Expenses account

Since the total expenses incurred would be offset by a matching contribution from the General Rate Stabilization Reserve there would be no impact on the approved 2015 Operating Budget

Purchasing

The Citys Purchasing By-law 35-2012 requires that services such as those provided by a facilitator would normally be obtained through a competitive procurement process This would be the case in this situation should City Council short list a group of 3 or more firms from whom

H3-3-4

Council wishes to obtain a quotation The Informal Quotation process under section 115 of the Purchasing By-law would be utilized as the estimated cost of the facilitator would be less than

the $50000 threshold that would require a more formal competitive process

Since a competitive procurement process would take time to complete and the time for completion of the facilitation process is uncertain Council could consider whether the

procurement of an LRT facilitator is an Emergency and therefore exempt from the competitive procurement requirements of Schedule B of the Purchasing By-law and deem the procurement of a LRT facilitator as an Emergency within the meaning of the By-law otherwise allowing Council to move quickly on securing a facilitator

To assist with the process to set-up of accounts and secure a facilitator the following resolutions are provided as starting points for Councils consideration

Accounts Sample resolution

1 That the Treasurer is authorized to create the following two new accounts in the Corporate

initiatives Cost Centre 0192

11 LRT Facilitation Expenses account to capture all related expenses including but not limited to facilitator costs meeting space costs meals and refreshments printing

advertising etc

12 Contribution From General Rate Stabilization Reserve account - to hold contributions

from the General Rate Stabilization Reserve related to the LRT Facilitation Expenses

Account

2 That the Treasurer is authorized to transfer sufficient funds from the General Rate

Stabilization Reserve to offset all expenses charged to the LRT Facilitation Expenses

account

Procuring a facilitator - Sample Resolutions

If Council wishes to proceed with an informal quotation process and subsequent Council decision the following resolution could be considered

1 That the procurement of a LRT Facilitator be through the Informal Quotation process

under section 115 of the Purchasing By-law 35-2012 by requesting quotations for services from at least 3 potential facilitators identified by City Council for City Councils

consideration

Alternatively if Council wishes to decide on a facilitator at the August 12 Council meeting the following resolution could be considered

2 That City Council deem the procurement of a LRT Facilitator to be an Emergency

procurement within the meaning of the Purchasing By-law 35-2012 and that First Name Last Name be appointed as the LRT Facilitator for City Council with an estimated upset

cost of $X

H3-3-5

In either scenario and as part of the process for selection of a facilitator Council may wish to consider hearing from the candidate in person to discuss their methodology as part of the overall assessment and evaluation

Conclusion

The information provided in this report is intended to assist Council in its next steps concerning a facilitated process for the LRT On July 8 2015 Council resolved to retain a facilitator to

assist with their deliberations concerning the LRT project and on July 22 2015 Council discussed further the role of the facilitator as well as extending the timeframe for a complete facilitated process to September 16 2015 Council forwarded to the City Clerks Office individuals and firms to be considered in the role of facilitator whom Staff contacted to discuss

interest and availability

Several individuals are available and prepared to discuss further the opportunity A Council decision on how to proceed with selecting a facilitator eg RFP or Emergency procurement is required as is the establishment of timeframes for the facilitation exercise budget and approval to set-up accounts As facilitation is otherwise an intimate engagement with Council the facilitators style and methodology is important to a productive exercise Council may wish to consider including the details highlighted on Appendix A in an RFP as well as other qualifications that may prove helpful to the process such as a pre-facilitation discussion with the

candidates

Peter Simmons

Chief Corporate Services Officer Corporate Services Department

Attachments

Correspondence to the Clerks Office from Council members concerning the role of facilitator

Appendix A - Objective of a facilitation process and competencies of a facilitator

H3-3-amp

Contact Information for Suggested LRT Facilitators

From Councillor Bowman

bull Jeffrey Davies - Davies Howe Partners LLP httpwwwdavieshowecomour-teamieffrev-l-davies

Tel 4169777088

Fax 4169778931

ieffd davieshowecom

From Councillor Medeiros

bull Mark Kuznicki of the Moment httpthemomentisteam

Mark Kuznicki

Chief Strategy Officer Mark is an innovation and change leader with deep expertise in designing collaborative experiences to accelerate new ideas and meet changing realities A skilled facilitator he is a recognized leader in integrating online and offline experiences to foster public engagement and innovation Mark has drawn upon these experiences to help clients such as the Ontario Public Service Evergreen CityWorks DREAM Realty TVO and Microsoft access the intelligence of employees stakeholders and communities in co-creating new solutions to difficult problems

130 Spadina Avenue Suite 407 Toronto Canada M5V 2L4 T 6474787336 E hellothemomentis

Robin Cory httpwwwinnoweavecaenmodulesimpact-and-strateqic-claritvcoachesrobin-corv

The JW McConnell Family Foundation 71 Bank St 6th Floor

Ottawa ON K1P5N2 Telephone 613-777-7858 For information inquiries about Innoweave E-mail info innoweaveca

From Councillor Moore

bull Chris Nottback - has been a TTC consultant

(No contact info found through TTC)

K3-S-3

From the table above which is populated by those names provided by Council the following persons are open to further conversation concerning the role of facilitator and are otherwise available from mid-August through to September 16 2015 albeit on different dates The availability varies and may be influential in Councils deliberations on retaining a facilitator

bull John Matheson - Strategy Corp

bull Jeff Davies - Davies Howe

bull Peter Robertson

bull Lee Parsons - MGP

The individuals and firms have varying degrees of experience in a facilitation role and capacity and are familiar with the common tenets of facilitation being

1 Identification of areas of commonality 2 Creating buy-in through a narrowing of areas of difference and converging towards

areas of mutual understanding 3 Developing and utilizing objective criteria which will assist in ensuring the discussion is

focused on solutions rather than debate

Should Council opt to have dialogue with any or all of the potential facilitators and assuming a formal process leading to procurement of a facilitator there are corporate and financial elements to consider

Financial and Corporate Implications

Budget and accounting

The Council approved 2015 Operating Budget did not contemplate a facilitator for this initiative hence provision was not made in the budget To capture all the costs related to the LRT facilitation two new accounts would need to be established in the Corporate Initiatives Cost Centre 0192 specifically

bull LRT Facilitation Expenses - to capture all related expenses including but not limited to facilitator costs additional resources meeting space costs meals and refreshments printing advertising etc

bull Contribution From General Rate Stabilization Reserve - to hold contributions from the

General Rate Stabilization Reserve to match all expenses incurred in the LRT Facilitation Expenses account

Since the total expenses incurred would be offset by a matching contribution from the General Rate Stabilization Reserve there would be no impact on the approved 2015 Operating Budget

Purchasing

The Citys Purchasing By-law 35-2012 requires that services such as those provided by a facilitator would normally be obtained through a competitive procurement process This would be the case in this situation should City Council short list a group of 3 or more firms from whom

H3-3-4

Council wishes to obtain a quotation The Informal Quotation process under section 115 of the Purchasing By-law would be utilized as the estimated cost of the facilitator would be less than

the $50000 threshold that would require a more formal competitive process

Since a competitive procurement process would take time to complete and the time for completion of the facilitation process is uncertain Council could consider whether the

procurement of an LRT facilitator is an Emergency and therefore exempt from the competitive procurement requirements of Schedule B of the Purchasing By-law and deem the procurement of a LRT facilitator as an Emergency within the meaning of the By-law otherwise allowing Council to move quickly on securing a facilitator

To assist with the process to set-up of accounts and secure a facilitator the following resolutions are provided as starting points for Councils consideration

Accounts Sample resolution

1 That the Treasurer is authorized to create the following two new accounts in the Corporate

initiatives Cost Centre 0192

11 LRT Facilitation Expenses account to capture all related expenses including but not limited to facilitator costs meeting space costs meals and refreshments printing

advertising etc

12 Contribution From General Rate Stabilization Reserve account - to hold contributions

from the General Rate Stabilization Reserve related to the LRT Facilitation Expenses

Account

2 That the Treasurer is authorized to transfer sufficient funds from the General Rate

Stabilization Reserve to offset all expenses charged to the LRT Facilitation Expenses

account

Procuring a facilitator - Sample Resolutions

If Council wishes to proceed with an informal quotation process and subsequent Council decision the following resolution could be considered

1 That the procurement of a LRT Facilitator be through the Informal Quotation process

under section 115 of the Purchasing By-law 35-2012 by requesting quotations for services from at least 3 potential facilitators identified by City Council for City Councils

consideration

Alternatively if Council wishes to decide on a facilitator at the August 12 Council meeting the following resolution could be considered

2 That City Council deem the procurement of a LRT Facilitator to be an Emergency

procurement within the meaning of the Purchasing By-law 35-2012 and that First Name Last Name be appointed as the LRT Facilitator for City Council with an estimated upset

cost of $X

H3-3-5

In either scenario and as part of the process for selection of a facilitator Council may wish to consider hearing from the candidate in person to discuss their methodology as part of the overall assessment and evaluation

Conclusion

The information provided in this report is intended to assist Council in its next steps concerning a facilitated process for the LRT On July 8 2015 Council resolved to retain a facilitator to

assist with their deliberations concerning the LRT project and on July 22 2015 Council discussed further the role of the facilitator as well as extending the timeframe for a complete facilitated process to September 16 2015 Council forwarded to the City Clerks Office individuals and firms to be considered in the role of facilitator whom Staff contacted to discuss

interest and availability

Several individuals are available and prepared to discuss further the opportunity A Council decision on how to proceed with selecting a facilitator eg RFP or Emergency procurement is required as is the establishment of timeframes for the facilitation exercise budget and approval to set-up accounts As facilitation is otherwise an intimate engagement with Council the facilitators style and methodology is important to a productive exercise Council may wish to consider including the details highlighted on Appendix A in an RFP as well as other qualifications that may prove helpful to the process such as a pre-facilitation discussion with the

candidates

Peter Simmons

Chief Corporate Services Officer Corporate Services Department

Attachments

Correspondence to the Clerks Office from Council members concerning the role of facilitator

Appendix A - Objective of a facilitation process and competencies of a facilitator

H3-3-amp

Contact Information for Suggested LRT Facilitators

From Councillor Bowman

bull Jeffrey Davies - Davies Howe Partners LLP httpwwwdavieshowecomour-teamieffrev-l-davies

Tel 4169777088

Fax 4169778931

ieffd davieshowecom

From Councillor Medeiros

bull Mark Kuznicki of the Moment httpthemomentisteam

Mark Kuznicki

Chief Strategy Officer Mark is an innovation and change leader with deep expertise in designing collaborative experiences to accelerate new ideas and meet changing realities A skilled facilitator he is a recognized leader in integrating online and offline experiences to foster public engagement and innovation Mark has drawn upon these experiences to help clients such as the Ontario Public Service Evergreen CityWorks DREAM Realty TVO and Microsoft access the intelligence of employees stakeholders and communities in co-creating new solutions to difficult problems

130 Spadina Avenue Suite 407 Toronto Canada M5V 2L4 T 6474787336 E hellothemomentis

Robin Cory httpwwwinnoweavecaenmodulesimpact-and-strateqic-claritvcoachesrobin-corv

The JW McConnell Family Foundation 71 Bank St 6th Floor

Ottawa ON K1P5N2 Telephone 613-777-7858 For information inquiries about Innoweave E-mail info innoweaveca

From Councillor Moore

bull Chris Nottback - has been a TTC consultant

(No contact info found through TTC)

H3-3-4

Council wishes to obtain a quotation The Informal Quotation process under section 115 of the Purchasing By-law would be utilized as the estimated cost of the facilitator would be less than

the $50000 threshold that would require a more formal competitive process

Since a competitive procurement process would take time to complete and the time for completion of the facilitation process is uncertain Council could consider whether the

procurement of an LRT facilitator is an Emergency and therefore exempt from the competitive procurement requirements of Schedule B of the Purchasing By-law and deem the procurement of a LRT facilitator as an Emergency within the meaning of the By-law otherwise allowing Council to move quickly on securing a facilitator

To assist with the process to set-up of accounts and secure a facilitator the following resolutions are provided as starting points for Councils consideration

Accounts Sample resolution

1 That the Treasurer is authorized to create the following two new accounts in the Corporate

initiatives Cost Centre 0192

11 LRT Facilitation Expenses account to capture all related expenses including but not limited to facilitator costs meeting space costs meals and refreshments printing

advertising etc

12 Contribution From General Rate Stabilization Reserve account - to hold contributions

from the General Rate Stabilization Reserve related to the LRT Facilitation Expenses

Account

2 That the Treasurer is authorized to transfer sufficient funds from the General Rate

Stabilization Reserve to offset all expenses charged to the LRT Facilitation Expenses

account

Procuring a facilitator - Sample Resolutions

If Council wishes to proceed with an informal quotation process and subsequent Council decision the following resolution could be considered

1 That the procurement of a LRT Facilitator be through the Informal Quotation process

under section 115 of the Purchasing By-law 35-2012 by requesting quotations for services from at least 3 potential facilitators identified by City Council for City Councils

consideration

Alternatively if Council wishes to decide on a facilitator at the August 12 Council meeting the following resolution could be considered

2 That City Council deem the procurement of a LRT Facilitator to be an Emergency

procurement within the meaning of the Purchasing By-law 35-2012 and that First Name Last Name be appointed as the LRT Facilitator for City Council with an estimated upset

cost of $X

H3-3-5

In either scenario and as part of the process for selection of a facilitator Council may wish to consider hearing from the candidate in person to discuss their methodology as part of the overall assessment and evaluation

Conclusion

The information provided in this report is intended to assist Council in its next steps concerning a facilitated process for the LRT On July 8 2015 Council resolved to retain a facilitator to

assist with their deliberations concerning the LRT project and on July 22 2015 Council discussed further the role of the facilitator as well as extending the timeframe for a complete facilitated process to September 16 2015 Council forwarded to the City Clerks Office individuals and firms to be considered in the role of facilitator whom Staff contacted to discuss

interest and availability

Several individuals are available and prepared to discuss further the opportunity A Council decision on how to proceed with selecting a facilitator eg RFP or Emergency procurement is required as is the establishment of timeframes for the facilitation exercise budget and approval to set-up accounts As facilitation is otherwise an intimate engagement with Council the facilitators style and methodology is important to a productive exercise Council may wish to consider including the details highlighted on Appendix A in an RFP as well as other qualifications that may prove helpful to the process such as a pre-facilitation discussion with the

candidates

Peter Simmons

Chief Corporate Services Officer Corporate Services Department

Attachments

Correspondence to the Clerks Office from Council members concerning the role of facilitator

Appendix A - Objective of a facilitation process and competencies of a facilitator

H3-3-amp

Contact Information for Suggested LRT Facilitators

From Councillor Bowman

bull Jeffrey Davies - Davies Howe Partners LLP httpwwwdavieshowecomour-teamieffrev-l-davies

Tel 4169777088

Fax 4169778931

ieffd davieshowecom

From Councillor Medeiros

bull Mark Kuznicki of the Moment httpthemomentisteam

Mark Kuznicki

Chief Strategy Officer Mark is an innovation and change leader with deep expertise in designing collaborative experiences to accelerate new ideas and meet changing realities A skilled facilitator he is a recognized leader in integrating online and offline experiences to foster public engagement and innovation Mark has drawn upon these experiences to help clients such as the Ontario Public Service Evergreen CityWorks DREAM Realty TVO and Microsoft access the intelligence of employees stakeholders and communities in co-creating new solutions to difficult problems

130 Spadina Avenue Suite 407 Toronto Canada M5V 2L4 T 6474787336 E hellothemomentis

Robin Cory httpwwwinnoweavecaenmodulesimpact-and-strateqic-claritvcoachesrobin-corv

The JW McConnell Family Foundation 71 Bank St 6th Floor

Ottawa ON K1P5N2 Telephone 613-777-7858 For information inquiries about Innoweave E-mail info innoweaveca

From Councillor Moore

bull Chris Nottback - has been a TTC consultant

(No contact info found through TTC)

H3-3-5

In either scenario and as part of the process for selection of a facilitator Council may wish to consider hearing from the candidate in person to discuss their methodology as part of the overall assessment and evaluation

Conclusion

The information provided in this report is intended to assist Council in its next steps concerning a facilitated process for the LRT On July 8 2015 Council resolved to retain a facilitator to

assist with their deliberations concerning the LRT project and on July 22 2015 Council discussed further the role of the facilitator as well as extending the timeframe for a complete facilitated process to September 16 2015 Council forwarded to the City Clerks Office individuals and firms to be considered in the role of facilitator whom Staff contacted to discuss

interest and availability

Several individuals are available and prepared to discuss further the opportunity A Council decision on how to proceed with selecting a facilitator eg RFP or Emergency procurement is required as is the establishment of timeframes for the facilitation exercise budget and approval to set-up accounts As facilitation is otherwise an intimate engagement with Council the facilitators style and methodology is important to a productive exercise Council may wish to consider including the details highlighted on Appendix A in an RFP as well as other qualifications that may prove helpful to the process such as a pre-facilitation discussion with the

candidates

Peter Simmons

Chief Corporate Services Officer Corporate Services Department

Attachments

Correspondence to the Clerks Office from Council members concerning the role of facilitator

Appendix A - Objective of a facilitation process and competencies of a facilitator

H3-3-amp

Contact Information for Suggested LRT Facilitators

From Councillor Bowman

bull Jeffrey Davies - Davies Howe Partners LLP httpwwwdavieshowecomour-teamieffrev-l-davies

Tel 4169777088

Fax 4169778931

ieffd davieshowecom

From Councillor Medeiros

bull Mark Kuznicki of the Moment httpthemomentisteam

Mark Kuznicki

Chief Strategy Officer Mark is an innovation and change leader with deep expertise in designing collaborative experiences to accelerate new ideas and meet changing realities A skilled facilitator he is a recognized leader in integrating online and offline experiences to foster public engagement and innovation Mark has drawn upon these experiences to help clients such as the Ontario Public Service Evergreen CityWorks DREAM Realty TVO and Microsoft access the intelligence of employees stakeholders and communities in co-creating new solutions to difficult problems

130 Spadina Avenue Suite 407 Toronto Canada M5V 2L4 T 6474787336 E hellothemomentis

Robin Cory httpwwwinnoweavecaenmodulesimpact-and-strateqic-claritvcoachesrobin-corv

The JW McConnell Family Foundation 71 Bank St 6th Floor

Ottawa ON K1P5N2 Telephone 613-777-7858 For information inquiries about Innoweave E-mail info innoweaveca

From Councillor Moore

bull Chris Nottback - has been a TTC consultant

(No contact info found through TTC)

H3-3-amp

Contact Information for Suggested LRT Facilitators

From Councillor Bowman

bull Jeffrey Davies - Davies Howe Partners LLP httpwwwdavieshowecomour-teamieffrev-l-davies

Tel 4169777088

Fax 4169778931

ieffd davieshowecom

From Councillor Medeiros

bull Mark Kuznicki of the Moment httpthemomentisteam

Mark Kuznicki

Chief Strategy Officer Mark is an innovation and change leader with deep expertise in designing collaborative experiences to accelerate new ideas and meet changing realities A skilled facilitator he is a recognized leader in integrating online and offline experiences to foster public engagement and innovation Mark has drawn upon these experiences to help clients such as the Ontario Public Service Evergreen CityWorks DREAM Realty TVO and Microsoft access the intelligence of employees stakeholders and communities in co-creating new solutions to difficult problems

130 Spadina Avenue Suite 407 Toronto Canada M5V 2L4 T 6474787336 E hellothemomentis

Robin Cory httpwwwinnoweavecaenmodulesimpact-and-strateqic-claritvcoachesrobin-corv

The JW McConnell Family Foundation 71 Bank St 6th Floor

Ottawa ON K1P5N2 Telephone 613-777-7858 For information inquiries about Innoweave E-mail info innoweaveca

From Councillor Moore

bull Chris Nottback - has been a TTC consultant

(No contact info found through TTC)

H3-3-7

Steers Davies Gleave (already done work on this project) Allan Jones

1500-330 Bay St Toronto ON M5H 2S8

Tel (647) 260 4861 Email AlanJonessdqworldnet

Web canadainfosdgworldnet

BA Group Scott Gibbons

300 - 45 St Clair Ave W Toronto Ontario M4V 1K9 Tel 4169617110

Email Gibbons baqroupcom

bull SHS Consulting 70 East Beaver Creek Road Unit 30 Richmond Hill Ontario L4B 3B2

Attn Christine Pacini and Ed Starr

Tel 905-763-7555

Millier Dickinson Blais

Toronto Office

172 King Street East 3rd Floor Toronto ON M5A 1J3 Tel 4163673535

Lauren Millier ext 221

GregBaekerext 228 Jason Dias ext 229

Austin Hracs ext 227

Hamilton Office

944 South Service Road Suite 102 Stoney Creek ON L8E 6A2 toll free 18553673535

t 4163673535

t 9056431123 (local) Brock Dickinson ext 231

Lyndon Ashton ext 239 Jon Beale ext 233

Tarryn Landman ext 235 Trudy Parsons ext 237 Darren Shock ext 232

Ken Scholtens ext 236

H3-3-

From Councillor Palleschi

bull John Matheson Partner Strategy Corp 145 King Street East 2nd Floor Toronto ON M5C 2Y7

(T) 416-864-7112

bull Michael Fenn Senior Advisor Strategy Corp 145 King Street East 2nd Floor Toronto ON M5C 2Y7

(T) 416-864-7112

bull Michael R Garrett

Former Director of Water resources with the Metropolitan Toronto and Region Conservation Authority

Ontario Clean Water Agency | Management Team Board of Directors wwwocwacom 28 Dec 2014

Michael R Garrett Chair Michael R Garrett has extensive experience as a senior executive in the public sector Mr Garrett has served in a variety of capacities including Chief Administrative Officer for the regional Municipality of York City Manager for the City of Toronto Chief Administrative Officer for the Regional Municipality of Peel Assistant Deputy Minister of the provincial Ministry of Natural Resources Program Director for the South Nation Basin and Director of Water resources with the Metropolitan Toronto and Region Conservation Authority

Ontario Clean Water Agency (416) 314-5600 1 Yonge Street Suite 1700 Toronto Ontario M5E 1E5

Roger Maloney Trysta Municipal Consulting Inc (no contact info found)

Roger Maloney (Linked in) Government Administration Consultant and Contractor

Location - Toronto Canada Area Industry - Government Administration

Current Social Housing Services Corporation Previous Region of Peel CAO Education Western University

H3-3-9

Roger Maloney is listed as Director and Treasurer 2014 on HSC Website Not listed as current member of Board of Directors

HSC Head Office

30 Duncan Street Suite 500 Toronto ON Canada M5V 2C3

P 416 594 9325

bull Emil Kolb

(no contact information)

Peter Robertson

Council has received an email from former Mayor Peter Robertson offering his services to act as facilitator Additional information has been submitted

July 31 2015

H3-3-IO

Iacobelli Nerissa

From Evans Earl

Sent 20150805 129 PM

To Simmons Peter

Subject FW Facilitator For the LRT Issue

Peter

This is the additional facilitator name that I received after the email was sent to all members of Council-

Earl

From Moore Elaine - Councillor Sent 20150727 500 PM To Lee Parsons Gibson Grant - Councillor Evans Earl Fay Peter Subject Re Facilitator For the LRT Issue

Hello Lee

Thanks so much for your interest in this -1 am sending your name to the Clerks Office who is responsible for

managing this

Take care

Elaine

Sent from my BlackBerry 10 smartphone

From Lee Parsons

Sent Monday July 27 2015 455 PM To Moore Elaine - Councillor Gibson Grant - Councillor Subject Facilitator For the LRT Issue

Dear Councillors Moore and Gibson

I am writing with regard to the LRT issue in Brampton It is my understanding that Council will be engaging a facilitator to assist in clarifying the Brampton LRT routing issue and to assist in finding a stakeholder consensus if possible Iwould welcome an opportunity to be considered for this important assignment As you know Iam very familiar with the Brampton downtown issues and also familiar with the issues around the LRT alignment options Asa past member of the Go Transit and Metrolinx Boards Iam also familiar with the technical financial and transit policy perspectives I believe that the LRT link represents an important strategic opportunity for Brampton that can significantly improve Bramptons interregional accessibility and open new doors to future economic development for the city At the same time I appreciate many of the issues around alternative alignments and the concern about minimizing impacts and maximizing benefits Iam agnostic on which of the alternatives is best but I am confident that I can design and facilitate an open transparent and credible process for seeking consensus on what is in the best interests of Brampton

Best regards Lee

L Lee Parsons

Lparsonsmgpca

Malone Given Parsons Ltd

H3-3-IO

Iacobelli Nerissa

From Evans Earl

Sent 20150805 129 PM

To Simmons Peter

Subject FW Facilitator For the LRT Issue

Peter

This is the additional facilitator name that I received after the email was sent to all members of Council-

Earl

From Moore Elaine - Councillor Sent 20150727 500 PM To Lee Parsons Gibson Grant - Councillor Evans Earl Fay Peter Subject Re Facilitator For the LRT Issue

Hello Lee

Thanks so much for your interest in this -1 am sending your name to the Clerks Office who is responsible for

managing this

Take care

Elaine

Sent from my BlackBerry 10 smartphone

From Lee Parsons

Sent Monday July 27 2015 455 PM To Moore Elaine - Councillor Gibson Grant - Councillor Subject Facilitator For the LRT Issue

Dear Councillors Moore and Gibson

I am writing with regard to the LRT issue in Brampton It is my understanding that Council will be engaging a facilitator to assist in clarifying the Brampton LRT routing issue and to assist in finding a stakeholder consensus if possible Iwould welcome an opportunity to be considered for this important assignment As you know Iam very familiar with the Brampton downtown issues and also familiar with the issues around the LRT alignment options Asa past member of the Go Transit and Metrolinx Boards Iam also familiar with the technical financial and transit policy perspectives I believe that the LRT link represents an important strategic opportunity for Brampton that can significantly improve Bramptons interregional accessibility and open new doors to future economic development for the city At the same time I appreciate many of the issues around alternative alignments and the concern about minimizing impacts and maximizing benefits Iam agnostic on which of the alternatives is best but I am confident that I can design and facilitate an open transparent and credible process for seeking consensus on what is in the best interests of Brampton

Best regards Lee

L Lee Parsons

Lparsonsmgpca

Malone Given Parsons Ltd

Appendix A

OBJECTIVE OF FACILITATION PROCESS

To facilitate a consensus position that can be supported by a majority of members

COMPETENCIES OF PROFESSIONAL FACILITATOR

1 Create collaborative client relationships 2 Plan appropriate group processes 3 Create and sustain a participatory environment 4 Guide the group to appropriate and useful outcomes 5 Model a positive professional attitude

ROLE OF FACILITATOR

1 Understand the interests of divergent viewpoints 2 Identify areas of commonality 3 Create buy-in through narrowing areas of difference and converging towards

areas of mutual understanding 4 Develop and utilize objective criteria which will assist in ensuring the discussion

is focused on solutions rather than a debate

Adopting the following guiding principles to govern the workshop will ensure that a neutral environment is created which allows discussion of divergent interests

GUIDING PRINCIPLES FOR WORKSHOP

1 Foster a neutral environment for principled interest based facilitation 2 Facilitate a process to separate people from the positions 3 Focus on interests not positions 4 Encourage a working together to create solutions environment 5 Ensure that communication and dialogue is respectful 6 That the environment for exploration of interests is neutral and comfortable

1SandySchuman editor The International Association of Facilitators Handbook of Group Facilitation Chapter 26 2005