Tulane University - Office of Environmental Health & Safety (OEHS) DEPARTMENTAL SAFETY...
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Tulane University - Office of Environmental Health & Safety (OEHS)
DEPARTMENTAL SAFETY REPRESENTATIVE (DSR)
EXPECTATIONS
Information For Tulane Employees on the Departmental Safety
Representative Program
January 2012
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Tulane University - Office of Environmental Health & Safety (OEHS)
DSR EXPECTATIONS
• Objectives– Know categories of DSRs– Know responsibilities to include annual and /or
quarterly expectations as per category – Know how to coordinate safety training to staff– Know how to document training and other
responsibilities– Know how to access the OEHS website
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PROGRAM DEVELOPMENT• Tulane University has adopted the EHS Compliance
Management System which includes the following:
– EHS Policy Committee
– EHS Operations Committee
– Office of Environmental Health & Safety (OEHS)
– Committees (such as Radiation Safety, Institutional Biosafety, Emergency Operations, Control of Occupational Exposure)
– DSRs
• Each “unit” head (such as department, section, etc.) is asked to appoint at least one DSR. DSR acts as liaison between OEHS & unit.
Tulane University - Office of Environmental Health & Safety (OEHS)
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PROGRAM DEVELOPMENT
• Multiple DSRs should be considered per unit based upon
– Categories
• If a department has both offices and laboratories.
– Campus
– Work areas
• If a department has work areas at multiple campuses or locations, then several DSRs should be selected.
• Decision is at the discretion of the supervisor or department head.
Tulane University - Office of Environmental Health & Safety (OEHS)
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Tulane University - Office of Environmental Health & Safety (OEHS)
CATEGORIES OF DSRs
• LABS• FACILITIES• OFFICES
Categories are based upon hazardous material usage and operations.
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Tulane University - Office of Environmental Health & Safety (OEHS)
DSR EXPECTATIONS
QUARTERLY• Attend scheduled meetings with OEHS on
selected safety topics• Have unit personnel review quarterly safety
topics, as required (either by in-service training session, handouts, meetings with unit personnel, online, etc.)
• Send documentation to OEHS that topic was reviewed either by quizzes, training record forms, or completion of online training modules.
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Tulane University - Office of Environmental Health & Safety (OEHS)
DSR EXPECTATIONS
QUARTERLY• Coordinate quarterly inspections for your unit
– As required by the Louisiana State Worker’s Compensation law
– Supervisors are ultimately responsible for inspections.– It is recommended that the appropriate health & safety
inspection forms be used.– For copies of the available inspection forms, go to:
http://tulane.edu/oehs/training/dsrs.cfm – You may also create your own form noting hazards in your
area & how/when items will be corrected.
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DSR EXPECTATIONS
– Send completed forms to L. Mayer – OEHS via campus mail (TW16), fax (504-988-1693), email ([email protected]), hand deliver to one of the OEHS offices, or bring to DSR meetings.
– Receipt of the reports is entered into the DSR database.
– A copy of each report is then given to the appropriate OEHS staff member responsible for the area for their review and file.
– Keep a copy for your files.
Tulane University - Office of Environmental Health & Safety (OEHS)
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Tulane University - Office of Environmental Health & Safety (OEHS)
DSR EXPECTATIONS
• Address unsafe conditions or practices within your unit
• Report your concern or action to your supervisor, as needed.
• Contact OEHS – 988-5486 (TUHSC), 865-5307 (Uptown), or extension 6653 (TNPRC) with questions or concerns involving unsafe conditions or practices.
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DSR EXPECTATIONS
• If there are identified concerns, OEHS will respond by – Contacting the appropriate departmental head
or supervisor– Surveying the work area– Taking pictures, as needed– Initiating and distributing a written report– Requesting follow up
Tulane University - Office of Environmental Health & Safety (OEHS)
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DSR EXPECTATIONS
• Act as a liaison between unit and OEHS– OEHS staff will contact the DSR for
• Complaints
• Addressing issues or concerns
• When surveying or inspecting a work area
• Questions or information involving health and safety in your work area
Tulane University - Office of Environmental Health & Safety (OEHS)
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DSR EXPECTATIONS
• Emergency Response– Emergencies and Drills
• Assist with evacuation of your work area
• Account for evacuation of personnel in assembly area
Tulane University - Office of Environmental Health & Safety (OEHS)
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Tulane University - Office of Environmental Health & Safety (OEHS)
DSR EXPECTATIONS(LABS & FACILITIES)
Annually• Ensure access to Material Safety Data Sheets
(MSDSs) – Obtain MSDSs from the OEHS website or contact OEHS
• As applicable, ensure unit submits to OEHS copies of completed safety paperwork:– For OEHS lab safety paperwork, go to:
http://tulane.edu/oehs/safety/labsafetypaperforms.cfm
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Tulane University - Office of Environmental Health & Safety (OEHS)
DSR EXPECTATIONS(LABS & FACILITIES)
Paperwork to be submitted annually to OEHS: (http://tulane.edu/oehs/upload/PPMFullWebA.pdf, go to Appendix E for Forms List Numeric)
– Hazardous Chemicals Inventory• Form 06F - OEHS
– Personal Protective Equipment (PPE) Assessment• Form 11F – OEHS
– Respiratory Hazard Assessment• Form 19F - OEHS
– Laboratory Safety packets• Distributed annually by Pam Fatland - OEHS
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Tulane University - Office of Environmental Health & Safety (OEHS)
DSR EXPECTATIONS(LABS & FACILITIES)
• Act as a liaison between OEHS, Facilities Services, and unit – In laboratory/facility renovation or close-out– Removal or disposal of equipment which
housed hazardous materials
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Tulane University - Office of Environmental Health & Safety (OEHS)
DEPARTMENTAL SAFETY REPRESENTATIVES
• Ensure unit members receive the required health & safety training using material provided by OEHS or by approved others
• Training methods:– Use training materials distributed at DSR
meetings• DSR provides classroom training.
• DSR discusses at a unit meeting with personnel.
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Tulane University - Office of Environmental Health & Safety (OEHS)
DEPARTMENTAL SAFETY REPRESENTATIVES
• Training methods (cont’d):– Use on-line training PowerPoint presentations with
quiz • Available at http://tulane.edu/oehs/training/dsrs.cfm
• Must successfully complete quiz at end of presentation– Click on Proceed to Quiz box at the bottom right hand corner of the
last slide
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DEPARTMENTAL SAFETY REPRESENTATIVES
• Training methods (cont’d):– Use other approved training materials
• Developed by DSR, department, or speaker
– Use outside training companies• Forklift Training
• Shipping Infectious Substances (OEHS staff)
Tulane University - Office of Environmental Health & Safety (OEHS)
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Tulane University - Office of Environmental Health & Safety (OEHS)
DEPARTMENTAL SAFETY REPRESENTATIVES
• Training Documentation Methods– Ensure that personnel complete the quizzes when
completing on-line training modules– Submit hardcopies of online quizzes
• Send originals to L. Mayer – OEHS
– Use one of the training acknowledgement forms at• http://tulane.edu/oehs/training/trainingdocumentation.cfm• Either individual or group• Send to L. Mayer - OEHS
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Tulane University - Office of Environmental Health & Safety (OEHS)
OFFICE OF ENVIRONMENTAL HEALTH & SAFETY
WEBSITE
The following is the OEHS website which is a great resource tool for health and safety information:
http://tulane.edu/oehs/
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Tulane UniversityOffice of Environmental Health & Safety (OEHS)
Pam Fatland / Louis Mayer(504) 988-2800 / (504) 988-2447
[email protected] / [email protected] to Quiz