Tuesday,January17,2017 3:00p.m. - Oro Loma · 2019-02-22 · BOARD MEETING AGENDA...

BOARD MEETING AGENDA

Tuesday,January17,2017 3:00p.m.

Oro 'Lorna Sanitary District Boardroom 2655 Grant Avenue San Lorenzo, CA 94580

In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to participate in a District meeting, or you need a copy of the agenda, or the agenda packet, in an appropriate alternative format, please conta~t the Board Clerk's office at 510-276-4700. Notification of at le_ast 48 hours prior to the meeting or time when services are needed will assist the District staff in assuring that reasonable arrangements can be made to orovide accessibilitv to the meetinl! or service.

1. Call to Order

2. Roll Call: Directors Becker, Dias, Duncan, Walters, Young

3. General Public (Members of the public wishing to comment on any item not on the agenda, but within the Board's jurisdiction, should notify the Board at this time. Those wishing to comment on any item on the agenda should do so at the time the item is considered. Comments may be limited to three (3) minutes. Time limitations shall be at the discretion of the President.)

STAFF RECOGNITION

Information 4. Rec~gnition of Collections Department for Zero Use of Sick Leave for Two Years

Motion

Motion

Motion

(The Board will be asked to recognize Collections Supervisor Lenny Rather and his staff for their collectjve zero use of sick leave for calendar years 2015 and 2016.)

CONSENT CALENDAR

5. Approval of Board Minutes of January 3 and January 10,2017 (The Board will be asked to approve the minutes.)

6. Approval of Financial Statements, December 2016 (The Board will be asked to approve the fmancial statements.)

7. Approval of Monthly Compliance & Activity Reports, December 2016 (The Board will be asked to approve the monthly reports from the Engineering, Collections, Operations, and Maintenance Departments.)

COMMITTEE/ASSOCIATION/AUTHORITY MEETINGS

Information

Information

Information

Information

Information

Motion

8. Report from the Solid Waste Committee (Director Young will report on the January 9, 2017 meeting.)

9. Report from the Alameda County Special Districts Association (Director Duncan will report on the January 11, 2017 meeting.)

10. Report from the Construction Committee (Director Becker will report on the January 11, 2017 meeting.)

11. Report from the East Bay Dischargers Authority (Director Becker will report on the January 12, 2017 meeting.)

12. Report from the Finance & Insurance Committee (Director Dias will report on the January 13, 2017 meeting.)

13. Approval of Committee Minutes for Entry to District Record (The Board will be asked to approve the Committee minutes for entry to the District record by reference.)

NEW BUSINESS

Motion 14 Authorize Project Funding in the Amount of$100,000 from Budgeted Contingency Reserves for the Nutrient Treatment Upgrades- NPDES Permitting Project (The Board will be asked to authorize the project funding.)

15. Staff/Director Comments (Board and/or staff members may comment on items of interest.)

16. Adjournment

Glossary of Acronyms & Definitions

ABAG Association of Bay Area Governments DHS Department of Health Services

ACWA Association of California Water Agencies DO Dissolved Oxygen

AEPS Alvarado Effluent Pump Station DSRSD Dublin San Ramon Services District ./~(. ~~·Y

AIMS Automated Informational Mapping System DTSC Department of Toxic Substances Control ~, ?' ,\

•:

AMP Asset Management Plan DWR Department of Water Resources

Anaerobic Without Oxygen EBDA East Bay Dischargers Authority

Anoxic Total Depletion of Oxygen EIS/EIR Environmental Impact Statement/Report

BAAQMD Bay Area Air Quality Management District EPA Environmental Protection Agency

BACWA Bay Area Clean Water AgenCies FOG Fats, Oils and Grease

BCDC Bay Conservation and Development GASB Government Accounting Standards Board Commission

BOD Biochemical Oxygen Demand GBT Gravity Belt Thickener

CAAQS California Ambient Air Quality Standard GIS Geographic Information System

CARB California Air Resources Board HOPE High-Density Polyethylene (pipe)

CASA California Association of Sanitation Agencies HEPS Hayward Effluent Pump Station

CBOD Carbonaceous Biochemical Oxygen Demand JPA Joint Powers Agreement

CCTV Closed-Circuit Television LAVWMA Livermore-Amador Valley Water Management Agency

CDFA CA Department of Food & Agriculture LOCC League of California Cities

CECs Constituents of Emerging Concern MAC Managers Advisory Committee

CEQA California Environmental Quality Act MCC Motor Control Center

CFR Code of Federal Regulations MCL Maximum Contaminant Level

CIWMB CA Integrated Waste Management Board MDF Marina Dechlorination Facility

CMMS Computerized Maintenance Management MGD Million Gallons per Day System

COH City of Hayward MMP Mand~tory Minimum Penalty

COIWMP Countywide Integrated Waste Management MRF Materials Recovery Facility Plan

CPUC California Public Utilities Commission MOU Memorandum of Understanding

CSL City of San Leandro N Nitrogen

cso Combined Sewer Overflow NACWA National Association of Clean Water Agencies.

CVSAN Castro Valley Sanitary District NaHS03 Sodium Bisulfite

CWA Clean Water Act NAS National Academy of Sciences

CWEA California Water Environment Association NGO Non Governmental Organization

Glossary of Acronyms & Definitions

NOX Nitrogen Oxides SRF State Revolving Fund

NPDES Nat'l Pollutant Discharge Elimination System SSMP Sewer System Management Plan

NPS Non-Point Source sso Sanitary Sewer Overflow

O&M Operations & Maintenance svcw Silicon Valley Clean Water

OLEPS Oro Lorna Effluent Pump Station SWRCB State Water Resources Control Board

OLSD Oro Lorna Sanitary District TDS Total Dissolved Solids·

OMB Office of Management and Budget TMDL Total Maximum Daily Load

p Phosphorous TRC Total Residual Chlorine

PAHs Polynuclear Aromatic Hydrocarbons Tri-TAC Technical Advisory Committee of CASA, CWEA, and LOCC

PCBs Poly Chlorinated Biphenyls TSO Time Schedule Order

PLC Programmable Logic Controller TSS Total Suspended Solids

POTW Publicly Owned Treatment Works USD Union Sanitary District

PPCPs Pharmaceutical and personal Care Products uv Ultraviolet Treatment

QAIQC Quality Assurance I Quality Control VCP Vitrified Clay Pipe

RAS Return Activated Sludge VFD Variable Frequency Drive

Region IX Western Region of EPA (CA, AZ, NV & HI) VOCs Volatile Organic Compounds

RFP Request For Proposals WAS Waste Activated Sludge

RFQ Request For Qualifications WDR Waste Discharge Requirements

RMP Risk Management Program WEF Water Environment Federation

RO Reverse Osmosis WET Whole Effluent Toxicity or Waste Extraction Test

ROP Regional Occupational Program WIN Water Infrastructure Network

RWQCB Regional Water Quality Control Board WLA Waste Load Allocation (point sources)

SCADA Supervisory Control and Data Acquisition WPCF Water Pollution Control Facility

SCAP Southern California Alliance of POTWs WQBEL Water Quality Based Effluent Limitation

SFBS San Francisco Bay Section (CWEA) WQS Water Quality Standards

SFEI San Francisco Estuary Institute WRDA Water Resource Development Act

SFRQCB San Francisco Regional Quality Control Board WRFP Water Recycling Funding Program

SLEPS San Leandro Effluent Pump Station WWTP Wastewater Treatment Plant

AGENDA ITEM NO: 4 AGENDA DATE: 1/17/17

Recognition of Collections Department for Zero Use of Sick Leave for Two Years Written by: S. Green

BACKGROUND: The Board will be asked to recognize Collection Department Supervisor Lenny Rather and his staff for their collective zero use of sick leave for calendar years 2015 and 2016.

RECOMMENDATION: Information only.

ATTACHMENT: None

AGENDA ITEM NO: 5 AGENDA DATE: 1117/17

Approval of Board Minutes

BACKGROUND: The Board will be asked to approve the minutes for the January 3 and January 10, 2017 Board meetings.

RECOMMENDATION: Approve the minutes

ATTACHMENTS: Board Meeting Minutes: January 3, 2017 and January 10, 2017

MINUTES OF THE REGULAR MEETING OF THE SANITARY BOARD OF

ORO LOMA SANITARY DISTRICT

January 3, 2017

The regular meeting of the Sanitary Board of Oro Lorna· Sanitary District was called to order by President Shelia Young at 3:00p.m. on Tuesday, January 3, 2017, at the District offices at 2655 Grant Avenue, San Lorenzo. President Young noted that Directors Timothy Becker, Roland Dias, Rita Duncan and Dan Walters were present. Also in attendance were Jason Warner, General Manager; William Halsted, District Engineer; Arlene Wong, Finance Manager; Andreea Simian, Administrative Services Manager; Jen Faught, District Legal Counsel; and Sally Green, District Secretary. Maintenance Department staff at the meeting included Scott von der Lieth, Maintenance Manager, and Gustav (Jeff) Schier, Rich Goodman, Ray Green, Jeff Hansen, James Haynes, and Mitchell Redfearn. No general public was present.

President Young welcomed staff from the Maintenance Department to the meeting, and requested the Board's indulgence to amend the order of the agenda to place Item 6, Report from the Personnel/Safety/Public Information Committee, and Item 10, Approval of New Electrical & Mechanical Technician Job Classification and Salary, to directly follow Comments from the General Public, of which there were none. The Board agreed.

Director Duncan reported on the December 23, 20.16 meeting of the Personnel/Safety/Public Information Committee, beginning with Recommendation for Board Approval of New Electrical & Mechanical Technician Job Classification and Salary. The new job classification has a proposed salary range of $7,000 - $9,381/month, the same as Electrical & Instrumentation Technician, and would be filled by the conversion of one of the existing Mechanic II positions, currently occupied by Jeff Schier. Mr. Schier is fully qualified for the job, and the action would allow for greater flexibility within the Maintenance Department, while maintaining the current staff levels. The reclassification would carry a fiscal impact of approximately $6,000 per year. The other topic reported by Director Duncan was a Review of the Draft Schedule of Events for 2017-2018, with focus mainly on two items for 2018 - a solid waste collection event and a combined Poster Contest Awards Ceremony/Open House. The Committee questioned the value of the solid waste collection event, as single-family residential customers have access to two free bulky pick-ups per year, and all Alameda County residents have free access to HHW drop-off centers. The proposal to combine the Poster Contest Awards Ceremony with an Open House held at the plant would provide a captive audience for the activities, and achieve cost savings over organizing and executing two separate events. The Committee discussed whether the cost of an additional staff person would alleviate some of the consulting costs needed to execute the planned events, and how much other agencies are budgeting for outreach activities. Staff will evaluate these issues, gather information and report back.

President Young Announced Agenda Item 10, and opened the floor for comments. General Manager Warner stated that Jeff Schier is uniquely qualified for the position of Electrical & Mechanical Technician, as he is both a Journeyman Electrician (since 1975) and Journeyman Mechanic. In his almost 15 years with the District, Jeff has always been a hard worker, completing electrical safety training through the National Fire Protection Association and staying current on the National Electrical Code standards. Director Dias added that Jeff is the chief mechanic when the

Oro Lorna Sanitary District Minutes, Meeting of January 3, 2017 Page 2 of3

District assists EBDA, and Director Duncan said that she has heard great things about Jeff. Jeff responded that the District has always taken care of him and he does his best to take care of the District's electrical and mechanical needs. Director Walters MOVED APPROVAL OF NEW ELECTRICAL & MECHANICAL TECHNICIAN JOB CLASSIFICATION AND SALARY. The motion was seconded by Director Duncan and carried unanimously, 5-0.

Director Becker moved approval of the single Consent Calendar item, based on staff recommendation: 4) Approval of Board Minutes of December 20, 2016. The motion was seconded by Director Dias and carried unanimously, 5-0.

President Young reported on the December 21, 2016 meeting of the Alameda County Waste Management Authority. Highlights of the meeting included a first reading and public hearing for an amendment to the Alameda County Integrated Waste Management Plan (COIWMP) to include the Altamont Compost Facility in the Unincorporated are of Livermore; a discussion of Stop Waste's legislative priorities (which President Young will address in future reports); and a discussion about the energy council and its relationship with PG&E (Oro Lorna is not a member of the energy council). President Young's final comment was that in the third quarter of 2016, Oro Lorna was presented a check for $88,160 in Measure D funds.

Director Walters reported on the December 28, 2016 meeting of the Operations Committee. The first topic was the BACW A key regulatory issue summary, for which the General Manager provided a review of the issues with the greatest impact to the District - Nutrient Science, Watershed permit, Laboratory Accreditation Changes, and a planned phase-out of biosolids as ADC. Standing topics included November 2016 data for Natural Gas Usage, Overview of Power Production and Plant Demand, Monthly Power & Chemical Costs ($36,837), and Monthly Activity Reports for the Collections, Maintenance and Operations Departments. For District Operations Overview, 1) Collection System Manager Lenny Rather provided a report of water consumption by the Collections Department. Water use is down from 2.5 MG in 2013 to 1.1 MG in 2016; the decrease is attributed to an emphasis on televising lines in advance of cleaning, and only using the hydro on lines when needed, resulting in less water usage and less wear and tear on the pipes and equipment. 2) Operations Manager Manuel Talledo-Garcia reported that during a recent storm, the plant had peak flows of up to 49 MGD, and that staff is working to optimize ferric dosing and sludge yield. He met with a process expert, and is experimenting with changes to the District's process to potentially reduce sludge production by 20% or more, which would correspond .to $80,000/year in reduced biosolids disposal costs. 3) Maintenance Manager Scott von der Lieth shared photographs of several customized devices fabricated by staff to prevent the movement of a valve, and provided an overview of the upcoming co-gen engine rebuild.

Director Becker moved approval of the Committee minutes for entry to the District record by reference. The motion was seconded by Director Walters and carried unanimously, 5-0.

Director Becker MOVED APPROVAL TO ACCEPT PROJECT AS COMPLETE AND AUTHORIZE THE GENERAL MANAGER TO DIRECT THE FILING OF A NOTICE OF COMPLETION: SEWER LINE REPLACEMENT PROJECT 2015-2016. The motion was seconded by Director Duncan and carried unanimously, 5-0. All construction was completed in compliance with the plans and specifications and to staffs satisfaction on December 30, 2016, and Collections staff has performed a CCTV inspection of the lines and found the installation to meet District standards.

Oro Lorna Sanitary District Minutes, Meeting of January 3, 2017 Page 3 of3

General Manager W amer provided an overview of the Dry Weather Nutrient Analysis, based on a report prepared by consultant HDR, previously presented to the Construction Committee. He shared an outline of a potential opportunity that involves early action on nutrient treatment in exchange for delay in future regulatory requirements related to nutrients. The plan would be to remove 90% of ammonia and 50% of total nitrogen from the effluent. The request to the Regional Board would also include discharge of secondary effluent via the emergency outlet during wet weather. A moratorium would be requested from the Regional Board on nutrient regulations for the next 20 years. The potential capital budget required would be a not-to-exceed cost of $9.5M, and Warner said that the decision point for executing the funding may come in as little as three months. The Board thanked him for his presentation.

General Manager Warner opened Staff/Director comments by advising the Board that the District had no lost time accidents in 2016, and he commended Administrative Services Manager Andreea Simion and Safety/Special Programs Administrator Larry Olivan for successfully leading the District's safety program.

The Directors exchanged New Year wishes to each other and the staff, and said they looked forward to 2017. Director Walters said that he is impressed by staffs "out~of-the-box" thinking, as illustrated by the .department reports from the recent Operations Committee meeting, and added that the Board should be proud.

At 4:14 p.m. the Board adjourned to closed session to discuss significant exposure to litigation, pursuant to the California Government Code, paragraph 2 of subdivision d of section 54956.9 - one potential case. At 5:09 p.m., President Young reconvened to regular session, stating that no reportable action was taken in closed session

There being no further business to come before the Board, President Young adjourned the meeting at 5:10p.m.

(Recording Secretary: Sally Green)

Rita Duncan Secretary

MINUTES OF THE STRATEGIC PLAN UPDATE MEETING OF THE SANITARY BOARD OF


January 10, 2017

The Strategic Plan Update meeting of the Sanitary Board of Oro Lorna Sanitary District was called to order by President Shelia Young at 12:02 p.m. on Tuesday, January 10, 2017, at the District offices at 2655 Grant Avenue, San Lorenzo. President Young noted that Directors Timothy Becker, Roland Dias, Rita Duncan and Dan Walters were present. Also in attendance were Jason Warner, General Manager; William Halsted, District Engineer; Arlene Wong, Finance Manager; Andreea Simion, Administrative Services Manager; Scott von der Lieth, Maintenance Manager, Manuel Talledo-Garcia, Operations Manager, and meeting facilitator Michelle Tamayo of the Tamayo Group. No general public was present.

President Young welcomed the Board and staff and said that she was looking forward to a productive discussion on the Strategic Plan. General Manager Warner presented some of the District's accomplishments over the past 18 months, and then Ms. Tamayo reviewed a summary of ideas generated by the Board in one-on-one interviews with her.

The Board identified a few main categories for establishing "stretch" goals, brainstormed ideas, and generated potential goals under each category. A discussion about District values followed, and the Board decided to incorporate a section on values in the strategic plan.

The Board then reviewed a draft updated strategic plan, restructured to eliminate duplication and group the District's strategic goals into five main categories - financial stability, employee development, regulatory compliance, customer service and infrastructure.

Ms. Tamayo concluded by asking if the Board would be interested in a future training session on clarifying Board roles and responsibilities and establishing procedures and protocols for conducting meetings. The Board agreed that a future training session would be valuable.

There being no further business to come before the Board, President Young adjourned the meeting at 5:20 p.m.

(Recording Secretary: Andreea Simion)

Rita Duncan Secretary


Approval of Financial Statements, December 2016

BACKGROUND: The Board will be asked to approve the financial statements for December 2016. The Finance & Insurance Committee reviewed the statements at its meeting of January 13, 2017, and recommended full Board approval.

RECOMMENDATION: Approve the financial statements.

ATTACHMENTS: Financial Statements, December 2016

SEWER SERVICES

(15) OPERATIONS &MAINTENANCE

(20) INSURANCE

(71) FLEX PLAN

(40) RENEWAL & REPLACEMENT

(45) CAPITAL Il\1PROVEMENT PROGRAM

SUBTOTAL SEWER SERVICES

SOLID WASTE SERVICES

(85) SOLID WASTE

(77) GARBAGE DELINQUENCY RECOVERY

SUBTOTAL SOLID WASTE SERVICES

RECYCLING SERVICES

(86) RECYCLING

SUBTOTAL RECYCLING SERVICES

TOTAL ALL SERVICES

Oro.Loma Sanitary District BALANCE SHEET SUMMARY

As of December 31, 2016

ASSETS LIABILITIES NET POSITION 12/31/2016 12/31/2016 12/31/2016

$86;320,405.93 $10,580,603.27 $75,739,802.66

$750,000.00 $0.00 $750,000.00

$8,800.26 $0.00 $8,800.26

$5,531,329.93 $149,363.74 $5,381,966.19

$12,620,404.67 $296,363.17 $12,324,041.50

$105,230,9~0. 79 $11,026,330.18 $94,204,610.61

$1,394,943.94 $0.00 $1,394,943.94

$168,609.34 $0.00 $168,609.34

$1,563,553.28 $0.00 $1,563,553.28

$2,399,197.58 $183,106.90 $2,216,090.68

$2,399,197.58 $183,106.90 $2,216,090.68

$109,193,691.65 $11,209,437.08 $97,984,254.57

-1-

Oro Lorna Sanitary District COMBINING SCHEDULE OF REVENUES & EXPENSES

For The Period Ended December 31, 2016

Amended Month to Date Year to Date Encumbrances Budget 12/31/2016 12/31/2016 12/31/2016 Variances

OPERATING REVENUES

DISTRICT SERVICE CHARGES $12,290,800.00 $568,402.89 $11,657,851.88 $0.00 ($632,948.12)

AGENCY TREATMENT CHARGES $2,671,255.00 $23,133.89 $719,034.57 $0.00 ($1 ,952,220.43)

PERMITS & INSPECTION FEES $113,000.00 $6,054.46 $110,885.49 $0.00 ($2, 114.51)

SANITARY TRUCK WASTE CHARGES $50,000.00 $11,985.00 $58,247.50 $0.00 $8,247.50

GREASE RECEIVING CHARGES $120,000.00 $13,478.65 $73,414.87 $0.00 ($46,585.13)

GRIT RECEIVING CHARGES $0.00 $0.00 $3,240.00 $0.00 $3,240.00

CONTRACT FEES $927,000.00 $47,960.14 $504,491.83 $0.00 ($422,508.17)

RECYCLING CHARGES - RESIDENTIAL $2,290,000.00 $0.00 $2,309,444.00 $0.00 $19,444.00

RECYCLING CHARGES - COMMERCIAL $96,000.00 $10,054.59 $58,333.80 $0.00 ($37,666.20)

LANDFILL FEES- MEASURED $330,000.00 $88,160.00 $167,190.00 $0.00 ($162,810.00)

OVERHEAD REVENUE $600,000.00 $40,302.70 $277,443.28 $0.00 ($322,556. 72)

TOTAL OPERATING REVENUES $19,488,055.00 $809,532.32 $15,939,577.22 $0.00 ($3,548,477.78)

OPERATING EXPENSES

SEW AGE COLLECTIONS (O&M) $1,732,800.00 $120,608.18 $735,485.51 $0.00 $997,314.49

SEW AGE COLLECTIONS (R&R) $1,704,000.00 $175,384.52 $302,033.22 $696,865.50 $705,101.28

SEWAGE TREATMENT OPERATIONS (O&M) $4,228,600.00 $339,360.82 $1,921,785.50 $168,479.61 $2,138,334.89

SEW AGE TREATMENT MAINTENANCE (O&M) $2,317,500.00 $215,045.46 $1,063,646.48 $4,566.69 $1,249,286.83

SEWAGE TREATMENT PLANT (R&R) $1,499,500.00 $31,998.68 $463,578.28 $208,167.15 $827,754.57

ENGINEERING (O&M) $888,300.00 $51,742.18 $272,482.67 $0.00 $615,817.33

ENGINEERING (R&R) $10,000.00 $0.00 $1,747.94 $0.00 $8,252.06

ADMINJSTRA TION AND GENERAL (O&M) $1,788,700.00 $137,047.33 $729,517.61 $30,317.79 $1,028,864.60

ADMINISTRA TJON AND GENERAL (R&R) $41,000.00 $4,000.00 $6,269.02 $0.00 $34,730.98

SEWAGE DISPOSAL - EBDA (O&M) $674,700.00 $5,207.28 $295,414.86 $0.00 $379,285.14

SEW AGE DISPOSAL - EBDA (R&R) $119,250.00 $0.00 $119,250.00 $0.00 $0.00

DEPRECIATION $3,650,000.00 $277,244.37 $1,663,466.22 $0.00 $1,986,533.78

DECREASE IN CARRYING VALUE OF EBDA $100,000.00 $0.00 $54,155.00 $0.00 $45,845.00

SOLID WASTE $414,700.00 $18,620.97 $142,328.68 $0.00 $272,371.32

RECYCLING - RESIDENTIAL $2,765,700.00 $395,713.88 $1,275,760.78 $0.00 $1,489,939.22

TOTAL OPERATING EXPENSES $21,934,750.00 $1,771,973.67 $9,046,921.77 $1,108,396.74 $11,779,431.49

OPERATING INCOME (LOSS) ($2,446,695.00) ($962,441.35) $6,892,655.45 ($1,108,396.74) $8,230,953.71

-2-

%of Budget

94.85%

26.92%

98.13%

116.50%

61.18%

0.00%

54.42%

100.85%

60.76%

50.66%

46.24%

81.79%

42.44%

58.62%

49.43%

46.09%

44.80%

30.67%

17.48%

42.48%

15.29%

43.78%

100.00%

45.57%

54.16%

34.32%

46.13%

46.30%

(236.41)%

Oro· Lorna Sanitary District COMBINING SCHEDULE OF REVENUES & EXPENSES

For The Period Ended December 31, 2016

Amended Month to Date Year to Date Encumbrances Budget 12/31/2016 12/31/2016 12/31/2016 Variances

NONOPERATING REVENUES

INVESTMENT INCOME $102,000.00 $11,911.01 $70,769.04 $0.00 ($31,230.96)

FAIR MARKET VALUE INCREASE/DECREASE $0.00 $0.00 ($4, 725.32) $0.00 ($4, 725.32)

RENTS & LEASES $81,000.00 $3,546.85 $47,786.96 $0.00 ($33,213.04)

CVSD UNFUNDED PENSION CONTRffiUTION $0.00 $0.00 $190,000.00 $0.00 $190,000.00

OTHER MISCELLANEOUS REVENUES $118,000.00 $1,456.81 $37,370.68 $0.00 ($80,629.32)

RECOVERY OF UNCOLLECTffiLE ACCTS $iO,OOO.OO $8,652.68 $8,652.68 $0.00 ($1,347.32)

EBDA AND OTHER AGREEMENT REFUNDS $80,000.00 $0.00 $79,370.86 $0.00 ($629.14)

GRANT REVENUES $0.00 $0.00 $9,000.00 $0.00 $9,000.00

TOTAL NONOPERATING REVENUES $391,000.00 $25,567.35 $438,224.90 $0.00 $47,224.90

NONOPERATING EXPENSES

WRITE OFF OF UNCOLLECTffiLE ACCTS $13,200.00. $113.75 $394.97 $0.00 $12,805.03

UNFUNDED PENSION LIABILITY CATCHUP $1,000,000.00 $0.00 $1,000,000.00 $0.00 $0.00

CONTINGENCY $252,500.00 $0.00 $0.00 $0.00 $252,500.00

TOTAL NONOPERATING EXPENSES $1,265,700.00 $113.75 $1,000,394.97 $0.00 $265,305.03

INCOME (LOSS) BEF CONTRIBS & TRSFS ($3,321 ,395.00) ($936,987. 75) $6,330,485.38 ($1,108,396.74) $8,543,483.64

OTHER CONTRIBUTIONS & REPAYMENTS

+CONNECTION FEES $120,000.00 $18,060.71 $393,971.00 $0.00 . $273,971 .00

+CVSD REPAYMENTS FOR CIP $987,200.00 $0.00 $20~,494.42 $0.00 ($784,705.58)

-CIP EXPENDITURES ($7,793,900.00) ($352,696.48) ($2,874,435.72) ($3,126,557.59) ($1, 792,906. 69)

OTHER CONTRIBUTIONS & REPAYMENTS ($6,686, 700.00) ($334,635. 77) ($2,277 ,970.30) ($3,126,557 .59) $1,282,172.11

NET RESULTS ($10,008,095.00) ($1,271,623.52) $4,052,515.08 ($4,234,954.33) $9,825,655.75

-3-

%of Budget

69.38%

0.00%

59.00%

0.00%

31.67%

86.53%

99.21%

0.00%

112.08%

2.99%

100.00%

0.00%

79.04%

(157.23)%

328.31 %

20.51%

77.00%

80.83%

1.82%

ORO LOMA SANITARY DISTRICT INVESTMENTS AND DEPOSITS REPORT

December 2016

INVESTMENT %oF ::::::::::: cuR:R:EilitFv::::::::: LIMITS TOTAL ::::::::::: >12ti1:i2o16::::::::::::

FUND# FUND NAME :: : ::::::::::tAsT-:F.v::::::::::::: :: : ::::::::::&/3~i2o1ei:{:::::::

............ . .. . .. LOCAL AGENCY INVESTMENT FUND (LAIF) .......... :.:.: .: . :. :. :. :. :.:.:.:.:.:.:.:.:. . ... :. :. :. :. :. ::::::::::::::::::::::::::::: l-----------------'--.....:..,_--------------+-----+--~r. .. -:-... -:-: ... ,..,-... -:-.. ;-;-.. -;-... :-: ... -;-... -;-: ... :-:-... -:-.. ~ ... -:-... -:--: ... ,.--;-1 ... · .... ·.·.·.·.·.·.·.·•·.·.·.·.·.·.·.·.·.·.·.·

15

20

40

45

85

GENERAL FUND- SEWER SERVICE

INSURANCE FUND

RENEWAL & REPLACEMENT FUND

CAPITAL IMPROVEMENT PROGRAM FUND

SOLID WASTE I GARBAGE FUND

86 RECYCLING FUND

COMBINED CASH BALANCE IN LAIF (Interest on December31, 2016- 0.719%)

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•••• ·~~]~~}4 • • •••••••••••••••• 0 •• • •• • •• • • • • • • 0 •••••••• :::: <<<:::~~~;~~~~~::

~::::::::::::::: ~;~~~;~~~~~:: ......................

t-W_E_L_L_S_F_A_R_G_O_T_R_U_S_T_&_IN_V_E_S_T_M_E_N_T_S ______________ -t-----t---+.-::...,..:::.,....,:::,..,.:::-:-::~:-:-::_,_:~o~::~_,_~:.,....,~~,..,.~~-:-~:-:-:::_,_:::.,....,:::,...,..-:t:::: :::::::::::::::::::::::::::::~::::::~~:: .. . .. . .. .. .. .. .. .. .. .. . ..:· :: .. :· ::::.:so::-:.:.:~:~:.:··::~.· .. :~··.~:"'~· .. e./.3 .. •• ~~.·l·.ith~-:~·.~ . ...,..· ... : ::11!::-:: .:et.: .. : :: ·:.: .. : ::.::::: 40145 UMB BANK (transferred from Wells Fargo IRT Dec 2016)

AGENCY BONDS (AT COST)

CERTIFICATES OF DEPOSIT (AT COST)

CORPORATE BONDS (AT COST)

TREASURY NOTES (AT COST)

CASH

TOTAL AT COST

FAIR MARKET VALUE ADJUSTMENT TO INVESTMENTS

COMBINED INVESTMENT BALANCE IN WELLS FARGO TRUST

U.S. BANK CHECKING ACCOUNT

15 GENERAL FUND -SEWER SERVICE

20 INSURANCE FUND

40 RENEWAL & REPLACEMENT FUND

45 CAPITAL IMPROVEMENT PROGRAM FUND

71 FLEX PLAN TRUST

77 ALAMEDA CO. WMAC NR RECOVERY

85 SOLID WASTE I GARBAGE FUND

86 RECYCLING FUND

COMBINED CASH BALANCE IN U.S. BANK

PETTY CASH FUNDS (Administration regular $1,500, Emergency $1,000)

(e) 30% in 1 agn.

(b) 30%

(k) 25%, 5% in 1 agn.

(d) 100%

(i) 20%

::::::::::::::::: ~~~~~~~::: ::::::::::: ·~ ~:::::::::::::::~~~~~;~~:~~1.:: :::::::::::::::~:~~~~~;~~;~:~:~ :::::::: : ::::::::~;~~~it:?:9:;~:~ :::::::::::::::: };~~~~~~ ~~~1 :: :::::::::::::::::::::~~~;1:~~~~:: :::::::::::::::~~~~7:~;~~~;~::

~:<:::: : :::::~~~~~;~~~~AA:: ::: ~:: :::::::::: :~~~rr:;~~;~::

::::::::::::::::::::::: :~~;1~~~~~:: :::::::::::::: :~~~~~~;~~~;~:: ..........•.. 0 0..... 0 ..•.•.................

• • • • • • • • • • • • • • • • •••••••••••••• 0 0 ••••••

:::::::::::::::::::::::::: t1:63:5:9:: :::::::::::::::::::::: ::::s;s:ss;9:1:: 64.46% ~:::::::::::: :~ ~~~?:~~~~~~~~:: ~:::::::::::: :~ ~~~~~~~~~~~::

(I) 20%

•• 0 ••••••••••••.•••••••• .....................

....................... . . . . . . . . . . . . . .. . . . ::::::::::::::::::::: ~:~~;~~~~~:: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ·.·.·.·.·.·.·.·.·.·.·.·37'434'36·'

••••·••• , ••.• ~]#~¥ ••• 0 ••••••••••••••••••• . . . . . . . . . . . . . . . . . . . . . . .............. . .. . ....

:-:-:-:-:-:-:-:-:-:-:-:-:-:-:-:-:-:-:---:-:-:-:-.·. · · · · · ·· ·· · ·. · ········a· a· ·86· · · :..· ·4· ·s· · ·

•••••.••••••• 1~~1~~1~

. ..................... . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . • • • • • 0 •••••••••••••••••

::::::::::::::::::::::: :~!:;~~~;~~: ~ :::::::::::::::: ~::: :: ~:~~~~~~$.:: ...................... . ..... . .............. . ·: ·: ·: ·: ·: · :·: ·: · :·: ·1:27 :6o4 ·a:2·:

::. j::::: j ~:.:.:::::::: j ~: ~;~~~}~i: . ..................... . ::::::::: : ::::::::::::::::::::::::::::~:::::::

.·.·.·.·.·.·.·.·.·.·.1· ·1·o···s·~o·1· s· ·.· ::::::::::::::::::::::.: ... :-~-.:~:~~:-:-.:: $·.·.·.·.·.·.·.·.···823•628'21'· :. :::::::::::::::::::.:.:.:. :! :. :. :. : ·~.:.:.:: ~:::: ::::::::::::::::::: :~;~l)iQ:O:: .......................

~:::::::: :a1:~ias~a9s~ss::

Day-to-day management of OPEB obligations $ ~ (989,996.97)

Funds available for operations 12/31/2016 $ 20,668,028.49

12/31/2015 $

NOTE: THESE INVESTMENTS HAVE BEEN MADE IN ACCORDANCE TO THE DISTRICT'S INVESTMENT POLICY, REVIEWED ANNUALLY. THE FY 2015-16 POLICY WAS REVIEWED AND APPROVED BY THE F&l COMMITTEE, AND THE FULL BOARD ON 5/3/16. THE INVESTMENT PROGRAM PROVIDES SUFFICIENT CASH FLOW FOR. THE DISTRICT TO MEET EXPENDITURE REQUIREMENTS FOR THE NEXT SIX MONTHS.

-4-

Net Change from 6130/16

Net Change from same period last year

F:IFINANCE\Monthly Reportlng\FY 2016-17\lnvestment Summary 2016-12.xls 1/1012017


Approval of Monthly Compliance~ Activity Reports, December 2016

BACKGROUND: The Board will be asked to approve the monthly compliance and activity reports for December 2016 from the Engineering, Collections, Operations, and Maintenance Departments.

RECOMMENDATION: Approve the reports.

ATTACHMENTS: Monthly Reports, December 2016

·-

PERMITS ISSUED: Lateral Repair: Plan Review: New Connections: BPS Installations:

37/162 (month/fiscal year) 31/136 2/12 1/32 2/3

INSPECTIONS: Permits: USA (marked):

57/180 0/1

TRACTS: COMMERCIAL IMPROVEMENTS: In Review: In Construction:

ACTIVE PROJECTS:

0 2

Sewer Line Replacement 2016/17:

In Review: 4 In Construction: 1

• Project provides for the rehabilitation of 2.9 miles of VCP with HOPE pipe • Awarded to California Trenchless in the amount of $2,371,290 • Notice to proceed issued in September 2016 • Contractor is currently working on Grove Way. • Project completion expected in September 2017

Sewer Line Replacement Lomita Drive, Hesperian at Hacienda, and Mattox Road: • Staff is preparing designs in-house

Point Repairs 2015-16 Phase 2: • Design completed in-house, project scope includes 84 standard point repairs • Project awarded to Ortiz Constructio·n in the amount of $748,888 • Project is 27°/o complete

Point Repairs 2016-17: • Staff is preparing· design in-house • Scope of work includes 108 point repairs at an engineer's estimate of $1,00Q,OOO • Project is scheduled for a bid opening in February 2017

Equalization Pond and Horizontal Levee Demonstration: • The $2.1 M grant agreement between ABAG, DWR, and OLSD has been executed • Save The Bay has completed the planting • Project awarded to Gordon N. Ball, Inc., for $6,860,000; deductive change order issued

in the amount of $623,0-QO • Project closeout expected in winter of 2016/17 • The District received the grant check in February 2016 • Construction is 94% complete

Secondary Clarifier Coating: • Staff completed the design in-house. Project budget of $750,000 appears adequate. • Project is scheduled for bid in January 2017 • Construction Award scheduled for March 2017

1

CONTINUOUS ACTIVITIES: • Respond to USA requests:

• Mark in the street and notify Collections of directional drilling and construction around critical lines

• Base Map Updates • GIS Updates • Hydraulic Model Maintenance/Update • Recurring Maintenance Roofing • Cities and County Road Reconstruction and Paving Projects • Notice of Violations and Service Calls

OTHER ACTIVITIES: • #4 Water Modifications in the Influent Pump Station • Asset Management • Administration Building Re-roof • Administration Building Solar • Bayfair Siphon Investigation • Belt Filter Press Building Air Quality • Canyon Drive Lift Station Handrail/Hatch Modification • Canyon Ridge and Blackstone Lift Stations Surge Suppression (tanks installed) • Collection System Asset Management • Digesters 6& 7 Flame Arrestor Relocation • Grease Tank Lighting • Grease Receiving Pump • Design of MCC Replacement at Trojan Lift Station • Monika Lift Station Enclosure Replacement • Glenbrook Lift Station Easement Acquisition • GIS/AIMS updates

• Service Call Module • GIS data entry

• TRACT Scanning • Easement Scanning

• Plant Flow Attenuation Study • Railroad Lift Station Asphalt Repair • Remote Site PLC Upgrades • Sewer Service Charge Address Update (EBMUD) • Source Detection • Old Heater Building Sump Pump Replacement • Paving Projects

LINE REPLACEMENT LOG: • 334 Pipe Segments identified for replacement due to O&M needs

• 16.5 miles of pipe • These pipes are currently on the 3-month and 12-month hydro-saw list

• 451 Pipe Segments identified for replacement due to structural needs (not on current line replacement project)

• 22.4 miles of pipe • 66 Pipe Segments under contract to be replaced (3 miles) • Budget: FY 2016/17 $3,500,000

2

POINT. REPAIR LOG: • Point Repairs:

• 1 00 Work orders to be bid • 0 Work orders currently out to bid • 46 Work orders under contract awaiting completion • 39 Completed this· fiscal year

• Open Work Requests: 18 • Items that have been marked as defective by Collections and may need repair.

• Budget: FY 2016/17 $1,550,000

3

Collections Department December 2016

Monthly Activity Report

LINEAL,FEET OF SEWER LINES CLEANED/CCTV INSPECTED (iri feet)

I CLEANING l CCTV

I TOTAL

Scheduled 42,463 90,388 132,851

High Frequency I

41,255 I

0 41,255

December Goals 97,095 50,000 147,095

Total For Month 83,718 90,388 174,106 (+18%)

Total for FY 494,158 525,937 1,020,095

MAINTENANCE AND CONSTRUCTION

Requests for Engineering Services 11

% of System on High Frequency Cleaning I

15.02%

New Service Connections Inspected 10

Completed Repairs Inspected 5

New Tracts/Line Replacements Inspected 0

Horizontal Boring Jobs Inspected 0

CUSTOMER SERVICE

NORMAL AFTER SERVICE CALLS WORK NORMAL TOTAL

HOUR.S HOURS

Service Calls requiring response 4 0 4

Service Calls handled by phone 0 0 0

Stoppages Serviced 0 0 0

Average Response Time (min) 10.8 0 10.8

Fiscal Year-to-Date(# calls) 26 5 31

1

I

I

I

·.· •. •. . . ·. ~ . ·~ ·~!-~ : r .. ·. : -~ ::._· ·.. . ... . . . • . . : :,MISCELUNEO:US· _._., ·; ,:..:;, ·

1. • ' .• •··1', ~~J ' " .• . . ,. ~ ... f'.,. ': •. ~·:- · '· .. ~~· . :\ . .

Damage Claims Filed 0

Safety Meeting$ Conducted 3

Sick Leave Usage (hours) 0

Lost Time Accident (hours) 0

II Vacation Days (days) 10~5

Days Utility Worker/Temp/Intern used (days) 0

REQUEST FOR ENGINEERING SERVICES.

[_,~:bj''''• ' -~ ;ASS:ET~ :L:~P .. ~+io~f-.:·':, ,~: .;i>es·CRIPTION, "f.'•lF·

ATE::· . ·· ... : ... •.·· \''.

'.;. .... 'lo ·.;-. '. ....!., :· ~· ~- ' ·:~ ~ ..• · .. ; ( ' "* .: • ... :-.. .. ... •. . ....

1 12/09 2430 . ..:X10+2430-U08 Bockman LS R/W Heavy encrustation/infiltration

2 12/12 2436-E19 Via Annette Broken riser lid stuck in main

3 12/13 4834-M09+4834-Q08 Olive Place RMI Broken pipe

4 I 12/15 2736-X20+2736-X 16 Lewelling Blvd. Upsize 6" main between 8" and 1 0"

5 12/15 2736-X 16+2736-X 12 Lewelling· Blvd. Upsize 6" main between 8" and 1 0"

6 II

12/15 112736-X12+2736-X09 II Lewelling Blvd. I Upsize 6" main between 8" and 1 0"

7 12/15 2426-E29+2426-G29 Via Susana I Broken pipe

8 12/16 2428-P33+2428-S33 Via La Jolla Severe offset

9 12/19 2426-E21 +2426-H21 Via Frances Severe offset w/asphalt and sag

10 II

12/19 12426-H22+2426~H21 Via Sarita Remove grade-break

11 12/20 1834-X22+1834.;Y20 Sandpiper Court

STOPPAGES/OVERFLOWS

Stoppages for Fiscal Year (not resulting in an SSO)

Overflows for Fiscal Year

0

1

2

Overflow Amounts

Roots infiltrating joint

I None to report

Over 1,000: 0 100-1,000: 0 Under 100: 1

I

Note-

SPECIAL TRAINING:

• 12/07- Tailgate, HazMat Compliance (Awareness Level) by Safety Compliance Management. CWEA-SFBS Collection System Committee Meeting, C. Brown and L. Rather.

• 12/08- Strategic Planning Meeting for crew w/Michelle Tamayo.

• 12/13 - Training on new confined space rescue equipment by Mike Estep.

• 12/21- Tailgate, Alcohol Use- OTC and Prescription Drugs. DUI Checkpoints

• 12/28- Safety Committee Meeting, S. Bobbitt.

SPECIAL PROJECTS, COMMENTS and NON-CLEANING RELATED DUTIES:

• 12/01- Perform CCTV inspections and cleaning of 1,496' of mains post paving (4 hrs.) and 1 new spot repair.

• 12/02- Perform CCTV inspections and cleaning of 1 ,769' of mains post paving (4 hrs.).

• 12/05 - Perform CCTV inspection of one new connection

• 12/06 - Perform CCTV inspections and cleaning of 892' of mains post paving (3 hrs.) and two new spot repairs.

• 12/07 - Fill water tank at Railroad Lift Station.

• 12/09- Retrieve broken cutter blade stuck in main; five men, three hrs.

• 12/12 - Repair hydro hose for Hydro 48. Perform CCTV inspeCtion of two spot repairs and one new connection.

• 12/13 - Perform CCTV inspection of two new connections. Perform CCTV inspections and cleaning of 197' of mains post paving (2 hrs.)

• 12/14 -Perform CCTV inspection of three new connections.

• 12/16- Perform CCTV inspection of one new connection. A second inspection of this connection was also done on 12/19.

• 12/20- Fill water tank at Railroad Lift Station.

• 12/22- Vacuum out Canyon Ridge Lift Station wet well. (3 hrs.)

• 12/23- Take CCTVVan 50 to George Oren for tires (2 hrs.).

• 12/29 - Perform CCTV inspection of two new connections and one clean-out overflow confirmation.

• 12/30 - Fix redder and remove broken rod left at Bockman Lift Station after 12/9 event. This was the last day of the year, I was off and instructed the crew to clean up the loose ends and prepare for the new year. They responded by televising 2, 798' and cleaned 8,932' for a total of 11,730'.

The crew ended the year having only one 5-gallon spill, going 540 days between spills; this was 14 days short of our record. The crew also posted year-end numbers that surpassed each of the previous two years, a remarkable feat especially after replacing 50% of the crew over the past few years. Regarding lost time accidents, the Collection Department is at 6, 118 days since our last reportable injury, nearly doubling the previous record of 3, 314 days. Additionally, the crew completed the year using no sick leave for the second straight year.

3

Jan

Feb

Mar

_Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Avg.

I

--··

.. Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Total

Avg.

I

COLLECTION SYSTEM/FIELD MAINTENANCE- STATISTICS

13 13 1 18 1 16 11 1 o 1 1 o o o

dbS8 ~ ~: : ~ ~ ~ ~ CDI 15 11 11 10 11 1 1 o ·o o 1

~ 9 11 11 11 8 10 5 11 o 11 1 11 o o o 14 10 1 12 13 1 o o o o o 4 9 "" 13 20 0 0 0 0 0 u

5 5 9 9 13 0 0 1 0 0

9 12 7 8 9 0 0 0 0 0

4 12 23 14 14 0 0 0 1 0

5 5 14 12 5 1 0 0 0 0 Jl 9 13 9 14 0 0 0 0 0 "T

8.3 n"o 12.4 11.8 11 ~3 I .16 .25 .1 .1 .1 ... .....

LINE FOOTAGE CLEANED/CCTV INSPECTED

: __ .:·.~~;:~-:::'': ,':)9~~;"2 :.· .:, :.·.;~~~-.f~ '< ,~ ( ·. "''j·:. : ... ·•· u -.t ·i-'; .. ~ \ .. . '.

" . ··2013"'·>' ~-20'12~·. <: ; ·. ~- ~r. .>rt· ~ t.~· . '...... 1_. -~

162,475 190,787 193,228 202,503 197,218

194,098 153,222 146,306 181,745 147,312

183,533 187,606 159,978 181,381 172,411

188,700 II

176,620 I 192,848 184,716 175,814

192,260 I

166,043 I

177,181 184.,423 161,024

151,305 154,081 156,356 188,685 177,839

161,316 182,329 164,717 183,611 17"6,384

182,648 170,107 164,689 196,930 191,620

149,805. 148,832 168,598 169,267 190,699

177,848 171,307 .164,301 202,278 185,204

174,372· 154,456 161,515 180,469 175,097

174,106 151,281 167,755 161,637 150;·140

2,092,466 2,006,671 2,017,473 2,217,648 2,100,732

174,372 167,223 168,123 184,804 175,064

4

Operations Deparbnent December 2016

Monthly Activity Report

EFFLUENT QUALITY TARGET

Monthly Effluent Suspended Solids 30 mg/1

Total Suspended Solids Removal 85%)

Monthly Effluent CBOD 25 mg/1

CBOD Removal 85%

Weekly Effluent Suspended Solids 45 mg/1

Weekly Effluent CBOD 40 mg/1

I Average Daily Flow

PLANT PROCESS: • EBDA effluent standards were met 1 00 % of the time.

SKYWEST: • Q_million gallons supplied to Skywest Golf Course during the month.

CO-GENERATION PERFORMANCE: • The co-gens provided 93 % of plant electrical demand this month.

EBDA FACILITIES: • Completed z PM tasks

BOILER GAS HOURS: • Digester gas- 461 hours and 20 minutes • Natural gas - 0 hours and 0 minutes

OPERATIONS SAFETY AND TRAINING: • R.O.P. Intern Training • Established and conducted plant safety inspections with Operations staff. • Horizontal Levee Training -All • HazMat Compliance - All • Alcohol Use, OTC and prescription drugs - All

OPERATIONS SPECIAL PROJECTS:

ACTUAL

3 mg/1

99%

3 mg/1

99o/o

4 High 3 Low 4 High 1 Low

14.7 MGD

• Staff flushed open and cleaned primary sludge line, digester discharge manifold, overflow pump, suction, and discharge.

• Staff treated suction and discharge lines of overflow pumps for Struvite control. • Staff assisted and coordinated with EBDA on hypo dosage at plant effluent for enterococcus

control.

.,

PREVIOUS ISSUED COMPLETED OUTSTANDING

Total Number of Corrective Work 38 70 67

Orders

Total Number of PM Work Orders "41 205 176

Total Number of Work Orders 79 275 243

Total PM Tasks at EBDA and 0 22 22

Skywest

%Preventive Maintenance of Total Maintenance (total preventive/total w.o. current+previous) % Completed of Total Assignment (total completed/total w.o. current+previous) Vehicle· Service Hours ·

MAINTENANCE DEPARTMENT ACTIVITIES: • Programed the primary sludge line flow meter to totalize flow. - Monteiro • Performed preventive maintenance on the turbidity meter . ...;.. Monteiro • Lubricated the roller bearing on the GBT.- Green • Changed the oil in the grit collector drive. - Green • Changed the air filters on the Operation·s building HVAC. - Green

OUTSTANDING

41

70

111

0

69.49% 68.64% 37.50 hrs.

• Alarm for hypo eyewash station was not working; troubleshot, found bad switch, replaced switch and put back in service. - Goodman

• Installed larger Vagi antenna at Trojan Lift Station to improve radio communications.- Goodman • Installed a new discharge seal on #1 pump at Edgebrook Lift Station. - Fletcher • Removed and repl~ced two primary sludge pumps. - Fletcher, Hansen • Installed new sump pump at Trojan Lift Station. -Schier • Installed new lift bail on pump #4 at Trojan Lift Station.- Schier • Replaced leaking head· gasket on the vac truck. - Schier, Redfearn • Installed new brakes on Collection Manager's truck.- Haynes, Schier • Changed the fuel filters on the fuel station tanks. -·Haynes • Exercised the linkage for exhaust gas· recirculation on the boiler. - Hansen • Performed battery maintenance on the co-gen starting batteries. - Hansen • Repaired the corroded hose bib and supply pipe at the hypo pad.- Ureste • Installed new door handle on the upstairs door at the belt press building. - Ureste • Performed monthly maintenance at the· lift stations. - Haynes

SPECIAL PROJECTS: • Recorded the low use vehicle mileage in the Public Agencies and Utilities spreadsheet. - von der Lieth,

Ureste • Vacuumed out Canyon Drive Lift Station wet well. -Green, Haynes, Grimsley, Banuelos • Installed new compressor on the chiller unit for the SAG system. - von der Lieth, Hansen, ACCO

Contractor

MAINTENANCE DEPARTMENT MEETINGS: • HazMat Compliance - ·All • Alcohol Use, OTC and prescription drugs - All

AFTER NORMAL HOURS CALLS: Plant - 0, Lift Stations - 2

CO-G EN UPTIME: Engine #1 - 98.25%, Engine #2 - 99.73%

FLOW* CYANIDE ARSENIC January 2014 11 .9 3.000 0.83

February 11 .9 3.000 1.00

March 12.3 3.000 1.40 April 17.8 3.000 2.30

May 11.4 3.000 1.30

June 11 .0 3.700 1.00

July 10.9 3.000 1.10

August 10.7 3.000 0 94 September 10.5 9.000 0.95

October 10.3 3 .000 1.3 November 9.9 3.000 1.5 December 28.9 3.000 3.3 January 2015 13.6 3.000 1.8 February 11.8 3.000 1.3 March 11.5 3.000 1.3 April 11 .2 3.000 0.94 May 10.1 3.000 1.20 June 10.8 3.000 1.1 July 9.8 4.000 1.1 August 9.9 3 000 077 September 10.1 4 .000 0.80 October 10.1 3.000 1.1 November 10.2 3.000 0.98 December 10.2 3.000 083 January 2016 21 .7 3.000 2.0 February 13.4 3.000 1.2 March 12.3 3.000 1.0 April 12.4 3.000 1.2 May 11.4 3.000 1.0 June 11.0 2.000 0.95 July 10.8 3.000 0.84 August 10.2 3.000 0.56 September 10.1 3.000 0.69 October 9.9 3.000 0.77 November 11.7 3.000 1.1 December 11 .4 3.000 1.0

not detected .l detected but not quantified

NPDES Target 21 NA

Maximum 11.7 3.000 1.10

Minimum 9 .9 3.000 0.56 6 Month Average 10.7 3.000 0.83

*Flow refers to day of sample

F~O&M 2012\ADMINISTRATION'Monthly Board Roport\Opolatlng Ropor1 (AI)I2016WETALS 12 16.J<fs

ORO LOMA SANITARY DISTRICT OPERATING REPORT METALS SUMMARY

ug/L

CADMIUM CHROMIUM COPPER LEAD NICKEL SILVER 0.020 0.50 6.6 0.41 2.3 0.041 0.020 0.50 5.5 0.50 2.1 0.041

0.020 0.64 4.6 0.37 2.7 0.041 0.020 0.50 3.8 0.23 2.9 0.071

0.020 050 7.3 0.37 3.0 0.071 0.020 0.40 6.0 0.29 2.6 0.071 0.020 0.41 7.1 0.43 2.4 0.071

0.020 0.40 5.4 0.47 2.4 0.071 0.020 0.40 6.3 0.42 2.4 0.071

0.020 0.40 5.7 0.36 2.5 0.071 0.020 0.40 5.2 0.43 2.2 0.071 0.031 0 52 7.5 0.47 5.3 0.071 0.025 0.40 5.2 0.35 3.3 0.071 0.020 0.44 4.4 0.32 2.9 0.071 0.020 0.40 4.3 0.28 2.4 0.071 0.020 0.40 4.7 0.42 2.5 0.071 0.020 0.40 6.6 0.43 3.1 0.041 0.020 042 8.6 0 .40 3.2 0.041 0.020 0.49 7.3 0.44 2.8 0.041 0.020 0 .49 6.9 0.46 2.6 0.041 0.020 0.40 5.8 0.39 2.5 0.041 0.020 0 50 4.3 0.40 2.3 0.041 0.020 0 48 6.9 0.40 2.8 0.041 0.020 0.49 6.3 0.52 2.6 0.041 0.021 0.43 3.5 0.30 3.2 0.041 0 027 0 .50 3.9 0 32 3.1 0.041 0.020 0.43 6.6 0 38 3.8 0.051

0.020 0.47 4.3 0.33 2.7 0.051 0.020 0.48 3.8 0.25 2.6 0.051 0.020 0.41 6.2 0 38 2.4 0.051 0.020 0.40 7.1 0 49 2.5 0.051 0.020 0.48 6.2 0 41 2.4 0.051 0.05 1.5 6.2 0.31 2.3 0.05 0.05 0.40 9.3 0.33 3.7 0.05 0.05 0.99 4.2 0.33 2.5 0.05 0.05 0.81 5.0 0.32 2.0 0.05

NA NA 53 NA NA NA

0.05 1.50 9.3 0.49 3.7 0.05

0.02 0.40 4 .2 0.31 2.0 0.05 0.04 0.76 6.3 0.37 2.6 0.05

CHECKED ~~ ·-

APPROVED ,....-;z~ / .

ZINC SELENIUM PAH'S MERCURY 39 0.30 0.00382 36 0.39 0.00291 31 0.82 0.00286 22 0.78 0.00262 23 0.44 0.00419 20 0.40 0.00339 23 0.40 0.00477 23 0.40 0.00271 24 0.40 0.00313 24 0.40 0.00352 16 0.72 0.00367 29 1.0 0.00936 35 0.51 0.00342 27 0.40 0.00312 24 0.47 0.00258 28 0.82 0.00396 20 0.48 0.01060 I

21 0:40 0.00565 21 0.47 0.00574 16 0.33 0.00478 18 0.30 0.00488 21 0.30 0.00290 22 0.37 0.00496 29 0.31 0.00453 25 0.67 0.00386 35 0.85 0.00170 34 0.64 0.00752 31 0.52 0.00343 24 0 42 0.00479 27 0.40 0.00434 25 0 30 0.00472 27 0.30 0.00406 33 0.30 0.00355 21 0.34 0.00496 29 0.45 0.00297 36 0 .. 21 0.00393

--NA NA 0.066 36 0.45 0.00496 21 0.21 0.00297 29 0.32 0.00403

PageS

OLSD CVSD Total Treated CVSD A ow Flow Flow Flow Ratio

-MG MG .MG %

2015 DEC 281.1 108.4 389.5 27.8 2016JAN 371.8 142.9 514.6 27.8

FEB 268.3 88.9 357.2 24.9 MAR 448.0 167.3 615.3 27.2 APR 299.2 95.6 394.8 24.2 MAY 277.8 85.0 362.7 23.4 JUN 280.5 77.2 357.6 21.6 JUL 253.4 76.8 330.1 23.2 AUG 250.9 75.3 326.1 23.1 SEP 228.7 78.2 306.9 25.5 OCT 266.3 97.6 363.9 26.8 NOV 259.1 90.5 349.6 25.9 DEC 324.8 129.7 454.5 28.5

Total 3809.9 1313.0 5122.9 329.9 Average 293.1 101.0 394.1 25.4

Maximum 448.0 167.3 615.3 28.5 Minimum 228.7 75.3 306.9 21.6

1---- --- - ---

J«~U!-

F:\lnf'rogress\AI"ll Repoot\2016\new_OLSDHIST_dac_18.lds

Skywest Flow MG 0.0 0.0 0.4 0.0 6.5 12.7 16.7 16.4 13.8 1'1.3 3.6 0.6 0.0

82.1 6.3 16.7 0.0

ORO LOMA HISTORY DECEMBER 2015- DECEMBER 2016

Plant Flow Ave Daily Max Daily Min Daily toEBDA Flow Flow Aow

MG MGD MGD MGD 389.5 12.6 23.5 9.7 514.6 16.6 36.0 10.8 356.8 12.3 14.4 11.3 615.3 19.8 43.6 12.0 388.3 13.2 19.7 12.0 350.0 11.7 12.7 10.0 340.9 11.9 13.0 10.5 313.7 10.6 11.8 10.0 312.3 10.5 11.2 9.8 295.6 10.2 11.2 8.9 360.3 11.7 21.5 9.8 349.0 11.7 14.9 .8.9 454.5 14.7 25.9 10,7

5040.8 167.6 259.4 134.3 387.8 12.9 20.0 10.3 615.3 19.8 43.6 12.0 295.6 10.2 11.2 8.9

--- -- --1-----r---

Co-g en Solar Electric PG&E Net Generated Generated Returned Electricity Purchase

KVVH KWH KWH ~rchased KV KWH 526,480 32,277 13;279 57,700 44,421 524,640 28,832 9,166 74,543 65,377 474,640 54,467 26,335 53,477 27,142 531,880 61,151 28,239 65,499 37,260 488,160 71,468 33,334 59,032 25,698 533,760 68,391 46,582 24,725 -21,857 493,448 27,024 28,110 23,909 -4,201 533,760 9,315 44,409 10,845 -33,564 533,280 14,762 54,741 18,207 -36,534 516,520 56,517 62,565 24,219 -38,346 529,920 46,397 48,308 36,717 -11,591 516,480 39,489 35,826 33,668 -2,158 534,240 29,595 29,901 37,938 8,037

6737208 539685 460795 520479 59684 518247 41514 35446 40037 4591 534240 71468 62565 74543 65377 474640 9315 9166 10845 -38346 _, ---

-- -

TREATMENT PLANT PERFORMANCE

Raw Wastewater Primary

Mixed Liquor Final Effluent Overall Plant

Effluent Removal Percent

DATE Average

Total Flow CBOD TSS TSS Average SVI MCRT CBOD (mg/1) TSS (mg/1) CBOD TSS MLSS

mgd mg/ 1 mg/ 1 mg/1 mg/1 mg/1 Target Actual Target Actual % % Jan-14 11.8 317 439 99 1405 266 3.3 25 4 30 4 99% 99% Feb-14 13.4 320 403 97 1357 177 3.3 25 4 30 5 99% 99% Mar-14 12.6 278 399 98 1362 199 3.3 25 4 30 4 99% 99% Apr-14 12.8 262 41S 86 1299 241 3.1 25 4 30 5 98% 99% May-14 11.3 271 504 102 1413 160 3.1 25 5 30 8 98% 98% Jun-14 11.1 326 486 101 1427 137 3.4 25 5 30 7 99% 99% Jul-14 11.0 322 505 87 1372 178 3.5 25 3 30 4 99% 99% Aug-14 10.7 321 508 82 1430 214 3.8 25 5 30 3 98% 99% Sep-14 10.5 292 454 87 1401 245 3.5 25 3 30 5 99% 99% Oct-14 10.4 337 499 96 1471 460 3.5 25 4 30 6 99% 99% Nov-14 11.4 291 431 99 1569 404 4.3 25 5 30 9 98% 98% Dec-14 21.9 161 283 100 1210 186 3.0 25 6 30 9 94% 96% Jan-15 12.5 259 334 92 1342 179 3.3 25 3 30 5 99% 98% Feb-15 14.1 231 341 100 1359 162 3.6 25 3 30 4 99% 99% Mar-15 11.9 229 345 101 1372 223 3.7 25 3 30 4 99% 99% Apr-15 11.6 269 387 94 1286 177 3.3 25 4 30 4 98% 99% May-15 10.8 288 411 120 1525 161 3.4 25 8 30 9 97% 98% Jun-15 10.5 291 449 101 1348 181 3.2 25 6 30 8 98% 98% Jul-15 10.2 291 443 116 1326 185 3.6 25 6 30 7 98% 99% Aug-15 10.1 260 411 106 1299 189 3.3 25 7 30 6 97% 99% Sep-15 10.0 265 395 94 1309 201 3.8 25 4 30 5 98% 99% Oct-15 9.9 287 439 115 1221 171 3.5 25 8 30 6 97% 99% Nov-15 10.3 276 412 100 1094 186 3.1 25 8 30 8 97% 98% Dec-15 12.6 252 392 112 1252 196 3.0 25 3 30 6 99% 98% Jan-16 16.6 156 291 100 1065 171 2.6 25 3 30 5 98% 98% Feb-16 12.3 213 335 91 1089 153 2.8 25 4 30 3 98% 99% Mar-16 19.8 214 307 92 1117 146 3.0 25 3 30 6 98% 98% Apr-16 13.2 256 368 91 1281 192 3.5 25 3 30 5 99% 99% May-16 11.7 281 381 85 1284 149 3.3 25 3 30 3 99% 99% Jun-16 11.9 280 381 89 1111 157 2.9 25 4 30 4 98% 99% Jul-16 10.6 328 393 102 1384 205 3.6 25 5 30 4 98% 99% Aug-16 10.5 322 411 99 1311 178 3.5 25 5 30 6 98% 99% Sep-16 10.2 312 419 89 1096 167 2.8 25 4 30 4 99% 99% Oct-16 11.7 278 442 107 1211 208 3.3 25 6 30 11 98% 98% Nov-16 11.7 277 455 114 1213 211 3.2 25 5 30 5 98% 99% Dec-16 14.7 219 347 88 1151 159 2.9 25 3 30 3 99% 99%

Average 12..2 274 407 86 1388 224 3.3 25 5 30 6 98% 98%

F:\O&M 2012\ADMINISTRATION\Monthly Board Report\Operating Report (AI)\2016\treatment plant performance 2016.xls I!V(Z/?1


Report from the Solid Waste Committee

BACKGROUND: Director Young will report on the January 9, 2017 meeting of the Solid Waste Committee. Items discussed are included in the attached minutes.


ATTACHMENT: Minutes

TO: Board ofDirectors

Oro Loma Sanitary District MEMORANDUM

FROM: Solid Waste Committee - Director Young and Director Duncan

DATE: January 9, 2017

SUBJECT: MEETING MINUTES OF JANUARY 9, 2017

The Solid Waste Committee meeting was called to order by Director Young on Monday, January 9; 2017, at 2:00PM. Director Duncan was present. Staff in attendance included General Manager Jason Warner, Administrative Services Manager Andreea Simi on, and Solid Waste Consultant Natasha Neves; and representing Waste Management, Route Supervisor Sierrah Hanna, Recycling ·Coordinator Beverly Perez, and Public Sector Manager Vanessa Barberis. There were no members of the public present.

Chair Young asked all present to introduce themselves and explain their roles within the solid waste business area of the District.

• PUBLIC COMMENTS None.

• OVERVIEW OF ORO LOMA SOLID· WASTE PROGRAM Staff presented a brief overview of the solid waste program, and the main terms of the Oro · Lorna- Waste Management agreement for services. Director Duncan asked a few questions for clarification, and thanked staff for the useful information. The overview memo is attached.

The Committee accepted the report.

• UPDATE ON RESIDENTIAL DECALS PILOT PROGRAM In 2016, Oro Lorna acquired a $9,000 grant from the Altamont Education Advisory Board, to research the effectiveness of placing decals on· carts in increasing recycling and reducing contamination. The area where the pilot program will take place is located in Cherry land, and approximately 600 customers will be affected. A letter will be mailed to these customers in May 2017, informing th~m ofthe upcom1ng pilot, and.explaini_ng the project and what it will entail. The first audit will take place at the end of May, to establish the baseline. Decals will then be placed on carts, followed _by several audits, in June, July and August. The data will be-compiled and analyzed, a report will be produced, and staffwill·present recommendation to the Committee based on the findings.

Director Duncan asked if any other jurisdictions are undertaking similar projects; staff said that several neighboring jurisdictions have labeled all the carts as part of a new franchise agreement with Waste Management. The work was done by a third party contractor, at a cost.

Solid Waste Committee Minutes January 9, 2017 Page #2

The Committee accepted the report. • PUBLIC OUTREACH UPDATE

Natasha continues to work with commercial accounts in the L 1 (Unincorporated) area of the District, informing them of the county mandate and providing assistance and education. Director Duncan asked if staff meets with managers/owners, or with staff. The initial meeting is held with the manager or owner of the business, who receives a folder with information. Then Natasha typically schedules another visit, to label containers and train the staff on what goes where.

Beverly reported that her focus is now on the approximately 22 businesses in the Greenhouse Marketplace shopping center on Washington A venue. The property management company for this complex is located in a different state and has been unresponsive to date. Therefore, Beverly will audit and identify all the bins, and then meet with every business to provide the folder of information and discuss the recycling requirements. An audit form is filled out for every visit, documenting who was present, what was said, current service levels and proposed service levels. If the customers are interested in initiating or improving their recycling services, Beverly works with other Waste Management staff to swap bins and update service levels.


• SOLID WASTE PROGRAM UPDATE Sierrah reported on an error in mailing the 2017 recycling calendars. The printing company mailed schedule A to B customers and vice versa. The error has since been rectified, and correct recycling calendars were mailed on January 5 to all single-family residential customers.

Advisory tags continue to be used, mostly for contaminated recycling and green waste/organics. The number of trash overages decreased slightly in December 2016 (125), as compared with November 2016 (176), as did used motor oil collection (two setouts per route per week). Two Oro Lorna drivers are still on extended leave, and a new driver, Alex Farias, undertook one of the District's trash routes.


• DIRECTOR COMMENTS None.

• ADJOURNMENT There being no further business to come before the Committee, Chair Young adjourned the meeting at 3: 13 p.m.


TO: Solid Waste Committee

FROM: Andreea Simion, Administrative Services Manager


SUBJECT: OVERVIEW OF ORO LOMA SOLID WASTE PROGRAM

In consideration of recent changes to the Solid Waste Committee, staff dfafted a brief overview of the District's solid waste program.

Oro Lorna, through its hauler, Waste Management, provides residential, multi-family and commercial solid waste services (refuse, recycling and green waste/organics) to approximately 46,000 customers located in three areas...., L1 (Unincorporated), L2 (Hayward), and L3 (San Leandro). The information below pertains to all areas:

1. Term of agreement: January 1, 2012 - August 31, 2024, with a sole option for the District to extend the agreetl1ent by an additional two years, followed by a mutual option to extend for an additional six years ·

2. Franchise fee to the District, only on refuse revenues- 6.0% (--$1M/year)

3. Residential recycling - unlimited, collected every other week

4. Two bulky collection pick-ups per single-family residential customer per year at no cost

5. Recycling service to all public schools at no cost

6. Rates adjusted annually on September 1st by a combination factor that includes increases in CPI and Waste .Management labor costs

7. Residential and multi-family recycling and green waste/organics charges- $4.60 per unit per month

8. Commercial recycling rates less than 50% of commercial refuse rates

9. One 96-gal green waste/organics cart to commercial customers at no cost

Following are some particularities of each service area:

1. L1 (Unincorporated) -San Lorenzo, Ashland, Cherryland, Fairview, small portion of Castro Valley

a. All. services franchised, with the exception of commercial green waste/organics; b. 20,480 single-family, 372 multi-family, and 553 commercial accounts;

c. Residential and multi-family recycling and green waste/organics charges collected on the tax roll;

d. Residential green waste/ organics - one 96-gal cart per account, charge for additional cart, service every week

2. L2 (Hayward) - a small area within the City of Hayward a. Residential recycling provided by the City of Hayward, and commercial green

waste/organics service not franchised (open market); b. 1,489 single-family, 52 multi-family, and 45 commercial accounts; c. Waste Management processes direct billing for all services; d. Residential green waste/organics- one 96-gal cart per account, charge for

additional cart, service every week

3. L3 (San Leandro) - 40% of the City of San Leandro a. All services franchised, with the exception of commercial green waste/organics; b. 9,067 single-family, 96 multi-family, and 351 commercial accounts; c. Residential and multi-family recycling and green waste/organics charges collected

on the tax roll; d. Higher rates than in L 1 and L2 (except for residential recycling charges, which

are the same) due to additional 12% franchise fee to the City of San Leandro for allowing Oro Lorna to service within its territory;

e. Refuse service to all public schools at no cost; f. No charge for additional (more than one) residential green waste/organics cart.


Report from the Alameda County Special Districts Association

BACKGROUND: Director Duncan will report on the January 11, 2017 meeting of the Alameda County Special District Association.


ATTACHMENT: None

AGENDA ITEM NO: 1 0 AGENDA DATE: 1/17/17

Report from the Construction Committee

BACKGROUND: Director Becker will report on the January 11 , 2017 meeting of the Construction Committee. Items discussed are included in the attached minutes.


ATTACHMENT: Minutes

TO: Board of Directors


FROM: Construction Committee Directors Becker and Dias

DATE: January 11,2017

SUBJECT: MINUTES, MEETING JANUARY 11, 2017

The Construction Committee, consisting of Oro Lorna Directors Becker and Dias, and Castro Valley Director Johnson, met on Wednesday, January 11, 2017, at 10:30 am. Also in attendance were Oro Lorna General Manager W amer; Castro Valley General Manager Williams; Senior Project Engineer Dang; Field Engineer Decker. No members of the public were present. Items discussed included:

• PUBLIC COMMENTS: None

• CONSTRUCTION COMMITTEE MEETING MINUTES- DECEMBER 14, 2016

The Committee accepted the minutes as presented.

• TEN-YEAR R&R AND CIP TREATMENT PLANT PROJECTED COSTS, FIVEYEAR CIP COLLECTIONS PROJECTED COSTS, FIVE-YEAR TOTAL PROJECTIONS Warner reported on the changes to the R&R and CIP projections. A budgeted amount of $70K was added to the FY 2017/18 CIP to relocate a grease pump so staff can accommodate a broader range of grease haulers. The equipment for the Grit Pump Replacement and Piping Rehabilitation FY 2017/18 CIP underwent a recent inspection and was found to be in better than expected condition. In response, the budgeted amount has been reduced from $200K to $20K. A budgeted amount of $60K was added to the FY 2017/18 CIP for the replacement of one hypochlorite tank. A budgeted amount of $250K was added to the Collections FY 201 7/18 CIP to eliminate the Glenbrook Lift Station with a gravity sewer. The $3M per year budgeted for Collections CIP line replacement projects was broken out to show that $300K per year will go to special reconstruction/realignment projects.


• EQUALIZATION/WETLAND TREATMENT PROJECT Proposed FY 2016/17 Budget $2,484,800 Decker reported that construction continues on the project, which is 94% complete. Over the last two months the contractor continued work on Phase 3 of the containment berm construction. They completed the installation of the bypass vault gates, hydro seeded the

Construction Committee Minutes: January 11, 20l7 Page 2 of3

slopes of the containment berm, and made progress on electrical work. Over the next month, the contractor is expected to continue work on the equalization basin wetland treatment grading, pump station piping and complete the electrical work. Startup and testing for the EQ basin is now expected .in February.

The Committee accepted the recommendation.

• DRY WEATHER NUTRIENTS UPGRADE -DISCHARGE PERMITTING: FY 2016/17 Budget $0 Warner presented a request to fund an effort to permit the use of the existing overflow weir and existing outfall pipes, as an alternate effluent outfall location. The effort is anticipated to cost $100,000, which is not budgeted and will require use of available Contingency Reserves. The $100,000 includes $50,000 for permit consulting with EOA, a flow analysis and engineering report documenting the historic frequency of high flow events, and $25,000 in as-needed funds to support the permitting effort.

Director Becker inquired about the process of removing 50% of total nitrogen and what was required to provide the treatment. Warner replied that the concept involves use of the old secondary clarifiers and re-instating the old RAS pumps and associated piping for recycle flows. By doing so, the plant will come close to meeting the likely nutrient limits for the SF Bay. In a case where anticipated limits are imposed (i.e., 15 mg/L total nitrogen), there would be several modest cost technologies (sidestream treatment, Micr9vi, or others) to enhance the treatment performance to meet the standard.

Directors Dias and Johnson inquired how much the dry weather flow capacity of the plant would be reduced when nutrient removal is implemented. W amer replied that there would be a likely de-rating of the plant and would provide those numbers at the next meeting.

The Committee accepted the report and recommended staff take to the full Board the request for $100,000 to conduct a flow analysis report.

• SEWER LINE REPLACEMENT FY 2016-17 Budget $4,449,000

Decker reported that the construction for the FY 2016-17 Sewer Line Replacement Project is currently 6% complete. The contractor is currently working on Grove Way and expected to continue onto Meekland Ave.


• COLLECTION SYSTEM ASSET REPAIR & MAINTENANCE: (verbal) FY 2016/17 Budget $1,550,000

POINT REPAIRS 2015/16 NO.2 Decker reported that the contractor has completed 34 of 82 point repairs; the project is 42% complete.

Construction Committee Minutes: January 11, 2017 Page 3 of3

POINT REPAIRS 2016/17 Decker reported that staff is currently reviewing the final draft of the bid package for the new Point Repair Project. There are 108 point repairs and the estimated cost is $1M. Staff expects to receive bids in February.

The Committee accepted the reports.

• ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 12:07 p.m.


Report from the East Bay Dischargers Authority

BACKGROUND: Director Becker will report on the January 12, 2017 meeting of the East Bay Dischargers Authority.


ATTACHMENTS: • Status Report - NPDES Permit Pages 22-23

• Enterococcus Pages 25

• Stricter Regulations Proposed for Air Toxics Page 36-38

• EBDA Strategic Plan Workshop Page 48

Agenda Explanation . East Bay Dischargers Authority Regulatory Affairs Committee January 10, 2017

ITEM NO. RA4 STATUS REPORT- NPDES PERMIT

Recommendation This report is for Committee information only, requiring no specific action by the Committee or Commission at this time.

Permit Compliance Issues There were no NPDES permit violations in November, and preliminary data from December are also free of permit exceedances. EBDA's DMR forms are attached.

25

.. I!BDA TSS(Mo Avg)

EBDA TSS (Limit 30 ppm)

ll!1f TSS 1' CSL TSS COH (Mo (Mo Avg) Avg)

OLSD E1T 6 USD TSS TSS (Mo (Mo Avgt Avg)

----------~------------~-~-. m~~~~

Page 22 of 53

..J a, 10

E

5

Agenda Explanation East Bay Dischargers Authority Regulatory Affairs Committee January 10, 2017

EBDA CBOD (Limlt=26 ppm)

0 ~--~----+----4----~----~--~----+----+----4---~----~--~ Jan'16

A EBDA . E1Y CBOD CBOD (Mo COH Avg) (Mo

Avg)

CSL • OLSD D USD CBOD en CBOD (Mo cBOD (Mo Avg) {Mo Avg)

Avg)

Page 23 of 53

PERMITTEE NAME/ADDRESS: NATIONAL POLLUTANT DISCHARGE EUMINAllON SYSTEM (NPDES) Form Approved

NAME: East Bay Dischargers Authority; Livermore-Amador ADDRESS: 2651 Grant Avenue

San Lorenzo, CA.94580

DISCHARGE MONITORING REPORT (DMR) DMR Mailing ZIP CODE: 94580 OMB No. 2040-0004 I CA0037869 I I 001-A I MAJOR $ ~ERMIT NUMBER DISCHARGE NUMBER (SUBR 02) FACILITY: EBDA COMMON OUTFALL DISCHARGE 001 (COMMON OUTFALL)/Monthly

LOCATION: 14150 MONARCH BAY DRIVE MONITORING PERIOD External Outfall

SAN LEANDRO, CA 94577 11/01/2016 11/30/2016 NO DISCHARGE D ATTN: Michael Connor, General Mgr NOTE: Read instructions before completing this form

C>< QUANTITY OR LOADING QUALITY OR CONCENTRATION

PARAMETER NO. FREQUENCY SAMPLE

AVERAGE MAXIMUM UNITS MINIMUM AVERAGE MAXIMUM UNIT EX OF TYPE ANALYSIS

Phosphorus,dissolved reactive (drp as SAMPLE (01) (19) Twice Per GRAB

P) MEASUREMENT 557 . 560 ****** 2.4 2.5 0 Month

006671 0 PERMIT REQMON REQMON REQMON REQMON Twice per Effluent Gross REQUIREMENT MOAVG DAILYMX kg/d ****** MOAVG DAILYMX mg/L month

COMP24

Cyanide, total (as CN) .SAMPLE (28) Monthly COMP24

MEASUREMENT ****** ****** ***** ****** 11 11 0 007201 0 PERMIT 21 42 Effluent Gross REQUIREMENT ****** ****** ***** ****** MOAVG DAILYMX ug/L

Mon.thly GRAB

Copper, total recoverable SAMPLE (28) Monthly COMP24

MEASUREMENT ****** ****** ***** ****** 8 8 0 011191 0 PERMIT 53 MO 78 Effluent Gross REQUIREMENT ****** ****** ***** ****** AVG DAILYMX ug/L

Monthly COMP24

Flow, in conduit or thru treatment plant SAMPLE (03) CO NT IN

MEASUREMENT 64.5 72.9 ****** ****** ****** ***** 0 Continuous

500501 0 PERMIT REQMON REQMON ******** Effluent Gross REQUIREMENT MOAVG DAILYMX Mgalld ****- -**** ***** Continuous CONTIN

Chlorine, total residual SAMPLE (19) MEASUREMENT ****** ****** ***** ****** ·-*** 0.00 0

Continuous CONTIN

500601 0 PERMIT 0 Effluent Gross REQUIREMENT ****** ****** ***** . ****** ****** · INSTMAX mg/L

Continuous CONTIN

Chlorine, total residual SAMPLE (19) MEASUREMENT ****** ****** ***** 0.0 ****** ****** 0

Continuous CONTIN

50060X 0 PERMIT REQMON ******** Effluent Gross REQUIREMENT ****** ****** ***** INSTMIN ****** mg/L Continuous CO NT IN

Enterococci SAMPLE (30) Twice Every

MEASUREMENT ****** ***-* ***** ****** 236 ****** 0 Week GRAB

612111 0 PERMIT ·····-- . --· '242 Twice per

Effluent Gross REQUIREMENT ****** ****** ***** . ..,. . ..,.. .. . ... . 'MOGEOMN . .,..,..._

MPN/100q\L week GRAB

NAME I TITLE PRINCIPAL EXECUTIVE OFFICER TELEPHONE DATE I CERTIFY UNDER PENALTY OF LAW THAT THIS OOCUMENT AND ALL ATTACHMENTS WERE PREPARED INlER MY DIRECTION OR SUPERIIISKlN IH ACCORDANCE Willi A SYSTEM DESIGNED TO ASSURE THAT QUALIFIED PERSONNEL

Michael Connor, General Mgr PROPERLY GATHER AND EVALUAlE ll!E N'DRMA110N SUBMITlED. BASED· ON MY INQUIRY OF THE "PERSDN OR PERSONS WHO MANAGE ll!E SYSTEM, DR ll!DSE PERSONS DIRECTLY RESPONSIBLE FOR GATHERING ll!E INFORMATION. TllE INFORMATION SUBMITTED IS, TO THE BEST OF MY KNOWI.SlGE AND BELIEF. lRIJE. ACCURAlE, AND COMPLETE. 1/W AWARE lliAT TllERE ARE SIGNIFICANT PENALTIES FOR SUBMITTING FALSE INFORMATION, INCLUDING SIGNATURE OF PRINCIPAL EXECUTIVE 510-278-5951 16 I 12 113 THE POSSIIIUTY OF FINE AND IMPRISONMENT FOR KNOWING VIOLATIONS.

TYPED OR PRINTED OFFICER OR AUTHORIZED AGENT AREA CODE NUMBER YEAR MO DAY

COMMENT AND EXPLANATION OF ANY VIOLATIONS (Reference all attachments here)

Chlorine, Total Residual (50060): "End of Chlorine Contact Chamber"= Monitoring location prior to dechlorination; "Effluent Gross"= Monitoring location after dechlorination. Page.25 of 53

EPA Form 3320-1 (Rev.01/06) Previous editions may be used. 3/18/2015 Page2


could interact with the effluent, which proved reasonably effective and has allowed EBDA to comply with its permit limits in December (184/1 00 ml vs. 242/100 ml).

EBDA's Bacterial Concentrations High Due to Regrowth 10000

~ 1000 r -~------·---...--~E ! 100 1--- ---· ---------------·- -- -----· c t'll

'E 10 0 0 .-4 ~ 1 1-----------------------------------------------------------------------------------------------------

0.1 9/30 10/10 10/20 10/30 11/9 11/19

Date

-t-fecals ...-Enterococcus

11/29 12/9 12/19 12/29

As discussed previously, one complicating policy issue is where responsibility lays between EBDA and the individual treatment plants. In general, all the treatment plants add sufficient chlorine to disinfect their Enterococcus concentrations below 35/100 ml, a standard used by the SF Water Board at other POTWs, though none of the plants sample frequently enough to indicate total reliability. If Enterococcus then regrows within the pipe, is that then the responsibility of all the agencies or should EBDA require a stricter level of removal at the plants? It is probably more cost-effective for EBDA to oversee final pipe-level additions of disinfectant, but how should those costs be allocated?

ITEM NO. RA6 Stricter Regulations Proposed for Air Toxics

Recommendation This report is for the Committee's information only, and no action is required.

Background As first presented last month, staff of the Bay Area Air Quality Management District (BAAQMD) have proposed that the Board adopt a new Regulation 11, Rule 18: Reduction of Risk from Air Toxic Emissions at Existing Facilities (Rule 11-18 or "Toxic Risk Reduction Rule"). Rule 11-18 would apply to all facilities whose emissions of toxic air contaminants may result in a significant risk to nearby residents and workers - this would include petroleum refineries. The purpose of 11-18 is to set toxic air contaminant caps for those facilities causing the highest health impacts across the Bay Area and to require these facilities to reduce that health risk. Eric Stevenson, a BAAQMD staff

Page 36 of 53


director, briefed BACWA in November on their proposaL The BAAQMD's regulation of air taxies has reduced the overall cancer risks of these contaminants by about ten-fold in the last 25 years. Given pressure from community groups near refineries, staff are seeking to further reduce that risk by another ten-fold. Most of the risk is associated with diesel particulate m·atter so diesel engines .will be the primary target.

Bay Area risk levels decline since .1990

4500

4000 ~!Q c a:~ 3500 a.. ·-

~ ~ 3000 ns &» u Q.

OJ gj 2500 e u

~ ~ 2000

- 1500

1000

500

0 1990 2001

Others

• 1,3-butadiene

benzene

• diesel PM

2014

The BAAQMD also has mapped the risks from these chemicals from its models to predict the areas at the highest risk through its Community Air Risk evaluation project (CARE). The risks are highest in· the more urbanized regions. A further characterization of these sources by BAAQMD · focused on the risks associated with major industrial facilities (e.g; Port of Oakland ·and BNSF rail yard), wood-burning stoves, and emissions along the highway corridors; Unfortunately, t~e largest source of diesel emissions is mobile sources, which are under the purview of the State not the Bay Area Board.

As discussed previously, the impact· of this approach by the SF Air Board staff on POTWs could be ·Significant. Given that diesel particulate matter drives the risk assessment, EBDA agencies would need to upgrade tneir engines to provide Best Available Retrofit Control Technologies (BARCT). In general, though, EBDA agencies would probably fall at the lower end of the BAAQMD's implementation priorities as determined by health. risk assessments for the facilities and the relative ranking by the CARE process, delaying implementation deadlines until 2025.

Page 37 of 53

Rlak per MUJion PeoplaExpoad

0·50

51-100

101 .. 25()

zt .sao 501 ·1000

1oo:l -3184


Air Pollution Cancer 'Risks San Francisco Bay Area, 2005 *

N

Page 38 of 53

Agenda Explanation East Bay Dischargers Authority Commission Agenda January 12, 2017

N0.14 REPORT FROM THE AD HOC COMMITTEE The Ad Hoc Committee will meet on January 11, 2017, a report will be provided at the meeting.

AD HOC COMMITTEE AGENDA

VVednesday,January11,2017

10:30 A.M.

East Bay Dischargers Authority 2651 Grant Avenue San Lorenzo, CA

Discussion 1 - De-brief of January 5 meeting with MAC

Discussion 2 - Plans for January 25 workshop

Page 48 of 53


Report from the Finance & Insurance Committee

BACKGROUND: Director Dias will report on the January 13, 2017 meeting of the Finance & Insurance Committee. Items discussed will be included in the minutes available at the meeting.


ATTACHMENT: None

TO: Board of Directors


FROM: Finance & Insurance Committee Directors Dias and Young


SUBJECT: MINUTES, MEETING OF JANUARY 13, 2017

The Finance and Insurance Committee, consisting of Directors Dias and Young, General Manager Warner, and Finance Manager Wong met on Friday, January 13, 2017 at 2:00p.m. There were no members of the public. Items discussed included the following:

• MONTHLY FINANCIAL REPORTS, DECEMBER 31, 2016 The Committee reviewed the December 2016 financial reports and check register. All records were found to be in accounting compliance, and expenses were on reasonable target for the 6-month interval. The cash and investment position was $20.7 million, which included $77,873 for day-to-day management of OPEB obligations. The cash position was $0.99 million lower than in June 2016, and $0.89 million lower than in December 2015.

The following disbursements were reviewed and found to be in good order: • EFT#1093 California State Disbursement Unit $408.00 • EFT#1098 CalPERS Medical $74,077.06 • #58529 Rosalie Blazej $2,500.01 • #58538 East Bay Municipal Utility District $1,830.00 • #58541 GEl Geotechnical Engineering, Inc. $5,000.00 • #58565 Steven's Printing $35,154.85 • #58577 Waste Management of Alameda County $183,106.90 • #58629 Bartel & Associates $2,250.00 • #58633 Aerotek Environmental $6,319.25 • #58706 Shape, Inc. $27,536.36 • #58732 Waste Management of Alameda County $135,558.65 • #58786 RMC Water & Environment $7,384.40

The Committee recommended Board approval of the financial reports.

• ECONOMIC ACTIVITY & MARKET RATES UPDATE The Committee reviewed a Wells Fargo commentary on current economic conditions. The District's overall investment yield in December 2016 was 1.022%. LAIF's interest rate was 0.719%. A $750,000 treasury note matured on December 31,2016. The proceeds will be kept in LAIF as the District evaluates its cash needs for upcoming projects.

The Committee accepted the information. A copy of the Summary of Investment Yields is included with these minutes.

Finance and Insurance Minutes January 13, 2017 Page 2 of3

• QUARTERLY UPDATE ON CASH FLOW FROM INVESTMENTS The Committee reviewed a graph on scheduled cash inflows from the District's current investment portfolio of $12.8 million. The average yield is 1.203% with an average duration of 1.99 years. The District is holding on planned laddering due to potential expenditure in the treatment plant to treat nutrients.

The Committee accepted the information.

• ATTORNEY'S INVOICE The Committee reviewed the December 2016 attorney's invoice, in the amount of$2,340.44.

The Committee accepted the invoice.

• COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FY 2015-16 The Committee received the FY 2015-16 CAFR. The report was submitted to the Government Finance Officers Association (GFOA) in December 2016 for the Excellence in Financial Reporting Award for the 22nd year. The Committee discussed the pages presenting Proactive Sewer Line Maintenance & Results, and Sewage Treatment Plant Performance.

The report will be distributed to the Board of Directors at the next Board meeting. Pages 111 and 113 are attached to these minutes.

• 2016 PUBLIC EMPLOYEE COMPENSATION REPORT The report was prepared in response to public records requests from the Bay Area News Group and TransparentCA.com. It will also be submitted to the State Controller's Office.


• BUDGET ASSUMPTIONS FOR FY 2017-18 & FY 2018-19 The Committee reviewed proposed budget assumptions for the upcoming two-year budget. Staff projected 3% increases in CPI per year; and 4% increases in medical premium per year based on the last 5 years. Staffing level will be budgeted at 43 with no known retirements for the next 2 years. Employer retirement contributions (set by CalPERS) are listed below for the District's 3 retirement groups: Tier 1 (2.5% at 55), Tier 2 (2.0% at 60) and Tier 3 (2.0% at 62).

For FY 2017-18, Normal Cost for Tier 1-10.848%, Tier 2-7.850%, Tier 3-6.908%. Payment toward Unfunded Accrued Liability for Tier 1-$205,632, Tier 2-$883, Tier 3-$1,713.

For FY 2018-19, Normal Cost for Tier 1-10.800%, Tier 2-7.900%, Tier 3-6.900%. Payment toward Unfunded Accrued Liability for Tier 1-$358,250, Tier 2-$1,025, Tier 3-$1,816.

The Committee accepted and concurred with the recommended assumptions.

Finance and Insurance Minutes January 13, 2017 Page 3 of3

• CASTRO VALLEY SANITARY DISTRICT (CVSan) FINANCIAL STATEMENTS FOR FISCAL YEAR ENDED JUNE 30, 2016 The Committee reviewed CVSan's FY 2015-16 financial statements, and the 10-year history of its Statement of Revenues, Expenses and Changes in Net Position for years 2007-2016.

The Committee accepted the report. A copy of the 10-year history is attached to these minutes.

• DEFERRED CONTRIBUTION LIMITS, MILEAGE RATES & PAYROLL TAX LIMITS FOR 2017 The Committee reviewed a memo outlining various contribution and tax limits for 2017.

The Committee accepted the information. A copy of the memo is attached to these minutes.

• REVIEW OF POOLED LIABILITY PROGRAM FOR 2017 The Committee reviewed a 10-year history of liability insurance costs, and CSRMA's 2017 Memorandum of Coverage and invoice for $94,252 ($103,313 premium less $9,061 retroactive credit).

The Committee accepted information. A copy of the 10-year history on premiums is attached to these minutes.

• ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 3:12 p.m.

ATTACHMENTS: • Summary of Investment Yields, October to December 2016 • Page 111 of CAFR- Proactive Sewer Line Maintenance & Results • Page 113 of CAFR- Sewage Treatment Plant Performance • CVSan's Statement of Revenues, Expenses & Changes in Net Position 2007-2016 • Deferred Contribution Limits, Mileage Rates & Payroll Tax Limits for 2017 • Review of Pooled Liability Program for 2017- 10-year History on Premiums

F:\FINANCE\F&I\Minutes\2017\fi 01-13-17 min.doc

Investment

Portfolio

LAIF $

UMB Trust-Cash (formerly Wells Fargo) $

Wells Fargo Trust-Investments $

Weighted Average $

Oro Lorna Sanitary District SUMMARY OF INVESTMENT YIELDS

October 2016 November 2016 December 2016

Value($) % Value($)

1 '102,657 0.654% $ 1,102,657

876,911 0.010% $ 296,233

13,317,301 w~~~~::u~;e:ng 1 .196% $ 13,067,301

15,296,869 1.089% $ 14,466,190

% Value($) %

0.678% $ 6,802,657 0.719%

0.010% $ 305,115 0.010%

w~~~~e:u~~:.ng 1.203% $ 13,067,178 w~~~~e:u~;:.ng 1.203%

1.139% $ 20,174,949 1.022%

F:\FINANCE\Monthly Reporting\FY 2016-17\lnvestment Yields 2016-12.xls 1/11/2017

TABLE 19

Calendar

Year

2015

2014

2013

2012

2011

2010

2009

2008

2007

2006

2005

2004

2003 _2002

2001

2000

1999

1998

1997

1996

1995

1994

1993

1992


OPERATING INFORMATION - SERVICE INDICATORS -

Proactive Sewer Line Maintenance and Results 1992-2015

Total Cleaned Monthly Service Stoppages

& CCTV'd (ft) Average (ft) Calls

2,006,671 167,223 118

2,017,473 168,123 149

2,217,645 184,804 141 2,103,762 175,314 136 2, 105,110 175,426 140 2,200,451 183,371 153 2,157,948 179,829 142 2,170,078 180,840 *184 2,092,457 174,371 157 2,171,583 180,965 155 2,189,737 182,478 150 2,000,385 166,699 154 2,092,140 174,345 177 2,048,939 170,745 183 2,084,782 173,732 238 -1,844,583 153,715 260 2,126,747 177,229 229 2,079,746 173,312 223 1,362,872 113,573 250 1,341,638 111,803 235 1,084,987 90,416 220 1 ,194,142 99,512 215 1,405,929 117,161 242 1,492,549 124,379 289

Overflows

3 3

*1 3 1 1 1 1 5 4 1 -6 5 4 4 8 3 3 1 5 1 7 4

13 5 11 9 13 9 15 9 13 8 1,8 11 34 17 33 16 45 17 46 15 54 22 88 49

* 2008 service calls showed a slight increase from 2007, as a result of the District's newsletter encouraging customers to report water leaks on the street to reduce sewer overflow response time and duration. * 2014 - 2 overflows occurred on Blackstone Ct. Forcemain (no stoppage).

GRAPHN

RESULTS OF PROAcriVE SBNER UNE MAl NrENANCE Frorn "1 992 to 20"1 5

1.49 n~illlon 'f"eet 2.01 ~nil lion 'f" eet cleaned

Calendar Year

--+- Service Calls -....- Stoppages Overflo\NS

111

TABLE 22


OPERATING INFORMATION - SERVICE INDICATORS ....

Sewage Treatment Plant Performance Reporting

Effluent* Quality (Average Monthly) Plant Electrical Demand (Average Monthly)

Calendar

Year

2015

2014

2013

2012

2011

2010

2009

2008

2007

2006

CBOD**

(mg/1)

5

4

5

4

5

12

9

8

8

12

CBOD TSS**

o/o of Removal (mg/1)

98% 6

98% 6

98% 6

98% 5

98% 5

94% 9

96% 9

97% 9

97% 11

93o/o 20

TSS Generated*** Purchased %Produced

o/o of Removal (ByOLSD) (Other Sources)

99% 497,971 53,102 87%

99% 496,260 35,634 94%

99% 541,967 36,158 94%

99% 520,182 Solar Powered 100%

99% 516,241 Solar Powered 100%

97% 489,411 52,832 90%

96% 497,001 42,437 92%

96% 469,268 113,648 81%

96% 458,642 179,342 72%

91% 446,084 108,394 80%

* Effluent is the water discharged at the end of the treatment process. Standards are mandated by the EPA and Clean Water Act, to ensure

that the contents of the effluent do not pose any environmental hazards.

** CBOD = Carbonaceous Biochemical Oxygen Demand; TSS = Total Suspended Solids

***Generated value equals Co-Gen & Solar as of 2011.

Solid Waste, Recycling & Green Waste Services The District contracts with Waste Management of Alameda County to provide garbage, recycling and green waste services to its customers.

The current contract went into effect on January 1, 2012, and will expire on August 31, 2024; with possible extensions. Highlights of the

contract are included below.

TABLE 23 Highlights of Solid Waste, Recycling & Green Waste Services

Routes for Garbage Pickups (per day, every week)

Routes for Residential Recycling (per day, every other week)

Routes for Residential Green Waste (per day, every week)

Free Annual Bulky Waste Pickups in 2015 (maximum 2 per single family or multiple with 4 units or less)

Other Services:

• Residential batteries and cell phone collection programs

• Single stream recycling services provided to all public schools in the District at no additional cost

• Recycling bins for classrooms provided to all public schools at no additional cost

• Recycling coordinator at WMAC dedicated to commerical and industrial customers

• Garbage service provided to all public schools in San Leandro at no additional cost

• Public Education funds budgeted to promote recycling and environmental awareness

113

9

5

5

10,075

OPERATING REVENUES Service charges and fees $

Permits and inspection fees Contract administration fees Other services

Total operating revenues OPERATING EXPENSES

Wastewater collection (net of deprec.) Wastewater treatment (net of deprec.) Wastewater disposal- EBDA Solid waste disposal Solid waste diversion - Measure D Administration and general (net of deprec.) Depreciation (per Note 3)

Total operating expenses OPERATING INCOME (LOSS)

NONOPERATING REVENUES Aids from other government agencies Annexation fees Property taxes Interest income Other revenues

Total nonoperating revenues NONOPERATING EXPENSES

Decrease in equity ofEBDA Interest and other expenses Loss on disposal of capital assets & other

Total nonoperating expenses

INCOME BEFORE CONTRIBUTIONS $

Connection fees Donated assets

CASTRO VALLEY SANITARY DISTRICT STATEMENT OF REVENUES & EXPENSES & CHANGES IN NET POSITION

1 2 3

2016 2015 2014 ---7,814,130 6,949,847 $ 6,402,340

39,833 33,033 15,129 1,079,270 1,064,746 1,037,182

55,764 65,930 61,210 8,988,997 8,113,556 7,515,861

1,856,619 1,685,268 2,059,900 1,819,356 1,703,182 1,308,668

339,040 386,268 238,663 543,519 476,832 324,106 226,797 187,458 48,179

2,157,498 2,886,345 1,599,070 1,275,877 1,183,613 1,228,527 8,218,706 8,508,966 6,807,113

770,291 (395,410) 708,748

350,476 292,747 252,413

756,996 704,652 691,181 90,130 92,226 84,602

158,881 78,352 151,718 1,356,483 1,167,977 1,179,914

29,319 89,242 99,409 99,883 158,735

0 0 0 129,202 247,977 99,409

1,997,572 524,590 $ 1,789,253

243,362 364,798 253,982

2007-2016

4 5

2013 2012

5,929,633 $ 5,707,404 7,805 8,912

1,022,504 1,013,496 3,276

6,963,218 6,729,812

1,895,238 1,751,499 2,309,165 1,393,089

319,710 331,154 535,289 758,601

39,742 121,373 1,442,148 2,063,219

986,376 994,111 7,527,668 7,413,046 (564,450) (683,234)

272,666 392,762

681,387 552,312 96,734 140,095 48,848 319,871

1,099,635 1,405,040

49,568 56,048

121,911 185,468 171,479 241,516

363,706 $ 480,290

312,028 84,212

$

$

6

2011 --5,576,336

18,884 1,027,065

1,295 6,623,580

1,462,103 1,966,532 . 283,018 287,924 219,318

1,520,706 992,115

6,731,716 (108,136)

318,915

588,384 100,908 113,039

1,121,246

-

--

1,013,110

180,430

$

$

7

2010

5,259,576 12,070

906,451 33,068

6,211,165

1,059,679 1,813,379

257,826 285,719 220,887

1,570,093 1,097,894 6,305,477

(94,312)

276,262

576,893 102,894 107,380

1,063,429

95,338

6,661 101,999

867,118

1,962,310

$

$

8

2009

5,438,591 16,398

699,697 34,270

6,188,956

1,027,361 1,891,469

233,693 659,134

$

9

2008

4,694,597 33,082

598,802 5,835

5,332,316

929,269 1,796,913

262,826 633,441

new presentation from 2010 1,202,448 1,147,749 1,110,649 1,113,391 6, 124,754 5,883,589

64,202 (551 ,273)

331,556 327,478 200 150

313,074 633,049 235,365 363,059

97,354 71,555 977,549 1,395,291

7,196 22,224

(16,147) (1,971) (8,951) __ 20,253

1,050,702 $ 823,765

298,200 647,228 277.198

$

$

10

2007

4,171,499 27,602

601,981 4,367

4,805,449

935,550 2,127,092

234,108 470,085

976,358 844,590

5,587,783 (782,334)

357,627 600

546,786 357,307

60,344 1,322,664

37,087

5,877 42,964

497,366

344,335 86,750

CHANGE IN NET POSITION $ 2,240,934 889,388 $ 2,043,235 675,734 s 564,502 $ 1,193,540 $ 2,829,428 $ 1,348,902 $ 1,748,191 $ 928,451

NET POSITION AT YEAR-BEGIN 43,211,338 43,995,564 41,952,329 41,276,595 40,712,093 39,518,553 36,689,125 35,340,223 33,592,032 32,663,581 GASB 68 adjustment to net position 154 (1,673,614) NET POSITION AT YEAR-END $ 45,452,426 43,211,338 $ 431995,564 41,952~29 $ 41,276,595 $ 40,712,093 $ 39,518,553 $ 36,6891125 $ 35!340,223 $ 33,592,032 Annual change in net position 5.19% -1.78% 4.87% 1.64% 1.39% 3.02% . 7.71% 3.82% 5.20%

I UIVALENTS AT YEAR-END $ 12,181,898 10,703,048 $ 11,299,881 11,742,233 $ 10,604,696 s 10,788,904 $ 11,936,652 $ 9,652,419 $ 9,059,278 $ 7,29~1P[•Io

Annual change in cash position 13.82% -5.28% -3.77% 10.73% -1.71% -9.62% 23.66% 6.55% 24.24%

F:IFINANCEICVSDIFY 2015-16\CVSD 10Y-2016.xls 1/1312017

Oro Lorna Sanitary District MEMORANDUM

TO: Finance & Insurance Committee

FROM: Arlene Wong, Finance Manager


SUBJECT: REVIEW OF POOLED LIABILITY PROGRAM FOR 2017

Each December, CSRMA provides information on the Pooled Liability Program for the following year. The program covers the District's General, Auto, Errors & Omissions, Employment Practices and Excess Liability.

The following table presents a ten-year history of the District's pooled liability insurance premiums.

Summary of Annual Pooled Liability Premiums (base premiums before retroactive adjustments)

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

Pooled Deposit $ 55,480 $ 50,199 $ 55,870 $ 49,920 $ 51,307 $ 46,405 $ 45,304 $ 35,985 $ 35,245 $ 32,197

Liability XS Premium 31,719 34,604 39,507 $ 49,690 $ 51,487 $ 48,021 $ 50,829 $ 51,658 $ 52,026 $ 52,718

Liability JP A Charge 11,500 11,500 11,500 $ 11,500 $ 10,124 $ 9,035 $ 11,122 $ 10,655 $ 10,839 $ 10,536

Pooled Deposit Fee 8,815 7,850 8,292 $ 8,797 $ 8,879 $ 8,900 $ 9,660 $ 8, Ill $ 8,079 $ 7,862

Total Premium $107,514 $104,153 $115,169 $119,907 $121,797 $112,361 $116,915 $106,409 $106,189 $103,313

Change from prior year 6.6% (3.1 %) 10.6% 4.1% 1.6% (7.8%) 4.1% (9.0%) (0.2%) (2.71%)

Deductibles have remained constant for the 1 0-year period, at: $250,000 per occurrence, combined for bodily injury, property damage, and personal injury; $2,500 per occurrence for public entity errors and omissions; $25,000 per occurrence for employment related practices; and, $2,500 per occurrence for automobile medical payments.

The 2017 premium of$103,313 represents a decrease of$2,876 or 2.71% from 2016. In addition, CSRMA applied a credit of$9,061 for retroactive adjustments for prior years, lowering the actual bill to $94,252. CVSD has been invoiced $7,248 for its share.

The Pooled Layer limit remains at $500,000. Munich Reinsurance America continues to reinsure the pool for $15,000,000 in limits excess of the pooled layer, and Ironshore Specialty Insurance Company continues to provide $10,000,000 in limits excess ofMemorandum of Coverage. Total limits of coverage in the program are $25,500,000.

Attachments: • CSRMA Letter, dated December 29, 2016. • Invoice #6035, in the amount of $94,252. • Rating Sheet for Pooled Liability Program- OLSD portion $87,004 & CVSD portion $7,248. • Memorandum of Liability Coverage

F:\FINANCE\Risk Management\Liability Insurance\Annual Reviews\CSRMA annual rev 17.doc


TO: Finance & Insurance Committee

FROM: Jason Warner, General Manager Arlene Wong, Finance Manager

DATE: January 13,2017

SUBJECT: DEFERRED CONTRIBUTION LIMITS, MILEAGE RATES & PAYROLL TAX LIMITS FOR 2017

457(b) Plan Contribution Limits (from all sources):

• Under age 50

• Over age 50

• 3-year before retirement catch-up

401(a) Plan Limits:

• Annual defined contributions limits

• Annual compensation limit

• Key Employee Officer definition

Standard Mileage Rates:

• Driven for business

• Driven for medical or moving expenses

• Driven for charitable organizations

Medicare Tax:

unchanged $ 18,000

unchanged $ 24,000

unchanged $ 3 6, 000

2017 $ 54,000

$270,000

$175,000

2017 53.5 cents/mile

17.0 cents/mile

unchanged 14.0 cents/mile

2016 $ 18,000

$ 24,000

$ 36,000

2016

$ 53,000

$265,000

$170,000

2016

54.0 cents/mile

19.0 cents/mile

14.0 cents/mile

• Medicare Hospital Insurance (HI) - 1.45% employer, 1.45% employee, no wage limit.

• Additional 0.9% paid by employee for wages over $200,000, allocated to Affordable Care Act.

State Disability Insurance:

• State Disability Insurance (SDI)- 0.9%, includes Disability Insurance (DI) and Paid Family Leave (PFL)

• SDI taxable wage limit- $110,902

• Maximum SDI tax- $998.12

• Maximum weekly benefit for Disability and Paid Family Leave - $1,173

California Fair Political Practice Commission- Gift limit (Cal Code Regulation 18940.2): • Annual Gift Limit- $470 until December 31, 2018

F:\FINANCE\Payroll\IRS Limits\20 17 IRS Limits.doc


Approval of Committee Minutes for Entry to District Record

BACKGROUND: The Board will be asked to approve the Board Committee minutes for entry to the District record by reference.

RECOMMENDATION: Approve the minutes.

ATTACHMENT: None


Authorize Project Funding in the Amount of $100,000 from Budgeted Contingency Reserves for the Nutrient Treatment Upgrades - NPDES Permitting Project Written by: J. Warner

BACKGROUND: In August 2016, the Board directed staff to further investigate a nutrient upgrade opportunity within our existing treatment facility. The investigation verified the preliminary analysis and showed that the District could nitrify its full flow and reduce total nitrogen concentrations by at least 50%. Based upon the results, staff discussed potential incentives for early action with the Regional Board. The Board has verbally offered a permit to allow local discharges of secondary effluent in exchange for the treatment upgrades. Staff discussed the opportunity with the Construction Committee on Noven1ber 11, 2016, as well as a recommendation to fund the permitting effort. As recommended, staff will work with the San Francisco Regional Quality Control Board to formalize the verbal agreement into a draft permit. Once a final draft is completed, the Board will consider the permit terms in advance of a decision to move forward with the potential upgrades.

The proposed amount of $100,000 includes $50,000 to BOA and Associates (permit writing and negotiation support with the Regional Board), $25,000 for HDR (analysis of historic flows and projected release frequency), and $25,000 for a preliminary CEQA screening.

RECOMMENDATION: Authorize $100,000 project funding from budgeted Contingency Reserves for the Nutrient Treatment Upgrades - NPDES Permitting Project

ATTACHMENT: None

Staff/Director Comments


BACKGROUND: The Board and/or staff members may comment on items of interest.


ATTACHMENT: None

Tuesday,January17,2017 3:00p.m. - Oro Loma · 2019-02-22 · BOARD MEETING AGENDA...

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