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Transcript of TruckersBooks USA Version 7 JULY 2012. TruckersBooks … US Demo 2012.pdf · TruckersBooks‐USA...
TruckersBooks‐USA Version 7‐JULY 2012. Licensed to USER: TruckersBooks US Truckers Version Demo
WELCOME TO TRUCKERS‐BOOKS BOOKKEEPING MANAGEMENT SYSTEM FOR TRUCKERS GO TO ►MENU
This is your easy‐to‐use spreadsheet bookkeeping management system, customized for Software Licensed to TruckersBooks US Truckers Version Demo July 26, 2012
truckers to simplify the bookkeeping process and reduce your annual bookkeeping service fees
BEFORE YOU GET STARTED, SAVE THIS COPY AS YOUR BOOKKEEPING MASTER. NEXT SAVE A NEW AS PART OF THE SETUP PROCESS, ENTER YOURCOPY AS YOUR WORKING COPY AND ENTER THE REQUIRED BUSINESS INFORMATION BELOW ADDRESS AND OTHER APPLICABLE INFORMATION BELOW
IFTA Account # IRP Base State A/C # Address
New York HUT # Oregon File A/C # Phone Cell Phone:
Kentucky KYU # Kansas DOR # Email Address
New Mexico Tax ID # KCC ID # Number of Trucks 1 Truck/Tractor Number
Truck Tractor Plate # DOT Number DRIVER NAME
SET YOUR BUSINESS SPREADSHEET DATA MONTH, BUSINESS YEAR-END and Analysis % Business Format Sole Proprietorship NO
SET YOUR Spreadsheet activity Month JULY Corporation YES - LLC
SET YOUR Business Year Ending DATE 31‐Dec‐11 Business Year-end 31-Dec-11
SET Estimated Tax Filings due Month and Year 15‐Apr‐11 FEDERAL TAX ID NUMBER ESTIMATED TAX FILINGS Quarterly
Set your Profit Per-load Rate Percentage 1% Estimated tax Rate This Business Year
19.0%
Click the user guide link for start-up information► This program developed in Microsoft Excel 2010. Microsoft Excel Copyright © Microsoft Corporation
The User Guide Link will take you to the setup and start-up instructions page on our website For Support Help call Toll Free (888) 456-6504NOTE-1: YOU will need internet access. NOTE-2: ON All worksheets in this system there is If you need help getting started using the software a USER_GUIDE link that you can click to get information on how to work with EACH worksheet You can also send us an email at: [email protected]
The various user gude links are designed to make this system easy to use NOTE: ►You should enter the Driver Pay in the Subcontractor worksheetTruckersBooks Software Copyright ©2011-2012 All rights reserved
GO TO SETUP
TruckersBooks US Truckers Version DemoWorkbook
MENUBusiness Yr‐end
Table of Worksheets in this Workbook. Click the Worksheet Needed Link to go To that Worksheet 31‐Dec‐11
Income Information Data Capture Business Income from Trucking
Expense US Funds Expense Data Capture Spreadsheet SEND to TTAX
Fuel Purchase and Trip Report Data capture Driver Trip Report‐Miles and Fuel Data Capture
Expense Meals and Entertainment Expense Details
Expense - Amounts You Paid Your driver Subcontractors and Driver service Expense Record
Expense Home office Expense‐
Expense or Support Vehicle Expense Auto Expense ‐
Report Profit or Loss Summary and Analysis Report
Report Profit or Loss Statement ‐ PRINTER READY
Quick Profit-Loss per Load Analysis Report Load Profitability Decision Analysis Report
Report Cash Flow Printable Report
Management Info Data Capture Bank Deposits and Owner Drawings Recording
Balance Sheet Info Data Capture Assets ‐ Loans and Liabilities Recording ‐ Balance Sheet Info
IRS Tax Audit Support Management Report Documents Management For Tax Audit Compliance
You Estimated Tax Info Estimated Tax Report Summary
IFTA REPORT ► IFTA Summary and TRIP SUMMARY
TruckersBooks Software Copyright ©2011‐2012 All rights reserved
TruckersBooks US Truckers Version Demo
Total Miles This Month 0.0 Operating Analysis Summary this Month
TruckersBooks US Truckers Version Demo Total Income -$
US Income Total Operating Expense -$
Date Enter Source and amount in US Funds Amounts
Gross Operating and/or Pre tax Profit -$
Total Miles 0.0
Operating Cost per Mile
Income Per Mile
Profit Per Mile
Estimated Tax Due This Month -$
Estimated Tax Dates Reminder
For Jan 1 – March 31, payment due Date 18‐Apr‐12
For April 1 – May 31, payment due Date 15‐Jun‐12
For June 1 – August 31, payment due Date 15‐Sep‐12
For Sept 1 – Dec 31, payment due Date 17‐Jan‐12
Report Estimated Tax Report Summary Report
Total US Funds Income $0.00
TruckersBooks Software Copyright ©2011‐2012 All rights reserved
USA Income Data Capture Sheet
TruckersBooks US Truckers Version Demo For the Month of JULY Business Year
Ending 31-Dec-11 U.S. Operating ExpensWS‐MENU Simply go to the type of expense you wish to enter column and enter each expense in US funds from the invoice or other source document.
Spreadsheet 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16
Menu of Expense Cell/Office Phone TRUCK LICENCE TRUCK POSTAGE FUEL TAX FUEL & FAX‐COMP TRUCK TIRES & PARTS & TRUCK TOLLS WGT OFFICE BANK & INT
Categories Phone Cards INSURANCE PERMITS PARKING COURIER SERVICE HVUT TAX SRV‐INTRNET REPAIRS REPAIRS SUPLIES WASH & SCALES SUPPLIES CHARGES
▼1‐ Phone/Service
2‐ Diesel Fuel3‐ Truck Insurance
4‐ License/Permits
5‐ Truck Parking
6‐ Postage
7‐ IFTA Services
8‐ IFTA‐HVUT Tax
9‐ Fax‐Internet
10‐ Truck Repair
11‐ Tires
12‐ Truck Parts
13‐ Truck Wash
14‐ Tolls‐Scales
15‐ Office Supplies
16‐ Bank Charges
17‐ Truck Stop Exp
18‐ Meals & Ent
19‐ Motels
21‐ Work Wear
20‐ Lumper
22‐ Truck/Eq Lease
23‐Accounting
24‐ Auto Exp25‐ Home Office
26‐ Travel‐Bus Etc
27‐ Broker Fees
28‐Personal Ins
29‐ Driver Serv
30‐ Mgnt Serv
31‐ Deliver/AdminTruckersBooks Software Copyright ©2011-2012 All rights reserved
e Spreadsheet◄Back to Workbook Menu
17 19 20 21 22 23 26 27 28
TRUCK STP MOTELS CASH EXP WORK TRUCK/Trailer Accounting Travel Broker INSURACBE
MISC EXP HOTELS LUMPER WEAR LEASE/Rent LEGAL & Air/Bus/Taxi Fees Disab & Bus
TruckersBooks US Truckers Version Demo IFTA Account 0 Driver Name January 0, 1900 Truck Number 0
DRIVER TRIP REPORT - MILES & FUEL DATA CAPTURE FORM Kentucky KYU 0 Fuel Purchas Information: - DATE-GALLONS AND AMOUNT PAID
This Report can be printed and provided to your IFTA Service Provider or Company TRIP MILES TOLL MILES Totals 0.0 ‐$ JULY
TRIP Date Origin City Destination (optional)
Enter State Travel
Abbreviation
Click Here for States Name & Abbreviations
TOTAL MILES TRAVELED
Miles On Toll Roads
Fuel Purchase Dates
State or Province of Purchase
US-FUEL PURCHASE
GALs
Amount Paid $US Funds FORM NOTES
Always enter the
miles traveled
each month, this
way the system
will be able to
prepare detailed
analysis for you
of ‐ income per
mile, cost per
mile and profit
per mile
If you are a IFTA
client or must
file IFTA returns
this is the only
driver trip report
you need. At the
end of each month
simply send
a copy of this
report to your
IFTA service
provider or agent
TruckersBooks US Truckers Version Demo Meals Expense Go to Expense W-S Driver Name
SEND-►TTAX For the Month of JULY Business Year End 31-Dec-11 0
Meals and Entertainment expense US Owner Operator US Funds Truck Number
WS‐MENU Use this section of this worksheet to input the various meals and entertainment expense receipts to make 0
it easy for you and-or your accountant to support the meals write off amounts and make the basic meals deduction decision
Week ‐ 1 Week‐2 Week‐3 Week‐4
TruckersBooks Software Copyright ©2011‐2012 All rights reserved
WS‐MENU RECORD OF DRIVER SERVICE or SUBCONTRACTOR DRIVER EXPENSE SEND-►TTAX
TruckersBooks US Truckers Version Demo U.S DOLLARS Go to Expense W-S
BUSINESS YEAR-END 31-Dec-11 TruckersBooks US Truckers Version Demo
CONTACT PHONE 0
DATE PAID NAME OF YOUR DRIVERS and/or SUBCONTRACTORS Amount Paid Does Driver have Own
F.I.D #? (Yes/NO)Driver Domicile
Base State
TruckersBooks Software Copyright ©2011-2012 All rights reserved
TruckersBooks US Truckers Version Demo JULYHome/Office Expense
WS‐MENU
OWNER OPERATOR NAME Truckers Business Year Ending 31‐Dec‐11
Home Office Expense
USA Go to Expense Spreadsheet
Home Phone and Cell
Utilities Home InsuranceRepairs &
MaintenanceProperty Tax Mortgage Interest
Mortgage Payments
Rent
TruckersBooks Software Copyright ©2011‐2012 All rights reserved
TruckersBooks US Truckers Version Demo Auto Expense - Support Transportation Exp
JULY Support Auto Exp for TruckersBusiness Year
Ending 31‐Dec‐11
WS‐MENU Auto Expense - Support TransportationGo to Expense W‐S
Fuel Lease/RentalRepairs &
MaintenanceParts & Repairs License Tires & Repairs Insurance
TruckersBooks US Truckers Version DemoGo to Expense W‐
S Business Year Ending 31‐Dec‐11 JULY
Profit/Loss Report and AnalysisTotal Income ‐$
Go To The Menu
Amounts
Accounting/Legal & Consulting Total Incomes in US Funds ‐$
Bank Charges & Interest Total Oper Exp Us ‐$
Broker Service Fees
Business Cell/Office Phone/Phone Cards Operating Profit In US Funds ‐$
Business Office Supplies & Expenses
Cash Exp/Lumper/Casual labor Total Miles 0.0
Delivery and Admin exp
Drivers Service Subcontracts Operating Analysis Fax, Internet & Computer Services Operating Cost per Mile
Fuel Tax Service/ Operating Authority Fees Income Per Mile
FUEL.HVUT AND Weight Distance TAXES Profit Per Mile
Home Office Expense
Insurance - Business, Disability, Type Total Miles and Miles/Per Gal
Licenses - Permits & Fuel Taxes Total Miles Everywhere 0.0
Management and Support/Commission Total Fuel GL everywhere 0.0
Meals, Entertainment & Gifts Total MPG
Motels & Lodging
Postage & Courier Fuel Cost Analysis Support Transportation Expense Total Fuel Cost Per Mile
Tires & Repairs
Tolls, Weight & Scales Go to Expense W‐S Go To The Menu
Travel - Taxi and Airline
Truck Fuel - Diesel
Truck Insurance
Truck Parking-Space Rental
Truck Parts & Supplies
Truck Repair & Maintenance
Truck Stop Misc & Showers
Truck Wash
Truck/Trailer & Equip Leasing
Work Wear & Incidentals
-$
Net Operating Profit ‐$
TruckersBooks Software Copyright ©2011‐2012 All rights reserved
Expense Categories
Total Expenses
TruckersBooks US Truckers Version Demo WS‐MENU
Statement of Profit/Loss Results for The Month Of: ► JULY
Income %
Total Income From Trucking -$
Operating Expenses Operating Expense Operating Exp as a % of Gross Income
Accounting/Legal & Consulting ‐
Bank Charges & Interest ‐
Broker Service Fees ‐
Business Cell/Office Phone/Phone Cards ‐
Business Office Supplies & Expenses ‐
Cash Exp/Lumper/Casual labor ‐
Delivery and Admin exp ‐
Drivers Service Subcontracts ‐
Fax, Internet & Computer Services ‐
Fuel Tax Service/ Operating Authority Fees ‐
FUEL.HVUT AND Weight Distance TAXES ‐
Home Office Expense ‐
Insurance - Business, Disability, Type ‐
Licenses - Permits & Fuel Taxes ‐
Management and Support/Commission ‐
Meals, Entertainment & Gifts ‐
Motels & Lodging ‐
Postage & Courier ‐
Support Transportation Expense ‐
Tires & Repairs ‐
Tolls, Weight & Scales ‐
Travel - Taxi and Airline ‐
Truck Fuel - Diesel ‐
Truck Insurance ‐
Truck Parking-Space Rental ‐
Truck Parts & Supplies ‐
Truck Repair & Maintenance ‐
Truck Stop Misc & Showers ‐
Truck Wash ‐
Truck/Trailer & Equip Leasing ‐
Work Wear & Incidentals ‐
Total Operating Expenses -$
Net Pre‐Tax Profit or (Loss) -$
TruckersBooks Software Copyright ©2011‐2012 All rights reserved
Load Profit Analysis Report Licensed to TruckersBooks US Truckers Version Demo
► Step-1-ENTER the Load to Go Delivery Price Offer in US Funds ► Truckers
Summary READ THIS FIRST. ► Step-2-ENTER the Total Trip miles ► How to Use this Profit Analysis► Step-3-ENTER the estimated Tolls for the trip ► This is an easy to use Profit on Loads analysis system,
designed to give you PROFIT or LOSS information on
Average Mpg (Total Miles Everywhere) any Load you are offered, prior to you backing‐up to
Fuel Required GALLONS the Loading DOCK to pick up the LOAD.
Total fuel cost per mile This way, when you get your next call from a shipper
Trip fuel cost or Broker to move a load, you simply open your
Total Trip costing computer use the menu to quickly come to this page
Cost of Fuel Required and enter the following information.
Tolls ‐$ 1. The price you are offered to move the LOAD
Truck Operating cost % 2. The total round‐trip miles
Licenses - Permits & Fuel Taxes -$ 1.0% 3. Any tolls you will have to pay
Tires & Repairs -$ 1.0% The System will do the rest.
Truck Insurance -$ 1.0% Calculate the total fuel for the trip
Truck Repair & Maintenance -$ 1.0% Tell you your total fuel cost for the trip
Truck/Trailer & Equip Leasing -$ 1.0% Keep in mind in order for the system to do its work,
have set the truck operating expense percentage you
Total Trip cost -$ 5.0% wish to allocate to moving each load
Potential Trip Gross profit At the report bottom‐line you will know the following:
Total trip cost Dollars
Total Trip Profit per mile Total potential gross pre‐tax profit or loss
Total trip profit or loss per mile
Income Per Mile Total Income Per Mile
Trip Cost Per Mile Total trip Cost Per Mile
TruckersBooks Software Copyright ©2011‐2012 All rights reserved
WS‐MENU TruckersBooks US Truckers Version Demo Year Ending December 31, 2011 Note: To get a true Cash Flow activity Picture
Cash Flow Analysis Report As Of Today 06-Aug-12 Enter your Beginning Cash Balance from
Beginning Cash Balance -$ % Your Bank statement at the beginning of each
Cash Inflows (Income): business Month here
Loan Proceeds -$
Sales - Gross Incomes -$
Total Cash Inflows -$ 0%
Available Cash Balance -$ 100%
Cash Outflows (Expenses):
Accounting, Legal & Consulting -
Bank Service Charges & Interest -
Broker Deductions and Fees -
Business and Office Supplies -
Cash Paid Road Exp, Lumper -
Delivery and Administration -
Office Expenses -
Licenses and Permits -
Meals and Entertainment -
Fuel Tax Service Fees -
Fuel and HVUT Taxes -
Fax, Internet & Computer Services -
Outside Driver Service -
Postage and Courier -
Road Cell/Office Phone Service -
Support Vehicle -
Tires and Repairs -
Tolls, Weight and Scales -
Truck - Trailer & Equipment Lease -
Truck Fuel Diesel -
Truck Insurance -
Truck Parking -
Motels and Lodging -
Truck Parts and Supplies -
Truck Repairs and Maintenance -
Truck Stop Misc., and Showers -
Truck Wash -
Work Wear and Incidentals -
Workman Comp/Occupation Insurance -
Management and Consulting Services -
Subtotal of Cash Outflow -$ 0%
Other Cash Out Flows:Capital Equipment Purchases -$
Bank Loan Payments -$
Owners Drawings - Advances -$
Travel and Taxi/Air -$
Truck Finance Payments -$
Subtotal - Other Cash Outflow -$
Total Cash Outflows -$
Ending Cash Balance or (Cash Required) -$
TruckersBooks Software Copyright ©2011-2012 All rights reserved Report Print Date 8/6/2012
Bank Account Activity for the Month of JULY TruckersBooks US Truckers Version Demo
Bank Deposits Withdrawals or account Debits
Business Income Deposit
Dates
Business Incomes Deposit Amounts
Bank Loans or Transfer Deposits
Total Deposits this
Month
Owner Drawings
Capital Equipment Purchases
Bank Loan Payments
Truck/Equipment Finance Payments
Account Debits
Description of expense Debits FROM BANK STATEMENTS not
included on Expense Spreadsheet
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TruckersBooks Software Copyright ©2011‐2012 All rights reserved
TruckersBooks US Truckers Version Demo Business Year Ending 31-Dec-11
WS‐MENU Assets - Loans and Liabilities Management Report - For the month of JULY
This is your year-end Balance Sheet and Asset Management report form
TOTAL HOLDBACK DEDUCTED BY YOUR CARRIER ‐$
EQUIPMENT PURCHASED AND/OR SOLD DURING THE YEAR
Equipment PURCHASED
EQUIPMENT YEAR/MAKE PURCHASE PRICE DOWN PAYMENT MONTHLY PAYMENT
-$ -$ -$
‐$ ‐$ ‐$
‐$ ‐$ ‐$
Please send us a copy of the agreement or contract
EQUIPMENT SOLDEQUIPMENT YEAR/MAKE SELLING PRICE SALES TAX COLLECTED NOTES/COMMENTS
-$ ‐$
-$ ‐$
‐$ ‐$
EQUIPMENT LEASED DURING THE YEAR.
EQUIPMENT YEAR/MAKE TOTAL PRICE DOWN PAYMENT MONTHLY LEASE
-$ -$ -$
‐$ ‐$ ‐$
-$ -$ -$
‐$ ‐$ ‐$
Bank or Finance Company LoansDate Bank or
Financial Institution Loan
Opened
Original Loan AMOUNT
Monthly Payments
Monthly Interest If Not included in The
Payments
Current Loan Balance
‐$ ‐$ ‐$ ‐$
‐$ ‐$ ‐$ ‐$
‐$ ‐$ ‐$ ‐$
‐$ ‐$ ‐$ ‐$
Business Income and Expense Source Documents Management SystemTruckersBooks US Truckers Version Demo Business Year
Ending31-Dec-11
Operating Expense transactions for the Month of JULY # of Records US Funds Income Records
US Funds Transactions
23 Accounting/Legal & Consulting ‐$ 0 ‐
16 Bank Charges & Interest ‐$ 0 ‐
27 Broker Service Fees ‐$ 0 ‐
1 Business Cell/Office Phone/Phone Cards ‐$ 0 ‐
15 Business Office Supplies & Expenses ‐$ 0 ‐
20 Cash Exp/Lumper/Casual labor ‐$ 0 ‐
31 Delivery and Admin exp ‐$ 0 ‐
29 Drivers Service Subcontracts ‐$ 0 ‐
9 Fax, Internet & Computer Services ‐$ 0 ‐
7 Fuel Tax Service/ Operating Authority Fees ‐$ 0 ‐
8 FUEL.HVUT AND Weight Distance TAXES ‐$ 0 ‐
25 Home Office Expense ‐$ 0 ‐
28 Insurance - Business, Disability, Type ‐$ 0 ‐
4 Licenses - Permits & Fuel Taxes ‐$ 0 ‐
30 Management and Support/Commission ‐$ 0 ‐
18 Meals, Entertainment & Gifts ‐$ 0 ‐
19 Motels & Lodging ‐$ 0 ‐
6 Postage & Courier ‐$ 0 ‐
24 Support Transportation Expense ‐$ 0 ‐
11 Tires & Repairs ‐$ 0 ‐
14 Tolls, Weight & Scales ‐$ 0
26 Travel - Taxi and Airline ‐$ 0 ‐$
2 Truck Fuel - Diesel ‐$ 0
3 Truck Insurance ‐$ 0
5 Truck Parking-Space Rental ‐$ 0
12 Truck Parts & Supplies ‐$ 0
10 Truck Repair & Maintenance ‐$ 0
17 Truck Stop Misc & Showers ‐$ 0
13 Truck Wash ‐$ 0
22 Truck/Trailer & Equip Leasing ‐$ 0
21 Work Wear & Incidentals ‐$ 0
Total Other Expenses ‐$ 0
TruckersBooks Software Copyright ©2011‐2012 All rights reserved
TruckersBooks US Truckers Version Demo For The Month of JULY
US IFTA Summary Report TOTAL MILES
WS‐MENUStates of Travel Jurisdiction
US Miles US Distance Travelled %
US Fuel Purchases Gallons
Fuel Purchased Dollars 0.0
TOTAL FUEL
0 0.0 0.0 ‐ GALLONS0 0.0 0.0 ‐ 0.00 0.0 0.0 ‐
0 0.0 0.0 ‐ TOTAL FUEL0 0.0 0.0 ‐ PURCHASED0 0.0 0.0 ‐ DOLLARS0 0.0 0.0 ‐ ‐$
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0 0.0 0.0 ‐
0.0 0.0 $0.00
SummaryFuel purchase in US Funds ‐
Total Fuel Purchased everywhere in US Funds ‐$
Total Miles everywhere 0
Total Cost per mile
TruckersBooks Software Copyright ©2011‐2012 All rights reserved
TruckersBooks US Truckers Version Demo WS‐MENU
Estimated Tax Report for The Month Of: ► JULY
Federal Tax ID Number 0
Income %
Total Income From Trucking -$
Total Operating Expenses -$
Net Pre‐Tax Profit or (Loss) -$
Estimated Total Net Profit this month -$
Estimated Self‐Employment Tax this Month -$
Income Tax on Taxable Income this Month -$
Estimated Tax Due This Month -$