Trooptrainingpresentation v2
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Welcome to Girl Scout Troop Cookie Program
Training
Girl Scouts of Texas
Oklahoma Plains
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Make a difference in girls’ lives!
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All registered Girl Scouts can sell cookies if they have parental permission.
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How do we sell cookies?
Online Marketing
Booth Sales
Direct Sales/Order taking
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Important Cookie Program Dates
Cookie Sales Begins January 6 , 2012
Cookies Now! events January 7, 2012
Girls sell cookies to customers.
January 6 – February 19, 2012
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How the Cookie Crumbles22% - Troop/Girl
• Girl Recognitions and Cookie Bucks• Troop Profit
30% - Cookie Cost and Sale Expense
48% - Girl Scout Services• Program and resource materials• Facilities, including camps • Financial aid for membership needs• Program events• Staff who support girls and volunteers
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SAFEGUARDING GIRLS• ADULT SUPERVISION• DAYLIGHT HOURS• FOLLOW SAFETY
CHECKPOINTS • DON’T CARRY LOTS
OF CASH• ADHERE TO ONLINE
SAFETY GUIDELINES
SAFEGUARDING MONEY
• GIRLS TURN IN MONEY REGULARLY
• USE RECEIPTS TO TRACK PRODUCT AND MONEY
• TROOPS DEPOSIT CASH FREQUENTLY
Safety First!
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Money Matters Selling Price
$3.50 /package
Troop Proceeds
.55 /package
.60 /package –(C,S,A only – option with no recognitions)
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What Is Returning In 2012
5 Core Business Skills Goals for Service Units Service Unit Bonus Cookie Calculator Going Green with Troop Manuals
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Teach Business-Building Skills
Goal Setting Decision MakingMoney
Management
People Skills Business Ethics
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• 2011-12 Program Goals• Continue Cookie University• Expand Cookie Program Aide• Expand Cookie Corps
• 2012 Sales Goals• 6% increase in cookie sales over 2011 sale• 2% increase in participation over 2011 sale
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Money Matters!In 2011 Texas Oklahoma Plains
troops earned
$1,365,876.45 in troops proceeds from the Cookie Sale!
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Money Matters!In 2011 Texas Oklahoma Plains
Service Units earned
$40,118.10in bonuses from the Cookie Sale!
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What Is New In 2012 Snap Upgrades Streamlined reports for Service Units and
Troops to view. Transfer cookies by flavor Service Units and Troops will no longer be
able to add or delete girls’ names. Girl registration information will be uploaded from the Council registration software.
Booth Scheduler Booth Locator
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Booth SchedulerCouncil Secured Cookie Booth Locations
Cookie Booth locations that are secured by the Council. Troops will request a set number of locations through the Booth
Scheduler in SNAP. Round 1: Fort Worth Region will be November 15 -27,
each troop may select two locations. Round 2: Fort Worth Region will be December 5 -12, each Troop may select two locations.Round 3: Fort Worth Region will be January 6 to February 19th, troops may secure unlimited locations.
Clean up Sales for these locations will also be available starting January 6.
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Booth SchedulerCouncil Secured Cookie Booth Locations
Notifications Cookie Booth process will be run through SNAP. Emails will go out from SNAP to notify Troops which booth
location/date/time they have received. Troop Cookie Chair will need to print the email confirmation
and have it with him/her on the day of the Cookie Booth as confirmation of their Booth date/time/location.
Note: Troop Cookie Chairs must complete their Profile in SNAP, or they will not receive an email notification about their booth assignments.
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Troop Cookie Booth Troops are encouraged to secure Cookie Booths on their own, in
addition to Council Secured locations. Troops should include cookies for their booth sales for the first
two weeks in their initial order. Troops should request cookies at least one week prior to their
booth sale. When a troop has a troop secured date/time/location they need
to go into SNAP through the Booth Scheduler and “Request a New Location”.
Troop Cookie Chairs will receive a confirmation email for their booth request.
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Calendar:Shows the booth schedule dates
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Search by Store Name or by Zip Code
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1) From the Snapshot screen within the Calendar2) Within the Schedule Booth Sales page under the
Cookies Icon
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Booth Locator Potential customers can go to the GS-TOP
or GSUSA website and enter their zip code for booth locations .
Any Council Secured or Troop Secured Booth Locations within that zip code will pop up showing the address and location on a map.
Potential customers can then go during those time periods to purchase Girl Scout Cookies.
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Booth Sales verses Clean up SalesAre ways to sell directly to the public.
Booth Sales held January 7 – February 19Troop earns .55 cents per package sold.
Clean up Sales are the 3 weekends after the sales ends
Troops earns $ 1.00 per package sold.Variety and assortments vary based on availability.
Why Participate?
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Booth Etiquette Pledge
Some Examples of what is in the Booth Etiquette Pledge
We will not complain about any of the rules that a business sets and will promise to follow them.
When a double booking occurs at a business, troop volunteers will demonstrative the Girl Scout Promise and Law and come up with a mutually agreed upon solution to the problem demonstrating sound business ethics to the Girl Scouts.
As a troop we will be identifiable as Girl Scouts and wear a Membership Pin, uniform or other Girl Scout clothing and have neat and clean appearances.At all times we are a representative of Girl Scouts of Texas Oklahoma Plains, Inc. and will obey and live by the Girl Scout Promise and Law.
See Troop Manual for
the Full Booth
Etiquette Pledge
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It’s As Easy As…
Training your Troop Cookie Chairs in your Service Unit
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• What is the Key to Cookie Sale Success?• It’s as easy as…….
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Girl Planning
• Creates environment for success
• Teaches valuable life skills• Motivates girls by
personalizing goals• Set troop and individual goals,
it’s a team thing!
Always Set Goals
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abcsmartcookies.com
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Set goals, create goal chart, track progress
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Create a contact list, send e-cards and collect orders!
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Be @ parent meeting
• Family support is essential – Parent Permission Signed• Helps family adults “see” benefits for their daughter• 5 Business-building skills that last a life time
– Goal Setting
– Decision Making
– Money Management
– People Skills
– Business Ethics
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Review the 5 Business Skills Review Key Dates Talk about Safety Review Products and sample the Shortbread cookie Have girls share troop goals Set up troop cookie network Talk about other resources on web Have Fun!
Family Planning Meeting
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Key Points for Family Training
Cookies
Safety
Goals
Skill Building
How ToGet Help
Have FUN!
Online Resources
Dates
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Girl/Adult Partnership• Girls who set goals sell 37% more cookies than
girls who don’t• Hold troop progress meetings
– Keep girls excited– Help with problem-solving
• Communicate throughout the sale
Communicate!
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• Girls who go beyond friends & family sell over 35% more
• 88% of folks who are asked to buy cookies do so• But only 60% of folks are ever asked!• Win-win for girls, family adults and consumers• Girl can sell 30 to 40 packages of cookies per hour.
Do Have Booth Sales
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This material has been prepared by Interbank Foods solely for the internal use of customer and contains confidential and trade secret information. The use, dissemination or copying of all or part of this material by any other party is strictly prohibited and is subject to the economic espionage act of 1996.
ht
Traditional venues Grocery Stores Retail Stores
FUN IDEAS Hair and nail salons High school and college athletic events Churches Cookie caravans Office buildings afternoon breaks Hold a “Cookie Garage Sale”
Think outside the cookie box!
Booth Sale Support
$3.50box
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Marketing tools to boost your sales!
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Always set Goals Be sure to have a Parent Meeting Communicate throughout the saleDo have Booth Sales
As Easy as…….
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This material has been prepared by Interbake Foods solely for the internal use of customer and contains confidential and trade secret information. The use, dissemination or copying of all or part of this material by any other party is strictly prohibited and is subject to the economic espionage act of 1996.
MM
$2.5
$1.5
$1.0
$0.5
$0
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America’s Best Cookies!
Thanks-A-Lot™ Shout Outs!™ Shortbread Lemonades™
Peanut Butter Patties®Thin Mints Caramel deLites® Peanut Butter Sandwich
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Volunteer Guides by Program Level
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Cookie Activity
Guides for each
grade level! Girls
can print their
own copy or single
pages.
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Complete online cookie experience for girls!
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Troop is checked as Active
Check or change Contact and email information
Action: T=Troop C=Cupboard B= Bank D=Delivery StationDouble check that the information is correct
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Step 1: Initial Orders From Troops Troop Initial Orders are due to SU Cookie Chair 12/5
Distribute Last Year sales numbers to troops by your November Service Unit Meetings
Initial Orders must be input by Troops into SNAPCookies Now! at the Fort Worth Zoo2 Week booth sale supplyTroops should not “Commit” in SNAP
New Troop Guidance
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New Troop Ordering Suggestion A good initial order for “NEW” Girls in a troop would be the following:
24 boxes of Thin Mints 12 boxes of Caramel deLites 12 boxes of Peanut Butter Patties 6 boxes of Lemonades 6 boxes of Peanut butter Sandwiches
6 boxes Shortbreads 6 boxes of Thanks-A-Lot 3 boxes of Shout Outs
TOTAL of 75 Boxes for their initial o
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Cookies Now! At the Fort Worth Zoo Changes to Cookies Now! at the Fort Worth Zoo:
4 Cases of Thin Mints 2 Cases of Caramel deLites 2 Cases of Peanut Butter Patties 1 Case of Lemonades 1 Case of Peanut butter Sandwiches
1 Case Shortbreads 1 Case of Thanks-A-Lot No Shout Outs will be given out at Cookies Now!
TOTAL of 12 Cases given this year!!Last Date for Cookies Now! Money MUST be turned in or cookies exchanged or returned by January 17th.
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SNAP – Troop Initial OrderUnder Cookies select Initial Order
Have troops input as “Booth” in Cases at the bottom.
They will need to “Save” not “Commit”
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Step 2: Initial Orders from Service Units
Troop Initial Orders are due to SUCC 12/5Tools:
ABC Cookie Calculator
You will need the following:SNAP Troop Initial Orders input into SNAPInput cupboard order (finalized by council) Number of Girls going to Cookies Now!Last Years Troop salesThis Year’s Sales Goal (Given to you from Council)
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Step 3: Inventory Management Throughout the Sale
PlanningFor EVERYTHING!!!!Troop reorders / Booth Sale requests
DifferenceBooth Sale dates/times at least 2 weeks in advanceTroop reorders to SU no later than 7 PM Sunday(suggested).
SU Cookie needsSU reorders to council by 9:00- 10:00 PM Sunday (no exception).
CommunicationWithin your SUSU’s to CouncilSU’s to other SU’s
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Step 4: Inventory Management at the end of the Sale
Final 3 weeks planningMottos:
Take it or Leave It!!
I Like to Move It, Move It!!
Call Me!! I’m alive!!
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January 7, 2012 • General Public 10-4• FASTPASS opens at 9 with a special line throughout
the day
•Each girl will receive: 4 cases of Thin Mints; and2 cases of Caramel deLites; and 2 cases of Peanut Butter Patties1 cases of all other flavors except Shout Outs!The total for each girl is 12 cases No substitutions
•All Cookies Now! Money MUST be turned in or cookies exchanged or returned by January 17th.
Cookie Now! at the Fort Worth Zoo
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Cookie Now! at the Fort Worth Zoo
Special Zoo Rates - please promote to your troops to purchase tickets starting in December in the Retail Shops.
Tickets purchased are good for any day in the month of January
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New Regional Top Cookie Sellers Regional Top Sellers will be award to three girls
in the Fort Worth Region. Will receive their choice of:
A family four pack of tickets for a day at Six Flags over Texas A family four pack of tickets for a day at Hurricane Harbor E-reader Other options may be available at a later date
Three Top Council Sellers A Council Top Seller cannot be a Regional Top Seller
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Project Troop to Troop2011 Project Troop to Troop Facts•Over 26,000 packages of Girl Scout Cookies were sponsored in GS-TOP. •The cookies were delivered by nonprofit agencies to servicemen and women stateside and overseas.•Cookies have been distributed to the following organization throughout the council:
Airborne AngelsBlue Star Mom’sCannon Air Force BaseDyess Air Force BaseHelping our Heroes Socks for SoldiersSheppard Air Force BaseUSO welcomed home military personnel at DFW
AirportVFW
Customers sponsor packages of Girl Scout Cookies that are sent to our men and women in uniform.
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Delivery Day pick up is for initial orders and not additional cookies to be picked up.
Service Unit CupboardHours of operationBusiest days for cupboards are Thursday to Sunday evening
Initial Delivery Day
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Types of Receipts that would receive from the Cookie Cupboards
Checkin
g
out C
ookies
3- Day
Chec
k of
cookies
with
the
stamp an
d date.
Cookies re
turned
after
3 day check
outs or Z
oo
Cookies
Paymen
t for
cook
ies
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Review Procedures for additional cookie pick upWhy we do not deviate from these procedures?Count, count and recount—Keeping up with productSet up time and place to distribute cookies to girlsWhere do we girls get additional cookiesWeekly inventory counts and reorders due to Service Unit Cookie Chair on Sunday eveningSet up Booth SalesMake frequent deposits
During the Sale
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Deposit Slips
Deposit Totals
Date of Deposit
Number of checks deposited
Electronic Stamp Bank has stamped the date time and amount directly onto the deposit slips.
ORIf the bank gives you a separate deposit receipt that also needs to be turned in with the deposit slip for validation.
Troop Number
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End of SaleOrganize Troop Sale information
Schedule times for turning in of troop paperwork
Assemble each troop’s paperwork
Keep record of Project Troop to Troop CookiesVirtual Cookies are cookies that the council surplusActual Cookies are cookies that the troops will delivery
Collect bank deposit stamps
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Outstanding Balances and CollectionsDifference between Girl/Parent and Troop Delinquency
New procedures:Series of 3 letters will be sent out approximately every 30
days (Need Receipts and deposit slips for proof of payment, electronic stamped)
1st letter is “you have an outstanding balance”.2nd letter repeat of previous letter giving them another 30 days.3rd letter is from the CFAO of GS-TOP stating they are going to collection and will affect their credit history.
Payment plan can be set up to cover 3 months of installments, if they miss a payment then it is sent directly to collections.
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New Outstanding Balance
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“We sell cookies in order to pay our own way.
We do it to teach girls some very valuable life
skills and help them pay their own way.
But the bottom line is this:
We sell cookies because we know Girl Scouting
Makes a difference in the lives of girls.”
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