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The Dental Foundation Interview Guidewith Situational Judgement Tests

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The DentalFoundationInterview Guidewith Situational JudgementTests

Zahid Siddique

Shivana Anand

Helena Lewis-Greene

Developing Young Dentists

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This edition first published 2017 © 2017 by John Wiley & Sons, Ltd

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Library of Congress Cataloging-in-Publication Data

Names: Siddique, Zahid, 1985- , author. | Anand, Shivana, 1990- , author. |Lewis-Greene, Helena, 1954- , author.

Title: Situational judgment tests for dentists : the DF1 guidebook / Dr.Zahid Siddique, Dr. Shivana Anand, Dr. Helena Lewis-Greene.

Description: Chichester, West Sussex ; Hoboken, NJ : John Wiley & Sons Inc.,2016. | Includes bibliographical references and index.

Identifiers: LCCN 2015043956 | ISBN 9781119109143 (pbk.)Subjects: | MESH: Education, Dental, Graduate–Great Britain. |

Dentists–psychology–Great Britain. | Educational Measurement–GreatBritain. | Employment–Great Britain. | Judgment–Great Britain.

Classification: LCC RK76 | NLM WU 20 | DDC 617.60071/141–dc23 LC record available athttp://lccn.loc.gov/2015043956

A catalogue record for this book is available from the British Library.

Wiley also publishes its books in a variety of electronic formats. Some content that appears in print maynot be available in electronic books.

Cover image: © Getty/Westend61

Set in 9/12pt, MeridienLTStd by SPi Global, Chennai, India.

1 2017

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Contents

Preface, vii

Acknowledgements, ix

1 What is dental foundation training?, 1

2 The application process, 3DF1 recruitment process, 3How to apply, 4Key dates, 5DF1 schemes – where to work, 5DF1 interview – format, 9Scotland applications, 11

3 The SJT exam, 13What is an SJT?, 13Format of the exam, 13Marking format of the exam, 14

4 Definitions and legalities, 15Definitions, 15Legislation for the dental team, 17Clinical governance, 19

5 Important notes for revision, 25Standards for the dental team, 25Consent, 26Confidentiality, 29Complaints, 31Scope of practice, 32Continued professional development (CPD), 33Raising concerns, 34Child protection and vulnerable adults, 35A checklist of sources to consult during revision, 37

6 Practice scenarios, 39Introduction, 39Professionalism, leadership and management scenarios, 40Patient communication scenarios, 54

7 Situational judgement test practice questions, 57Introduction, 57

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vi Contents

Ranking-based SJTs: Questions, 58Ranking-based SJTs: Answers, 86‘Best of three’ SJTs: Questions, 111‘Best-of-three’ SJTs: Answers, 144

8 How to write a dental CV, 165Introduction, 165Format, 166Some dos and don’ts, 168The meet and greet, 168Some useful questions to ask, 168

Index, 171

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Preface

There are several books available on medical situational judgement tests (SJTs)but none for dentistry. Situational judgement test questions were introduced aspart of the DFT application interview process in 2013. A relatively new concept indentistry, SJTs have been widely used in industry as part of the selection criteria forprofessionals. We wanted to provide students with a selection of subject-specificSJT questions to help with their DFT preparations. Guidance for preparation hasbeen put together by recently qualified dentists who understand the pressuresthat undergraduate study can impose. We hope that this book will be useful inhelping all students gain experience with SJTs, leadership and management aswell as clinical scenarios.

The DFT application process is highly competitive. Simply put, the higher theranking the better the chance of getting your first choice placement. We hope thatthis book gives you all the information that you need in order to achieve this goal.

The SJTs in this book were verified and standardized by a group of dentists andare answered in accordance to their opinion and expertise.

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Acknowledgements

Thank you to Mr Raj Rattan for his continued support and mentorship throughoutthis process. Thank you to Professor Dunne our Professor in Primary Dental Careat King’s College London Dental Institute for his support and guidance from thebeginning.

A huge thank you to some of the panel members who include:Dr Razaullah Ahmed BDSDr Keshvi Patel BDS MJDF RCS(Lon)Dr Nirupy Shanmugathas BDS MJDF RCS(Lon)Dr Simrun Chowdhary BDS MJDF RCS(Lon)

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CHAPTER 1

What is dental foundation training?

Dental foundation training is a year when dental graduates across the UnitedKingdom embark on a period of relevant employment general dental practitionersunder a contract of service by approved educational supervisors to provide a widerange of dental care and treatment. The successful completion of the DF1 year ismandatory for those who want to work in the NHS as part of their future dentalcareer. Dental foundation training (DF1) introduces new graduates to generalpractice and gives them a protected environment in which to work and enhancethe basic dental skills achieved through their BDS degree under the supervisionof a educational supervisor practitioner. The educational supervisor’s role is tohelp and support the dental foundation trainee in all aspects of employmentand provide continuous academic development through tutorials. The DF1trainees also attend weekly study days outside of their general practice withthe aim and objective of enhancing clinical and administrative competence andpromoting high standards through relevant postgraduate training. The followingcompetencies are included within the DFT curricula:• to enable the dental practitioner to practise and improve dental practitioner’s

skills;• to introduce the dental practitioner to all aspects of dental practice in primary

care;• to identify the dental practitioner’s personal strengths and weaknesses and

balance them through a planned programme of training;• to promote oral health and the quality of dental care for patients;• to develop and implement peer- and self-review and promote awareness of the

need for professional education, training and audit as a continuing process;• to demonstrate that the dental practitioner is working within the General Dental

Council’s (GDC’s) standard guidelines.Excerpts from the National Health Service (Performers Lists) (England) Regu-

lations 2013, found at http://www.legislation.gov.uk/uksi/2013/335/pdfs/uksi_20130335_en.pdf (accessed 24 February 2016).

The Dental Foundation Interview Guide: with Situational Judgement Tests, First Edition.Zahid Siddique, Shivana Anand and Helena Lewis-Greene.© 2017 John Wiley & Sons, Ltd. Published 2017 by John Wiley & Sons, Ltd.

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CHAPTER 2

The application process

CHAPTER MENU

DF1 recruitment process, 3

How to apply, 4

Key dates, 5

DF1 schemes – where to work, 5

DF1 interview – format, 9

Scotland applications, 11

DF1 recruitment process

All DF1 training vacancies are allocated through a centralized process for England,

Northern Ireland and Wales. The online application process usually opens in the

month of September for all UK-based year 5 dental students and EU graduates

or overseas dentists.

The recruitment process is split in two stages:

• First stage – trainees are first allocated a particular DFT (dental foundation

training) scheme. This is based on their DFT interview score ranking. The higher

the candidates’ ranking scores, the greater is the likelihood of them obtaining

their first scheme preference and so forth.

• Second stage – trainees are allocated a particular practice in spring / summer

of the following year. The individual practices are allocated through the DFT

interview ranking scores, so those with the highest scores will receive their

first preference practice and so forth. Some schemes carry out second-round

interviews, where an algorithm is used to pair up trainee preferences with edu-

cational supervisor preferences.

The Dental Foundation Interview Guide: with Situational Judgement Tests, First Edition.Zahid Siddique, Shivana Anand and Helena Lewis-Greene.© 2017 John Wiley & Sons, Ltd. Published 2017 by John Wiley & Sons, Ltd.

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4 The dental foundation interview guide

Table 2.1 data collected for the application years 2011/12 and 2012/13 fromCOPDEND.

Numbers 2011/12EnglandandWales

EEA UnitedKingdom

ROW 2012/13EnglandandWales

EEA UnitedKingdom

ROW

Places Total 927 978Applicants Total 1190 101 1044 45 1172 110 1031 31Applicants eligibleand short listed

1145 97 1042 6 1153 109 1027 17

Applicantsinterviewed

1110 86 1018 6 1138 104 1021 13

Applicants offeredplace

940 47 889 4 1040 77 953 10

Applicantsaccepted offer

928 42 882 4 978 58 914 6

Applicants notaccepted offer

12 5 7 0 18 13 3 2

Applicants notoffered a place

48 13 35 0 55 11 41 3

Notes: *EEA – European Economic Area; ROW – Rest of the World

It is important to understand that the DFT application process is competitive. Thenumber of DFT training places is generally linked to the number of final-year stu-dents but places cannot be guaranteed for all UK graduates and it is thereforeof utmost importance that all students give themselves the best opportunity tosecure a place.

Over the past few years the number of candidates applying has exceeded thenumber of DF1 positions available with EU and oversees dental applicants alsoapplying.

Table 2.1 shows the data collected for the application years 2011/12 and2012/13 from the Committee of Postgraduate Dental Deans and Directors(COPDEND).

How to apply

London application processThe London deanery and COPDEND change the application process on a yearlybasis. It is always beneficial to look at the guidance notes released by COPDEND onthe London deanery web site beforehand at http://www.lpmde.ac.uk/ (accessed22 November 2015).

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The application process 5

Scotland application processSee below.

Key dates

COPDEND has the right to change the recruitment process on a yearly basis.Table 2.2 is a proposed timeline for recruitment with guideline months.

Table 2.3 gives the selection centre interview venues across the United Kingdom.

DF1 schemes – where to work

A component of the DF1 application process involves choosing DF1 scheme areapreferences around the United Kingdom. In 2014, applicants were asked to rank

Table 2.2 Proposed recruitment timetable.

Applications open 25 August 2015Applications close 22 September 2015Interview window 16 – 20 November 2015Preferencing of schemes opens 8 December 2015Preferencing of schemes closes 15 December 2015Initial offers out by 06 January 20162nd round offers 06 July 2016Placements commence March 2016 and September 2016

Table 2.3 Selection centre interview venues.

Centre Venue Dental schools covered

London London Recruitment Events Centre King’s College LondonQueen MaryUniversity of London

Bristol Bristol Marriott Hotel, City Centre Bristol UniversityCardiff UniversityPeninsula College of Dentistry

Manchester Reebok Stadium, Bolton University of Central LancasterUniversity of LiverpoolUniversity of Manchester

Birmingham West Bromwich Albion University of BirminghamUniversity of Sheffield

Belfast Ramada Hotel, Shaw’s Bridge, Belfast Queen’s University, Belfast

Newcastle Newcastle United Football Club Newcastle UniversityUniversity of Leeds

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6 The dental foundation interview guide

their scheme preferences via the UK Offers System, which was done separatelyfrom the submission of their online application form for their original DF1 appli-cation. Candidates will be emailed with information regarding their interview date(which they must confirm within 48 hours) and full instructions on how to com-plete scheme preferences, including use of the UK offers system. This involveslogging into the system approximately 3 weeks after the interview and submittingtheir scheme area preference. The submission for schemes is open for 7 days – afterthis period submissions cannot be made.

The London Deanery usually produces an information sheet about the avail-able schemes for that year. It is of utmost importance that candidates take time toconsider all the schemes and their locations. Due to the competitive nature of theapplication process it is imperative that the candidates give themselves the bestpossible opportunity to obtain a DF1 job offer. These opportunities can decreaseif candidates limit the number of schemes they are willing to work in. If they donot rank one of the schemes they will automatically forfeit their place, even if aposition is available. However, it should also be noted that there is no point in can-didates ranking a scheme if they are absolutely certain that they are not willing towork in that region. The rationale for this is that if they do rank such a region andare offered a place within it, they will not be offered an alternative, or be given anopportunity to swap, if they decline the offer. We therefore advise candidates totry to be as flexible as possible when ranking schemes to give themselves the bestopportunity to secure a DF1 job.

It is also important to note that, at this stage of the application process,candidates will only be given information regarding their scheme locations andnot the locations of the actual training practices as they are not approved untilspring / summer and can change on an annual basis. Some schemes cover a largegeographical area and the distance between practices within a scheme can takeover an hour to commute. The deanery will only provide detailed informationabout practices once they have all been approved; however, it might be possible tosee the previous year’s information regarding individual practices on its web site.

Once candidates have accepted their scheme in the beginning of January, theywill have an option to ‘upgrade’ or ‘accept’ the offer. If they choose to accept, theirdeanery will be notified of their acceptance and their place for the DF1 year willbe confirmed. If they choose to ‘upgrade’, then on the last day of January theirscheme will either be upgraded to a higher choice or the candidate will stay in thesame scheme.

Here are some useful points to consider when choosing where to work:1 Travelling to work

∘ How far are you willing to travel to work?∘ Do you drive? Will it be feasible to drive to work – Congestion charge?

Parking?

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The application process 7

∘ If you don’t drive will you need to relocate close to a train / tube station? Willyou need to relocate to make your commute to work easier?

2 Finance∘ How expensive will your living accommodation be in certain regions?∘ Will living at home be more suitable?∘ How expensive will your commute be?∘ Do you have any family commitments or are supporting any children? If so,

consider childcare and school arrangements.3 Social life

∘ It is important that the location and environment you choose to work inprovide a suitable social lifestyle outside of work, which caters for yourindividual needs.

4 It is only for one year∘ Always take into consideration all factors. However, this is your opportunity

to shine, build your CV, gain extra experience and make mistakes from whichyou will learn.

∘ Chose an environment in which you will feel comfortable to grow profes-sionally and personally. Flexibility is key and it is only for one year.

5 Location∘ It is important to consider the region you want to work in.∘ Do you want to be living at home? Do you want to stay in the same city as

your university? Do you need to support a family? Are you someone whoenjoys living in rural versus coastal areas?

∘ Speak to family and friends to aid and advise you.∘ Speak to older dental colleagues to give you further information about

regions within the United Kingdom.The list below gives the schemes that are available for DF1 applications. They

may be subject to change in the forthcoming year. The HE region or deanery isdisplayed in bold and scheme names are displayed below them. A virtual mapof DF1 schemes in the United Kingdom may be found at https://maps.google.co.uk/maps/ms?msid=209915530480942479969.0004c3c6972fd1afc3248&msa=0(accessed 13 November 2015).

HE East MidlandsChesterfield SchemeLeicester SchemeLincoln SchemeLoughborough SchemeNorthampton SchemeNottingham Scheme

HE East of EnglandBasildon Scheme