Show Hire Show Hire Show Hire Show Hire at Trestleat Trestleat Trestleat Trestle Arts BaseArts BaseArts BaseArts Base

Please accept a warm welcome from all here at Trestle and a thank you for taking the time

to read what we have to offer in this, our Show Hire Pack.

As a theatre company with 30 years experience, we know how important it is to find the

right place to enable creativity to develop and flourish. From concept through to

performance; for workshop, rehearsal and performance space, Trestle has the facilities to

help you with your aspirations right down to a café/bar to socialise and relax in. Whether

for dance or drama, music or song for young or old, we believe you’ll find no better place to

learn your craft.

What makes Trestle Arts Base unique is not only its beautiful building with its stunning

contemporary interior but the history behind the many diverse strands of Trestle Theatre

Company itself. We think you’ll agree it is rare for a small touring company with a history in

specialising in mask work to experience international success, set up an educational

division, continue producing and touring its own shows and set up its own Arts Base.

We don’t believe in standing still or relying on a single formula; we believe in constantly

evolving which is why Trestle has itself diversified into touring Physical Theatre, and

educational work. We still make educational masks and run mask workshops, but now run

as many physical theatre workshops and are involved in many collaborative projects with

charities, theatre and community groups. In theatre we feel there is room for everyone and

that creativity is only limited by our imaginations.

Passionate as we are about the Arts, we now want to help others in their creative journeys

for who knows where your own workshop or shows might lead?

We offer three main spaces for hire:

The TheatreThe TheatreThe TheatreThe Theatre – a perfect place to rehearse and perform with professional sound and lighting

equipment complete with fully trained technicians.

The StudioThe StudioThe StudioThe Studio – ideal for dance and movement with mirrored wall and sprung floor.

The ApexThe ApexThe ApexThe Apex – a stunning space to hold your read-through, production meetings and

rehearsals for small groups.

We hope that you will pop in for a coffee and come and see a show, but are rather hoping

you’ll want to hire our spaces too!

With our very best wishes

Clare WinterClare WinterClare WinterClare Winter

Finance and Venue ManagerFinance and Venue ManagerFinance and Venue ManagerFinance and Venue Manager

Email: clare@trestle.org.uk

PricesPricesPricesPrices

The TheatreThe TheatreThe TheatreThe Theatre

Please see below for Technical Specifications

Timings are for example only.

All Day Evening Show (12 hours)All Day Evening Show (12 hours)All Day Evening Show (12 hours)All Day Evening Show (12 hours) £500 + VAT£500 + VAT£500 + VAT£500 + VAT

10am-10pm Hire of Space

10am-10pm Technician

4 hour call (6-10pm) Duty Manager

4 hour call (6-10pm) Café Staff

All Day Afternoon Show (8 All Day Afternoon Show (8 All Day Afternoon Show (8 All Day Afternoon Show (8

Hours)Hours)Hours)Hours) £360 + VAT£360 + VAT£360 + VAT£360 + VAT

10am-6pm Hire of Space

10am-6pm Technician

4 hour call (2-6pm) Duty Manager

4 hour call (2-6pm) Café Staff

6 hour Call6 hour Call6 hour Call6 hour Call £320 + VAT£320 + VAT£320 + VAT£320 + VAT

12noon-6pm Hire of Space

12noon-6pm Technician

4 hour call (2-6pm) Duty Manager

4 hour call (2-6pm) Café Staff

4 hour Call4 hour Call4 hour Call4 hour Call £300 + VAT£300 + VAT£300 + VAT£300 + VAT

2pm-6pm Hire of Space

2pm-6pm Technician

2pm-6pm Duty Manager

2pm-6pm Café Staff

Extra hours will be charged at £40 Extra hours will be charged at £40 Extra hours will be charged at £40 Extra hours will be charged at £40 + VAT + VAT + VAT + VAT per hour for the use of per hour for the use of per hour for the use of per hour for the use of the theatre and the theatre and the theatre and the theatre and

£10 £10 £10 £10 + VAT + VAT + VAT + VAT per hour per member of staff.per hour per member of staff.per hour per member of staff.per hour per member of staff.

The StudioThe StudioThe StudioThe Studio –––– From £30 + VAT per hour

The ApexThe ApexThe ApexThe Apex –––– From £35 + VAT per hour

TECHNICAL SPECIFICATIONSTECHNICAL SPECIFICATIONSTECHNICAL SPECIFICATIONSTECHNICAL SPECIFICATIONS

Trestle Arts Base is a 100 year old chapel beautifully converted into a unique

performing arts centre. It houses a Theatre with a maximum seating capacity of 125

(subject to configuration).

Trestle Arts Base is fully accessible. The Theatre has flat access; the Rehearsal Room

and Meeting Room are accessible by lift or stairs. Free parking is available, with

plenty of space for touring vehicles.

TheatreTheatreTheatreTheatre

Stage Area

Depth 8m

Width 7.5m

(2.5m width stage right to outside wall under sloping ceiling and pipe work, 2.5

width stage left to outside wall under walk way)

Height of grid 5m

Backstage Area

Door to lobby outside dressing rooms stage right

Two dressing rooms

Dressing room 1 (3-4 capacity)

Dressing room 2 (5-6 capacity)

Fully accessible toilet

Get In

2.54m high x 2.25m width double doors at rear of stage area

Scenery storage 5.5m x 2m x 5m.

Scenery Workshop 6.5m x 4m x 2.2m equipped with various machines.

8 x serge drapes 3m x 5m (6 x rigged as soft legs)

Tab track in 6 x 3m lengths and 2 x 2m lengths. (rigged as upstage tabs & soft legs)

Lighting EquipmentLighting EquipmentLighting EquipmentLighting Equipment

Control: Strand 300 series control desk connected to Strand SLD 96 dimmers

92 ways of dimming feeding and 4 independents

3 permanently wired bars one on front of control box (FOH3) and one on each side

of the stage area each of 12 ways also doubled up with sockets in dips in the floor

(Side Bars SR&SL).

Two winch bars above seating area each with 12 circuits (FOH 1&2)

Three fixed bars each of 12 ways above acting area (LX 1, 2 & 3)

Lanterns:Lanterns:Lanterns:Lanterns:

Profiles 8 x Strand SL 15/32

10 x Strand SL 23/50

Fresnels 20 x Strand quartets

2 x Strand cantata F

2 x Strand harmony F

Pars 10 x Source 4 pars with 4 changeable lenses to give narrow, medium,

wide and extra wide.

Floods 3 x Strand coda 500/4 battens

3 x 500w floods

Strobe 1 x Anytronics K1 Superstar

Scrollers 6 x Chroma Q 10 frame/colour scrollers. (frames to fit source 4 pars)

Sound EquipmentSound EquipmentSound EquipmentSound Equipment

Mixer Allen & Heath mix-wizard dual function 4-group mixer,

10 mono channels 2 stereo.

Mini disc player 2 x Sony MDS E12

CD player 2 x Sony CDP D11

Alesis 3630 compressor

Alesis mini verb

Rane 2 channel graphic equaliser

Amps 1 x Yamaha P4500 twin channel

1 x Yamaha CP2000

2 x Yamaha P1600

2 x Milbank Ultima For paging and show relay

1 x Cramford PS 711 for headsets

Speakers Ohm noon sub

6 x Ohm MR10 for use round space.

SeatingSeatingSeatingSeating

The Theatre can be set up in several different ways:

Theatre Style End On 70-84 capacity

Theatre Style Thrust 84-125 capacity

Cabaret Style 100 capacity

Free standing 100-150 capacity

Please note that changing the seating from its standard End on style incurs a cost.

Rehearsal RoomRehearsal RoomRehearsal RoomRehearsal Room Located On First Floor

Width 6.93m x length 7.74m x height 2.80m

One wall with 2.5m high mirror full width.

Denon DN620 CD/Tape player variable pitch

Denon PMA 355 UK amp plus 2 speakers mounted at high level

Show Hire Enquiry FormShow Hire Enquiry FormShow Hire Enquiry FormShow Hire Enquiry Form

Please complete and return this form so we can ensure we meet all your needs.

Company /

Organisation

Name

Position

Address

Email address

Telephone no.

Day Eve

Performance Title

Times and dates requiredTimes and dates requiredTimes and dates requiredTimes and dates required

Date Time In Time Out

Get In

Rehearsals

Performances

Get Out

LIGHTINGLIGHTINGLIGHTINGLIGHTING YESYESYESYES NONONONO FURTHER INFORMATIONFURTHER INFORMATIONFURTHER INFORMATIONFURTHER INFORMATION

Will you be using

the stage lighting?

Would you like us

to pre-rig?

Please note, this will incur an extra

charge

Would you like us

to design your

lighting?

Please note, this will incur an extra

charge

Please indicate a

brief outline of

what lighting you

require or return

enclosed plan

SOUNDSOUNDSOUNDSOUND YESYESYESYES NONONONO FURTHER INFORMATIONFURTHER INFORMATIONFURTHER INFORMATIONFURTHER INFORMATION

Do you require

playback (CD)?

Do you require

microphones?

If yes, please give more detail

Any other requests

CREWCREWCREWCREW YESYESYESYES NONONONO FURTHER INFORMATIONFURTHER INFORMATIONFURTHER INFORMATIONFURTHER INFORMATION

Please note each member of crew incurs an extra cost. At least 1 Trestle

Technician must be in attendance at all times

Lighting Operator

Sound Operator

Back Stage Crew

Crew for Get In/Out

Do you have any Do you have any Do you have any Do you have any

SPECIAL SPECIAL SPECIAL SPECIAL

EFFECTSEFFECTSEFFECTSEFFECTS????

YESYESYESYES NONONONO FURTHER INFORMATIONFURTHER INFORMATIONFURTHER INFORMATIONFURTHER INFORMATION

Please note we must apply to the council for permission to use some effects

at least 36 days in advance. You may be asked to give a demonstration of

effects. Pyrotechnics must be operated by competent personnel and within

the manufacturers and Health & Safety guidelines.

The Theatre Management reserves the right to prohibit the use of any effect

the Technician on duty deems to be unsafe.

Description of

effects

USE OF FIRE ARMS/NAKED FLAMEUSE OF FIRE ARMS/NAKED FLAMEUSE OF FIRE ARMS/NAKED FLAMEUSE OF FIRE ARMS/NAKED FLAME

Please give all details of any fire arms or use of naked flame (including

smoking of any kind) in the performance. Again we require this information

36 days in advance. We will also require copies of your risk assessments for

said effects.

DRESSING ROOMSDRESSING ROOMSDRESSING ROOMSDRESSING ROOMS YESYESYESYES NONONONO FURTHER INFORMATIONFURTHER INFORMATIONFURTHER INFORMATIONFURTHER INFORMATION

EXTRASEXTRASEXTRASEXTRAS YESYESYESYES NONONONO FURTHER INFORMATIONFURTHER INFORMATIONFURTHER INFORMATIONFURTHER INFORMATION

Please note all extras incur an extra cost

Rostra Negotiable

Projector Negotiable

Screen Negotiable

Please give details of any set/equipment you plan to bring with you

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InsuranceInsuranceInsuranceInsurance

You must be covered by your own public liability insurance for the duration of the

whole hire. Please provide us with a copy of your insurance certificate.

Front of HouseFront of HouseFront of HouseFront of House/Marketing/Marketing/Marketing/Marketing

Please send us posters (4-8) and flyers (100) for display at Trestle Arts Base. All

publicity material must state the times, dates and ticket prices and that the

performance is to take place at Trestle Arts BaseTrestle Arts BaseTrestle Arts BaseTrestle Arts Base. Please ensure the correct the box

office telephone number is stated as 01727 01727 01727 01727 850 950850 950850 950850 950 and the website address

www.trestle.org.ukwww.trestle.org.ukwww.trestle.org.ukwww.trestle.org.uk . Any other marketing requirements can be discussed with the

Marketing Manager and will be recharged in full to the Hirer.

On the day of the performance the box office will be run by the Duty Manager.

It is a necessity for Trestle’s Front of House Duty Manager to be on duty at all

performance times. We require up to 2 stewards to be on duty, depending on ticket

sales. These can be Trestle volunteers or provided by you. Stewards must be at the

theatre at least 1 hour before the performance to be briefed by the Duty Manager.

Please let us know as soon as possible if you wish us to provide stewards for you.

You may sell programmes and/or merchandise in the front of house area. This may

incur a commission fee. Trestle reserves the right to open its café to the public

during your letting. We sell a variety of hot drinks, soft drinks and snacks. We also

hold a licence to sell alcohol.

Box Office InformationBox Office InformationBox Office InformationBox Office Information

Trestle will sell tickets for you from our Box Office and website. This service incurs

an extra fee of 7.5% of your Box Office takings. This fee covers all aspects of ticket

sales. Remuneration of ticket sales will be calculated after the performance and

sent to you in the form of a cheque.

Please provide us with one piece of art work in the form of a .jpg or a .gif (logo,

photograph or poster artwork) of at least 1mb in size and 200 words of copy to use

on our website. You may send this on a disc or email it to Rhian Desborough, our

Marketing & Communications Manager rhian@trestle.org.ukrhian@trestle.org.ukrhian@trestle.org.ukrhian@trestle.org.uk

You must not sell any tickets yourselves. Please refer all customers to Trestle Arts

Base or our website.

Before tickets can go on sale you must indicate how you want the theatre to be set

up and what your ticket prices are. Please note that 2 seats may be reserved for

stewards.

Please complete the marketing form.

Marketing FormMarketing FormMarketing FormMarketing Form

Production Company:

Name of Performance:

Dates & Times of Performance:

Which Seating configuration do Which Seating configuration do Which Seating configuration do Which Seating configuration do

you you you you require?require?require?require?

Please tickPlease tickPlease tickPlease tick

(Please note, some configurations (Please note, some configurations (Please note, some configurations (Please note, some configurations

might incur an extra charge which might incur an extra charge which might incur an extra charge which might incur an extra charge which

is negotiable)is negotiable)is negotiable)is negotiable)

Theatre Style (End On)

Cabaret

Horse Shoe

Free Standing

What Price categories would you What Price categories would you What Price categories would you What Price categories would you

like to offer?like to offer?like to offer?like to offer?

Adult

£

Concession

£

Child

£

Groups

£

Family Ticket

£

Please include a short description Please include a short description Please include a short description Please include a short description

of the performanceof the performanceof the performanceof the performance & at least one & at least one & at least one & at least one

high resolution image (1MB)high resolution image (1MB)high resolution image (1MB)high resolution image (1MB) for for for for

use on our websiteuse on our websiteuse on our websiteuse on our website

(copy deadlines can be obtained

from Rhian Desborough)

Please provide your own posters and flyers for the performance and arrange for

them to arrive at Trestle at least 6 weeks before the hire date. You will also be

required to supply us with a press release, again at least 6 weeks before your hire date.

What happens next?What happens next?What happens next?What happens next?

If you are hiring the venue, we will send out a quote to you if this has not already

been discussed. Once a quote figure has been decided we will exchange contracts.

Please note that on exchange of contracts a deposit of 30% of the total hire fee is

required for which you will be invoiced. If you are entering into a box office

split/guarantee contract, this will be sent out to you.

Trestle Terms Trestle Terms Trestle Terms Trestle Terms &&&& Conditions of HireConditions of HireConditions of HireConditions of Hire

CateringCateringCateringCatering – If you require catering for your event, it must either be provided

by Trestle or another professional catering company. If an external catering

company is used, Trestle charges a fee of 10% of the total room hire cost. Copies of

Food Hygiene and Insurance certificates are required from external caterers. If you

have chosen a Trestle catering option, numbers must be confirmed 14 days prior to

your hire date.

PaymentPaymentPaymentPayment – must be made in full on receipt of an invoice. We accept credit/debit

cards and cheques. Cheques should be made payable to: Trestle Theatre Co Ltd. The

User agrees to pay Value Added Tax at the current rate.

Data ProtectionData ProtectionData ProtectionData Protection – Trestle Theatre Company is registered as a Data Controller with

the Data Protection Registrar. Data will be shared with visiting companies if they

are registered as a Data Controller with the Data Protection Registrar and handle

the data in accordance with the terms of the Data Protection Act (1998). All data

supplied to Trestle Arts Base from patrons purchasing tickets to productions will be

handled in accordance with the terms of the Data Protection Act (1998).

Cancellation PolicyCancellation PolicyCancellation PolicyCancellation Policy – Cancellation of the booking is required in writing. Trestle

will retain 30% of the booking fee if the booking is cancelled before 28 days of the

date of the hire. If a cancellation is made less than 28 days prior to the hire date

there will be no refund.

PremisesPremisesPremisesPremises – The User is, during the hire period, responsible for the supervision of

the hired space, the fabric and the contents, their care, safety from damage or

change, and the behaviour of all people using the premises; including proper

supervision of car-parking arrangements to avoid obstruction of the highway.

The User must not use the premises for any purpose other than described in this

agreement, and must not sub-let or allow the premises to be used in any unlawful

practice. Smoking is not permitted anywhere inside Trestle Arts Base. Animals

excluding “seeing and hearing” guide dogs are not permitted inside Trestle Arts

Base. At the end of the hire period, the User must leave the premises and surrounds

in a clean and tidy condition, and replace any contents temporarily removed from

their usual position. If any damage to the fabric of the building is sustained, full

costs, after investigation, will be re-charged to the hirer as well as any deep

cleaning costs in the case of wine spillage on carpets or any excessive dirt left on

walls or floors.

Opening HoursOpening HoursOpening HoursOpening Hours – The premises cannot be used for public entertainment except

between the hours 8.30am to 12.00 midnight 7 days per week. Our normal office

hours are 9.30am – 5.30pm.

Regulations and LicencesRegulations and LicencesRegulations and LicencesRegulations and Licences – The User must comply with all conditions and

regulations by the Fire Authority, Local Authority, the Local Magistrate’s Court or

otherwise. The User must comply with the Health and Safety at Work Act 1974.

The User must supply one chaperone for every 10 children under 16, and ensure

that any children under eight (8) years of age comply with the provisions of the

Children Act 1989 and that only fit and proper persons have access to the children.

The User is responsible for any permissions and fees due to the Performing Rights

Society, the MCPS or other.

The User must not exceed the maximum number of persons agreed for this hire,

without prior written permission from Trestle Theatre Company, which may be

withheld due to Fire Regulations.

The User must keep a register of all their personnel within the building.

The User must ensure that all personnel are fully instructed in fire and emergency

evacuation procedures. This is in accordance with the Public Entertainments

Licence issued under the Local Government (Miscellaneous Provisions) Act

1982/Stage Play Licence under the Theatres Act 1968.

Additional Equipment – All electrical equipment to be brought into Trestle Arts

Base must be maintained and operated in accordance with the Electricity at Work

Regulations 1989, and no equipment must be used without prior agreement by

Trestle Theatre Company.

All use of set, props, and special effects must be agreed and approved by Trestle

Theatre Company’s Technical Manager before the commencement of the hire.

Anyone wishing to film or record and event may do so only by prior arrangement

with Trestle Theatre Company.

Insurance – The User is responsible for the insurance of its own personnel and

property against all risks and fully indemnify Trestle Theatre Company against all

costs, claims and demands in respect of personal injury or damage to, or loss of,

property and any financial or economic loss resulting from anything done or

omitted by the User. Neither party must do anything on the premises whereby the

insurance policy of the other may be invalidated or which may cause an increased

premium to become payable.

Force Majeure – If by reason of any strike, lockout, war, fire, epidemic, riot, natural

calamity, national mourning, order of government or local authority, act of God, or

other cause beyond the control of either party, the hire is cancelled, the agreement

will be null and void, and no claim will be made by either party against the other.

Map and DirectionsMap and DirectionsMap and DirectionsMap and Directions