Treasurer’s Report 2013-11-15. 2011 2011 Net Change 2011-03 Meeting $15,016.52 2011-07...

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Transcript of Treasurer’s Report 2013-11-15. 2011 2011 Net Change 2011-03 Meeting $15,016.52 2011-07...

  • Treasurers Report2013-11-15

  • 2011

  • 2011 Net Change2011-03 Meeting $15,016.522011-07 Meeting($49,166.24)2011-11 Meeting ($8,000.00)2011 Income Other $2,755.072011 Expenses Other($31,563.06)

    2011 Net Change($49,147.28)

  • 2012

  • 2012 Net Worth Change2012-03 Meeting($80,777.00)2012-07 Meeting $14,520.492012-11 Meeting ($1,125.50)2012 Income Other $3,692.022012 Expenses Other($18,731.03)Change in Foreign Currency $8,771.71Depreciation ($752.00)2012 Net Worth Change($74,401.31)

  • 2012 End Reserve2012 End USD General Reserve $929,893.51Petty Cash $2,000.00SGD funds (USD equivalent) $176,271.20

    Total 2012 End Reserve$1,108,164.71

  • 2013 T1 (Jan-Apr)

  • 2013 T1 (Jan-Apr) OverviewMeeting Surplus/Loss($22,180.39)Other Income $811.77Other Expenses ($60.20)------------Net Change($21,428.82)

    General Reserve$908,464.69Foreign Venue Reserve $72,000.00Petty Cash $2,000.00

    Singapore Funds SGD 215,336.82Geneva Deposit CHF 15,000.00

    Singapore Funds USD$174,777.07As of 2013-04-30Geneva Deposit USD $16,131.36As of 2013-04-30

  • 2013 T1 General ReserveGeneral Reserve beginning $929,893.512013 T1 net ($21,428.82)

    General Reserve end $908,464.69

  • 2013 T1 Foreign ReserveForeign Reserve beginning $0.00Orlando meeting setaside $72,000.00

    Foreign Reserve end $72,000.00

    Geneva Deposit ($16,458.00)

  • 2013 T2 (May-Aug)

  • 2013 T2 (May-Aug) OverviewMeeting Surplus/Loss$119,571.18Other Income $740.42Other Expenses ($0.00)------------Net Change$120,311.60

    General Reserve$909,205.11Foreign Venue Reserve$191,571.18Petty Cash $2,000.00

    Singapore Funds SGD 215,336.82Beijing Deposit CNY 1,047,341.28

    Singapore Funds USD$168,902.22As of 2013-08-31Beijing Deposit USD$171,226.52As of 2013-08-31

  • 2013 T2 Meeting GenevaIncome

    Complete

    IEEE Project 802

    Meeting Budget

    July 2013 Plenary SessionThe Var and Var % are typically for us. Generally, I do not plan to display anythin in a grouped column to the EC except for the Actual/Estimate/Budget subject to the report

    Geneva

    As of November 09, 2013

    ActualEstimateBudgetVarVar %Budget Assumptions

    IncomeFeeNetNet Amt%NetNet Amt%NetNet Amt%Gross reg650

    Pre-registration$8000.00%0.00%$00%$0

    Pre-registration (with discount)$500459$229,50059%459$229,50059%420$210,00054%$19,5009%CC discount5.0%

    Pre-Registration Early Cancellation$(800)0.00%0.00%0%

    Pre-Registration Early Cancellation (with discount)$(500)-3$(1,500)-0%-3$(1,500)-0%0%Andrea/Dawn: Budget-Income is driven by the trend-based percentages and above assumptions (enter assumptions and %). Estimate and Actual calculate percentages from the Net registration and cancellation numbers entered from registration database.

    Pre-Registration Late Cancellation$(700)0.00%0.00%0%

    Pre-Registration Late Cancellation (with discount)$(400)-7$(2,800)-1%-7$(2,800)-1%0%

    Pre-Registration No Refund Cancellation0.0-90.00%0.00%0%

    Web-registration$9000.00%0.00%$00%$0

    Web-registration (with discount)$600199$119,40031%199$119,40031%210$126,00032%($6,600)-5%

    Web-registration Early Cancellation$(900)0.00%0.00%0%

    Web-registration Early Cancellation (with discount)$(600)-2$(1,200)-0%-2$(1,200)-0%0%

    Web-registration Cancellation$(800)0.00%0.00%0%

    Web-registration Cancellation (with discount)$(500)-2$(1,000)-0%-2$(1,000)-0%0%

    Web-registration No Refund Cancellation0.0-60.00%0.00%0%Andrea/Dawn: Percentages calculated from Net Amt entered on all columns. Budget - I'd typically use rounded trend data, Comps and Other might need to be adjusted based on exceptions from Buzz.

    Onsite-registration$1,1000.00%0.00%$00%$0

    Onsite-registration (with discount)$80058$46,40012%57$45,60012%65$52,00013%($5,600)-11%

    Onsite-registration No Refund Cancellation0.0-10.00%0.00%0%

    Student-registration$1507$1,0500%7$1,0500%3$4500%

    Student-registration No Refund Cancellation0.0-10.00%0.00%0%

    University Outreach$251$250%1$250%2$500%($25)

    Net Registration Income555693$389,875100%709$389,075100%700$388,500100%$1,3750%

    Net Paid Attendees693709700

    Non-registration IncomeAll percentages calculated. Budget data entered I assume to be trend based but driven by site specific knowledge. Could make some of this formula driven, meeting admin is an example.

    Deadbeat collections0.00%0.00%0%$0

    Comps, Commissions & Discounts0.00%$7000%$7000%($700)-100%

    Other$(100)-0%0.00%0.00%($100)

    Total Session Income$389,775-0%$389,7750%$389,2000%$5750%

    Expenses

    Audio Visual (Includes LCD Management)$31,13412%$28,66710%$26,54710%$4,58717%

    Credit Card Discounts & Fees$19,5587%$27,25810%$22,7728%($3,213)-14%

    Equipment Expenses0.00%0.00%0.00%$0

    Get IEEE 802 Conttribution (Net paid attendees * $75.00)$51,45019%$53,17519%$52,50019%($1,050)-2%

    Infrastructure0.00%0.00%0.00%$0

    Copier0.00%0.00%0.00%$0

    Electrical0.00%0.00%0.00%$0

    Phone0.00%0.00%0.00%$0

    Reg Counters0.00%0.00%0.00%$0

    Meeting Administration$92,52234%$86,27530%$86,27531%$6,2477%

    Meeting Manager0.00%

    Misc Meeting Expenses$910%$1,8501%$1,8501%($1,759)-95%

    Audit0.00%0.00%0.00%$0

    Copying0.00%$7500%$7500%($750)-100%

    Hotel Grats0.00%$1,0000%$1,0000%($1,000)-100%

    Insurance0.00%0.00%0.00%$0

    Other: Wire Transfer Fees$910%$1000%$1000%($9)-9%

    Supplies0.00%0.00%0.00%$0

    Networking$45,48817%$44,70016%$44,70016%$7882%Bank account balances

    Shipping$7,6733%$9,0003%$9,0003%($1,327)-15%

    Site Survey$16,5446%$14,9005%$14,9005%$1,64411%

    Staff Rooms0.00%$8,8503%$8,8503%($8,850)-100%

    Social0.00%0.00%0.00%$0

    Venue$5,7442%$8,8113%$8,6413%($2,897)-34%

    Food & Beverage0.00%0.00%0.00%$0

    Lunches0.00%0.00%0.00%$0

    Total Session Expense$270,204100%$283,485100%$276,034100%($5,830)-2%

    Foreign Venue Set Aside0.0

    Net Session Surplus/(Loss)$119,571$106,290$113,166

    105,300

    29,300

    Income

    ActualBudget

    IncomeFeeNetNet Amt%NetNet Amt%

    Pre-registration$8000.00%$00%

    Pre-registration (with discount)$500459$229,50059%420$210,00054%

    Pre-Registration Early Cancellation$(800)0.00%0%

    Pre-Registration Early Cancellation (with discount)$(500)-3$(1,500)-0%0%

    Pre-Registration Late Cancellation$(700)0.00%0%

    Pre-Registration Late Cancellation (with discount)$(400)-7$(2,800)-1%0%

    Pre-Registration No Refund Cancellation0.0-90.00%0%

    Web-registration$9000.00%$00%

    Web-registration (with discount)$600199$119,40031%210$126,00032%

    Web-registration Early Cancellation$(900)0.00%0%

    Web-registration Early Cancellation (with discount)$(600)-2$(1,200)-0%0%

    Web-registration Cancellation$(800)0.00%0%

    Web-registration Cancellation (with discount)$(500)-2$(1,000)-0%0%

    Web-registration No Refund Cancellation0.0-60.00%0%

    Onsite-registration$1,1000.00%$00%

    Onsite-registration (with discount)$80058$46,40012%65$52,00013%

    Onsite-registration No Refund Cancellation0.0-10.00%0%

    Student-registration$1507$1,0500%3$4500%

    -10.00%0%

    University Outreach$251$250%2$500%

    Net Registration Income554693$389,875100%700$388,500100%

    Net Paid Attendees693700

    Non-registration Income

    Deadbeat collections0.00%0%

    Comps, Commissions & Discounts0.00%$7000%

    Other$(100)-0%0.00%

    Total Session Income$389,775-0%$389,2000%

    Expense

    ExpensesActualBudget

    Audio Visual$31,13412%$26,54710%

    Credit Card Discounts & Fees$19,5587%$22,7728%

    Equipment Expenses0.00%0.00%

    Get IEEE 802 Conttribution (Net paid attendees * $75.00)$51,45019%$52,50019%

    Infrastructure0.00%0.00%

    Copier0.00%0.00%

    Electrical0.00%0.00%

    Phone0.00%0.00%

    Reg Counters0.00%0.00%

    Meeting Administration$92,52234%$86,27531%

    Meeting Manager0.00%

    Misc Meeting Expenses$910%$1,8501%

    Audit0.00%0.00%

    Copying0.00%$7500%

    Hotel Grats0.00%$1,0000%

    Insurance0.00%0.00%

    Other: Keys$910%$1000%

    Supplies0.00%0.00%

    Networking$45,48817%$44,70016%

    Shipping$7,6733%$9,0003%

    Site Survey$16,5446%$14,9005%

    Staff Rooms0.00%$8,8503%

    Social0.00%0.00%

    Venue$5,7442%$8,6413%

    Food & Beverage0.00%0.00%

    Lunches0.00%0.00%

    Total Session Expense$270,204100%$276,034100%

    Foreign Venue Set Aside0.0

    Net Session Surplus/(Loss)$119,571$113,166

    13-07

    IEEE Project 802

    Meeting Budget

    July 2013 Plenary SessionThe Var and Var % are typically for us. Generally, I do not plan to display anythin in a grouped column to the EC except for the Actual/Estimate/Budget subject to the report

    Geneva

    As of November 09, 2013

    ActualEstimateBudgetVarVar %Budget Assumptions

    IncomeFeeNetNet Amt%NetNet Amt%NetNet Amt%Gross reg650

    Pre-registration$8000.00%0.00%$00%$00%

    Pre-registration (with discount)$500459$229,50059%459$229,50059%420$210,00054%$19,5009%CC discount5.0%

    Pre-Registration Early Cancellation$(800)0.00%0.00%0%

    Pre-Registration Early Cancellation (with discount)$(500)-3$(1,500)-0%-3$(1,500)-0%0%Andrea/Dawn: Budget-Income is driven by the trend-based percentages and above assumptions (enter assumptions and %). Estimate and Actual calculate percentages from the Net registration and cancellation numbers entered from registration database.

    Pre-Registration Late Cancellation$(700)0.00%0.00%0%

    Pre-Registration Late Cancellation (with discount)$(400)-7$(2,800)-1%-7$(2,800)-1%0%

    Pre-Registration No Refund Cancellation0.0-90.00%0.00%0%

    Web-registration$9000.00%0.00%