TREASURE VALLEY HIGH CAPACITY TRANSIT STUDY DOWNTOWN TECHNICAL ADVISORY COMMITTEE

Friday, December 21, 2007 9:00 a.m.

LOCATION: Capital City Development Corporation, Conference Room 805 W. Idaho, Boise, Idaho

**AGENDA**

Item Speaker Time/ Documentation

1. Review Minutes

Draft minutes from 11-30 meeting are attached.

Kelli Fairless

5 Min

Information Attached

2. Site Evaluation and Concept Plan Update

Bob Post will review results of the Dec. 10 Policy Group meeting

Bob Post

30 Min Information

To Be Distributed at meeting

3. Alignment Alternative Review

Bob Post will review preliminary system plans for circulator alignments as they pertain to the proposed site locations for the multimodal center.

Bob Post

30 Min

Information Attached and Presented At

Meeting

4. Review Mode Option Guide

Bob Post will discuss presenting the Mode Option Guide to the DPAC

Bob Post

20 Min

Information in 11/30/07 Packet

5. Public Outreach Material

Rosemary Curtin

30 Min

Information Attached

6. Next Steps

All

7. Information Items

Updated DPAC/DTAC Schedule, Agenda & Action Items

N/A

N/A

T:\FY08\600 Projects\631 TVHCTS\Meetings\DTAC\Agendas-Packets\12-21-07\Agenda.docx

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Treasure Valley High Capacity Transit Study Downtown Technical Advisory Committee

November 30, 2007, 9:00 – 11:00 a.m. Capital City Development Corporation

**Meeting Summary**

MEMBERS PRESENT: Jon Cecil, Capital City Development Corporation John Cunningham, Community Planning Association Kelli Fairless, Valley Regional Transit Dean Gunderson, Ada County Development Services Ron Kerr, Idaho Transportation Department Selena O’Neal, Ada County – Operations Bob Post, URS Corporation Karen Sander, Downtown Boise Association Mark Wasdahl, Idaho Transportation Department MEMBERS ABSENT: Don Kostelec, Ada County Highway District Kathleen Lacey, City of Boise Carter MacNichol, Shiels Obletz Johnsen, Inc. OTHERS PRESENT: Miguel Gaddi, HDR Tom Ryder, Downtown Boise Association Marilyn Sampson, Community Planning Association

CALL TO ORDER: John Cunningham called the meeting to order at 9:05 a.m. Introductions were made. REVIEW MINUTES The November 9, 2007 Meeting Summary was received as presented. REVIEW EVALUATION CRITERIA Bob Post informed the Committee that the Downtown Policy Advisory Committee (DPAC) had made modifications to the mandatory list of requirements which included adding minimal leasable space and parking. Bob Post reviewed the Downtown Boise Multi-Modal Center-Evaluation Criteria which is incorporated herein by reference.

ITEM I

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REVIEW ALTERNATIVE SITES Miguel Gaddi gave a Power Point presentation reviewing the site locations and evaluation criteria. Bob Post reviewed the Candidate Site evaluation which considered the following categories: Transportation, Site Size and Configuration, Land Use and Development, Environmental & Impacts, and Financial. The Candidate Site evaluation is incorporated herein by reference. Dean Gunderson presented a large-scale map showing the rail corridor and potential access points to the circulator stating access to the rail corridor should be on the evaluation criteria. Bob Post told him rail corridor access would be considered. After discussion, the Committee consensus was to forward sites B, C, and C2 to DPAC for further consideration. REVIEW MODE OPTION GUIDE John Cunningham introduced the Mode Option Guide and asked that comments be emailed to him within the next week. NEXT STEPS Bob Post said a series of Open Houses related to the three sites have been scheduled for the week of January 14, 2008. They will present the Goals and Objectives and Statement of Needs. INFORMATION ITEMS Bob Post requested Committee input on major destinations to the downtown area which were then located and marked on a map to assist with this project. John Cunningham said the updated calendar is attached to the packet. ADJOURNMENT The meeting was adjourned at 11:07 a.m. T:\FY08\600 Projects\631 TVHCTS\Meetings\DTAC\Minutes\11-30-07.docx

Treasure Valley High Capacity Transit Study – Downtown Policy Advisory Committee December 10, 2007 Meeting

Treasure Valley High Capacity Transit Study

Downtown Policy Advisory Committee

December 10, 2007 Meeting Minutes

Capital City Development Corp.

Boise, Idaho DRAFT

Attendees: Rebecca Arnold, Commissioner, Ada County Highway District A.J. Balukoff, Community Planning Association Representative Cheryl Larabee, Capital City Development Corporation Board of Directors Ed Dahlberg, Boise Metro Chamber of Commerce Representative David Eberle, Councilman, City of Boise Dale Higer, Private Sector Representative – At Large

Monte McClure, Idaho Transportation Board Jim Tomlinson, Downtown Boise Association Representative Paul Woods, Commissioner, Ada County

Members Absent: Rob Hopper, Councilman, City of Caldwell, Valley Regional Transit Representative

Others: Jon Cecil, Capital City Development Corporation

John Cunningham, Community Planning Association Chris Danley, ACHD Kelli Fairless, Valley Regional Transit Bryant Forrester, Urban Concepts Miguel Gaddi, HDR Dean Gunderson, Ada County Linda Ihli, Valley Regional Transit

Phil Kushlan, Capital City Development Corporation Mark McLaren, HDR

Bob Post, URS Corporation Tom Ryder, J.R. Simplot Company Matt Stoll, Community Planning Association

1. Welcome and Introductions Chair Dale Higer called the meeting to order at 3:30 p.m. 2. Minutes Jim Tomlinson moved and Cheryl Larabee seconded approval of the November 19, 2007 meeting minutes. Motion passed unanimously. 3. Site Short-List Recommendation Mark McLaren of HDR reviewed the November 19th meeting discussion. Bob Post reviewed the technical group and executive group recommendation of sites A-B-C and C-2 on multi-modal sites to be moved forward in the process for further evaluation. A correction was made to page 7 of the packet

Treasure Valley High Capacity Transit Study – Downtown Policy Advisory Committee December 10, 2007 Meeting

under the Site Size and Configuration category under the Measure column which should read less than 50,000 square feet is least desirable. A correction was also made to page 8 under the Financial category under the Measure column which should read: Low = <2.0 million; Medium = $2.0 -$2.5 million; High = $2.5 million and above. Bob Post recommended the four names sites be moved forward.

Discussion was held regarding adding a site by the railroad tracks. Rebecca Arnold distributed a map of suggested location.

Following discussion, Dave Eberle moved that this group recommend sites A, B, C, and C2 to be advanced to the next step including a detailed analysis and developing of site concepts design. In addition, the consultant team should identify two additional sites for preliminary analysis, one located near the railroad corridor and one west of downtown between 14th and 16th; seconded by Rebecca Arnold.

Following discussion, a vote by show of hands showed Paul Woods-yes, Dave Eberle-yes, Rebecca Arnold-yes, Jim Tomlinson-no, A.J. Balukoff-no, Ed Dahlberg-no, Cheryl Larabee-no, Monte McClure-no. The motion failed with four votes no and three votes yes.

Following discussion regarding looking at alternative sites options outside the core, Dave Eberle moved to add two criteria elements: 1 - that ranks access to the Circulator and Multimodal Center 2 - criteria under alternative design – a horizontal structure versus vertical structure 3 - criteria rated on transfers. The motion was seconded by Jim Tomlinson.

After further discussion, the question was called for. The motion was approved unanimously. Jim Tomlinson left the meeting at 4:40 p.m.

Dave Eberle moved to recommend the list be narrowed to sites A, B, C, and C2 to be advanced including concept design, and the project team also investigate alternative sites in the event that these sites fail some fundamental criteria; seconded by Cheryl Larabee.

Following discussion, the motion was restated as - Narrow site down to A, B, C, and C2 and further direct consultants and vested parties to investigate alternate sites that incorporate the regional connection. Following discussion, the motion was approved unanimously. 4. Alignment Alternatives Bob Post distributed a handout titled Circulator Alignment Selection Process and discussed alignment alternatives for the Downtown Circulator as the alignment pertains to the potential locations for the Multi-modal Center. Bob pointed out the task was to look at options in downtown Boise. Following discussion, Bob explained the next step is to start looking at connecting functions and get some ideas out there as to what the members want to connect to. 5. Site Visits Kelli Fairless distributed a list of potential projects to visit in other regions of the United States. A sign-up sheet was passed around listing staff as host for the various locations. The members were asked to sign up to participate in the site visits. Following the visits, members would come back with a report to educate the group about what they learned from their trips. Agencies will sponsor staff and members going on the trip. The trips will be taken January through March. An email will be sent out asking members to sign up.

Treasure Valley High Capacity Transit Study – Downtown Policy Advisory Committee December 10, 2007 Meeting

6. Next Steps/Next Agenda The next meeting is January 7, 2008. Members were asked to note that the January 28th meeting has been cancelled. 7. Open Discussion - None Adjournment A.J. Balukoff moved to adjourn the meeting at 5:05 p.m.; seconded by Monte McClure. The motion was approved unanimously. T:\FY08\600 Projects\631 TVHCTS\Meetings\DPAC\Minutes\12-10-07.doc

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Multi-Modal CenterDowntown Boise Circulator

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Treasure Valley High Capacity Transit Study

Multi-Modal CenterDowntown Boise Circulator

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Treasure Valley High Capacity Transit Study

OPEN HOUSE Detailed Work Plan

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12/18/07

Treasure Valley High Capacity Transit Study Public Open House

DRAFT Detailed Work Plan

First open house date: Thursday, Jan. 17, 2008

Time: 10 a.m. to 7 p.m.

Location: Downtown

Contact:

Second opportunity—not a fully staffed open house: First Thursday, Feb. 7, 5-9 p.m.

COMPASS and VRT will repeat the open house for a few hours on First Thursday.

Format

COMPASS and VRT will host a public open house to present and gather input from the community on the multi-modal center

location and functions, and possible circulator corridors/modes. Informational display stations will be set up and staffed by technical

experts. Participants will be encouraged to provide written comments.

There will be no formal presentation.

Open House Objectives

Provide the public with an opportunity to learn about and provide input on:

1) Multi-modal Center

Purpose and need/goals and objectives.

List of sites under consideration.

Environmental and technical analysis of the sites.

Features being considered for inclusion in the center.

2) Downtown Circulator

Possible circulator corridors

Possible modes (such as streetcar, small buses, etc.)

ITEM 5

Treasure Valley High Capacity Transit Study

OPEN HOUSE Detailed Work Plan

- 2 -

12/18/07

Use of Public Comments

Assist the project team to:

Understand and address questions and concerns early in the project. Learn if there are any environmental issues associated

with the listed sites.

Learn how best to communicate with businesses and residents throughout the project.

Build community support for the multi-modal center and downtown circulator.

Open House Notification Process

Task Deadline Staff Notes

Stakeholder database

RBCI/COMPASS RBCI will update the DBMS participant list

and identify additional stakeholders to

invite.

COMPASS will develop and maintain the

database.

Personal letters

Draft copy Dec. 21 RBCI Personal letters will be sent to DBMS

participants and key stakeholders.

Approve copy Jan. 2 VRT/COMPASS

Mail Jan. 4 COMPASS Use COMPASS/VRT letterhead

Open house invitation

fact sheet

RBCI

Draft copy Dec. 10 RBCI Fact sheet/notification piece will go to

database and a zip code saturation drop.

Approve copy Dec. 14 COMPASS/VRT

Design Dec. 17 RBCI

Final design approved Dec. 18 COMPASS/VRT Coordinating group meets this day.

To printer Dec. 28

Treasure Valley High Capacity Transit Study

OPEN HOUSE Detailed Work Plan

- 3 -

12/18/07

To Auto Sort for

mailing Jan. 4 Mail to saturation drop and project database

Zip code drop to 33,163 residents (83701,

06, 02, 12)

Electronic Invitation

Post all materials to

project Web site Jan. 10 RBCI One week prior to open house –COMPASS

will add a Web page to their site

E-mail invitations

and/or other project

information to local

jurisdictions

Jan. 10 Boise, Ada County, Canyon County,

ACHD, COMPASS, VRT, ITD, CCDC

Other jurisdictions?

Media Release

Release drafted and

circulated Jan. 4 RBCI

Approve release Jan. 7 COMPASS/VRT

Send out release Jan. 10 COMPASS/VRT

Deliver packets to

media outlets Jan. 14 Idaho Statesman, Idaho Press-Tribune

Channels 2, 6, 7 and 12

Idaho Business Review, BSU Arbiter,

Focus Magazine, Boise Weekly and others

Newspaper display ads

Draft/circulate ad copy Dec. 17 RBCI

Design ad Jan. 2 RBCI Size specs

Approve display ad Jan. 7 COMPASS/VRT

Place ad Jan. 15 RBCI Idaho Statesman, Press-Tribune, Arbiter,

Focus, Business Review, Boise Weekly, St.

Luke’s and Idaho Power employee

newsletters (other large employers);

Employee Transportation Coordinators;

Downtown Business Association

Treasure Valley High Capacity Transit Study

OPEN HOUSE Detailed Work Plan

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12/18/07

Open House Materials

Materials Deadline Staff Notes Cost

Signage Jan. 17

Outside buildings RBCI

Balloons RBCI

Sign-in table Jan. 14

Sign-in sheets RBCI

Pens, markers, rubber

bands, paper

RBCI

Comment sheets RBCI

Media releases RBCI

Media packets RBCI

Open house handouts Jan. 14

Project fact sheet URS/RBCI

Map, visual URS

Nimlocks

Contact & reserve Jan. 2 COMPASS

Supplies Jan. 14

Easels RBCI

Name tags for staff RBCI

Box of tricks (tape,

Velcro…)

RBCI

Display boards

Draft copy Dec. 17 URS/RBCI

Review copy Dec. 19 COMPASS/VRT

Update copy Dec. 20 URS/RBCI

Arrange for design Jan. 2 URS/RBCI

Meet to review boards Jan. 7 COMPASS/VRT/RBCI

Approved Jan. 10 COMPASS/VRT/RBCI

Print boards Jan. 14 URS

Treasure Valley High Capacity Transit Study

OPEN HOUSE Detailed Work Plan

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12/18/07

Talking points for media RBCI

Draft copy Jan. 2 RBCI

Review copy Jan. 4 RBCI

Approve copy Jan. 14 COMPASS/VRT

Print copies Jan. 17 RBCI

Open house staff Jan. 17

COMPASS/VRT

ITD, CCDC

City of Boise, ACHD

URS

RBCI

Open House Logistical Arrangements Item Deadline Staff Notes

Identify site and reserve

open house room

RBCI

Refreshments

RBCI

Display boards from other

organizations?

RBCI

Arrange open house dress

rehearsal

RBCI

Arrange for staff lunch

RBCI

Treasure Valley High Capacity Transit Study

OPEN HOUSE Detailed Work Plan

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12/18/07

Proposed Open House Agenda

Time Agenda Item Staff Notes

Could possibly set up the night before!

7:30 a.m. Arrive at open house

location

Display boards will be mounted on easels or possibly nimlocks. Tables

and chairs will be provided for comment sheets.

9:30 a.m. Sign-in table ready

Sign-in table needs to be ready one half hour prior to open house start. A

staff person needs to be at the sign-in table at all times. Need to have staff

nametags and open house handouts at sign-in table.

10 a.m. Open House begins

Participants sign in and are directed to project information, where

COMPASS or VRT representatives will be available to answer questions.

Throughout

the event Comment Table open Participants will be given the opportunity to proceed to a comment table

where they can complete a comment sheet

Open House Display Information/Boards

Name of Display

Status

Staff

Notes

See attached document

DRAFT Comment Sheet Questions See attached document