Travel Reduction Program (TRP) Overview

Transportation Coordinator (TC) Webinar

January 22, 2020

Tech Tips • To hear us, turn up speakers or headset volume. Your

microphone is muted.

• Ask questions and answer polls using the controls on your screen.

• Click on Handout to open the PDF and access live links or print to take notes.

• The symbol indicates an audience poll. Get ready to share your input!

• Webinar will be recorded and a link emailed.

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Today’s Session

• TRP Overview

• News for you

• Recap & future webinars

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Documentation and record Getting employees interested Knowing where to begin Managing TRP surveys keeping

Registrant Feedback

What’s your biggest TRP challenge?

Attention Grabbers

We asked webinar registrants for their best tipsto engage employees. Here’s what you said:

• “Food.” Jennifer G.

• “Constant communication.” Stacy R.

• “Prize drawings!” Amber M.

• “Provide information in various ways.” Linda S.

• “Incentives, incentives, incentives!” Lisa S.

• “Meet them where they’re at and build from there.” Katie K.

Why TRP? OZONE

• Summertime – forms in

heat and sunlight

• Caustic chemical

• Long-term exposure can

result in scarring

PM-10, PM 2.5

• Particulate Matter – solid

and liquid particles < 10

microns diameter

• Human hair = 70 microns

• Aggravates asthma,

emphysema, other ills

Need more reasons? Watch this!

• In the late 1980s, Maricopa County had been out of compliance with Federal clean air standards for years.

• The State of Arizona was sued by the Center for Law in the Public Interest.

• The Center won the lawsuit and Arizona was ordered to develop additional strategies to attain clean air standards.

• Arizona Revised Statutes 49-581 et seq. resulted.

TRP History

Visit Clean Air Make More for

a deeper dive into “Area A.”

Who’s Affected?

• Employers and schools with 50 or more employees or driving age students at a single site in Maricopa County.

• Employees and students who report at least 3 days each week for 6 months out of the year must participate.

Program Reach Program participants:

• Companies: 1,207

• Sites: 3,094

• Employees: 666,164

• Students: 159,254

Pollution prevented:

• 53,951 pounds daily

• 7,014 tons a year

Source: Maricopa County TRP

2019 Annual Report

Employer Requirements • Appoint a Transportation

Coordinator to manage the program.

• Annual Survey of employees at each worksite.

• TARGET SURVEY RESPONSE RATE IS 100%.

• If a site doesn’t reach a minimum 60% return rate it may be required to re-survey or a statistical penalty may be applied, counting all missing surveys as SOVs. Continued non-compliance may result in civil penalties (fines).

Employer Requirements

• Develop a Travel

Reduction Plan that

outlines the employer’s

incentives designed to

reduce the drive-alone

rate

• Implement the plan

• Keep records to prove

implementation

Program Goals

Single Occupant Vehicle (SOV)

target rates:

• The first year target is a ten percent

reduction from the baseline.

• The second through fifth year target is

a ten percent reduction from the target

of the previous year.

• The ultimate target for employee SOV

rate is sixty percent.

Source: Maricopa County TRP Ordinance

There is no penalty for failure to attain target SOV reductions as long as

requirements (previous slides) are met.

TRP Annual Survey

• Each organization has a survey anniversary date at approximately the same time each year.

• There is a 30-day window for surveys to be completed and returned.

• Survey employees and driving-age students who work or attend school 3 or more days per week, 6 months or more per year.

• Do not survey contractors, temporary employees, or volunteers.

• Recorded webinar: Conducting TRP Annual Surveys.

E-survey vs. Paper Survey

2019 TRP survey statistics

• Surveys may be paper, electronic, or a combination

• Multiple entries from same computer OK

• E-survey is easy, has less waste, and yields cleaner data. Saves time, energy and you from chasing paper

• View Maricopa County’s TRP Survey FAQs

Survey Tips

• Use posters to announce surveys.

• Distribute surveys promptly and request quick replies.

• Offer incentives.

• Return paper surveys separated by site.

Travel Reduction Plan

• Lists the incentives offered

to encourage alternative

mode use.

• One company – one plan.

• Some incentives may be

site-specific.

• Updated annually.

• Online training available.

New TCs must complete

Intro to TRP training within

90 days of being appointed.

Common Plan Measures

• Prize drawings for new or continuing users

• Guaranteed emergency ride home

• Preferred carpool or vanpool parking

• Subsidies (employer helps with the cost of alternative mode commutes)

• Telework and compressed work schedules

Record Keeping Basics

• Provide documentation to prove incentives were implemented

• Acknowledgment from winners and receipts for expenditures are key

• Organization eliminates last-minute scramble at audit time

• Pre-Audit Checklist helps you stay on track

• Recorded webinar: TRP Record Keeping and Communication

Site Coordinator Duties

Multiple sites in the TRP? Consider

enlisting a site coordinator to:

• Answer questions

• Update bulletin board(s) and

information area(s)

• Monitor carpool/vanpool parking

• Manage Guaranteed Ride Home

• Conduct prize drawings and

incentives per the approved plan

Maricopa County Resources Maricopa County TRP staff:

• Provides and processes TRP

annual surveys

• Monitors employer compliance

• Advises on plan development

• Offers information, news and tools

at Clean Air Make More

• Generates annual reports of

program results and costs

• TRP Task Force oversees the

program – members needed!

Valley Metro Resources • Commute Solutions

coordinators

• Free, self-paced Intro to TRP training

• Recorded webinars

• Sample forms and promotions in the TRP library

• Reach your employees with a live or virtual lunch and learn session

• Manage prize drawings, communicate with employees, run reports with a custom sub-site of ShareTheRide.com

Dig Our New Look

January doesn’t just signal the

start of a new year, resolutions

and the roaring 20’s era. It’s

also a great time to showcase

a new paint scheme for our

light rail cars. Click here to

learn more about the revamp.

Rudolph isn’t the only one to

have a shiny new year! What’s 90 feet long and has a purple

nose and tail?

Here We Grow Again You’re invited to hear an update on the

Capitol/I-10 West Extension.

• In addition to a presentation on current

plans, attendees will be encouraged to

give input on high capacity transit options

for the future extension and how the

project may be constructed in phases.

• The route will ultimately connect riders on

the current Valley Metro Rail system to the

state capitol and west Phoenix.

• To learn more about public meeting dates

and locations, click here.

TC of the Year

Bettina pictured with Phil McNeely, Air Quality

Director, Maricopa County Air Quality Department

Maricopa County Air Quality

Department announced its 2019

Transportation Coordinator of the

Year at the January Task Force

meeting.

A big round of applause goes out

to Bettina Mears from Best

Western International for the

excellent work she’s done over the

years.

Congratulations, Bettina!

Save the Date

Tom Szaky, founder and CEO of

Terracycle and Loop will be the

special guest speaker for our April

22 webinar in celebration of Earth

Day. More details coming soon.

Click here to learn more about Tom,

Terracycle and Loop.

Let’s Get Social!

Valley Metro is on Twitter, Facebook, and Instagram. ShareTheRide is on Facebook.

• See rider alerts

• Share your photos and ideas

• Get the latest news, information and inspiration

• Travel Reduction Program Overview

• TC Update

• Upcoming webinars

• February 26, 10 a.m. – Everyday Heroes: Bicycle Community Update

• March 25, 10 a.m. – TRP Recordkeeping and Communication

• April 22, 10 a.m. – De-Junking Our Planet with Tom Szaky

• Access recorded webinars and slides

Can’t make it during a scheduled webinar? Register anyway; we’ll email you the recording!