Pre-Proposal Meeting

August 21, 2019 2:00 p.m.

Peter Bilton, Principal Planner, TMA & Mobility ProgramsAngellita S. Young, Senior Director Finance and Administration

Transportation Demand Management and Mobility Plan

BergenEssexHudsonHunterdonJersey City MiddlesexMonmouth

MorrisNewarkOceanPassaicSomersetSussexUnionWarren

NJTPA Region

STANDING COMMITTEESPlanning & Economic Development Committee

Project Prioritization CommitteeFreight Initiatives Committee

Regional Transportation Advisory Committee

Bergen Essex Hudson Hunterdon Middlesex

Monmouth Morris Ocean Passaic JerseyCity

Somerset Sussex Union Warren Newark

NJDOT GovernorRep.

Citizens’Rep.

PortAuthority

NJTransit

• Union County Freeholder Angel Estrada, Chair

• Hunterdon County Freeholder Matthew Holt, First Vice-Chair

• Passaic County Freeholder John Bartlett, Second Vice-Chair

• Morris County Freeholder Kathryn DeFillippo, Third Vice-Chair

• Essex County Executive Joseph DiVincenzo, Secretary

From left to right:

NJTPA Board Executive Committee

Transportation Improvement Program (TIP)Updated every other year

Key Products

• Plan 2045:Connecting North Jerseyhttp://njtpa.org/Plan2045

• Together North Jersey: Regional Plan for Sustainable Developmenthttp://togethernorthjersey.com

Regional Plans

Typical TDM strategies • Information and incentives • Public transit (bus, light rail, and

commuter rail)• Carpooling and vanpooling• Walking and bicycling• Telecommuting

Project Background

Changes in the transportation landscape may influence the effectiveness of TDM

• Residential and employment trends• Traveler expectations for customized,

seamless, app-based interactions• Ride-hailing and micro-mobility• A connected and automated future

Project Background

The NJTPA is seeking consultant support to:• Conduct background research• Summarize the anticipated impact of

travel trends• Develop recommended strategies• Create Implementation Briefs• Facilitate a technical advisory

committee

Current RFP

Develop a Transportation Demand Management (TDM)

and Mobility Plan for the NJTPA region that examines

current demand management and mobility programs in the

context of regional travel trends, anticipated future needs,

technology changes, and national state of practice to create

regional policy-level recommendations.

Project Goal

• The consultant effort is expected to be started in January 2020.

• Project to be completed within 15 months of commencement.

Project Schedule

1. Technical Advisory Committee2. Background Research3. Travel Trends Analysis4. TDM and Mobility Strategies Development5. Implementation Briefs6. Final Report7. Project Management

Scope of Work

Assemble a technical advisory committee anticipated to include NJ TMAs, NJDOT, NJ TRANSIT, workforce development organizations and others.Deliverables for Task 1:

• Up to five TAC meetings• Meeting memoranda for each meeting

Task 1: Technical Advisory Committee

Task 2: Background Research

Research synopsis, expert interviews, and stakeholder outreach meetings. Research synopsis will include policy and practice related to ATDM, Mobility-as-a-Service, autonomous and connected vehicles, ride-hailing services, and shared micro-mobility.

Task 2: Background Research (cont’d)

Deliverables for Task 2:• Research synopsis of TDM policies and plans,

national state of practice, and current research and evaluation

• Up to five interviews with national experts• At least three stakeholder group meetings• Technical memorandum• Slide presentation

An analysis of travel and land use trends as they relate to mode choice, utilizing existing data sources. Focus on the mode choice implications of travel trends, and the suitability of different TDM programs and policies to address anticipated future travel demand.

Task 3: Travel Trends Analysis

Deliverables for Task 3: • Technical memorandum• Slide presentation

Task 3: Travel Trends Analysis (cont’d)

A prioritized list of TDM and mobility strategies that considers impact, air quality benefit, cost, feasibility and adaptability.

Deliverables for Task 4:• Draft Recommended Strategies Tables• Technical memorandum with final table• Slide presentation

Task 4: TDM and Mobility Strategies Development

Up to six implementation briefs consisting of step-by-step guidance and resources for implementing Task 4 recommendations.

Deliverables for Task 5:• TAC/stakeholder workshop and/or

partner meetings• Up to six implementation brief

documents

Task 5: Implementation Briefs

Produce a final report, including an executive summary and any appropriate appendices that present the work completed, a compilation of the deliverables for the previous Tasks, methodologies used and the project’s results or findings.

Task 6: Final Report

Deliverables for Task 6:• Final Report• Final Presentation to TAC, including a

PowerPoint presentation and handouts• Final Presentation to NJTPA Standing

Committees, including a PowerPoint presentation and handouts

Task 6: Final Report (cont’d)

Establish an effective means of coordinating and reporting its activities with NJTPA throughout the course of the project.

Task 7: Project Management

Deliverables for Task 7:• Detailed project schedule• Web-based project collaboration site• Minimum of three face to face project

management meetings & bi-weekly updates

• Meeting agendas & minutes• Monthly invoices & progress reports

Task 7: Project Management (cont’d)

• Understanding of scope and technical approach

• Professional qualifications, experience and technical competence

• Demonstrated knowledge of NJTPA region

• Demonstrated analytical skills

• Demonstrated experience in meeting facilitation

• Clarity/thoroughness of proposal

• Ability to successfully perform work

Consultant Selection Criteria

EEO/Affirmative Action• Letter of Federal Affirmative Action Plan

Approval

• Certificate of Employee Information Report issued by NJ Treasury

• Copy of Employee Information Report Form AA302 submitted to NJ Treasury

Consultant Eligibility & Documentation

Federally Mandated DBE Participation Program• 12.44% participation goal

• DBE Certification by NJDOT, NJ TRANSIT or PANYNJ

• Or ESBE Certification by NJDOT

• State of NJ MBE/WBE or SBE Certifications issued by the Treasury do not satisfy this requirement

Consultant Eligibility & Documentation

Insurance & Liability• Workers Compensation $1M• Commercial General Liability $3M• Automobile Liability $1M• Professional Liability/Errors & Omissions $1M

Consultant Eligibility & Documentation

NJ Business Registration• Certificate to be submitted prior to contract

execution, for prime and all subconsultants

Disclosure of Investment Activities in Iran• Standard certification form to be submitted

with the proposal, for prime and all subconsultants

Consultant Eligibility & Documentation

Deadline for Proposal is 9/18/2019 at 2:00 PM sharp

• Transmittal Letter– Identifying Prime, Project Manager, person(s)

authorized to negotiate on the respondent’s behalf, and any proposed subconsultants

– Certifying respondent’s eligibility & commitment to the project

How to Respond

• 9 bound copies of the Technical Proposal

• 4 bound copies of the Cost Proposal, submitted in a separately sealed envelope

• Electronic copy on CD or USB flash drive (to be included in envelope with Cost Proposal)

How to Respond

• Consultant team’s approach to the project • Firms experience/ability to complete work• Work plan and schedule• Staff plan, including table, organization chart,

qualifications & resumes of key staff• DBE/ESBE Participation Documentation• New Jersey Business Registration Certificate• Disclosure of Investment Activities in Iran forms • Firms commitment to quality management

Technical Proposal Submission Requirements

• Cost reimbursement contract subject to Federal and State Laws, Policies and Procedures

• Cost plus fixed fee contract, up to an agreed ceiling• Summary budget and detailed budget forms for each firm

on the project team using NJTPA’s Sample Budget Form– Budget Period– Salary/wages, staff-hours by tasks – Overhead– Direct Expenses– Subconsultant Fees– Fixed Fee (or profit)

Cost Proposal Submission Requirements

• Follow-up questions must be submitted in writing to the Project Manager, with a copy to the Director of Finance and Administration

• Inquires received after 8/30/2019 may not be reviewed or considered

• Questions and formal responses, including those from today's meeting, to be posted on our website by 9/6/2019

http://www.njtpa.org/Get-Involved/RFPs/RFP-RFQ.aspx

RFP Inquiries

Important Dates

• Deadline for Consultant Inquires:

– August 30, 2019

• Deadline for Submission of Proposals:

– September 18, 2019

• Consultant Interviews (if needed): Week of October 28, 2019 (Tentative)

• Contract Award Date: January 2020 (Tentative)

Questions?

One Newark Center, 17th FloorNewark, NJ 07102(973) 639-8400

www.njtpa.org