Transit Scheduling Services & Software RFQ R207-20...Example Cost Computation Cost Elements Base...
Transcript of Transit Scheduling Services & Software RFQ R207-20...Example Cost Computation Cost Elements Base...
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Transit Scheduling Services
& Software
RFQ R207-20
Mandatory
RFQ Preproposal Conference
Jan. 23, 2020 – 10:00 am (CST)
Brandy Henke, NDOT Buyer
Kari Ruse, NDOT Transit Manager
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1Statewide Mobility Management
• Introductions
• NDOT Procurement Process
• Pre-proposal Rules
• NDOT Transit Background
• Technical Requirements
• Questions/Answers
Meeting Agenda
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Nebraska Transit Agencies• 2019 = 6.6M public transit trips provided in NE
▪ 90% urban agencies – 6M trips
▪ 10% rural transit agencies – 560,000 trips
• 4 Urban Agencies – Fixed Route/Demand Response
• 57 Rural Agencies - mostly Demand Responsive:
2 Flexroute systems
▪ 50 with < 10 vehicles
▪ 6 with 10-20 vehicles
▪ 1 with > 50 vehicles
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3Statewide Mobility Management
• Support Technology Implementation
▪ Identify transit agency technology preferences, needs
▪ Review agency resources
▪ Assist agencies with a future technology plan
• Long-range Vision = online trip planning/scheduling statewide
▪ Provide base level technology expectations for agencies
▪ Provide oversight for software procurement, deployment, training
▪ Provide opportunities for vendor/transit agency interaction
• Foster emerging transportation technologies that help advance the state’s
transit vision through support of economic growth and quality jobs
NDOT Transit Division – Technology Vision/Goals
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Why this RFQ Process for NDOT?
• Assist transit agencies with identifying and procuring
scheduling software that is not a one-size fits all
• Provide options for agencies to choose
• Software Objectives:
▪ Efficiently provide more trips with available resources
▪ Update manifests - real-time
▪ Help staff plan efficient routes
▪ Improve ease and accuracy of data collection and reporting
▪ Track drivers, training certifications, vehicles, inspections,
maintenance activities, and customer information
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Technology Interest - Transit Agencies• Features rated by a majority of agencies as being helpful or
very helpful*:
▪ Data collection: 90%
▪ Same day reservations: 88%
▪ Prepaid fare media: 74%
▪ Automated trip reminder calls/texts: 72%
▪ Automated vehicle location (AVL): 61%
▪ Automated/optimized scheduling: 59%
▪ Coordinating trips with other providers: 59%
▪ Online booking capabilities: 52%
• Few agencies currently using scheduling software
▪ 30% - scheduling software (vs. paper/whiteboard or
spreadsheet)
▪ 15% - AVL to track vehicle location *2019 Transit Agency Technology Survey
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RFQ Guidelines
• Consider both “basic” and “advanced” offerings
▪ Vendors may propose on either or both
▪ Separate proposal required for each
• Evaluations – based on system quality and cost
• NDOT will select several prequalified vendors in each category
• Transit agencies may also contract with prequalified vendor on a sole
source basis
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Basic and Advanced System Features
Feature Basic Advanced
User accounts and permissions Yes Yes
Customer, driver, and vehicle information Yes Yes
Individual and recurring/subscription trips and runs Yes Yes
Manual and automated scheduling tools Yes Yes
Fare payment technology Yes Yes
Standard and ad-hoc reporting Yes Yes
SMS/IVR trip reminder messages Yes
CAD/AVL hardware and software, including driver app Yes
Additional reporting requirements Yes
Tracking funding sources, fares, donations, and billing Yes
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8Statewide Mobility Management
Proposal Evaluation1. Corporate Overview should include, but not be limited to:
▪ ability, capacity, and skill of the Contractor to deliver and implement the
system or project that meets the requirements of the solicitation
▪ character, integrity, reputation, judgment, experience, and efficiency of
the Contractor
▪ perform the contract within the specified time frame
▪ quality of contractor performance on prior contracts
▪ other information that may be secured and has bearing on the decision to
prequalify
2. Technical Approach
▪ Project Requirements Matrix
▪ Technical Requirements Matrix
3. Cost Proposal
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Elements to Include - Pricing
• Pricing should cover system lifecycle, including:
▪ Initial system planning and design
▪ Initial system implementation and training
▪ Five years (priced annually) of maintenance and support
• Pricing should be comprehensive, including:
▪ Software
▪ Hardware, as applicable
▪ Hosting
▪ Labor
▪ Travel and any other direct costs
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Example Cost Computation
Cost Elements Base Cost Per-User Per-VehiclePer-Annual
TripsTotal Cost
Unit Value N/A 1 user 1 vehicle 10,000 trips
Unit Count N/A 3 10 2.5
Base or Per-Unit Cost $2,000 $3,000 $250 $2,500
Base or Extended Cost $2,000 $9,000 $2,500 $6,250 $19,750
Line Item Component Costs
Licensing $2,000
Hosting and Web Services $2,000
Maintenance, Support, Training $2,000 $1,000
Equipment Warranty $250
Fare Payment Media $500
Other Costs (Describe)
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Optional Capabilities
• Not required = not scored
• Indicate cost and flexibility for upgrades
• Describe as not available, available for free, or available at extra cost
• Basic system:
▪ Flexroute scheduling, trip coordination/brokerage, SMS/IVR customer
messages, customer app, CAD/AVL, funding/billing, optional management
reports, FTA required reports, GTFS Flex
• Advanced system:
▪ Flexroute scheduling, trip coordination/brokerage, customer app, FTA required
reports, GTFS Flex
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Question / Answer
THANK YOU
for your interest in working with NDOT!!