Training slides for newly chartered clubs ry2012 13
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Transcript of Training slides for newly chartered clubs ry2012 13
ROTARACT Fellowship Through Service
Training Workshop by Abdul Wahid
District Rotaract Representative RY 2012-13
Agenda
Overview - RI District 3310 What is Rotaract? Roles and Responsibilities Protocols and Constitutions & By-
Laws Rotaract Events Questions and Answers
Getting to Know You
Name Position Hobbies/Likes/Dislikes What do you want to gain from
Rotaract Why Rotaract?
Role of District
Role of District
TRAININ
Gs
Role of District
• UNITE• ADVICE• TRAININGS
Overview of Rotaract Structure
District Governor
District Rotaract Chairperson
District Rotaract Committee(Rotarians)
District Rotaract Representative(Elected by Rotaractors)
Rotaract District Committee(Rotaractors)
Overview of Rotaract Structure
Rotary Clubs
Zone & District Level / School
Rotaract Clubs
Rotaractors
Community
Nation
International
Self
Together, We Make a Difference
District Theme
RI District 3310 Rotaract – At a Glance RI District 3310 is one of the few unique districts which
involve 3 countries - Brunei, Malaysia and Singapore.
Hence, it has a diverse range of demographics and cultures. The district also faces the challenges of bridging the bonds especially in such geographic locations.
Zone 1 Zone 3Zone 2
1.RAC Johor Bahru2.RAC Kota Melaka3.RAC Sekolah Sultan
Abdul Jalil (Pending)
1. RAC Likas Bay2. RAC Kota Kinabalu3. Institute Sinaran4. University Sabah
Malaysia (USM)
1. RAC Marina City2. RAC North West3. RAC Spore West4. RAC Spore East5. RAC Spore City6. RAC Raffles City7. RAC Queenstown8. RAC Temasek9. RAC NUS10. RAC NTU11. RAC SMU12. RAC NYP13. RAC NP14. RAC SP15. RAC United Nations
D3310 (NEW)16. RAC SUTD (NEW)
1. RAC Curtin2. RAC Kuching3. RAC Swinburne4. RAC Kolej Laila Taib5. University Malaysia
Sarawak (UNIMAS)
Zone 4
In total, there are 29 Rotaract Clubs in D3310 to date and the district is made up of 4 Zones. Zone 1 – Johor and Melaka Zone 2 – Sabah Zone 3 – Singapore Zone 4 – Sarawak
List of Rotaract Clubs in District 3310
To achieve Presidential Citation RY2012-13 To send 1 nomination for District Award Clubs to send at least 1 participant for
each Zonal / District activities Rotaract clubs to organise at least 1 joint
activity
GOALS
To qualify: Clubs must meet 2012-13 Presidential Citation – To participate in a service project or other activity focused on peace.
To fulfil 4 activities out of 8 activities All activities must be undertaken and completed
between 1 July 2012 and 31 March Submission to District Secretary by 16 March 13
- Sponsoring Rotary Club President’s signature
Presidential Citation RY 2012/13
Upcoming District ActivitiesJuly – Sept : Club Installations27 October : Zonal BBQ (Singapore)10 November : Assistance in Rotary Foundation Flag Day
(Rotaract Clubs are informed to assist, if possible)23-25 Nov : Rotary Family Day @ Desaru, Johor BahruJanuary : Zonal Bowling (Singapore)February : Proposed PD workshop
“Back to Basics” on Rotaract workshop for membersMarch : Proposed Community Service Project
Blood Donation Drive on 16 March17-19 May : Rotaract District Conference (RDC)
Together, We Make a Difference
District Theme
Rotaract Quiz What is Rotaract Motto? When is World Rotaract Week? First Rotaract Club Chartered? Date? What other youth programs of R.I.? How often are Rotaract Clubs suppose to have
meetings? What are the five avenues of service? NGS? DRR? ZR? DG? DRC?RDC RDA? RYLA? DIC?
What is Rotaract ???
http://www.youtube.com/watch?v=VGmnnThCyP8&feature=results_main&playnext=1&list=PL51E1FAAEC524D5CA
Campus Rotaract Club of Davis:
Rotaract Basics
A Rotaract club is a Rotary sponsored club for 18-30 year-olds that fosters
leadership and responsible citizenship, encourages
high ethical standards in business, and promotes international peace and understanding.
Fundamentals
Community Service
Professional Development
LeadershipDevelopment
Rotaract Goalsa)To develop professional and leadership skills;
b) To emphasize respect for the rights of others, and to promote ethical standards and the dignity of all useful occupations;
c) To provide opportunities for young people to address the needs and concerns of the community and our world;
d) To provide opportunities for working in cooperation with sponsor Rotary clubs;
e) To motivate young people for eventual membership in Rotary.
Rotaract Statement of Policy
Rotaract Facts
Rotaract stands for Rotary in action. The first club was chartered in 1968 at the
University of North Carolina at Charlotte, in the USA on 13 March.
Today there are over 7,100 clubs in 163 countries and geographic areas with an estimated membership of 163,000 young men and women worldwide.
Roles and Responsibilities
1. President2. Vice-President3. Secretary4. Treasurer5. Club Service6. Community Service7. International Service8. Professional Development
President
SMART GOALSSpecificMeasurableAttainableRelevantTimely
A leader is only as good as his team - Anoymous
“I cannot give you the formula for success, but I can give you the formula for failure: which is: Try to please everybody.”
- Herbert B. Swope
COMMUNICATION
Vice - President
1. Works Together with the President2. Presides at all meetings when
President is absent3. Reduce the administrative load and
develop new and exciting club projects and activities
Secretary
1. Works Together with the President2. Handle the club’s communication3. Maintain Club records4. Take minutes for all board meetings
Agenda of Meeting
1. Welcome and Apologies
2. Amendments from Previous Minutes
3. Matters Arising from Previous Minutes
Agenda of Meeting
4. Treasurer's Report
5. Reports from Respective Directors• Club Service Director• Community Service Director• International Service Director• Professional Development Director
Agenda of Meeting
6. Zonal and District Updates • Zonal updates• District updates
7. Rotary Time
8. Any Other Business
9. Date & Time of Next Meeting
Treasurer
1. Collector and Disburser of club funds2. Chairs the finance committee3. Reports the club’s financial status at
each meeting4. Has the accounts audited by end of
the Rotary year.
Club Service
1. Develops strategies for membership development and retention
2. Plans fellowship activities for the membership
Club Service
Fellowship, Fellowship and Fellowship
Club Service
Community Service
1. Reviews suggestions and develops plans for the club’s annual community service projects.
2. Takes a leadership role in organizing and facilitating the projects
Tips:• Be clear in choosing the target beneficiary – Elderly, Children, Mentally-handicapped• Frequency?
Community Service“We Care, We Share”Institute of Mental Health (IMH) Project
Community Service
2008 – West Coast Park 2009 – Marina Barrage
International Service
1. Oversees the hosting exchanges programmes of the clubs
2. Proposes and manages international projects outside of Singapore – with an objective of service in mind
Tips:• Have a planned out itinerary of places of
interest in Singapore
International Service
RAC Ampang, KL
RAC Thammasat University, BKK
Professional Development
1. Vocational Training2. Life skills workshops
Tips:• Get your Rotarians to give talks on their
professions! (Also get to know them better!!!)
Professional Development
MARSHAMALLOW GAME
Rules•10mins
• Tallest structure with the Marshamallow standing tall WINS
http://www.youtube.com/watch?v=H0_yKBitO8M
Protocols
1.Installation2.Members Induction
Ceremony3.Activity Exercise
IMPT - Guidelines
A Rotaract club must observe the following guidelines:-1. Rotaract Handbook2. Rotaract Constitutions and By-
Laws3. Rotaract Statement of Policy4. District 3310 Manual of
Procedures (MOP)
Installation
Toasting(to inform guests to stand & drinks
available)– Head of State– Rotary International– To Guests (Guests are requested to
sit)
Installation
Roll Call– Rotary
(DG>GOH>External>D3310)– Rotaract (External>D3310)– Interact (External>D3310)
ROTARY CLUB OFPONTIAN
RI DISTRICT 3310
ROTARACT CLUB OFSINGAPORE WEST
RI DISTRICT 3310
INTERACT CLUB OFNATIONAL JUNIOR COLLEGE
RI DISTRICT 3310
Installation
Speeches– Speech by Outgoing President– Appreciation of Outgoing BOD members– Installation of Incoming President– Speech by Incoming President– Installation of Incoming BOD members– Speech by Guest of Honour (GOH)– Token of Appreciation to GOH
Toasting Roll Call Speeches Photo-taking Games (optional) Reception
Installation
Questions?
• Only use the official certificates• President will recite the charges to
inductees• Inductees to recite• President congratulates inductees
Induction of Members
ACTIVITY EXERCISE!
Rotaract Events
Zonal Zonal BBQ Fellowship Zonal Bowling Monthly meetings
District Rotaract District Assembly (RDA) (June/July) Rotaract District Conference (RDC) (Mar-June)
ROTARACT DISTRCT ASSEMBLY
Date : 30 June 2012 (Saturday)Venue : Ngee Ann Polytechnic,
Lecture
Rotaract District Assembly 2012/13 (30 June 2012 @ Ngee Ann Polytechnic)A total of 99 Rotaractors and 11 Rotarians attended this year’s RDA, eclipsing last year’s attendance, making it one of the highest attendance to date.There was also the presentation of awards to the nine outstanding Rotaract Clubs who had achieved the Change Maker awards last year. District awards were also given out to the deserving Rotaract Clubs
Zonal Bowling 2012
District Rotaract Conference 2012
Rotaract Events
International World Rotaract Week Interota Rotaract Pre-Convention Meeting APRRC RYLA Rotary Youth Exchange
Rotaract Events
World Rotaract WeekSuggestions for these activities include:• Conduct a joint project with a Rotary club.• Plan a literacy day to be held annually• Invite Rotaractors to Rotary club meetings and vice versa.• Give a presentation about Rotaract to a Rotary club that does not sponsor a
Rotaract club.• Publicize Rotaract in local media.• Conduct a fundraiser for Rotary's US$200 Million Challenge.• Encourage cross-promotion between Interact, Rotary Youth Exchange, RYLA,
and other community youth organizations.• Partner with international Rotaract clubs.• Establish monitoring programs between Rotaractors and Interactors, as well
as, with Rotarians.• Introduce potential members to Interact by inviting them to a meeting or a
project.
Rotaract Events
Interota• A worldwide Rotaract meeting organized and
sponsored by Rotaractors• Held every 3 years. (Last one was in Y2011 –
Hurghada,Egypt)• Not an official Rotary International meeting –
Rotary still supports by ensuring representation of RI leadership
Rotaract Events
Rotaract Pre-Convention Meeting• Learn more about excellent Rotaract service projects• Opportunity to exchange ideas on a wide range of
Rotaract topics
Asia Pan Regional Rotaract Conference (APRRC)
Rotaract Events
RYLA• Rotaract Youth Leadership Awards• Rotary’s leadership training program for young
people• Emphasizes leadership, citizenship and personal
growth
Rotaract Events
Rotary Youth Exchange
http://www.rotary.org/RIdocuments/en_pdf/752en.pdf
http://www.youtube.com/watch?v=puineN1UMto&feature=related
Constitutions and By-Laws
MeetingsOnce every fortnight
AttendanceAt least 60% attendance (members)
RotariansMust be present at meetings
Constitutions and By-Laws
Major Projects1. To serve the community2. To promote International
Understanding
District DuesRotaract Clubs shall pay annual fees or dues to their district Rotaract organization to cover the cost of district administration
Rotaract Quiz What is Rotaract Motto? When is World Rotaract Week? First Rotaract Club Chartered? Date? What other youth programs of R.I.? How often are Rotaract Clubs suppose to have
meetings? What are the five avenues of service? NGS? DRR? ZR? DG? DRC?RDC RDA? RYLA? DIC?
Rotaract Quiz•What is Rotaract Motto? • Fellowship Through Service
•When is World Rotaract Week?• Week of 13 March, Monday to Sunday
•First Rotaract Club Chartered? Date?• Rotaract Club of North Charlotte, North
Carolina, USA on 13 March 1968•What other youth programs of R.I.?• RYLA, Interota, Rotary Youth Exchange, GSE
•How often are Rotaract Clubs suppose to have meetings?• Fortnightly
Rotaract Quiz•What are the four avenues of service?• Professional Development, Club Service,
Community Service, International Service•NGS? DRR? ZR?• New Generations Service, District Rotaract
Rep., Zonal Rep. •DG? DRC?RDC• District Governor, District Rotaract Chairman,
Rotaract District Conference•RDA? RYLA? DIC?• Rotaract District Assembly, Rotary Youth
Leadership Award, District Interact Chairman
Rotary
Worldwide organization on professional leaders
Provide humanitarian service Encourage high ethical standards in all
vocations Help build goodwill and peace in the world 1.2 million Rotarians worldwide More than 34,000 clubs in nearly every
country
Origins of Rotary
First service club – Rotary club of Chicago, USA
Formed on 23 Feb 1905 by Paul P. Harris In 1985 – Rotary made historic commitment
to immunize children against Polio worldwide –
Polio Plus Program In 1989, women were admitted into Rotary
for the first time.
The Four-way Test
“Of the things we think, say or do:”
1. Is it the TRUTH?2. Is it FAIR to all concerned?3. Will it build GOODWILL and BETTER
FRIENDSHIPS?4. Will it be BENEFICIAL to all concerned?
Adopted by Rotary 1943
Motto and RI Theme
1. Rotary Motto: Service Above Self2. RI Theme 2012-13: Peace Through Service
Conclusion
No BoundariesThe sky is the limit!
All Walks of LifeRegardless of Race, Language and Religion
Give back to SocietyHelping people/communities in need!
Don’t let the club dies
in YOUR hands!
Conclusion
Resources
www.Rotary.orgwww.rotarydistrict3310.orghttp://rotaractdistrict3310.blogspot.sg/Rotaract HandbookDistrict 3310 Manual of ProceduresDistrict Rotaract CommitteeRotaract District CommitteeRotariansRotaractors
Questions?