Training and Human Resources Assistant - National Museums€¦ · Web viewNational Portrait...
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National Portrait Gallery Training and Human Resources Assistant The National Portrait Gallery houses a unique collection of all forms of portraiture of the people who have made or are currently contributing to British history and culture; the collection is the most comprehensive of its kind in the world. With around 1.8 million visitors each year and a strong national and international presence through touring exhibitions and special projects, the Gallery is one of the country’s most important and popular galleries. Purpose The Training and HR Assistant is responsible for providing support to the Training & Development Manager while also offering help to other members of the HR team as appropriate. They will be responsible for providing advice across a range of training and human resource activities which includes; communicating training activities, maintaining delegate lists and training records, preparation of materials, delivery of some basic training, preparing interview material, co-ordinating interns, work experience and volunteer placements, along with other important tasks as required. Main Duties Assisting with the co-ordination and delivery of the Gallery’s training and development programme this includes: Training and Development Helping to co-ordinate Monday morning training, learning at work activities, staff development sessions and trips/visits to partner organisations Organising and participating in Welcome Days Assisting with the scheduling of training sessions, notifying relevant people and liaising with both internal and external training providers Preparation of the Monthly Training Bulletin, relevant articles for the Staff Newsletter and updating the Training Schedule Preparing Personal Induction Plans for new starters and following up on Induction Checklists meeting with all new interns, volunteers and work experience people on their first day ensuring the provision of key information Send out pre-course materials as necessary Assist in training events, setting up and clear down of training venue
Transcript of Training and Human Resources Assistant - National Museums€¦ · Web viewNational Portrait...
National Portrait Gallery
Training and Human Resources Assistant
The National Portrait Gallery houses a unique collection of all forms of portraiture of the people who have made or are currently contributing to British history and culture; the collection is the most comprehensive of its kind in the world. With around 1.8 million visitors each year and a strong national and international presence through touring exhibitions and special projects, the Gallery is one of the country’s most important and popular galleries.
Purpose
The Training and HR Assistant is responsible for providing support to the Training & Development Manager while also offering help to other members of the HR team as appropriate. They will be responsible for providing advice across a range of training and human resource activities which includes; communicating training activities, maintaining delegate lists and training records, preparation of materials, delivery of some basic training, preparing interview material, co-ordinating interns, work experience and volunteer placements, along with other important tasks as required.
Main Duties
Assisting with the co-ordination and delivery of the Gallery’s training and development programme this includes:
Training and Development Helping to co-ordinate Monday morning training, learning at work
activities, staff development sessions and trips/visits to partner organisations
Organising and participating in Welcome Days Assisting with the scheduling of training sessions, notifying relevant
people and liaising with both internal and external training providers Preparation of the Monthly Training Bulletin, relevant articles for the Staff
Newsletter and updating the Training Schedule Preparing Personal Induction Plans for new starters and following up on
Induction Checklists meeting with all new interns, volunteers and work experience people on
their first day ensuring the provision of key information Send out pre-course materials as necessary Assist in training events, setting up and clear down of training venue Send out course evaluation questionnaires and compile result reports Assist with the delivery of training at a basic level Assist with performance management procedures Helping to co-ordinate intern, work experience and volunteer placements Take minutes at the Equality Steering Group meetings held quarterly Maintaining and updating the training database, other training records and
keeping files up to date Process purchase orders and invoices for training activities
Provide appropriate support to the HR team Preparing application packs, responding to e-mail enquiries, printing off
and organising returned application forms Preparing interview papers including references and effective candidate
liaison
preparing new starters, interns, work experience and volunteer files, checking and following up documentation (references, identity, qualifications, health, work permits, security vetting etc)
notifying IT, Training and Facilities of new starters
This is not an exhaustive list of duties and the Gallery’s management may at any time allocate other tasks which are of similar nature or level.
National Portrait Gallery
Training and Human Resources Assistant
Person Specification
Experience and Qualifications
A minimum of six months previous office experience
Experience of scheduling and co-ordinating events
Previous experience of maintaining database
Skills
Excellent organisational skills
Ability to manage multiple projects/tasks
Excellent written and spoken communication skills
Ability to deliver, or willingness to develop, basic training sessions and presentations
Able to work well as part of a team
Good IT skills to include; data base management, general Microsoft packages
Be approachable and helpful, with the ability to remain calm in difficult situations and work well under pressure
Able to use initiative
Good attention to detail
Other
Ability to work flexibly
Confident, out-going and enthusiastic
Interest in learning, training and development
Interest in the National Portrait Gallery
National Portrait Gallery
Training and Human Resources Assistant
Details of the post are given below and in the job description. You should take care to show in your application how you can fulfil the requirements of the job.
Period of AppointmentThis post will be fixed for a period of eighteen months.
Hours:This post is for 24 hours gross (3 days – preferred Monday, Tuesday and Thursday) per week, including a lunch break of one hour for a full day worked.
PayThe salary for this post will be pro-rata £17,000 per annum,
Annual LeaveThe annual leave allowance is pro rata 25 days per annum.
Place of WorkMost of the work is based in the Gallery at St Martin’s Place, but all staff are required to work at other locations if necessary.
Equality The Gallery believes in the employment and advancement of people solely on their ability to do the job required. When recruiting people, we will therefore disregard their gender, marital status, race, age, colour, nationality, ethnic origin, religion and sexual orientation. There will be no unfair discrimination on the basis of disability. If you would like to submit your application in a different format we are happy to allow this. Please contact us (telephone: 020 7306 0055 email: [email protected]) so that we may discuss suitable alternatives.
PensionPension benefits are provided under the Principal Civil Service Pension Scheme (PCSPS).
Probation and Trial PeriodAll appointments are subject to satisfactory employment and character references, security clearance and eligibility to work in the UK. There is a probationary period of 12 months for all permanent posts. For fixed term posts the probationary period may be less than 1 year. The probationary period for this post is 6 months.Data Protection ActInformation provided by you as part of your application will be used in the recruitment process. Any data about you will be held securely with access restricted to those involved in dealing with your application in the recruitment process. Once this process is completed the data relating to unsuccessful applicants will be stored for a maximum of 6 months and then destroyed. If you are the successful candidate, your application form will be retained and form the basis of your personnel record. Information provided by you on the Equal Opportunities Monitoring Form will be used to monitor National Portrait Gallery’s equal opportunities policy and practices. By signing and submitting your
completed application form you are giving your consent to your data being stored and processed (if you submit your application by e-mail and the application form is un-signed we will assume that consent by you is given) for the purpose of the recruitment process, equal opportunities monitoring and your personnel record if you are the successful candidate.
Season TicketsInterest free loans are available for the purchase of a season ticket for travel to work.
Please return your completed application form to:
Personnel at: [email protected]
Or by post
Mrs Caroline WynterHead of Personnel National Portrait Gallery2 St Martin’s PlaceLondon WC2H 0HE
by 9.00am on 19th March 2012.
We are expecting to hold interviews on Monday, 26th March 2012. Please indicate on the form if you will not be available on this date.
If you are delivering your application by hand, please take it to the reception desk at 39-45 Orange Street.
To ensure the best possible use of our limited resources we are unable to respond to every application. If you have not had a response to your application by 23rd March 2012 please assume that you have been unsuccessful on this occasion. We would like to thank you for your time and effort in returning your application.
February 2012
