CloudScan Webinar

July 10th 2012

Christian HjorthMikkel Hippe Brun

Your presenters today

Christian Hjorth

Chief Commercial Officer, Tradeshift

Been with Tradeshift since the early start and came from Salesforce.com and SAP

Mikkel Hippe Brun

Chief Strategy Officer & Co-Founder, Tradeshift

Co-Founder and previously Technical Director PEPPOL and Chief Consultant at Danish IT and Telecom Agency

Today’s Agenda

Tradeshift Business Cloud

CloudScan® introduction

CloudScan® demo

Summary and Q&A

About Tradeshift

At Tradeshift we have the ambition to change the way business is done by allowing organizations to

exchange invoices for free.

We connect businesses to all their suppliers and customers regardless of company size, not only

saving cost but also ensuring they get paid faster at both ends of the supply chain.

Every day companies exchange more than 300 million pieces of

paper in the form of invoices and orders.

Innovation in the industry

Invoice printing gets automated 195

0

Electronic data interchange takes off among very large companies 199

0

Scanning and OCR become a solution outside EDI, but still very error prone 199

5

1998

First internet trade portals appear with limited success

2000

First pure electronic invoicing networks appear

2012

- Business empowered network

- State of the art Technology- Free for suppliers- Industry best onboarding

rates- Easy connectivity /

integration- Support interoperability

(PEPPOL)- App-Framework to extend

processes- Supply Chain Finance

Solutions- Focus on both P2P and O2C - Ready for the future

An integrated approach

Existing Solutions

How we approach the supply chain

# of invoices(per year)

# of suppliers

Automatic integrations and

self-service configuration

Plug & Play connectors to large accounting systems,

self-service configuration

State of the art invoice application or

CloudScan™ service

Use of Web Portals or Scanning SolutionsTradeshift Integrated Approach

e-invoicing has failed to keep customers happy*

Only 12% Said their current solution was very satisfactory.

Efficiency and costAre the biggest barriers to becoming a universal solution.57% agree that adoption would be widespread if it was free to suppliers.

47% think its pointless E-invoicing is pointless without widespread supplier adoption and addressing. These barriers are going to be key in reaching that stage.

*CFO research across 600 organizations Dec 2011

We address the problem with 3 key approaches

1. We make it FREE for suppliers to use

2. We make it EASY and provide many different channels for suppliers

3. We make it simple and efficient for you to ENGAGE and MONITOR progress

The Tradeshift Business Cloud

Master Data

Branch Management

CloudScan

Purchase Orders

Network Engagement

InvoicingCustom Enterprise Apps

Financial Products

Archiving

Business Firewall

CloudScan

From traditional OCR to CloudScan

OCR + data capture or manual data entryValidation in APImport into ERP

High quality data directly into ERP

Validation is pushed to the supplier. Invoice must pass buyers validation rules

Paper based Input

Moving to 100% electronic

OCR + data capture

Options for integration with Tradeshift

Connectors for large ERP and online accounting systems

2

File transfer via FTP, SFTP, FTPS4

Web interface (manual invoice creation / document uploader)1

Integrate with our API5

3rd party integration assistance6

3

CloudScan / PDF

TRADESHIFT

Sender account

Receiver accountSUPPLIER

<XML> <XML>

BUYER

WEB

Connector

File transfer

API

Email + PDF

Custom

WEB

Connector

File transfer

API

CloudScan

Custom

This is how CloudScan works

1. Just tell your suppliers to send all invoices as PDFs or pictures via email

Generic: bigco@ts.tt orSpecific: bigco.KdvQg@ts.tt

2. The CloudScan service will automatically convert the invoices to XML

3. CloudScan then sends the result to the supplier for validation or correction

4. When the invoice has been validated by the supplier, it’s send directly to you as XML

Validation of invoices

• Business Firewall• Prevents invalid invoices from being sent• Valid PO#, Cost center, Person Reference etc.• Configurable• Support for “supplier groups”

• Invoices sent to the generic email address• bigco@ts.tt

• Will be validated with the standard validation rules

• Invoices sent to the specific email address• bigco.KdvQg@ts.tt

• Will be validated with the appropriate validation rules

CloudScan advantages(compared to traditional OCR and and Data

Capture)• Supplier Validation

• The supplier signs-off on the conversion

• Costs• Every invoice validated by a supplier is one less invoice to validate

by you

• Data quality• The Business Firewall prevents invalid invoices from being

submitted• It’s in best interest of the supplier to ensure that the invoice is

correct

• First step towards “real” e-invoicing• The supplier can easily move from PDF to sending real e-invoices

Ways to use CloudScan

• Email + PDF (or scanned) invoices from suppliers• Supplier validation

• Paper invoices (internal usage)• Scanned and sent to CloudScan• Validated by Accounts Payable

Legal implications• Two options:

• PDF as legal invoice• Captured and validated data is “just” data• The XML-data is informative• The PDF-document will be used for:

• Disputes• Audits

• XML-data as legal invoice• Supplier accepts EDI agreement• Captured and validated data is normative• The PDF-document is informative• The XML-data will be used for:

• Disputes• Audits

Our quality guarantee

• First 6 months of operation: • All invoices gets checked by an operator• OCR and capture gets fine tuned• Supplier satisfaction is measured

• An average of 3 or above on a 5 grade scale

• SLA: 3 hours (within normal business hours)

• After 6 months: • All invoices that does not pass automatic

validations will be sent to an operator• Supplier satisfaction must not decrease

• An average of 3 or above on a 5 grade scale

Demo

Summary

Tradeshift pricing

Try Cloudscan with Fast Track today

• 25,000 documents per year and unlimited suppliers

• Full integration support for suppliers

• Tradeshift’s CloudScan™

• Pull UBL-based documents into your finance or ERP systems

• VAT compliance reports covering more than 33 countries

• XML and PDF feeds of all business documents received

• Business Firewall

• 5 languages supported

Summary

• Lowers the barriers to e-invoicing significantly• Reach all the suppliers that send PDF or paper invoices today• First step towards “real” e-invoicing

• Data quality• The Business Firewall prevents invalid invoices from being submitted• The supplier always validates the invoice• It’s in best interest of the supplier to ensure that the invoice is

correct• Much higher quality data compared to the traditional error prone

and costly scanning process

• Costs• Every invoice validated by a supplier is one less invoice to validate

by you

Q&A

Thank you

Tradeshift.com/webinarsTradeshift.com/enterprise