Tracking Time Presentation
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Transcript of Tracking Time Presentation
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Presents TIME MANAGEMENT TRAINING
forSouthwest Airlines
“The bad news is time flies. The good news is you’re the pilot.” Michael Altahuler
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COMPANY HISTORY
Established in 1996 in Chicago, Illinois by Heather Mix.
Small Business Business to Business
Corporate Relations
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TRACKING TIME CONSULTING: MISSION STATEMENT
“To effectively communicatehow one should spend time to
better benefit productivityin the workplace.”
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WHAT IS TIME MANAGEMENT?
Effectively utilizing time in a way to increase
production within a job.
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WHY DOES TIME MANAGEMENT MATTER?
▪Wasting Time = Wasting Money
▪Employers don’t like it when money isn’t well spent.
▪Saving Time = Saving Money
▪Saving money calls for a much healthier workplace.
▪None of this is possible without an effective strategy to prioritize that time
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WHY DO WE NEED THESE SKILLS?
▪Any company can benefit from saving time
▪For companies, such as yourselves, time is of the essence
▪ In today’s world, if someone is on frequent flights, it is most likely that the person is of a busier routine…
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WHY DO WE NEED THESE SKILLS? (CONT.)
▪ According to Bureau of Transportation Statistics, as of August of 2015, 6.81% of flights were delayed because the aircraft arrived late.
▪ 8.9% of Southwest Airlines’ delays were due to this, as well.
▪ Aircraft Carrier/Security delays = 6% of all delays
▪ Why is this a problem?
▪ This person has missed an opportunity to get the job of their dream.
▪ All because of an error in time management.
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WHAT COULD’VE BEEN DONE DIFFERENTLY?
▪ More Training
▪ Less Distractions
▪ Motivation
▪ Priorities
▪ Rest
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GOALS FOR YOU
Keep your priorities S.M.A.R.T.
S=Specific : Make your goals pertain to what you want
M=Measurable : Measure the progress you make
A= Attainable : Figure out new ways to make these goals come true
R= Realistic : Expectation of an real outcome
T= Timely : Set up a time frame for completion
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Everyday Tasks
▪ Ramp Agent▪ Southwest’s task as a company▪ Management- Upper, mid, lower▪ Customer Service Agents▪ Operations Agents▪ Provisioning Agents
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HOW ENERGY IS SPENT
▪ 3,300 flights everyday▪ 35,000 Southwest Airlines Employees
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TIME USAGE & ENERGY FLOW
▪ To-do lists▪ Do the most important things first▪ Delegate tasks when possible▪ Avoid mental distractions▪ Keep meetings short & efficient
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TEAMWORK IS KEY
▪ How efficient is your group dynamic?▪ Machine metaphor- Specialization, Standardization, Predictability
▪ Teams are like bread- People → Flour- Communication → Water- Goals → Yeast
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ANALYZING YOUR PREFERENCES
Myers Briggs Personality Types
▪ Favorite World: Extraversion / Introversion
▪ Information: Sensing / Intuition
▪ Decisions: Thinking / Feeling
▪ Structure: Judging / Perceiving
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IDENTIFY PERSONAL MOTIVATORS
Extrinsic Motivation: external factors
▪ Rewards▪ Avoidance of punishment
Intrinsic Motivation: internal factors
▪ Personally rewarding▪ Doing a task for its own sake
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SWOT ANALYSIS
▪ Strengths: Organization skills, arriving early to work, conquering difficult tasks first
▪ Weaknesses: Avoiding difficult tasks, arriving late to work, handling stress poorly
▪ Opportunities: Utilizing an Action Plan, writing down goals, using a daily planner
▪ Threats: Being assigned too many tasks, being assigned tasks for which you are not qualified, unexpected interruptions
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REVIEW A SUCCESSFUL DAY
Organization: Action Plan and To-Do List
Prioritization: Project Value, Profitability, and Time Constraints
Elimination: Delegate and Eliminate Tasks
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WHAT IS AN ACTION PLAN?
An action plan focuses on one single goal and can be used to achieve multiple
short term goals throughout any given day.
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WHAT IS A TO-DO LIST?
A To-Do list is a list that keeps track of multiple activities that you need
to accomplish on a daily basis.
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PLAN FOR SUCCESS: ACTION PLAN
What are you currently
doing?
What tasks need to be
completed?
Decide what tasks are the most important & move them to the top of your “To-Do” list.
What time and order are these
tasks to be completed?
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PRIORITIZING WORK
Things to Consider
Project Value- How important is the project?Profitability- Will we lose or make money from this?Time Constraints- Are people depending on you to
complete a task?
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TIME MANAGEMENT TOOLS
Website:wunderlust.comGoogle Calendar
Phone Applications:ATrackerPriority MatrixaTimeLogger
Other:Wall CalendarsAgenda Book
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