Town of West Yellowstone€¦ · 08/31/20 15 Ford F-250 113.15 STREET 1000 430200 231 101000...

If viewing the agenda electronically, click the “∞” symbol to link to the associated documentation in the Town Council Packet.

Town of West Yellowstone Tuesday, September 15, 2020

West Yellowstone Town Hall, 440 Yellowstone Avenue

The Town Council work session/meeting will be conducted virtually using ZOOM. The public may participate by connecting to zoom.us on the internet or through the Zoom Cloud Meetings app on a mobile device. Meeting ID: 893 834 1297. The meeting will open at 5:15 PM. Members of the public are requested to ensure their audio is muted

during the meeting and may make comments using the “Chat” function.

TOWN COUNCIL MEETING 7:00 PM

Pledge of Allegiance Comment Period, Public Comment Council Comments

Purchase Orders #6921 to T & E CAT, change injectors on 938 H Loader, $4529.00 ∞ Claims ∞ Consent Agenda: Minutes of the September 1, 2020 Town Council Meeting ∞ New Business License Applications: Tidal Movements Body Works ∞ Town Manager & Department Head Reports Public Hearing: FY 2020/2021 Municipal Budget – Final Budget Hearing, continued from 9/1/2020 NEW BUSINESS Resolution No. 747A, Adopt FY 2020/2021 Municipal Budget (revised) Discussion/Action ∞ Marketing & Promotions Fund Award Recommendations Discussion/Action ∞ NAIFC Ice Fishing Tournament, $5000 COVID-19 Recovery Campaign, Winter/Spring, $10,000

UPDL Firehole Room and Lobby Improvements Project Discussion ∞ 911 Communications Tower Discussion ∞ Correspondence/Meeting Reminders/FYI

If viewing the agenda electronically, click the “∞” symbol to link to the associated documentation in the Town Council Packet.

Policy No. 16 (Abbreviated) Policy on Public Hearings and Conduct at Public Meetings

Public Hearing/Public Meeting A public hearing is a formal opportunity for citizens to give their views to the Town Council for consideration in its decision making process on a specific issue. At a minimum, a public hearing shall provide for submission of both oral and written testimony for and against the action or matter at issue. Oral Communication It is the Council’s goal that citizens resolve their complaints for service or regarding employees’ performance at the staff level. However, it is recognized that citizens may from time to time believe it is necessary to speak to Town Council on matters of concern. Accordingly, Town Council expects any citizen to speak in a civil manner, with due respect for the decorum of the meeting, and with due respect for all persons attending.

• No member of the public shall be heard until recognized by the presiding officer. • Public comments related to non-agenda items will only be heard during the Public Comment portion of

the meeting unless the issue is a Public Hearing. Public comments specifically related to an agenda item will be heard immediately prior to the Council taking up the item for deliberation.

• Speakers must state their name for the record. • Any citizen requesting to speak shall limit him or herself to matters of fact regarding the issue of

concern. • Comments should be limited to three (3) minutes unless prior approval by the presiding officer. • If a representative is elected to speak for a group, the presiding officer may approve an increased time

allotment. • If a response from the Council or Board is requested by the speaker and cannot be made verbally at the

Council or Board meeting, the speaker’s concerns should be addressed in writing within two weeks. • Personal attacks made publicly toward any citizen, council member, or town employees are not

allowed. Citizens are encouraged to bring their complaints regarding employee performance through the supervisory chain of command.

Any member of the public interrupting Town Council proceedings, approaching the dais without permission, otherwise creating a disturbance, or failing to abide by these rules of procedure in addressing Town Council, shall be deemed to have disrupted a public meeting and, at the direction of the presiding officer, shall be removed from the meeting room by Police Department personnel or other agent designated by Town Council or Operations Manager. General Town Council Meeting Information

• Regular Town Council meetings are held at 7:00 PM on the first and third Tuesdays of each month at the West Yellowstone Town Hall, 440 Yellowstone Avenue, West Yellowstone, Montana.

• Presently, informal Town Council work sessions are held at 12 Noon on Tuesdays and occasionally on other mornings and evenings. Work sessions also take place at the Town Hall located at 440 Yellowstone Avenue.

• The schedule for Town Council meetings and work sessions is detailed on an agenda. The agenda is a list of business items to be considered at a meeting. Copies of agendas are available at the entrance to the meeting room.

• Agendas are published at least 48 hours prior to Town Council meetings and work sessions. Agendas are posted at the Town Offices and at the Post Office. In addition, agendas and packets are available online at the Town’s website: www.townofwestyellowstone.com. Questions about the agenda may be directed to the Town Clerk at 646-7795.

• Official minutes of Town Council meetings are prepared and kept by the Town Clerk and are reviewed and approved by the Town Council. Copies of approved minutes are available at the Town Clerk’s office or on the Town’s website: www.townofwestyellowstone.com.

09/11/20 TOWN OF WEST YELLOWSTONE Page: 1 of 814:55:23 Claim Approval List Report ID: AP100 For the Accounting Period: 9/20

* ... Over spent expenditure

————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————Claim Vendor #/Name/ Document $/ Disc $ Cash Check Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————

47266 1089 Gallatin County Treasurer 892.00 August 20 08/31/20 Tech surcharge 245.00 COURT 7458 212200 101000 August 20 08/31/20 MLEA 290.00 COURT 7467 212200 101000 August 20 08/31/20 Public Defender 112.00 COURT 7468 212200 101000 August 20 08/31/20 Victims Assistance 245.00 COURT 7699 212200 101000

47267 2088 Town West Yellowstone 953.05 08/31/20 utility chrgs, Chamber, 895 132.35 BLDGS 1000 411257 340 101000 08/31/20 utility chrgs, UPDL, 892 86.19 BLDGS 1000 411252 340 101000 08/31/20 utility chrgs, PS Shops, 884 38.92 BLDGS 1000 411253 340 101000 08/31/20 utility chrgs. Povah Ctr, 887 213.00 BLDGS 1000 411255 340 101000 08/31/20 utility chrgs, Police Dept,886 49.76 BLDGS 1000 411258 340 101000 08/31/20 utility chrgs, City Park, 885 135.94 BLDGS 1000 411253 340 101000 08/31/20 utility chrgs, Library, 891 59.11 LIBBLD 1000 411259 340 101000 08/31/20 utility chrgs, Lift #1, 903 16.81 SEWER 5310 430600 340 101000 08/31/20 utility chrgs, Twn Hall, 921 220.97 TWNHAL 1000 411250 340 101000

47268 95 Energy West-Montana 763.59 08/27/20 nat gas 210361788 updl 202.33 UPDH 1000 411252 344 101000 08/27/20 nat gas 210360293 Police 30.48 POLBLD 1000 411258 344 101000 08/27/20 nat gas 210361746 Pub Services 20.79 STREET 1000 430200 344 101000 08/27/20 nat gas 210361811 old firehall 20.79 PARK 1000 460430 344 101000 08/27/20 nat gas 210363966 old bld ins 20.79 STREET 1000 430200 344 101000 08/27/20 nat gas 210360540 library 20.79 LIBBLD 1000 411259 344 101000 08/27/20 nat gas 210364599 Povah 226.21 POVAH 1000 411255 344 101000 08/27/20 nat gas 210361697 Iris Lift St 38.79 PUBSVC 1000 430200 344 101000 08/27/20 nat gas 210365425 Twn Hall 152.14 TWNHAL 1000 411250 344 101000 08/27/20 nat gas 210361655 Mad Add Sewe 30.48 SEWER 5310 430600 344 101000

47269 2853 Two Seasons Recycling 500.00 20201013 08/31/20 monthly recycling 500.00 PARKS 1000 460430 534 101000

47270 266 Utilities Underground Location 23.55 0085359 08/31/20 excavation notifications 23.55 WATER 5210 430500 357 101000

47271 2822 ClearBlu Cleaning Services 3,450.00 1069 09/02/20 August 2020 - Town Hall 1,000.00 TWNHLL 1000 411250 357 101000 1069 09/02/20 August 2020 - Library 400.00 LIBES 1000 411259 357 101000 1069 09/02/20 August 2020 - Povah 450.00 POVAH 1000 411255 350 101000 1069 09/02/20 August 2020- Chamber Bldng. 1,100.00 CHAMB 1000 411257 357 101000 1069 09/02/20 August 2020 - Park Bathrooms 500.00 PARKS 1000 411253 357 101000




47272 2421 NAPA Auto Parts 511.09 08/31/20 Napa Supplies - Public Works 467.73 STREET 1000 430200 369 101000 08/03/20 NAPA supplies - F350 Sewer 34.58 SEWER 5310 430630 220 101000 08/11/20 NAPA supplies - Sewer 8.78 SEWER 5310 430630 220 101000

47273 2813 Century Link 62.00 08/28/20 DSL Pub Serv Office 646-7949 62.00 ROAD 1000 430200 345 101000

47274 2558 Hebgen Basin Fire District 54,210.00 09/01/20 December 2019 46,877.00 FIRE 1000 420400 357 101000 09/01/20 employee grant December 2019 7,333.00 FIRE 1000 420471 140 101000

47276 2575 WY Tourism Business Improvement 49,782.34 08/31/20 Collections in August 2020 49,782.34 TBID 7202 411800 540 101000

47277 2789 WEX Bank 2,216.04 08/31/20 07 Ford Expedition 6-54563A 42.37 WATER 5210 430500 231 101000 08/31/20 07 Ford Expedition 6-54563A 42.37 SEWER 5310 430600 231 101000 08/31/20 06 Dodge Durango 6-1374 31.47 PUBSER 1000 430200 231 101000 08/31/20 17 Dodge Ram #1 233.38 POLICE 1000 420100 231 101000 08/31/20 17 Dodge Ram #2 231.45 POLICE 1000 420100 231 101000 08/31/20 10 Ford Expedition 6-000046 117.86* SOCSER 1000 450135 231 101000 08/31/20 11 Ford Expedition 6-21425A 17.01 POLICE 1000 420100 231 101000 08/31/20 10 JD Backhoe 310SJ 61.62 STREET 1000 430200 231 101000 08/31/20 91 Ford 6-582 69.03 STREET 1000 430200 231 101000 08/31/20 15 Sweeper 122.56 STREET 1000 430200 231 101000 08/31/20 SS Snow Blower Green 0.00 STREET 1000 430200 231 101000 08/31/20 14 Water Truck 94.72 STREET 1000 430200 231 101000 08/31/20 08 Ford Pickup 6-1450 78.93 WATER 5210 430500 231 101000 08/31/20 08 Ford Pickup 6-1450 78.93 SEWER 5310 430600 231 101000 08/31/20 08 GMC Pickup 6-1484 187.07 STREET 1000 430200 231 101000 08/31/20 14 Police Interceptor 112.91 POLICE 1000 420100 231 101000 08/31/20 15 Ford F-250 113.15 STREET 1000 430200 231 101000 08/31/20 18 Dodge Ram-PW 237.42 STREET 1000 430200 231 101000 08/31/20 18 Dodge Ram-Police 38.23 POLICE 1000 420100 231 101000 08/31/20 19 Dodge Durango 144.16 POLICE 1000 420100 231 101000 08/31/20 19 Dodge 5500 161.40 STREET 1000 430200 231 101000

47278 2845 Kasting, Kauffman & Mersen, PC 7,307.55 09/08/20 legal services 8/1-/31/20 7,090.00 LEGAL 1000 411100 352 101000 09/08/20 postage/copies 13.65 LEGAL 1000 411100 870 101000 09/08/20 travel 203.90 LEGAL 1000 411100 373 101000




47279 42 Fall River Electric 10,002.79 08/20/20 PARK, old firehouse 2901001 43.50 PARK 1000 411253 341 101000 08/20/20 povah comm ctr 4212001 223.32 POVAH 1000 411255 341 101000 08/20/20 unmetered lights 4212004 1,451.25 STLITE 1000 430263 341 101000 08/20/20 RR Well 4212005 313.32 WATER 5210 430500 341 101000 08/20/20 SEWER LIFT STATION 4212006 321.28 SEWER 5310 430600 341 101000 08/20/20 SEWER PLANT 4212007 1,499.69 SEWER 5310 430600 341 101000 08/20/20 POLICE 4212008 127.00 POLICE 1000 411258 341 101000 08/20/20 TOWN HALL 4212009 411.82 TWNHLA 1000 411250 341 101000 08/20/20 ICE RINK 421010 53.07 PARKS 1000 411253 341 101000 08/20/20 South Iris Street Well 4212013 56.30 WATER 5210 430500 341 101000 08/20/20 MAD SEWER LIFT 4212014 79.42 SEWER 5310 430600 341 101000 08/20/20 Hayden/Grouse Well 4212015 39.86 WATER 5210 430500 341 101000 08/20/20 MADADD H20 Tower 4212017 54.74 WATER 5210 430500 341 101000 08/20/20 SHOP 4212018 70.83 STREET 1000 430200 341 101000 08/20/20 ANIMAL 4212029 50.76 ANIML 1000 440600 341 101000 08/20/20 CLORINATOR 4212030 45.11 WATER 5210 430500 341 101000 08/20/20 Electric Well 4212031 39.92 WATER 5210 430500 341 101000 08/20/20 PARK 4212032 86.92 PARKS 1000 411253 341 101000 08/20/20 UPDH 4212041 143.54 UPDH 1000 411252 341 101000 08/20/20 SEWER TREAT SERV 4212046 4,773.72 SEWER 5310 430600 341 101000 08/20/20 LIBRARY 23 dunraven 4212054 117.42 LIBR 1000 411259 341 101000

47280 73 Westmart Building Center 2,246.11 08/27/20 Street Supplies 326.94 STREET 1000 430200 220 101000 08/27/20 Sewer Supplies 254.28 SEWER 5310 430600 220 101000 08/27/20 Water Supplies 231.23 WATER 5210 430500 220 101000 08/27/20 Police Supplies 21.83 POLICE 1000 420100 220 101000 08/27/20 Town Hall Bldng Supplies 13.49 TWNHAL 1000 411250 366 101000 08/27/20 Parks Grounds 1,200.36* PARKS 1000 460430 365 101000 08/27/20 Parks Supplies 163.80 PARKS 1000 460430 220 101000 08/27/20 COVID 34.18 COVID 1000 510301 220 101000

47281 3242 Fisher's Technology 6.23 830664 08/25/20 copier maintenance fee 6.23 FINADM 1000 410510 356 101000

47283 E 2673 First Bankcard 105.00 09/02/20 Transunion-Background cks (2) 100.00 POLICE 1000 420100 398 101000 09/02/20 City of MissoulaPKG Grge-train 5.00 DSPTCH 1000 420160 370 101000




47284 2952 DIS Technologies 2,393.60 6249 09/05/20 Monthly Managed IT 763.33 IT 1000 410580 355 101000 6006 07/17/20 Dsptch-Netmotion licensesBSecS 1,005.27* 911 2850 420750 398 101000 5649 05/05/20 Dsptch Monthly managed IT 625.00* 911 2850 420750 398 101000

47285 E 2673 First Bankcard 3,570.89 08/05/20 Amazon-Vehicle inspection Rprt 112.50 STREET 1000 430200 220 101000 08/10/20 Amazon-Driver drill tool only 88.99 PARKS 1000 460430 220 101000 08/24/20 Smartsign-No parkingsigns 494.61 STREET 1000 430200 243 101000 08/25/20 MMC Inc-Work on Green Blower 1,962.25 STREET 1000 430200 369 101000 09/02/20 Idaho.gov EMV Rock&Concrete 607.26 PARKS 1000 460430 534 101000 09/02/20 H-K Contractors-Semi end dump 305.28 STREET 1000 430200 398 101000

47286 E 2964 CITI CARDS 5,604.28 9662660 08/05/20 Amazon -Labels for label prin 35.60 ADMIN 1000 410210 220 101000 59843122 08/07/20 MT Whitewater -Sum Rec 940.50 SUMREC 1000 460449 871 101000 3889809 08/05/20 Amazon-iPhone Screen protecto 11.98 STREET 1000 430200 220 101000 3889809 08/05/20 Amazon-iPhone Screen protecto 11.99 POLICE 1000 420100 220 101000 08/10/20 Summer Rec Supplies 96.27 SUMREG 1000 460449 220 101000 23503 08/11/20 Stand Up Stations-COVID 209.96 COVID 1000 510301 212 101000 26480912 08/12/20 Gaylord Bro-Glasdoorshelves 3,648.32* LIBRY 2220 460100 220 101000 08/12/20 Mytana - Sewer motor 219.18 SEWER 5310 430600 212 101000 R48332810 08/18/20 YourMembership-PolicCareerf 100.00 ADMIN 1000 410210 327 101000 8496246 08/22/20 Amazon-Book 19.27 LIBRY 2220 460100 215 101000 7551442 08/21/20 Amazon-Business card holder 29.89 ADMIN 1000 410210 220 101000 4053866 08/20/20 Amazon-Wireless DoorBell 25.00 TWNHL 1000 411250 366 101000 S014600732 08/28/20 Keller Supply Co.-Duct Fan 241.33 SEWER 5310 430630 369 101000 39051234 08/31/20 Zoom 14.99 LEGIS 1000 410100 220 101000

47287 2546 Century Link QCC 16.00 141750818 09/23/20 long dist chg 406-646-7600 16.00 DISPAT 2850 420750 345 101000

47289 2813 Century Link 1,536.58 08/19/20 E911 Viper 255-9710 1,001.04 E911 2850 420750 345 101000 08/19/20 E911 Viper 255-9712 24.51 E911 2850 420750 345 101000 08/19/20 E911 Viper 646-5170 104.62 E911 2850 420750 345 101000 08/19/20 Alarm Lines 646-5185 83.86 TWNHLL 1000 411250 345 101000 08/19/20 Police - 646-7600 322.55 POLICE 2850 420750 345 101000




47316 533 Market Place 107.88 08/08/20 Gift Certs 50.00 LEGIS 1000 410100 220 101000 08/13/20 Gift Certs 50.00 LEGIS 1000 410100 220 101000 08/06/20 Dispatch Supplies 7.88 DSPTCH 1000 420160 220 101000

47317 151 Gallatin County WY TS/Compost 1,507.30 08/31/20 Household waste Garbage 1,507.30 PARKS 1000 460430 534 101000

47318 135 Food Roundup 157.95 08/03/20 Sum Rec supplies 18.66 SUMREC 1000 460449 220 101000 08/05/20 Sum Rec supplies 83.47 SUMREC 1000 460449 220 101000 08/10/20 Sum Rec supplies 44.95 SUMREC 1000 460449 220 101000 08/07/20 Dispatch supplies 10.87 DSPTCH 1000 420160 220 101000

47319 1864 Loomis Family Limited 2.75 08/12/20 Ice - COVID testing 2.75 COVID 1000 510301 220 101000

47320 2937 CINTAS First Aid & Safety 141.18 5028126555 08/28/20 First Aide supplies 141.18 STREET 1000 430200 220 101000

47321 783 TW Welding 17.60 6363 08/28/20 Angle 1x1x3/16 (16) sewer 17.60 SEWER 5310 430630 220 101000

47322 1035 Klingler Asphalt Maintenance 37,575.00 27802 08/27/20 Crack seal, seal coating,Twnhl 2,200.00 BARSAA 2821 430200 931 101000 27803 08/27/20 Crack seal, seal coatingCofC 9,700.00 BARSAA 2821 430200 931 101000 27804 08/27/20 Crack seal, seal coatingSenCtr 5,200.00 BARSAA 2821 430200 931 101000 27805 08/27/20 Crack sealing Mad Add 20,475.00 BARSAA 2821 430200 931 101000

47323 3243 Susan Swimley 536.50 10579 08/03/20 Moonrise realinment meeting 360.75 LEGAL 1000 411100 352 101000 10579 08/18/20 Moonrise zoning application 138.75 LEGAL 1000 411100 352 101000 10579 08/20/20 Telephone call re: application 37.00 LEGAL 1000 411100 352 101000

47324 2214 MMCT & FOA 150.00 07/01/20 Membership Dues Roos 50.00 ADMIN 1000 410210 335 101000 07/01/20 Membership Dues Gospodarek 50.00 FINADM 1000 410510 335 101000 07/01/20 Membership Dues Russell 50.00 FINADM 1000 410510 335 101000




47325 1828 CMI, Inc. 209.11 8035091 08/04/20 Breathalizer gas 209.11 POLICE 1000 420100 220 101000

47326 65 T & E 603.81 42C078158 08/20/20 Pump 938 H Loader 544.99 STREET 1000 430200 369 101000 42C078056 08/14/20 Adapter 938 H Loader 58.82 STREET 1000 430200 369 101000

47327 379 Energy Laboratories, Inc 268.25 339138 09/01/20 WW Influent 196.25 SEWER 5310 430600 357 101000 340323 09/04/20 WW Effluent 72.00 SEWER 5310 430600 357 101000

47328 3280 Fall River Propane 120.00 54372 09/01/20 Tank rental fee 120.00 WATER 5210 430500 341 101000

47329 2268 Myslik, Inc. 1,921.83 0901202 09/01/20 Cutter drum bushing Blower1 1,311.40 STREET 1000 430200 369 101000 09012oToWY 09/01/20 Brake Assembly Blower 2 610.43 STREET 1000 430200 369 101000

47330 2099 Quick Print of West Yellowstone 63.67 08/13/20 FedEx to Yeakey to be reimburs 63.67 ADMIN 1000 410210 311 101000

47331 3179 Yellowstone Point S 30.00 13535 08/19/20 Flat Repair 30.00 STREET 1000 430200 231 101000

47332 40 Jerry's Enterprises 191.59 08/31/20 Equipment fuel 82.93 STREET 1000 430200 231 101000 08/13/20 Ice water sample 2.86 WATER 5210 430500 357 101000 08/11/20 Sewer supplies - Coke 4.58 SEWER 5310 430600 220 101000 08/31/20 Ice Sewer samples 11.44 SEWER 5310 430600 357 101000 08/31/20 Ice - COVID samples 17.16 COVID 1000 510301 220 101000 08/31/20 discount taken -2.38 SEWER 5310 430600 357 101000 081820-02 08/18/20 Help fund voucher 25.00 HELP 7010 450135 231 101000 081420 08/14/20 Help fund voucher 25.00 HELP 7010 450135 231 101000 081020-01 08/10/20 Help fund voucher 25.00 HELP 7010 450135 231 101000

47333 764 General Distributing Co. 55.18 910129 08/31/20 Welding Supplies 55.18 ROAD 1000 430200 220 101000

47334 309 PJ's Plumbing & Heating 2,430.00 99002600 06/04/20 Kitchen UPDL leak 200.00* UPDL 1000 411252 357 101000 99002600 06/15/20 Tunnel UPDL leak 910.00* UPDL 1000 411252 357 101000 99002600 06/16/20 E side Irrigationbox UPDL le 520.00* UPDL 1000 411252 357 101000 99002600 07/23/20 Bar faucet UPDL 240.00* UPDL 1000 411252 357 101000 99002600 07/31/20 Additional Helper UPDL 560.00* UPDL 1000 411252 357 101000




47335 254 Firehole Fill Up/Economart 15.08 1714256 08/03/20 Fuel 4.58 STREET 1000 430200 231 101000 1714459 08/27/20 Propane 10.50 STREET 1000 430200 231 101000

47336 3116 R & R Lock and Key, LLC 1,010.00 2264 07/03/20 CHP Bldg-re-pinfrtdr&Wdr 1,010.00* CHP 1000 411251 366 101000

47337 1454 Bozeman Chronicle/Big Sky 1,380.89 082027780 08/27/20 Ad for Chief of Police 853.00 ADMIN 1000 410210 327 101000 082027780 08/28/00 Notice of Public hearing 63.00 ADMIN 1000 410210 327 101000 082028367 03/31/20 from 3/20 Ssnal Full Rec cn 464.89 ADMIN 1000 410210 327 101000

47338 2948 Montana Department of 408.24 RFI-20-284 07/16/20 Docs for Area arnd Sewer l 408.24 SEWER 5310 430600 870 101000

47339 951 Barnes & Noble 399.39 4026569 08/29/20 books 107.17 LIBRY 2220 460100 215 101000 4026570 08/29/20 books 191.96 LIBRY 2220 460100 215 101000 4026579 08/29/20 books 100.26 LIBRY 2220 460100 215 101000

47340 2736 Outside 19.95 09/01/20 Subscrition renewal 19.95 LIBRY 2220 460100 215 101000

47341 2997 The New Yorker 149.99 09/01/20 Subscription Renewal 149.99 LIBRY 2220 460100 215 101000

47342 2740 Fly Fisherman 27.00 09/01/20 Subscription Renewal 27.00 LIBRY 2220 460100 215 101000

47343 2 Forsgren Associates P.A. 26,296.94 120329 08/25/20 Gen Engineering Sidewalk/Cross 4,403.75 PLAN 1000 411000 354 101000 120329 08/25/20 UPDL Task order#4 21,031.25 RESENG 1000 411040 354 101000 120329 08/25/20 Water-Misc Engineeringsupport 545.00 WATER 5210 430500 354 101000 120329 08/25/20 SubmersibleSewagepumpCOVID 316.94 COVID 1000 510301 212 101000

# of Claims 49 Total: 221,949.77

Total Electronic Claims 9,280.17 Total Non-Electronic Claims 212669.60

09/11/20 TOWN OF WEST YELLOWSTONE Page: 8 of 814:55:23 Fund Summary for Claims Report ID: AP110 For the Accounting Period: 9/20

———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Fund/Account Amount———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 1000 General Fund 101000 CASH $116,360.75 2220 Library 101000 CASH $4,263.92 2821 Gas Tax BARSAA Funds 101000 CASH $37,575.00 2850 911 Emergency 101000 CASH $3,098.99 5210 Water Operating Fund 101000 CASH $1,593.19 5310 Sewer Operating Fund 101000 CASH $8,308.58 7010 Social Services/Help Fund 101000 CASH $75.00 7202 TBID Agency Fund 101000 CASH $49,782.34 7458 Court Surcharge HB176 101000 CASH $245.00 7467 MT Law Enforcement Academy (MLEA) 101000 CASH $290.00 7468 Public Defender Fee 101000 CASH $112.00 7699 Victims Assistance Program 101000 CASH $245.00

Total: $221,949.77

WEST YELLOWSTONE TOWN COUNCIL Town Council Work Session & Meeting

September 1, 2020

COUNCIL MEMBERS PRESENT: Jerry Johnson, Brad Schmier, Greg Forsythe, Travis Watt and Jeff Mathews OTHERS PRESENT: Town Manager Daniel Sabolsky, Public Services Superintendent James Patterson, Finance Director Lanie Gospodarek,Water & Waste Water Superintendent Greg Johnson The meeting is called to order by Mayor Jerry Johnson 6:30 PM in the Town Hall, 440 Yellowstone Avenue, West Yellowstone, Montana. Due to the impacts of COVID-19, the meeting is being broadcast over the internet using a program called Zoom. The meeting is being recorded. The Treasurer’s Report with corresponding banking transactions is on file at the Town Offices for public review during regular business hours. WORK SESSION Mayor Johnson calls the meeting to order and explains that the purpose of the meeting is to review the final budget for FY 2021. Finance Director Lanie Gospodarek presents a new format to show the budget. She briefly describes the general fund and what is included in each department of the Town. Gospodarek answers Mayor Johnson’s question about the Sewer and Water Funds, which are not funded through the General Fund, they are Enterprise Funds. The Council asks various questions about the funding sources for the general fund. The group specifically discusses how much money from the resort tax fund should come out of the Resort Tax fund to support the General Fund. Gospodarek explains that there are other expenditures that come out of the Resort Tax Fund including transfers to the MAP Fund, a match for the BARSAA grant, property tax relief, and a cushion to allow for the possibility of collecting more than they anticipate. Forsythe clarifies that the risk share for Community Health Partners (CHP) is a separate line in the Legislative budget, separate from other grants such as support for the Chamber, the West Yellowstone Foundation Bus, and 4th of July fireworks. Gospodarek explains that the Special Revenue Funds are established by the source of the revenue, meaning the revenue can only be used for specific purposes. They briefly discuss the CDBG money in the Revolving Loan Fund (RLF) and Mayor Johnson notes that they have only allocated $75,000 and they are going to discuss allocating up to $90,000 for the match through the Economic Development Administration. Gospodarek acknowledges that they will have to amend the budget if the Council allocates $90,000. They also discuss the line of credit through Madison Valley Bank that was established to cover the design and engineering fees for the new wastewater treatment facility. Gospodarek explains that they have also placed $300,000 from the sewer fund to add to the $900,000 for development of the infrastructure in the 80 acres. They briefly review the debt service for the General Obligation bond, which is generated through property tax. The Capital Fund was greatly reduced this year because of the pandemic and all the expenditures are transfers to the General Fund. They also discuss the Water Enterprise Fund and Gospodarek points out a couple additions to this fund. Gospodarek also explains that the Community Help Fund and the Tourism Business Improvement District (TBID) are now set up as Trust & Agency Funds. She explains that the auditors recommended changing the TBID from a Special Revenue fund to Trust & Agency fund after the most recent audit. The work session is adjourned at 7:30 PM, the regular meeting starts at 7:40 PM. Public Comment Period Dr. Jane Gillette, House District 64, comments that in regards to a discussion at a previous meeting, she had an opportunity to talk to Chuck Tooley of the Montana Department of Transportation about a toilet vault at the truck pullout. She says that its not a particularly difficult process but the Town would need to support it and an environmental review would be required. Town Manager Dan Sabolsky adds that he discussed it with US District Ranger Jason Brey, who has actually mapped all the places that excrement was located in the area! So they are also looking closely at what could be done to alleviate the problem.

September 1, 2020 Town Council Work Session & Meeting Minutes, Page 2 of 3 Fire Chief Shane Grube addresses the Council about a proposal to put up a new radio tower behind the Police Station. He says that considering that the tower would be located in the historic district, they are contacting the State Historic Preservation Office (SHPO) about that and they may also have to reduce the proposed height to comply with the code. Grube also reports that he checked with the Gallatin County Health Department and they have tracked 64 total cases of COVID-19 in the West Yellowstone area since the pandemic started and there is currently one active case. Council Comments Schmier asks about the sandwich boards on Firehole Avenue and Sabolsky responds that Patterson has been checking on that issue but he needs to follow up. Schmier mentions that there is a property on Firehole Avenue that is accumulating a lot of new junk and some of it appears to be on public property. Mayor Johnson mentions that long-time resident Lorna Weary passed away a few weeks ago. ACTION TAKEN 1) Motion carried to approve Purchase Order # to T & E Equipment for $6560.00 for

repairs and maintenance to the 938 Cat Loader. (Forsythe, Watt) 2) Motion carried to approve the claims, which total $47,442.99. (Watt, Mathews) 3) Motion carried to approve the Consent Agenda, which includes the minutes of the August

18, 2020 Town Council Work Session & Meeting. (Schmier, Mathews) 4) Motion carried to approve Resolution No. 746, a resolution setting the mill levy for FY

2020/2021, contingent upon approval by the Town Attorney. (Forsythe, Watt) 5) Motion carried to approve Resolution No. 747, a resolution adopting the FY 2020/2021

Municipal Budget. (Watt, Mathews) 6) Motion carried to approve the Revolving Loan Fund match of up to $90,000 to the EDA

grant and agreement with the NRMEDD, contingent upon approval by the Town Attorney. (Forsythe, Watt)

7) Motion carried to approve the contract to for services with Christensen & Prezeau to

conduct a harassment investigation. (Watt, Mathews) Public Hearing: FY 2020/2021 Municipal Budget – Final Budget Hearing, continued from August 18, 2020. Mayor Johnson opens the hearing and reads the hearing notice. They hearing was noticed four times in the Bozeman Daily Chronicle. No public comment is received. DISCUSSION A) Town Manager & Department Head Reports: Town Manager Daniel Sabolsky asks

Town Engineer Dave Noel to cover multiple comments. Noel explains that they have collected enough data from the current wastewater treatment facility for him to be comfortable enough to proceed with the design of the new facility. Mathews asks what the timeframe is now, noting that they thought they would sample all summer. Noel responds that looking at the June, July and August data, they can track the concentration and volume and believe they have enough information to proceed. Mathews asks if they will be able to start construction next summer. Noel answers that would be extremely aggressive. Noel also reports that they heard back from SHPO regarding the structural repairs at the Union Pacific Dining Lodge and they recommended the more expensive timber replacement approach. He says he will put together a bid package, hopefully by the end of the week. Sabolsky reports on the Yellowstone Shortline Trail project project, fueled by strong fund-raising, expect to start the trail project next summer. He reports that Little Rangers Childcare Center is going to be closed until September 11. He says

September 1, 2020 Town Council Work Session & Meeting Minutes, Page 3 of 3 they were able to budget some money to work on the Town portions of the project this

year. The Recreation Program is working on fall soccer and flag football programs, with some help from Adin Brown. She is also working on cooking classes and possibly Zumba classes. Sabolsky also distributes a short report from the Social Services Department. Finance Director Lanie Gospodarek mentions the Municipal Town Hall programs that are being conducted by the MMIA and MLCT. Johnson questions if the Yellowstone Shortline project is taking precedence over the casting pond project, which they have been working on for several years. He says he does not like that the newer project is jumping in front of the casting pond. Sabolsky says that they have talked about this in several meetings and he points out that the trail will connect the two projects. He says that if they approve the budget tonight, there is $47,000 in the budget for the trail project. Forsythe points out that the Yellowstone Shortline Trails project is nearly 100% funded but the casting pond project has not accumulated enough donations to get it done. Sabolsky says they are trying to figure out grant or maybe CDBG money to pay for the casting pond. He says that the portion of the Yellowstone Shortline Trail that is funded is outside of Town, not in Town. Sabolsky says that the promoters of the casting pond project have approached the Yellowstone Foundation about being the fiduciary agent. There is debate about one project taking precedence over the other, Sabolsky says he will get both projects done. Mathews asks about chlorinating the water. Sabolsky says that they only chlorinate when there is a presence of e-coli or they need to flush the tank.

4) Town Clerk Liz Roos explains that this resolution was approved at the last meeting, but it

was subsequently determined that the MCA codes cited in the resolution had been repealed and some other minor formatting issues.

5) Gospodarek explains that this resolution was tabled at the last meeting. Since then they

did update the water and sewer funds budgets cited in the resolution as well as some formatting issues.

6) The Council discusses the proposal to use money from the Revolving Loan Fund to

match a grant from the Economic Development Administration grant. Mathews questions how using the RLF money to match the EDA grant meetings the goals of the RLF program and the discussion about using the money to fund the casting pond. Sabolsky explains that they are just proposing to use $90,000 from the RLF to basically double the amount of money available. He says that its possible that the proponents of the casting pond project could apply for the money through a foundation or non-profit entity. The Northern Rocky Mountain Economic Development District (NRMEDD) would manage the fund and lending it out would only be done in accordance with the West Yellowstone RLF program.

7) The next item on the agenda is a contract for services with Christensen & Prezeau

regarding an employee grievance. Mayor Johnson finds that the rights of individual privacy outweigh the public’s right to know and closes the meeting to the public at 8:45 PM. They return to open session at 9:10 PM. Forsythe says he did not like how this process has been handled.

The meeting is adjourned. (9:15 PM)

____________________________________ Mayor

ATTEST: ____________________________________ Town Clerk

NOTICE OF PUBLIC HEARING The Town Council of the Town of West Yellowstone will hold a formal budget hearing for the fiscal year 2020-2021 budget. Said hearing will be held during the regular Town Council meeting, Tuesday, September 15th, 2020, which begins at 7:00 PM, The hearing will be held in the Town Hall Council Chambers, located at 440 Yellowstone Avenue. The public hearing will review revenue sources, maintenance, operation, capital projects, debt service payments and equipment purchases for the General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds, Enterprise Funds and Agency Funds for Fiscal year 2020-2021. The Public is invited to attend, and any taxpayer or resident may be heard, for or against, any portion of the proposed budget. The proposed final budget is available for public review at the Town Offices, located at 440 Yellowstone Avenue, West Yellowstone, Montana. Personnel at the Town Offices can be reached at 406-646-7795 The West Yellowstone Town Council will consider adoption of the proposed fiscal year 2020-2021 budget resolution and set the mill levy during a regular meeting of the Town Council on Tuesday September 15th, 2020 held at 7:00 PM at the Town Hall Council Chambers, located at 440 Yellowstone Avenue, West Yellowstone, Montana. The Public is invited to attend.

RESOLUTION NO. 747A

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WEST YELLOWSTONE, IN THE COUNTY OF GALLATIN AND STATE OF MONTANA TO

ADOPT THE BUDGET FOR THE FISCAL YEAR 2020-2021

BE IT HEREBY RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WEST YELLOWSTONE, MONTANA:

1. That we adopt a general fund revenue budget in a total amount of $3,695,090 and a General Fund expenditure budget in a total amount of $5,247,503. The Town Court Judge wages are reflected in the general fund budget and will be hereby adopted in the general fund budget and will be adopted along with the adoption of Resolution #747A.

2. That we fully fund an unassigned fund balance as reflected in account line 1000-500601 in the General Fund, that is equal to two times the average monthly General Fund expenditure for the previous fiscal year. During Fiscal Year 2020, the average monthly expenditure was $367,986. The unassigned fund balance is $735,972.

3. That we adopt Special Revenue funds revenue budget in the amount of $3,816,097 and Special Revenue funds expenditure budget in the amount of $3,456,172.

4. That we adopt a Debt Service funds revenue budget in the amount of $152,500 and a Debt Service

funds expenditure budget in the amount of $111,259.

5. That we adopt a Capital Improvement Program funds revenue budget in the amount of $1,000. Capital Improvement Program funds expenditure budget in the amount of $1,715,840. The Capital Improvement Program funds are to be used for street and building maintenance, replacement and acquisition of equipment for the Town, and construction, remodeling and improvement of Town buildings and land or to be set aside for the future purchases. In this fiscal year, the Town has elected to fund the General Fund expenses with the unspent resources of this fund

6. That we adopt Water and Sewer Enterprise revenue budgets in the amount of $3,191,400 and Water and Sewer Enterprise expenditure budgets in the amount of $4,394,945.

7. That we adopt Trust and Agency revenue budgets in the amount of $128,100 and Trust and Agency

expenditure budgets in the amount of $112,375.

8. That a copy of said budget is attached hereto and by this reference made a part of the Resolution #747A.

BE IT HEREBY RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WEST YELLOWSTONE, MONTANA:

1. That we adopt the budget and work plan of the Tourism Business Improvement District (TBID)

as proposed by the TBID Board for Fiscal Year 2020-21. 2. That a copy of said budget is attached hereto and by this reference made part of the Resolution

#747

PASSED AND ADOPTED BY THE TOWN COUNCIL OF THE TOWN OF WEST YELLOWSTONE, MONTANA, THIS 15th DAY OF SEPTEMBER 2020 AND APPROVED BY THE MAYOR OF THE TOWN OF WEST YELLOWSTONE.

_____________________________ Mayor Jerry Johnson _____________________________ _______________________________ Council Member Greg Forsythe Council Member Jeffrey Matthews _____________________________ _______________________________ Council Member Brad Schmier Council Member Travis Watt ATTEST:

__________________________ Town Clerk Elizabeth Roos

Town of West Yellowstone Marketing and Promotion Fund Advisory Board (MAPFAB)

Recommendation to Town Council for Award Approval

Event or Project Applicant: W. Yell./Hebgen Lake Ice Fishing Tournament Committee Event or Project Name: W. Yell./Hebgen Lake Ice Fishing/ NAIFC Tournament Date Submitted: 8.24.20 Date Approved by MAPFAB: 9.10.20 Requested Funding Amount: $5,000 Approved Funding Amount: $5,000 Comments: None Recommendation submitted by: John M. Greve, MAPFAB Secretary � This MAP Fund Award Recommendation is approved by the Town Council � This MAP Fund Award Recommendation is not approved by the Town Council ________________________________________________ Date: _________________ Comments:

Copy 1 – Town Clerk Copy 2 – Town Council Copy 3 – MAP Fund Advisory Board

THE BUSINESSES OF WEST YELLOWSTONE MARKETING AND PROMOTION (MAP) FUND

APPLICATION COVER PAGE

Applicant Information

Applicant Individual or Organization: West Yellowstone/Hebgen Lake Ice Fishing Tournament Committee Event or Project Contact Person: Wendy Swenson & Garret Ostler Address: PO Box 458, West Yellowstone, MT 59758 Phone: 406-570-2417 (Wendy) / 801-721-4435 Email: [email protected] Application Submission Date: August 24, 2020

Event or Project Information

Event or Project Name: West Yellowstone/Hebgen Lake Ice Fishing and NAIFC Tournament

Location of Event or Project: Hebgen Lake, various hotels and restaurants in West Yellowstone (seminars and meals) Date(s) of Event or Project: January 8-10, 2021 Estimated Total Event or Project Cost: $32,250.00 (including in-kind and volunteer time) MAP Fund Amount Requested: $5,000.00

August 24, 2020

2 West Yellowstone/Hebgen Lake Ice Fishing Festival and NAIFC Tournament

Section 1. Proposed Event or Project Summary

The purpose of this project is to hold the 10th annual Ice Fishing Tournament to continue to

build this regional/national event. We again will engage the NAIFC to market/promote and

administer the national tournament, seminars/workshops and kid’s camp using its established

procedures ensuring visibility and credibility to this national competitive event. The vision is for

West Yellowstone to hold an annual ice fishing festival year after year that will bring established

ice anglers to town AND provide activities that will introduce more people to the sport,

developing an additional market for West Yellowstone. In all materials distributed through

shows, radio talk show interviews, the NAIFC TV episodes, news releases and interviews, we

promote West Yellowstone as a base camp for all types of activities throughout the winter

months, in addition to ice fishing.

Due to Covid-19, there may be special restrictions and protocols put in place locally, regionally or by the state depending on the phase of re-opening and county health department requirements. A plan will be submitted to the Gallatin Co. Health Department prior to the event. Montana FWP has approved the permit and we have full support from Kirkwood Marina ownership. Examples of changes may include the rules meeting being held virtually (like summer tournaments are now in some locations), smaller/staggered groups for Kids Camp, etc. The goals we have set for the coming year are to:

➢ Maintain the number of registered teams 60-80 teams with 75% from out of town

➢ Maintain the number of participants in the Kids Ice Camp, maintaining the

percentage from out of town (70%+).

➢ Maintain the number of tournament sponsors that use materials and channels

provided by the Tournament project to market their properties directly to potential

visitors. There is clear evidence that this increases the number of visitors and the

revenue any single property realizes from the event.

➢ Continue to partner with the Kids’N’Snow program through cross-promotion on our

tournament website, in editorial, promotional, and publicity efforts, and by sharing

ad placement and creative costs where applicable.

➢ Partner with other tourism marketing organizations and related businesses to

increase the amount of media coverage and publicity that we can bring to West

Yellowstone. Maintain or increase the excellent print, radio, on-line, and television

coverage we have received in past and expand editorial features from outdoor

writers and publications.

➢ Maintain local business support at a minimum of $3000.

➢ Maintain at least 3 corporate sponsors/partners who each commit financial support.

August 24, 2020


Finally, another of our goals continues to be to expand signature sponsorships and demonstration events from the leading equipment manufacturers in the country. Obtaining these sponsorships is a multi-year process. Clam, Scheel’s, Bob Wards, NAIFC and other national companies continue to support this event with experts, equipment and donations, as well as monetary support.

Section 2. Proposed timeline

The 2021 event will take place on January 8-10th, the weekend prior to the Martin Luther King

Day 3-day weekend. The Friday and Saturday evening sessions and the Sunday Weigh-in and

Awards are held in West Yellowstone, encouraging overnight stays and meals in town.

The tournament will be the same as in past years (subject to Covid-19 protocols), administered

by the NAIFC according to its established procedures. The seminars/workshops and

demonstrations will be a joint effort by the NAIFC, as it has done in previous years, and other

major sponsors that will demonstrate their products and provide additional fun activities for

participants, including families.

A preliminary schedule of events for the weekend:

Friday, January 10

5-9 pm Junior Division rules meeting, Social Hour, Meals and Shopping at Various

Businesses in Downtown West Yellowstone

Saturday, January 11

8-11 am Junior Tournament & Pro Pre-fishing, Kirkwood Marina, Hebgen Lake

10 am-2 pm NAIFC Kids Camp (Holiday Inn & Hebgen Lake)

Meals and Shopping at Various Businesses in Downtown West Yellowstone

5-7 pm Team Dinner & Networking with Product Reps, Holiday Inn Conference Center

7-8 pm NAIFC Team Rules Meeting, Holiday Inn Conference Center

8-9:30 pm Calcutta, Holiday Inn Conference Center

Sunday, January 12

7am-1:05 pm NAIFC Tournament, Kirkwood Marina, Hebgen Lake

2:30 pm NAIFC Weigh-in and Awards, Holiday Inn Conference Center, West Yellowstone

August 24, 2020


Section 3. Proposed Budget

The event will be funded by a combination of business sponsors, marketing and promotions

grants, as well as additional fund-raising. (Please see budget in Section 6). Our goal is to

increase industry corporate support while maintaining local business support at a minimum of

$3000 and with local snowmobile enthusiasts continuing to provide observers-on-snowmobiles

during the tournament on Sunday.

➢ The West Yellowstone Chamber will continue as the fiscal sponsor for this event

handling the management of our funds.

➢ Solicitation for other funding has just started; we are requesting the following for

the 2021 event:

➢ Business Sponsorship: $8,500 o Support from Northwestern Energy, Cardinal Distributing/Big Sky Brewing, etc o Continued significant in-kind contributions o Commitment from Clam Outdoors, the country’s largest ice fishing equipment

company o Addition and continued support of a regional sporting goods retailers including,

but not limited to, Bob Wards corporation, regional Sportsman’s Warehouse stores and the Billings Scheel’s store

➢ Grants & Marketing Funds: $10,000

The FY21 West Yellowstone CVB Marketing Budget has received approval for a

project to support this tournament and destination ice fishing in the amount up to

$2,000, which will be used for a variety of advertising platforms including web

advertising, print, and social media.

We are asking MAP to participate in funding $5,000 for the following marketing components:

• Working with NAIFC on regional and national news releases and collateral materials

targeted to ice fishing enthusiasts including furnishing content, images, and costs to

produce and distribute, fishing and recreation shows in the Midwest.

• Regional advertising and promotion in conjunction with the other marketing funds. Banner ads and links on specific ice fishing/winter fishing informational websites, ice fishing equipment

sponsors, ice fishing/winter fishing forums/ blogs including: iceshanty.com (national focus), ice-fishing-

central.com (Midwest focus), www.bigfishtackle.com (MT, ID, UT focus), icefishing247.com (national

focus), Icemen.com (national), icefishingchat.com (regional), Bismanonline (ND & SD focus). Targeted

Facebook advertising campaigns to specific activity likes in the following states: UT, ID, WY, MT, ND, SD,

OR, WA, MN, WI, IA, MI

• Social media paid ads targeting ice fishing interests in conjunction with the other

marketing funds.

• Website updates and e-blasts to existing subscriber bases working with the West

http://www.bigfishtackle.com/

August 24, 2020


Yellowstone Chamber. Print including posters and signage, flyers for distribution at

shows attended by our partners promoting other winter segments.

Section 4. Publicity, Promotion, & Marketing

We have realized great success from our various online advertising and participation in ice

fishing blogs, which will be continued. Also, we are continuing to work closely with NAIFC on

national and Midwest advertising. In addition, “personality-based” promotion on radio and in-

person will be leveraged again this year to generate publicity.

A marketing plan for this year includes both national NAIFC components and our own efforts.

Please see Attachment #2 for more detail regarding this schedule.

Section 5. Application Review Criteria

• What are the economic, cultural, social and/or aesthetic impacts and benefits of your event or project onvisitors, residents, businesses, organizations or other interests in the community and surrounding area?

This event is establishing West Yellowstone as an exciting, prime location for winter fishing in the western United States building on its other diverse winter offerings for individuals and families. The timing—early winter—fills a void of other winter activities or events, bringing in ice fishing competitors, their families and friends as well as people interested in learning more about the sport at a time when West Yellowstone needs it. In addition, NAIFC studies show that many tournament participants visit the location 1-3 times in a year, besides the tournament weekend, to scout the lake. The best fishing seasons for Hebgen Lake are shoulder season months, when West Yellowstone also has a need to expand business. This event has been designed to spread the activities among many local businesses not just a

few. Obviously, the hotels and restaurants in West Yellowstone and Hebgen Lake benefit

directly. In recent years over 75% of the tournament teams were “not local” and needed

overnight accommodation, reporting that they stayed in 9 different lodging properties and at

least 9 different restaurants. Average stay for this event is about 2 nights, with a little over half

of the teams who rented lodging staying for 3-5 nights. In addition, based on the sign-up sheets

at the Kids Ice Camp held in conjunction with the tournament, 90% of the participants were

from out of town with 70% from locations far enough away to require a night’s stay in West

Yellowstone.

In addition, the operators of entertainment/activity services are able to promote and generate

business from this new source of visitors. Besides fishing, socializing topped the list of other

activities while they were here with snowmobiling/snowcoach coming in second followed by a

August 24, 2020


variety of local activities (skiing, hiking, Kids’N’Snow, shopping, movies and GWDC). This additional

economic activity during this slower time of year helps not only the business operators but also

the employees who depend on regular work from these employers.

Our Kids Camp participation in 2020 saw over 40 children and their families take the ice.

Ice Fishing continues as a growing segment of the outdoor sports market thereby offering

West Yellowstone a broad and growing competitor base to draw from and an even larger

market segment to promote into. New teams with minimal equipment are competitive from

the get-go. That ease of entry into tournament fishing is just one of the reasons NAIFC

Qualifiers remain approachable for newcomers and have such wide appeal.

Tournaments like this around the country have been recorded to bring in $30,000+ of revenue

during the week surrounding the event.

Lodging

In 2020, approximately 75% of the teams and staff were not “local” and needed overnight

accommodations. Our tracking shows competitors’ length of stay varies from 1-5 nights, with

an average stay of 2 nights. The event had over 60 registered teams. The split between new

and returning teams was more even this year. They stayed at 8 different lodging properties and

ate at at least 9 different restaurants.

• Has your organization received MAP funding in the past? If so, how many

times and for what event(s)or project(s)? Have all vendors and expenses been

paid associated with the event(s) or project(s)?

The event received $3,750 from MAP in 2012 and 2013, $3,250 in 2014; $3,500 in 2015 and 2017; $5,000 in 2018; and $7,500 in 2019. All vendors and expenses have been paid and reports are on file. • Can your event or project proceed without MAP funds?

Not without other donors surfacing that covers expenses for the event. However, as those corporations are considering their participation and support for this event, they look to the commitment of the local community. Continued support from the Businesses of West Yellowstone persuades these national and regional companies that this is a good community to work with as they decide how to build their presence in the Rocky Mountain West. In addition, we still need some community funding to promote this event and many of the sources for those funds are no longer available. The conclusion is that spending money on marketing is the better approach, which brings as many or more teams to the area AND promotes West Yellowstone for all its winter appeal as well.

August 24, 2020


• How will you acknowledge the receipt of MAP funds as a funding source for your event or

project?

We will include the “Businesses of West Yellowstone” support and logo on all event signage,

website, advertising, promotional, and publicity efforts.

August 24, 2020


Section 6 Application Supporting Documentation

Project Budget

WY/Hebgen Lake Ice Fishing Tournament

2021 Preliminary Budget

Revenues 2020 Budget

Community Fund Grants (MAP, WYF, etc) $10,000

Corporate Sponsorships $8,500

Business Sponsorships (local) $3,000

Fundraising Donations $200

Net Calcultta $750

In-Kind Donations & Time $13,250

Total $35,700

Expenses

NAIFC Fee (includes some marketing) $7,000

Advertising/Promotion/Publicity $5,000

Marketing & Impact Tracking $300

Fishing Signage & Site Prep $1,700

Snow Removal, Trash & Potties $1,920

Rooms for NAIFC $900

Room and Supplies $1,400

Meals for Saturday Participants $2,500

Meals & Supplies for Kids Seminar $400

Postage, Printing, Supplies $400

Committee Volunteer Time $7,500

Volunteers for Event $2,000

Fuel & Equipment for Event $500

Insurance-NAIFC provided

Fiscal Sponsor Fee (Calcutta Donation) $750

Total $32,250

Starting Balance (Rollover from 2020) $4,800

August 24, 2020


Marketing

Marketing Segments Description of Marketing/Advertising Amount

Partner/ contributor

Digital and Internet NAIFC Website Links $ 1,000.00 NAIFC/MAP

e-blasts to subscriber lists from: specific ice fishing websites sporting goods retailers; our existing database of previous tournament participants and others who expressed interest but could not make it; previous Kids’N’Snow fishing camp participants; the Chamber database; database of snowmobile and fishing clubs. $ 100.00

Event sponsors/WY Chamber ACC

Banner ads and links on specific ice fishing/winter fishing informational websites, ice fishing equipment sponsors, ice fishing/winter fishing forums/ blogs including: iceshanty.com (national focus), ice-fishing-central.com (Midwest focus), www.bigfishtackle.com (MT, ID, UT focus), icefishing247.com (national focus), Icemen.com (national), icefishingchat.com (regional), Bismanonline (ND & SD focus). Targeted Facebook advertising campaigns to specific activity likes in the following states: UT, ID, WY, MT, ND, SD, OR, WA, MN, WI, IA, MI $ 3,000.00

WY Chamber ACC/ MAP

Blogs, forum updates, and social media posts and comments in various ice fishing, winter destination marketing, and tourism websites, forums, and social media websites. On-line postings in calendar of events regionally and nationally. Local event listings on calendars (WYCC and TBID). $0.00

Hours contributed by volunteers;

working in conjunction with WYCC, TBID, and

other websites and social media hosts.

Updates to website information www.westyellowstoneicefishingtournament.com; website content, photos, and linking. Maintenance costs. $500.00 MAP/ Sponsors

Print Ads and Printed

Materials Distribution

Newsprint and/or banner ads in major newspapers in larger population cities in neighboring states including: Pocatello, Driggs, and Idaho Falls, ID; smaller regional draw areas including Ennis and Dillon, Townsend and Butte. $2500.00

WY Chamber ACC/MAP

Full page ad in the Fishing Tournament Magazine produced by Outdoors Weekly (releases November 1, 2014) $ 300.00 WY Chamber ACC

11 X 17” color posters for distribution at local and regional sporting goods stores, lodging and power sports dealers $ 250.00 MAP

Partner relationships with radio sports programs (Billings, MT; Kalispell, MT; and Salt Lake City, UT) for ads, on-air or on-site live interviews leading up to the event $425.00 MAP

http://www.bigfishtackle.com/

http://www.westyellowstoneicefishingtournament.com/

August 24, 2020


Media, PR, and publicity NAIFC Tradeshow & Industry Press Releases $ 500.00

NAIFC/ WY Chamber ACC

Regional and local news releases, event listings, and media coverage $ 0.00

Marketing resources & Ice

committee volunteers

Print materials &

signage NAIFC Collateral Marketing $ 1500.00 NAIFC/MAP

Signage for the event $ 250.00 MAP/Sponsors

$10,575.00

Town of West Yellowstone Marketing and Promotion Fund Advisory Board (MAPFAB)

Recommendation to Town Council for Award Approval

Event or Project Applicant: Destination Yellowstone (W. Yell. Chamber of Commerce) Event or Project Name: W. Yell. Recovery Marketing Campaign- Winter/Spring Date Submitted: 8.24.20 Date Approved by MAPFAB: 9.10.20 Requested Funding Amount: $10,000 Approved Funding Amount: $10,000 Comments: None Recommendation submitted by: John M. Greve, MAPFAB Secretary � This MAP Fund Award Recommendation is approved by the Town Council � This MAP Fund Award Recommendation is not approved by the Town Council ________________________________________________ Date: _________________ Comments:

Copy 1 – Town Clerk Copy 2 – Town Council Copy 3 – MAP Fund Advisory Board

1

MARKETING AND PROMOTION (MAP) FUND APPLICATION COVER PAGE

Applicant Information Applicant Individual or Organization: Destination Yellowstone (West Yellowstone Chamber of Commerce) Event or Project Contact Person: Wendy Swenson Address: PO Box 458, West Yellowstone, MT 59758 Phone: 406-570-2417 Fax: 406-646-9691 Email: [email protected] Application Submission Date: August 24, 2020 Event or Project Information Event or Project Name: West Yellowstone Recovery Marketing Campaign – Winter/Spring (Extension of original $30,000 Grant) Location of Event or Project: West Yellowstone, MT Date(s) of Event or Project: October 2020 – March 2021 Estimated Total Event or Project Cost: $75,000 MAP Fund Amount Requested: $10,000.00

2

Section 1 Proposed Event or Project Summary COVID-19 has us all navigating through uncharted waters, especially the tourism and hospitality industry. Marketing plans that were set in place earlier this year have since been adjusted and most decreased, West Yellowstone included. Destination Yellowstone (The West Yellowstone Chamber), and TBID have not gone silent during this pandemic. We have continued our social media posts and emails, updated content on our websites, and have launched campaigns to new markets with new messaging, being sensitive to current restrictions and traveler expectations and concerns. In June, the Montana Office of Tourism created a grant fund to help offset the deficit of CVB funding lost to Covid-19 lodging collections. This multi-faceted campaign does include marketing funds that will be used in addition to existing funds and MAP funding. Working together with all of our partners we can continue this appropriate and timely message for our winter and spring visitors, while letting the country and world know what travel looks like in the new normal. We are asking for MAP funds to enhance and expand the campaigns that are planned for winter and spring markets we have identified as travel continues to reopen. We believe that events will still be limited for some months to come and that this use of MAP funds will be one of the strongest supports our Town can offer our businesses to keep the summer visitation momentum going through the winter and into next spring. This project will continue joint campaign with the Town of West Yellowstone, Destination Yellowstone, TBID, and now the Montana Office of Tourism to raise awareness of our community’s offerings, recreational opportunities and access to National Forests and Yellowstone National Park. Section 2 Proposed Timeline We have been in constant contact with our tourism partners across the state, Montana Office of Tourism & Business Development (MOTBD) and Yellowstone officials, sharing messaging and information. Our marketing committee has met to identify drive markets that will be our initial wave of visitors and what methods we can best employ to reach those markets with funds available. We feel that we can effectively continue the campaign we launched in May with a seamless transition into winter and then on to spring. Section 3 Proposed Budget We are requesting MAP funding in the amount of $10,000.00 to cover a portion of the campaign placement costs and production of content and creative elements of those campaigns. As mentioned above, we already have the initial campaign running through September. Destination Yellowstone and TBID have allocated funds to winter and spring campaigns dependent on lodging collections. Destination Yellowstone (CVB) has also allocated its marketing portion of the MOTBD grant in the amount of $45,000 (with specified requirements).

3

Section 4 Publicity, Promotion, Marketing Destination Yellowstone has been working with our local and regional partners to identify target markets for initial campaign launches that will possibly have a more immediate effect on visitation. Most of these markets we already include in our traditional marketing plans, including:

• our neighbors in the NW (Oregon, Washington, Idaho), Montana, Utah, Wyoming, and the Dakotas.

During the initial relaunch campaign we included:

• Colorado, Nevada, Arizona and portions of California. The winter and spring campaigns will focus on our core markets, with these additional seasonal markets:

• MN, WI, MI and possibly TX

These markets will be adjusted depending on various states’ own recovery plans. Advertising methods will be primarily digital/online banner ads and social media ads, as well as email blasts focused on the markets listed above. Digital content is most cost effective and messaging can be changed quickly and more often. We can now geofence those markets and track mobile devices that see our ads and then land in the West Yellowstone area to track effectiveness of the campaigns. We also install a pixel on our website that tracks traffic from those ads to our sites. We would also ask that our individual business partners help to promote the community as well by sharing our content and including information in their own campaigns and on their websites. If budgets allow, and opportunities arise, we will also consider print and other media options. Section 5 Application Review Criteria Applications will be reviewed against multiple criteria. Please provide answers to the following questions: 1. What are the economic, cultural, social and/or aesthetic impacts and benefits of your event or

project on visitors, residents, businesses, organizations or other interests in the community and surrounding area?

o Tourism is West Yellowstone’s economy, impacting every aspect of our lives. Annual reports from the Montana Office of Tourism and the University of Montana’s Institute for Tourism & Recreational Research note the revenues generated by visitors not only contribute directly to tourism and hospitality employees, they generate tax benefits to residents and funds schools, healthcare facilities and infrastructure.

o We know that tourism revenue was decreased early in the summer season and the winter and spring months are still unknown. Reports from US Travel and other tourism research companies are predicting a slow recovery, gradually increasing until we reach near 2019 revenues in 2024. Our hope is that this enhanced community campaign can continue to mitigate some of that decrease and enable our economy to rebound a little bit faster.

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2. If not answered in the previous question, then please list the methods and estimates by which you’ll determine or measure the success of your event or project, i.e. increased, additional, new or different attendance, admissions, registrations, hotel stays, marketing, website hits, partnerships and sponsorships, fund raising, aesthetic appeal etc.

o While we saw summer domestic travel replace international and tour travel, our ADR was down, thus revenue still remains decreased. We can use resort tax collections, lodging facilities use tax collections, TBID reports, as well as the measurable objectives set forth by the annual CVB Marketing Plan filed with the State which includes the following: 10% increase over the previous fiscal year for online campaign landing page as

entry point. 5% increase in mobile traffic over the previous fiscal year. 8% increase in social media followers over the previous fiscal year. 12% increase in social engagements over the previous fiscal year. Increase email subscribers by 15%. General/niche emails (B2C): Increasing open rates to 20%, CTR to 7.5%.

3. Has your organization received MAP funding in the past? If so, how many times and for what event(s) or project(s)? Have all vendors and expenses been paid associated with the event(s) or project(s)?

o Yes, Destination Yellowstone has received numerous MAP grants for a broad list and scope of projects and events. We believe all are financially compliant at this time, and final reports are on file with the Town Office.

4. Can your event or project proceed without MAP funds? o Yes, but only with the original funds allocated by existing marketing organizations, limiting

the reach of the campaign.

5. If your event or project is approved for funding, how will you acknowledge the receipt of MAP funds as a funding source? Because the MAP Fund consists of Resort Tax funds paid by town businesses, acknowledgements need to indicate, “Supported by West Yellowstone Businesses”

o We will use the MAP Fund logo on marketing materials and ads produced where that inclusion does not detract from the image and messaging.

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Preliminary Post COVID-19 Campaign Budget (October-June: DY & TBID may allocate more or less depending on budget)

Method MAP DY TBID

NW Travel Recovery Pkg (social, email, print) $3,650.00 $3,650.00 Yell Country Winter Co-op $750.00 $750.00 Pay Per Click Campaign $3,000.00 $3,000.00 $3,000.00 Remarketing Digital Display Ads $1,500.00 $1,500.00 $1,500.00 Customer Match (using social followers) $1,500.00 $1,500.00 $1,500.00 Hyper Targeted/Geo Online Ads $3,000.00 $3,000.00 $3,000.00 Email Blasts (3x) $1,000.00 $1,000.00 $1,000.00 $10,000.00 $14,400.00 $14,440.00 DY/MOTBD Montana Aware Campaign - $45,489.00 Targeted Social Ads $10,750.00 Geo-Fenced Digital Display $10,750.00 Email Marketing (6x – mo. opposite above) $4,750.00 Regional Print $5,000.00 Streaming TV/Radio $12,500.00 Creative Development/QuickPrint $1,739.00

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Certification

Applicant Individual or Organization: Event or Project Name: On behalf of the individual or organization identified on this application, I understand that: 1. The submitted application meets the eligibility requirements for MAP funds. 2. MAP funds will not be awarded to this event or project without written notification of approval by MAPFAB and the town council. 3. MAP funded events or projects must comply with all federal, state and community licenses, permits, ordinances, laws and regulations. 4. To the best of my knowledge and belief the information in this application is true and correct and the governing body of the applicant has authorized the documentation.

Signature: Wendy Swenson Name (printed): Wendy Swenson Title: Marketing Director Date: 8/24/2020

For Office Use Only

This application has been approved by MAPFAB � Date: _______________ This application has not been approved by MAPFAB � Date: _______________ _________________________________________ _________________________________________ _________________________________________ _________________________________________

Town of West Yellowstone’s Union Pacific Dining Hall:

Firehole Room and Lobby Improvements

RECEIPT OF BIDS: Sealed Bids for construction of the Town of West Yellowstone Union Pacific Dining Hall Firehole Room and Lobby Improvements will be received by the Town of West Yellowstone (OWNER), at the Town Hall Office located at 440 Yellowstone Ave, West Yellowstone, Montana 59758, until 4:30 pm local time on October 2, 2020, at which time the Bids received will be publicly opened and read.

DESCRIPTION OF WORK: The Project consists of installing foundation improvements and structural framing improvements to the Firehole Room and Lobby.

OBTAINING CONTRACT DOCUMENTS: Copies of the CONTRACT DOCUMENTS may be obtained on or after Sept. 14, 2020 by emailing: [email protected]. Bidders will be placed on the plan holders list. Acknowledgment on the plan holders list is mandatory for all bidders.

The CONTRACT DOCUMENTS may be examined at the following location:

Town of West Yellowstone Town Hall 440 Yellowstone Ave West Yellowstone, Montana 59758

OR

Forsgren Associates, Inc. 350 E. 2nd N Rexburg, ID 83440

PRE-BID CONFERENCE: A pre-bid conference will be held at 2 pm local time on September 24, 2020 at the West Yellowstone Town Hall, 440 Yellowstone Ave, West Yellowstone, Montana 59758. Attendance at the pre-bid conference is highly encouraged but is not mandatory.

BID SECURITY: Each proposal must be submitted on the prescribed form and accompanied by Bid Security in the form of a certified cashier's check or a corporate bid bond executed on the prescribed form, made payable to the Town of West Yellowstone in the amount of five percent (5%) of the bid amount. The Successful BIDDER will be required to furnish Performance and Payment Bonds, each in the amount not less than 100% of the contract price.

ADDRESS AND MARKING OF BID: The envelope enclosing the bid shall be sealed and addressed to the Town of West Yellowstone – Firehole Room and delivered to 440 Yellowstone Ave., or mailed to Town of West Yellowstone, PO BOX 1570, West Yellowstone, Montana 59758. The envelope shall be plainly marked in the upper left-hand corner with the name and address of the bidder and shall bear the words "Bid for," followed by the Project title per the Contract Documents. The certified or cashier’s check, money order, or bidder's bond shall be enclosed in the same envelope with the bid. Refer to “Instructions to Bidders” for additional submittal requirements.

LABOR REQUIREMENTS: The attention of Bidders is directed to the applicable federal and state requirements regarding conditions of employment to be observed.

PROJECT ADMINISTRATION: All questions relative to this project prior to the opening of bids shall be directed, in writing, to the ENGINEER for the project. It shall be understood, however, that no interpretations of the specifications will be made by telephone.

PROJECT ENGINEER Forsgren Associates, Inc. Contact: Dave Noel P.E.

Telephone: (208) 356-9201 [email protected]

OWNER’S RIGHTS RESERVED: The OWNER reserves the right to waive any informalities or to reject any or all bids, if in the best interest of the OWNER.

Published Date(s): ______________________________ Published Locations: ______________________________

Town of West Yellowstone€¦ · 08/31/20 15 Ford F-250 113.15 STREET 1000 430200 231 101000...

Documents

Transcript of Town of West Yellowstone€¦ · 08/31/20 15 Ford F-250 113.15 STREET 1000 430200 231 101000...