Town of Waynesville, NC Board of Aldermen Regular Meeting · TOWN OF WAYNESVILLE – REGULAR...

Town of Waynesville, NC Board of Aldermen Regular Meeting Town Hall, 9 South Main Street, Waynesville, NC 28786 Date: August 11, 2020 Time: 6:30 p.m.

The agenda and all related documentation may be accessed electronically at www.waynesvillenc.gov.

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The Town of Waynesville provides accessible facilities, programs and services for all people, in compliance with the Americans with Disabilities Act (ADA). Should you need assistance or accommodation for this meeting, please contact the Town Clerk at:

(828) 452-2491 [email protected]

A. CALL TO ORDER - Mayor Gary Caldwell 1. Welcome/Calendar/Announcements 2. Adoption of Minutes

Motion: To approve the minutes of the July 28th, 2020 regular meeting as presented (or as corrected)

B. PUBLIC COMMENT C. PRESENTATION 3. Presentation of Scholarships to Fire Fighters

• Joey Webb, Fire Chief

D. PUBLIC HEARING 4. Presentation and Public Hearing on the Town of Waynesville Comprehensive Plan,

Waynesville 2035: Planning with Purpose • Elizabeth Teague, Development Services Director *There will be no motion as this is the first of two public hearings on this topic;

the next public hearing will be on September 8, 2020.

http://www.waynesvillenc.gov/mailto:[email protected]

TOWN OF WAYNESVILLE – REGULAR SESSION AGENDA August 11, 2020

- 2 -

Agenda Posted August 6th, 2020 Page 2 of 2

E. NEW BUSINESS 5. Budget Amendment for W. Marshall Street Restrooms

• Dean Trader, Interim Finance Director Motion: To approve Amendment number 2 to the Fiscal Year 2020-2021 Budget for the construction of restrooms at the park on W. Marshall Street 6. Career Track Exception for Experienced Officers Onboarding to Town of Waynesville

• David Adams, Police Chief Motion: To approve the exception to the two year career track progression for an officer who may have previous experience when joining the Waynesville Police Department. 7. Approval of Grant Match - Law Enforcement Education Foundation Equipment Grant

• Lt. Chris Chandler, Police Department Motion: To approve the transfer of Federal Forfieture Funds to cover the match costs of $5,038.75 to purchase 25 FirstVu HD Body Cameras, a 12 Bay docking station, 25 magnet mounts and 25 Professional Service fees. Motion: To approve Amendment number 3 to the Fiscal Year 2020-2021 Budget to move Forfeiture Funds to the General Fund for grant matching. F. COMMUNICATIONS FROM STAFF 8. Manager’s Report

• Manager Rob Hites

9. Town Attorney Report

• Town Attorney Bill Cannon G. COMMUNICATIONS FROM THE MAYOR AND BOARD H. ADJOURN

CALENDAR

August 2020

2020

Tuesday August 11 Board of Aldermen Meeting – Regular Session

Tuesday August 25 Board of Aldermen Meeting – Regular Session

Monday September 7 Town Offices Closed – Labor Day

Tuesday September 8 Board of Aldermen Meeting – Regular Session

Tuesday September 22 Board of Aldermen Meeting – Regular Session

Tuesday October 13 Board of Aldermen Meeting – Regular Session

Tuesday October 27 Board of Aldermen Meeting – Regular Session

Thursday October 31 First UMC Trunk or Treat

Tuesday November 10 Board of Aldermen Meeting – Regular Session

Wednesday November 11 Town Offices Closed – Veterans Day

Tuesday November 24 Board of Alderman Meeting- Regular Session

November 26 & 27th Town Offices Closed – Thanksgiving Holidays

Tuesday December 8 Board of Aldermen Meeting – Regular Session

December 24, 25 & 28th Town Closed – Christmas Holidays

Saturday June 5, 2021 Oasis Shriners Spring Celebration Parade

TOWN OF WAYNESVILLE

PO Box 100

16 South Main Street

Waynesville, NC 28786

Phone (828) 452-2491 • Fax (828) 456-2000

www.waynesvillenc.gov

BoA Calendar

August 2020

Board and Commission Meetings – August 2020

ABC Board

ABC Office – 52 Dayco Drive August 18th

3rd Tuesdays

10:00 AM

Board of Adjustment

Town Hall – 9 S. Main Street August 4th

1st Tuesdays

5:30 PM

Downtown Waynesville

Association

UCB Board Room – 165 North Main

August 27th

4th Thursdays

12 Noon

Firefighters Relief Fund Board Fire Station 1 – 1022 N. Main Street Meets as needed;

No meeting currently scheduled

Historic Preservation Commission Town Hall – 9 S. Main Street August 5th

1st Wednesdays

2:00 PM

Planning Board Town Hall – 9 S. Main Street August 17th

3rd Mondays

5:30 PM

Public Art Commission Town Hall – 9 S. Main Street August 13th

2nd

Thursdays

4:00 PM

Recreation & Parks Advisory

Commission

Rec Center Office – 550 Vance Street August 19th

3rd Wednesdays

5:30 PM

Waynesville Housing Authority Waynesville Towers – 65 Church Street August 11th

2nd

Tuesday

3:30 PM

BOARD/STAFF SCHEDULE

August 3 – August 5 Town Manager – Vacation

MINUTES OF THE TOWN OF WAYNESVILLE BOARD OF ALDERMEN Regular Meeting July 28th, 2020

THE WAYNESVILLE BOARD OF ALDERMEN held a regular meeting on Tuesday, July 28th, 2020

at 6:30 p.m. in the Town Hall Board Room, located at 9 South Main Street, Waynesville, NC. A. CALL TO ORDER Mayor Gary Caldwell called the meeting to order at 6:30 pm with the following members present: Mayor Gary Caldwell Mayor Pro Tem Julia Freeman Alderman Anthony Sutton Alderman Jon Feichter Alderman Chuck Dickson The following staff members were present: Rob Hites, Town Manager Amie Owens, Assistant Town Manager Eddie Ward, Town Clerk Acting Town Attorney Mark Wilson Ben Turnmire, Finance Director Fire Chief Joey Webb Assistant Fire Chief Chris Mehaffey Chief David Adams Lt. Brandon Gilmore Byron Hickox, Land Use Administrator Rhett Langston, Parks and Recreation Director Brittany Angel, HR Specialist Autumn Lyvers, Financial Analyst The following media representatives were present: Becky Johnson, The Mountaineer 1. Welcome/Calendar/Announcements Mayor Caldwell welcomed everyone and thanked them for coming. The only announcement was the cancellation of the Drug Epidemic Awareness Walk on August 23. 2. Adoption of Minutes

A motion was made by Alderman Anthony Sutton, seconded by Alderman Chuck Dickson, to approve the minutes of the June 23rd, 2020 Regular Meeting as presented. The motion carried unanimously.

Waynesville Board of Alderman Minutes Page 2 of 17 Regular Meeting July 28th, 2020

B. PUBLIC COMMENT

Diana Gordon 80 Candler Street

Waynesville, NC 28786 Ms. Gordon expressed concerns about her safety and the safety of her cats. She discussed actions that had been taken by the Police Department with signs she had placed outside the Police Department.

Donna Corso 59 Cortland Court

Waynesville, NC 28786 Ms. Corso spoke to the Board concerning the harmful effects of 5G technology. She said the new technology will require small cell antennas to be erected every few houses in neighborhoods. These antennas will emit a constant stream of microwave radiation daily that could be harmful to children and adults. Ms. Corso urged the Board to take this issue seriously and ban 5G deployment in the Town of Waynesville.

Jesse-Lee Dunlap 28 Georgia Avenue

Waynesville, NC 28786 Ms. Dunlap gave examples of fascism and said all elected leaders needed to decisively state which side they are on. She said she was antifascist and favored standing up against groups that were fascists. She told the Board she wanted it to be clear that she stood for her community, mutual aid, sustainability, and self-determination.

Beth Elsey 101 Ninevah Road

Waynesville, NC 28786 Ms. Elsey said the she and other people in her neighborhood are very concerned about traffic along this road. She said she had problems pulling out of her own driveway because of the speeders. She named several things that could be done in the area including speed bumps and signs. She stated she would like to see something done to slow the traffic on the road.


Abigail Ahlberg 612 Dellwood Road

Waynesville, NC 28786 Ms. Ahlberg gave a personal story about a homeless friend of hers and getting to know some of the homeless people in Frog Level. She asked the Board to consider funding for the homeless and a low barrier shelter.

Kelly Coe Homeless

Ms. Coe said that she did not have an address because she was homeless. She had concerns about the behavior and language of some of the Police during a confrontation she was involved in. Also, she said that is was not fair the way some of the homeless were given a place to stay and others were not.

Joey Reece 108 Maple Street

Waynesville, NC 28786 Mr. Reece addressed the Budget Amendment that was on the agenda for approval for Amy Murphy-Nugen for her role on the Homelessness Task Force. He said that he had understood that the Task Force would be a voluntary Task Force, and now the facilitator would be paid a large sum of money. He said it is bad timing to be spending money for a part time facilitator and he would be speaking with board members privately regarding his continued participation on the task force.

Peggy Hannah 268 Hemlock Street

Waynesville, NC 28786 Ms. Hannah asked the Board to look at a map she has made concerning properties with vacant houses that the homeless and addicts have occupied. She said she had asked several times that something be done to alleviate this problem, and nothing has been done. She asked that the Board have someone come and evaluate the situation because it is getting worse daily.

Dillion Packer 431 Georgia Avenue

Waynesville, NC 28786 Mr. Packer told the Board that the fascism in this County is affecting everyone. As a taxpayer he said he wanted to see his money at work for tried and true community service. He wants to see financial support for the homeless population as well as harm reduction. He said that he felt that if the Town didn’t act now, it would get worse before it gets better.


Melissa Tinsley

1277 Brown Avenue Waynesville, NC 28786

Ms. Tinsley expressed her concerns about commercial traffic issues on Brown Avenue. She said she would like for the Board to work with the residents to make that area safer for everyone.

Bo Prevost 28 Lodge Lane

Waynesville, NC 28786 Ms. Prevost commented about the traffic and speeding along Ninevah Road, Chelsea Road, and Country Club drive. She said that there was a tremendous amount of traffic and speeding on these roads. She said most citizens are senior citizens and it is very dangerous for them. She named several streets in the area that she feels that the speed limits are not adhered to.

Casey Valentine Steffen Allen’s Creek Road

Waynesville, NC 28786 Ms. Steffen said she worked with several organizations that treat substance abuse disorders. She thanked the Board for putting forth an effort in finding and applying for grants to help funding for the homeless. She said she appreciated the development of the Task Force and even with the onset of COVID -19, around thirty homeless individuals have been housed. She said this would be a continuous effort to help the homeless and there is a lot of work to be done. C. CALL FOR PUBLIC HEARING 3. Call for a Presentation and Public Hearings on the Town of Waynesville Comprehensive Plan,

Waynesville 2035: Planning with Purpose to take place August 11 and September 8, 2020. • Byron Hickox , Land Use Administrator

Byron Hickox, Land Use Administrator, told the Board that at a special called meeting on June 29th, 2020, the Planning Board made a unanimous recommendation to the Board of Aldermen to adopt the updated Comprehensive Plan as provided. This draft was developed from the work of the Comprehensive Plan Steering Committee, a team of consultants of Stewart, JM Teague, and Chipley Consulting, and over a year of Planning Board review, discussion and editing. He stated that at the August 11, 2020 hearing, lead consultant, Jake Petrosky of Stewart will be present to discuss major concepts of the plan and answer questions, and the Board can hear initial comments. At the September 8, 2020 hearing, the Board may hear any additional comments and consider adoption. This approach will allow for a 30-day period of public review and an opportunity for staff to make any edits the Board sees necessary for adoption.


A motion was made by Alderman Chuck Dickson, seconded by Alderman Julia Freeman, to call for a public hearing on Tuesday, August 11, 2020 and September 8, 2020 beginning at 6:30 p.m. or as closely thereafter as possible in the Town Hall Board Room located at 9 South Main Street, Waynesville. The purpose of the public hearing is for a presentation on the Town of Waynesville Comprehensive Plan, “Waynesville 2035: Planning with Purpose”. The motion carried unanimously.

D. PUBLIC HEARING 4. Conditional District Map Amendment Application submitted by Ingles Markets located at 856

Russ Avenue, 135 Barber Boulevard, 259 Barber Boulevard, 75 Barber Boulevard, and two additional vacant outparcels

Acting Attorney Mark Wilson opened the Public Hearing at 7:12 pm. Byron Hickox Land Use Administrator Presented the following staff report to the Board. The project will expand the Ingles Shopping Center within the existing footprint of their conditional district designation and increase it by adding the former Barber residence and orchard property . This request also includes a pylon sign within an easement on the current Chick-Fil-A property, which is owned by Swannanoa Valley LLC. If approved, the Ingles Russ Avenue Regional Center Conditional District (RC-CD) would expand and amend the existing Conditional District Master Plan. At its June 15, 2020 meeting the Planning Board: 1. Adopted a Consistency Statement indicating that the project is reasonable and consistent with

the 2020 Land Development Plan. 2. Recommended to the Board of Aldermen Approval of the Application for Conditional District

Map Amendment submitted by Ingles Markets, Inc. The project will cover 35.44 acres, of which 23.89 is already part of the Conditional District Master Plan, expanding the shopping center toward the Garrett-Hillcrest cemetery. The applicant has provided an environmental survey, a master plan and elevations in accordance with the major site plan application requirements. The applicant has provided a map amendment application, proof of unified control over the property, a project narrative and a completed Statement of Consistency Worksheet indicating belief in the project' s reasonableness and consistency with the Land Use Plan. The application and plan covers the extent of the conditions and requests being submitted as part of the design and the text amendments as would apply to the area of the Master Plan, including: 1. Section 5.10.3.C.2 - Applicant requests building glazing spacing of more than 20 ' for Retail

#2,#3, and #4.


2. Section 8.6.2.B - Applicant requests alternative compliance to allow interior parking lot plantings greater than 40' from each parking space to allow for underground stormwater retention. Applicant has agreed to supplement additional plantings in existing landscaped islands and along the boundary with the cemetery property.

3. Section 9.3 - Applicant requests parking be allowed in front of interior building s, which is consistent with what has already been permitted.

4. Section 11.6.2 and 11.7.1.E - Applicant requests allowance for an additional master development ground sign exceeding 160 square feet and exceeding the limit of one per major road frontage.

Buildings address an internal roadway system of Barber Boulevard, Frazier Street, interior drives, and parking lots. Interior driveway widths range from 20" to 25' and provide access to parking areas and to accommodate emergency vehicles. Proposed buildings will be served by expansions of existing parking lots and two newly created parking lots coming off of Frazier Street. (LDS 4.3.1) Sidewalks are provided along the frontages of proposed new buildings with connecting sidewalks running between the driveways at Barber Boulevard and Frazier Street. Additional connecting sidewalk segments should be supplemented to connect Retail #3 and #4 to Frazier Street. (LDS 6.8 and 9.4.4) A transit stop is already provided, and Haywood Transit stops at the Ingles store on daily routes. The developer has agreed to locate a second transit stop to serve Retail #3, #4, #15, and #16 in coordination with Haywood County Transit to determine the location that works best for the ridership and the development. (LDS 6.4.3) As part of the NCDOT Russ Avenue improvement project, existing sidewalk along Russ Avenue will be replaced and the width of Frazier Street will be widened to include an additional tum lane. The proposal uses the existing three access points to Russ Avenue (Frazier Street, the access Road between the bank and Chick-Fil-A, and Barber Boulevard) and the existing Barber Boulevard access at Howell Mill Road. Since Russ Avenue and Howell Mill are state rights-of-way, the developer must submit a Traffic Impact Analysis to NCDOT for evaluation to determine if any additional traffic control requirements are needed for these access points to accommodate the expanded use of the site. The proposed development will install underground utilities and meet Duke Energy's standards. The site is served by Town of Waynesville water and sewer. There are 4 existing hydrants on the site. The developer has agreed to add more in the vicinity of Retail #3 and 34. Additional hydrants may be required by Waynesville's Fire Chief as part of the building permits. (LDS 6.11) The development will require a State Erosion and Sedimentation and Control Plan and must comply with the Town of Waynesville's Stormwater Ordinance. Stormwater will be managed by existing management measures (including two surface retention facilities) as well as a proposed underground retention system. The stormwater management plan and facilities must receive final approval from the Town Engineer. (LDS 6.11.6, 12.4, and 12.5)


The proposed project will expand usage of the existing development as originally permitted with a Conditional District Plan approved in 201 1 and revised in 2017. Elevations reflect a continuation of the same architectural style to maintain a consistent appearance throughout the development. Commercial buildings are an allowable building type within the RA-RC District and are described by the LDS Section 5.5.6 as follows: The commercial building type provides convenient automobile access from the fronting

thoroughfare, while minimizing impacts of parking lots on an active pedestrian realm. The uses permitted within the building are determined by the District in which it is located. The Commercial Building typically has four yards (front yard; two side yards; and rear yard) and can accommodate a limited amount of parking in the front yard with the remainder to the side and rear of the building.

The proposed commercial buildings appear to meet the Commercial Building Design Guidelines . The materials are primarily standard brick, stacked stone, and cementitious fiber

board. Concrete masonry units (CMU) and exterior insulation finishing systems (EIFS) are used as secondary building materials . The heavier materials are placed below the lighter materials as required. (LDS 5.10)

In compliance with the LDS, the developer is proposing a landscaped parking lot screen along the northern boundary of the development. This screen consists of a dense evergreen hedge and canopy trees planted with a maximum spacing of 30' on center. This landscaping is intended to screen adjacent properties from car lights and glare. Because of the size, scale, and number of new businesses proposed within this new development, the applicant is proposing a large monument sign 194.2 square feet in area and 22 feet 11 inches tall to be located at the intersection of Russ Avenue and Frazier Street. The proposed sign does not meet the location or size standards for the following reasons: (1) Off-premise signs are prohibited . This sign would be located on the existing Chick-Fil-A property and would contain signage for several business located on separate parcels. (2) The maximum size for a master development sign for developments 5 acres or greater is 160 square feet and 25 feet tall. As previously noted, at 194.2 square feet, the proposed sign exceeds this maximum area by 34.2 square feet. Additionally, only one master development sign is permitted per street frontage. Therefore, even if the Chick-Fil-A parcel was combined with the others to create one large lot, this proposed sign would be the second master development sign located along the Russ Avenue frontage. Staff submits that this Conditional District request is consistent with the Town of Waynesville's 2020 Land Development Plan in that the proposed development due to: • "Concentrates commercial with residential development along transportation corridors

allowing for a mix of uses..."(p. 4-3)


• Creates "infill development in the Town of Waynesville as an alternative to continued outward expansion."(p. 4-4)

• Re-uses and improves an existing commercial site promoting the "orderly growth,

development, and enhanced land values of the Town." (p. 4-4) • "Develops alternative transportation opportunities."(p. 4-9) Staff suggests that this project is reasonable and in the public good in that it: • Builds out an existing shopping center. • Re-uses the Barber residence and orchard site, improving an area that is currently blighted

and is a source of policing concerns. • Creates new economic opportunities that will create jobs and additional tax revenue for the

Town. • Focuses intense development near the Great Smoky Mountains Expressway (U.S. 23/74) and

on a major transportation corridor. The representatives for Ingle’s Markets Preston Kendall, Construction Project Manager, John Cox, P.E. Land Planning Associates and Martha Bradley, Attorney, Hall Booth Smith answered questions from the Board concerning the project. They discussed the proposed retail shops and restaurants along with the landscaping, parking, and renovation of the old Belk Building. Following the presentation by Ingle’s Market’s representatives, Acting Town Attorney Mark Wilson asked if there were any individuals who wished to speak. The Board had questions including the proposed time frame to begin the project and any issues that may arise from two projects going on simultaneously on either end of Russ Avenue – one being this project and the other construction of apartments in the former Bi-Lo plaza. Representatives noted that they would like to start as soon as possible and most of the work would be done away from Russ Avenue; however, there would be construction vehicular traffic for some time, but that all measures would be taken to minimize delays and run off and would work within the NCDOT Russ Avenue changes slated for 2022. Attorney Wilson asked if anyone from the public wished to speak.

Casey Valentine Steffen Allen’s Creek Road

Waynesville, NC 28786


Ms. Steffen asked if during any of the construction there were artifacts or burial items found would the construction stop for study by experts. Ingle’s representatives answered that they would stop as it is statutorily required to do so. Attorney Wilson closed the public hearing at 7:53 p.m. Attorney Wilson reminded the board members that they had the duty to consider their consistency statement based on whether the project was consistent with the 2020 Land Development standards and in the public’s best interest.

A motion was made by Alderman Anthony Sutton, seconded by Alderman Julia Freeman to adopt a Consistency Statement indicating that the project is reasonable and consistent with the 2020 Land Development Plan as the project: • "Concentrates commercial with residential development along transportation corridors allowing for a mix of uses..."(p. 4-3) • Creates "infill development in the Town of Waynesville as an alternative to continued outward expansion."(p. 4-4) • Re-uses and improves an existing commercial site promoting the "orderly growth, development, and enhanced land values of the Town." (p. 4-4) • "Develops alternative transportation opportunities."(p. 4-9) The motion carried unanimously. A motion was made by Alderman Jon Feichter, seconded by Alderman Anthony Sutton to find that the project is reasonable and in the public good in that it:

• Builds out an existing shopping center. • Re-uses the Barber residence and orchard site, improving an area that is currently blighted and is a source of policing concerns. • Creates new economic opportunities that will create jobs and additional tax revenue for the Town. • Focuses intense development near the Great Smoky Mountains Expressway (U.S. 23/74) and on a major transportation corridor. The motion carried unanimously.

A motion was made by Alderman Jon Feichter, seconded by Alderman Anthony Sutton to approve the Conditional District Map Amendment for the Ingle’s Shopping Center at Russ Avenue and Barber Boulevard for the reasons noted in the Consistency Statement and approved by two motions previously. The motion carried unanimously.


E. NEW BUSINESS 5. Request Approval of The Mercer Group to administer the Classification and Compensation

Study

• Amie Owens, Assistant Town Manager Assistant Town Manager Amie Owens said that at the February 2020 Board Retreat, the Board approved consideration of the classification and compensation study. At the March 10, 2020 meeting, the Board approved moving forward with the RFP process. Eleven (11) submissions were received on April 17, 2020. All the packets were reviewed based on criteria outlined in the RFP including responsiveness, experience, cost, methodology, schedule for the project and references. The submissions were reduced to a top 3 and each group was contacted by Assistant Town Manager Owens following assessment score sheet completion. The Mercer Group is the recommended partner for the project. This group was solid in methodology, had a tool available for use with all positions, has done work in WNC, and all references were positive. Phillip Robertson, Senior Vice President, The Mercer Group, called in to the meeting and provided an overview of the process and answered questions from the Board.

A motion was made by Alderman Anthony Sutton, seconded by Alderman Julia Freeman, to approve The Mercer Group to administer the Classification and Compensation Study and approve contract to begin effective July 28, 2020. The motion carried unanimously. A motion was made by Alderman Chuck Dickson, seconded by Alderman Anthony Sutton to approve the comparable employers for the market analysis. The motion carried unanimously.

6. West Marshall Street Restroom Project – Award of Contract

• Rhett Langston, Parks and Recreation Director Rhett Langston, Parks and Recreation Director stated that he was presenting a contract for Construction of a public restroom facility located near the park on W. Marshall St. in Waynesville. The proposed structure has been approved at an earlier board meeting this year, and will consist of a slab on grade, wooden framed structure that will take the place of the mobile restrooms that are currently being utilized at the park. The aesthetic appearance of the restrooms will mimic closely to the newly constructed restrooms in downtown Hazelwood. The project was advertised for three weeks in which local contractors were solicited to bid. From that advertisement, only two contractors chose to bid. The project was issued again for bid in an attempt


to receive a minimum of three bids. After an additional two weeks there were four bids received as follows: - Shick Construction: $135,480.00 - Clint Watkins Construction: $137,500.00 - Live Edge Builders: $163,556.00 - Lowell Ball, Inc.: $180,000.00

A motion was made by Alderman Anthony Sutton, seconded by Alderman Jon Feichter, to approve contract to Shick Construction in the amount of $135,480.00. The motion carried unanimously.

Due to the fact that there was only $90,000 budgeted for this bathroom project, a budget amendment will be required prior to contract award. The budget amendment will be brought forth at the August 11, 2020 meeting. 7. Agreement to use water supply Balsam Willets Ochre Hill Fire Department

• Joey Webb, Fire Chief Chief Joey Webb explained to the Board that in 2011 Balsam Willets Ochre Hill Fire Department requested permission to have access to the fire hydrant located at the NCDOT rest area on Highway 23/74, for the purpose of filling fire trucks during emergency calls in the northeast section of their fire district which borders Haywood County. For this water access point to meet the NC Department of Insurance requirement, Balsam Fire Department needed a simple agreement indicating that Balsam Fire Department has been given permission to use the water point. Balsam Fire Department is getting ready for their upcoming Inspection / Survey with the NC Rating Division and would like to renew said agreement that had been signed in 2011 by Town Manager Lee Galloway. Balsam Fire Department has responded to several fires in Waynesville providing mutual aid for water supply and manpower. Chief Webb said that they have provided backup coverage for Waynesville and Saunook during previous fires.

A motion was made by Alderman Anthony Sutton, seconded by Alderman Chuck Dickson to approve the agreement with Balsam Willets Ochre Hill Fire Department as presented. The motion carried unanimously.


8. Appointments to Boards and Commissions

• Amie Owens, Assistant Town Manager The Aldermen were provided with ballots at their seats and asked to fill them out so that they could be tallied during the meeting. The names listed below are those who received the most votes for appointment. ABC Board - one vacancy - 3-yr term ending June 30, 2023 Jack Swanger Cemetery Committee – seven vacancies – initial appointment for all members – in order to properly stagger terms, names were drawn by lot. (2) appointees - 1-yr term ending June 30, 2021 Elizabeth (Buzzy) Atkinson Randy Mathis (2) appointees - 2-yr term ending June 30, 2022 James (Jim) Burke Warren Putnam (3) appointees - 3-yr term ending June 30, 2023 Edwin Fish Sandy Giles William (Bill) Revis Historic Preservation Commission – two vacancies - 3-yr. term ending June 30, 2023 William (Bill) Revis Merritt Tonger Planning Board – three vacancies – one must be ETJ representative - 3-yr term ending June 30, 2023 (2) appointees - Town representatives John Thornton (Tommy) Thomas, Jr. Gregory Wheeler

(1) Appointee - ETJ Representative Stuart Bass Public Art Commission – three vacancies - 3-yr term ending June 30, 2023 Steve Lloyd Vicki Mangieri Sam McCarson


Recreation Advisory Board – four vacancies - 3-yr term ending June 30, 2023 Eva Hansen Dan Schultz William (Bill) Skelton Laura Turner Waynesville Housing Authority – one vacancy - 5-yr term ending June 30, 2025 Jamye Sheppard Zoning Board of Adjustment - one vacancy for an Alternate position - 3-yr term ending June 30, 2023 Robert Herrmann

A motion was made by Alderman Chuck Dickson, seconded by Alderman Anthony Sutton to appoint the following applicants to the Boards and Commissions as indicated above. The motion carried unanimously.

F. COMMUNICATIONS FROM STAFF 9. Manager’s Report

• Manager Rob Hites Renewal of Forest Steward’s Contract to Manage Watershed Town Manager Rob Hites explained to the Board that Forest Stewards has been performing forest management and academic research in Waynesville’s watershed for several years. He said that they conduct surface water quality testing and forest management practices such as thinning of white pine to encourage growth of hardwoods, and removal of non- native species such as Oriental Bittersweet. Their goal is to re- establish a hardwood forest. They propose a $42,000 per annum contract, the same contract amount as last year.

A motion was made by Alderman Julia Freeman, seconded by Alderman Chuck Dickson, to approve the Fiscal Year 2020-2021 contract with Forest Stewards in the amount of $42,000.00 The motion carried unanimously.

Update Related to Sales Tax Finance Director Ben Turnmire provided an abbreviated update related to sales tax revenues from April 2020. He noted that there was a 10.5% decline in sales tax for the month. This followed a decline of 9%


in March. Mr. Turnmire cautioned that May’s numbers could also be into the double-digit losses as well. The impact of the COVID-19 shutdowns will be felt for some time to come.

Mr. Turnmire also added that there were 570 letters that will be sent out to individuals with delinquent account balances encouraging them to set up payment plans. The amount of these delinquencies impacts the town by approximately $1 million dollars. Town Manager Hites and Town Manager Hites introduced Autumn Lyvers, Financial Analyst, who will be assisting Interim Finance Director Dean Trader. Ms. Lyvers has a master’s degree in Accounting and worked for multiple years in Buncombe County’s finance office. 10. Town Attorney Report

• Acting Town Attorney Mark Wilson Attorney Wilson had nothing to report. G. COMMUNICATIONS FROM THE MAYOR AND BOARD 11. Consulting Proposals for Town of Waynesville Task Force on Homelessness

• Dr. Amy Murphy-Nugen Dr. Amy Murphy-Nugen was selected to be the consultant for the Task Force on Homelessness when it was first formed. She has drafted two proposals to fund the activities of the Taskforce on Homelessness. Option A in the amount of $53,487.50 and Option B in the amount of $32,287.50. The major difference between the proposals is the time budgeted for community interaction. Dr. Murphy-Nugen’s hourly rate is proposed to be $100 per hour, with $4,487.50 budgeted for travel and supplies. Dr. Murphy-Nugen outlined her proposals in the information in the packet. Manager Hites said that if either option is selected, a budget amendment will need to be completed. Two sample budget amendments have been prepared for the Board’s consideration. A motion was made by Alderman Jon Feichter, seconded by Alderman Anthony Sutton to approve the contract with Dr. Murphy-Nugen and funding proposal option A. A motion was made by Alderman Anthony Sutton, seconded by Alderman Chuck Dickson to approve Ordinance O-10-20 in the amount of $53,500. The motion carried unanimously.


12. Consideration of televising Board Meetings • Alderman Chuck Dickson • Alderman Jon Feichter

Alderman Chuck Dickson opened discussion related to the televising of Board of Aldermen meetings by explaining that there were three distinct opportunities presented such as: including individuals who cannot come to the meetings; meet people where they are – online; and to reach out to those who do not know what we (the Board) do. Alderman Chuck Dickson illustrated that there are many challenges for some to come to the meetings such as physical disabilities, transportation issues, busy schedules, young children, involvement with sports or school activities and now COVID-19 safety concerns. Secondly, people’s lives have become more digital – people engage in different ways now. Most activities are online; the average American spends 24 hours a week online. He noted that there are many people who don’t read the newspapers and that the newspapers cannot carry all that we do each meeting. While the written minutes are online and tell what we did but not about how and the process and how we arrived at the decision. Televising meetings will give the whole picture for each item on the agenda quickly and efficiently. Finally, there are misperceptions of what the Board does. While campaigning, Alderman Chuck Dickson was presented with the question of what does the town board do? Televising meetings would help to educate people on what the board does and assist with demystifying government. Alderman Chuck Dickson acknowledged that with more transparency comes the potential for more criticism, but also allows viewers to see that the Board tries hard, sometimes have to make difficult decisions, and are dedicated to their positions and making the community and the quality of life better for citizens. Alderman Jon Feichter added that he has looked at this from many perspectives including legal aspects. He noted that in looking at the technology of this whole process there are lots of ways that we can do this (televising). Alderman Jon Feichter added that such a change would be easy and relatively inexpensive to do. Meetings could be online in real-time. This becomes another way for citizens to participate in our government. He commented that he looked forward to hearing from other board members and talking about it again. The goal is to schedule some presentations at future meetings to see if the Board could get used to the idea.

13. Discussion about speeding/traffic

• Alderman Jon Feichter Alderman Jon Feichter explained that since the last Board meeting, he had had three individuals contact him about speeding and other traffic issues. He proposed that due to the increase in complaints from citizens that the Town approach the issues using a process much like for the Cemetery and appoint a citizen committee to discuss issues with staff and come back with potential solutions. Alderman Jon Feichter added that the ordinance for the cemetery was much better now and felt that the same could be achieved with traffic issues. We have a problem and need to address it, and this may be a great way to do that.


Town Manager Hites noted that he has been working on a traffic calming policy (speed bumps, tables and/or signage). He has used information from across North Carolina to try an address some of the same issues noted, but with policy backing rather than just a knee-jerk reaction. Manager Hites would bring that policy to the board at a later date. Lt. Brandon Gilmore asked to address the Board. Lt. Gilmore noted that they were aware of this discussion and have some suggestions in lieu of a committee. There are several new hires which will be in place soon. The plan is to have one individual on each shift who would be in charge of traffic concerns. They would hear and address these concerns and serve as a contact for citizens. It is hoped that this will alleviate some of those phone calls to Board members. The police department feels like they would recognize that potential issues and address them as they occur. Chief David Adams thanked the Board and the community for their support during these uncertain times. 14. Helping Hands of Haywood – donation

• Alderman Jon Feichter Alderman Jon Feichter brought up the potential of utilizing the undesignated special appropriation funding to support sheltering of the homeless during the COVID-19. With the expiration of the federal and state moratoriums on evictions, there could be many more unsheltered individuals who are already struggling to keep up. Helping Hands of Haywood (HHH) is a group who is assisting these folks and HHH may need some financial assistance to continue with their work. A motion was made by Alderman Jon Feichter, seconded by Alderman Anthony Sutton to utilize $5,041 of the undesignated special appropriation funds for Helping Hands of Haywood to assist those experiencing sheltering problems. The motion carried unanimously. H. CLOSED SESSION 15. Enter into Closed Session For discussion of the annual evaluation of the Town Manager NCGS 143-318.11(a)(6) – Personnel A motion was made by Alderman Chuck Dickson, seconded by Alderman Julia Freeman to enter into closed session for the annual evaluation of Town Manager at 9:16 p.m. The motion carried unanimously. A motion was made by Alderman Chuck Dickson, seconded by Alderman Julia Freeman to return to open session at 9:46 p.m. The motion carried unanimously.


I. ADJOURN

With no further business to discuss, a motion was made by Alderman Chuck Dickson, seconded by Alderman Julia Freeman to adjourn the meeting at 9:47 p.m. The motion carried unanimously.

ATTEST: ____________________________ Gary Caldwell, Mayor

_________________________

Robert W. Hites, Jr. Town Manager ________________________ Eddie Ward, Town Clerk

TOWN OF WAYNESVILLE BOARD OF ALDERMEN REQUEST FOR BOARD ACTION

Meeting Date: August 11, 2020

SUBJECT: Presentation of Scholarships North Carolina State Firefighters’ Association AGENDA INFORMATION: Agenda Location: Presentation Item Number: 3C Department: Fire Department Contact: Joey Webb, Fire Chief Presenter: Joey Webb, Fire Chief BRIEF SUMMARY: Firefighters Cody Parton and Ben Hooper have been selected to receive a $2,000.00 scholarship from the NC State Firefighters Association. Two $2,000.00 scholarships are awarded in each region for those attending a regionally accredited two-year college/university. Firefighter Parton is seeking his Associates Degree in Fire Protection Technology at Blue Ridge Community College. He is a full time Waynesville Firefighter.

Firefighter Hooper is completing his second year of his Associates Degree in Fire Protection Technology at Blue Ridge Community College. Firefighter Hooper received the scholarship award last year as well. He is a former full-time firefighter now employed with the City of Asheville Fire Department. Firefighter Hooper continues part time employment with the Waynesville Fire Department.

MOTION FOR CONSIDERATION: Recognition only no motion

FUNDING SOURCE/IMPACT: N/A no budgetary impact

ATTACHMENTS: Copies of the Scholarships MANAGER’S COMMENTS AND RECOMMENDATIONS: Congratulations to these firefighters.

TOWN OF WAYNESVILLE BOARD OF ALDERMEN REQUEST FOR BOARD ACTION

Meeting Date: August 11, 2020

SUBJECT: Presentation and Public Hearing on the Town of Waynesville Comprehensive Plan, Waynesville 2035: Planning with Purpose AGENDA INFORMATION: Agenda Location: Public Hearing Item Number: 4D Department: Development Services Contact: Elizabeth Teague, Planning Director; Jesse Fowler, Planner Presenter: Elizabeth Teague, Planning Director BRIEF SUMMARY: At a special called meeting on June 29th, 2020, the Town Planning Board made a unanimous recommendation to the Board of Aldermen to adopt the updated Comprehensive Plan as provided. This draft was developed from the work of the Comprehensive Plan Steering Committee, a team of consultants of Stewart, JM Teague, and Chipley Consulting, and over a year of Planning Board review, discussion and editing. At the August 11, 2020 hearing, lead consultant, Jake Petrosky of Stewart will be present to discuss major concepts of the plan and answer questions, and the Board can hear initial comments. At the September 8, 2020 hearing, the Board may hear any additional comments and consider adoption. This approach will allow for a 30-day period of public review and an opportunity for staff to make any edits the Board sees necessary for adoption. Public hearing notices were published on August 1 and August 5 in the Mountaineer.

MOTION FOR CONSIDERATION: No motion until the September 8 meeting; hearing for public input only.

FUNDING SOURCE/IMPACT: This work was completed under contract with Stewart and by the work of many volunteers. The Board has approved $25,000 in this fiscal year’s budget to assist with Plan finalization and associated ordinance updates and initial implementation work.

ATTACHMENTS:

1. Draft Comprehensive Plan. MANAGER’S COMMENTS AND RECOMMENDATIONS:

WAYNESVILLE 2035PLANNING WITH PURPOSE

COMPREHENSIVE LAND USE PLAN

July 2020

WAYNESVILLE 2035: PLANNING WITH PURPOSE2 DRAFT

Board of Aldermen

Planning Board

Town Staff

Steering Committee

Consultants

Gary Caldwell, MayorJulia Boyd Freeman, Mayor Pro TemJon FeichterChuck DicksonAnthony Sutton

Patrick McDowell, ChairMichael BlackburnH.P. Dykes, Jr.Robert HerrmannMarty PrevostSusan Teas SmithGinger HainDon McGowanJason RogersAnthony Sutton

Elizabeth Teague, Planning Director Michelle Baker, Development Services AdministrationJesse Fowler, PlannerDavid Foster, Public Services Director, RetiredPreston Gregg, Town EngineerJeff Stines, Water and Wastewater SuperintendentDaryl Hannah, Streets and Sanitation Superintendent, RetiredJoey Webb, Fire ChiefRhett Langston, Parks and Recreation DirectorDavid Adams, Police ChiefRob Hites, Town ManagerAmie Owens, Assistant Town ManagerBrian Beck, Police Chief, Retired

Martha BradleyMichael BlackburnBrian J. CagleGinger HainJennie KirbyAustin LeeLorna SterlingJohn AmmonsGregory WheelerTausha ForneyHilda Rios

ACKNOWLEDGMENTS

Special thanks to:The Haywood Realtor AssociationDr. Todd Collins, Public Policy Institute (PPI), Western Carolina UniversityGavin Brown, Mayor (2008-2019)LeRoy Roberson

COMPREHENSIVE PLAN 3JULY 2020

TABLE OF CONTENTS1. INTRODUCTION 4

PURPOSEBACKGROUNDPLANNING PROCESSPLAN STRUCTURE

2. VISION & GOALS 16VISION STATEMENTGOALS & OBJECTIVES

3. RECOMMENDATIONS 22FUTURE LAND USE MAPFUTURE LAND USE DESIGNATIONSLAND USE & DEVELOPMENTINFILL DEVELOPMENT & REDEVELOPMENT CONCEPTSHOUSING & NEIGHBORHOODSECONOMIC DEVELOPMENTTRANSPORTATION & CONNECTIVITYRECREATION, CULTURAL & NATURAL RESOURCESINFRASTRUCTURE & SERVICES

4. 2035 ACTION PLAN 645. COMMUNITY PROFILE 76

POPULATION & HOUSINGEMPLOYMENTECONOMIC DEVELOPMENTMARKET ANALYSISSTRENGTHS, WEAKNESSES, OPPORTUNITIES, THREATSPLAN ASSESSMENT

6. EXISTING CONDITIONS 98EXISTING LAND USEADOPTED POLICY & REGULATIONSSLOPES & FLOODPLAINLAND SUITABILITYINFRASTRUCTUREPARKS, OPEN SPACE & NATURAL RESOURCESHISTORIC & CULTURAL RESOURCES

7. APPENDIX 126

Waynesville 2035: Planning with Purpose is the Comprehensive Land Use Plan for the Town of Waynesville. This plan provides policy guidance for development standards, subdivision, zoning, and the provisions of public services. It updates and replaces Waynesville: Our Heritage, Our Future, Town of Waynesville 2020 Land Development Plan as the comprehensive planning document for the Town.

This chapter provides an introduction to the plan and includes a description of the plan’s purpose, background information, an overview of the planning process, and a summary of input.

INTRODUCTION

Rail Line through Frog Level


INTRODUCTION1

PURPOSEWaynesville 2035: Planning with Purpose updates the Waynesville: Our Heritage, Our Future, Town of Waynesville 2020 Comprehensive Land Development Plan, to serve as a guideline for community decision making into the future. It is intended to be used by the town staff, the Board of Aldermen, and other Town Boards and Commissions as they make decisions about resources and land use in accordance with North Carolina General Statutes. It is also intended as a reference document for the public at large and for those investing in land and development within Waynesville. This document lays out strategies and recommendations to accomplish community goals over a 15 year planning horizon.

The plan should be reviewed and may be amended periodically in response to land use trends, changes in populations, or to facilitate evolving Town goals. Waynesville 2035: Planning with Purpose will leverage the successes of the past to enhance future potential of the Town.

BACKGROUNDWaynesville, known as the “Gateway to the Smokies” is located off the US Routes 23 and 74 (the Great Smoky Mountains Expressway). The Town is a popular destination for visitors to Western North Carolina, and at more than 10,000 residents, is the largest town in North Carolina west of Asheville. It is the county seat for Haywood County. The Town has a strong historical heritage, vibrant arts community and diverse culture.

Waynesville has a rich history of community planning. The 2002, Waynesville: Our Heritage, Our Future, 2020 Comprehensive Land Use Plan was adopted after a two-year planning effort. That planning process established a forward-thinking standard for development and growth that:

» Implemented Smart Growth principles.

» Promoted multi-modal transportation.

» Recommended controlled infrastructure expansion through the adoption of an Urban Services Boundary.

» Encouraged mixed-use development.

» Protected the Town’s natural and historic resources.

To implement the objectives of the 2002 Land Use Plan, the Town updated its Land Development Standards (zoning regulations) in 2003, 2009 and 2011.

In 2018, the Town initiated an update to the current plan in order to keep it relevant and reflect the current needs and desires of the Town with a new future planning horizon of 2035.

WAYNESVILLE

ASHEVILLE

BREVARD

[0 11,000 22,0005,500

Feet

Waynesville’s Regional Context


INTRODUCTION 1

PLANNING PROCESSIn action, planning with purpose is accomplished by addressing and analyzing existing conditions and making implementable recommendations for the future. Topics include:

» Land Use & Development

» Housing & Neighborhoods

» Economic Development

» Transportation & Connectivity

» Recreation, Cultural and Natural Resources

» Utilities & Infrastructure

The plan update began in early 2018 following a 4-phase process illustrated below. The early phases included listening to staff and stakeholders and an analysis of existing conditions. Diverse methods of public engagement were implemented to ensure community support and buy-in. The Plan includes community-wide recommendations, the future land use map, and conceptual scenarios for areas targeted for potential redevelopment areas. Staff and community leaders, already accustomed to using the Comprehensive Land Use Plan when making development decisions, were asked to evaluate the plan for its practical application and usefulness.

INIT

IATI

ON Kick-Off

Community Tour

Stakeholder Interviews

Public Engagement

Community Profile

Plan Assessments

GIS Mapping

Analysis

Vision & Goals

Future Land Use Map

Infrastructure

Area Concept Plans

Draft Plan

Implementation

Final Document

Adoption

Continuing ServicesAN

ALY

SIS

DRAFT

AD

OPT

ION

Plan Development

132

4


INTRODUCTION1

Summary of InputThe love for and commitment to Waynesville shown by residents, business owners, and visitors provided no shortage of input, guidance, and review throughout the development of the Plan. The Plan is a reflection of the values and desires of the community and the plan’s recommendations and implementation strategies are influenced by the comments received.

The engagement strategy combined traditional and online methods including:

» Stakeholder group interviews

» Steering committee meetings

» Web presence through the Development Department portal

» Public online survey

» Public visioning workshop (sponsored by Haywood County Board of Realtors)

» Public open house to reveal the plan

» Public hearings for adoption

» Public meetings held at the Pigeon Community Center, Waynesville Recreation Center, Waynesville Fire Department, and Folkmoot

Staff conducted further outreach with advisory Boards and Commissions.

Steering Committee

Town Aldermen appointed a steering committee of individuals from diverse backgrounds to provide guidance and make decisions related to this plan’s vision, goals, and recommendations. The steering committee met throughout the process and participated in other public events.

Stakeholder Groups

Early in the process, stakeholder groups consisting of in-town and regional professionals from the following sectors were interviewed:

» Real Estate

Stakeholder Group Meeting

Steering Committee activity


INTRODUCTION 1

» Social Services and Housing

» Economic Development, Tourism and the Arts

» Town and County staff

Real estate professionals shared that people, including many retirees, are moving to Waynesville because of the high quality of life. Buyers are attracted to Waynesville’s recreation and fitness opportunities, access to natural features such as the Great Smoky Mountains National Park and hiking trails, and the Town’s greenways. Moderately priced housing is quickly sold, creating a high demand for new housing and rental opportunities.

Social services professionals shared that Waynesville has a growing homeless and “working-poor” population. Local agencies such as Mountain Housing Opportunities and Habitat for Humanity are finding that they cannot meet the demand of qualified applicants for housing, and the creation of new projects is difficult because of land costs and geographical constraints. Another concern identified is the need for increased mental health and substance abuse resources, particularly as it relates to opioid addiction.

The Economic Development professionals, which included Waynesville’s major employers, shared concerns about being able to recruit and retain employees with advanced training and professional skills. Nursing is an area particularly difficult to find staffing. A shortage of entry-level workforce was also a concern and related back to a lack of housing and mental health and substance abuse resources. Tourism and the arts are an important sector of Waynesville’s economy, and these businesses rely on seasonal and entry level employees. Healthcare and workforce preparedness and education were therefore identified as critical areas for growth. Stakeholders noted that the Town should encourage the expansion of broadband internet in support of these sectors as well as local businesses.

Visioning Workshop

On June 21, 2018, the public was invited to a visioning workshop at the Waynesville Recreation Center. The workshop, made possible by a Smart Growth Action Grant secured by the Haywood County Board of Realtors, was attended by at least 85 people who signed the attendance log. The workshop was an open house-style event with ten activity stations, which were designed to inform attendees about the plan as well as to gather input on specific topics that affect Waynesville.

Workshop Activity: Keep, Toss, Create

Waynesville - A Vision in the MakingComprehensive Land Plan

Visioning Workshop

WE WANT YOUR INPUT TO SHAPE THE TOWN’S FUTURE!

Thursday June 21sT, 3pm-7pmWaynesVille recreaTion cenTer

Visioning Workshop Flyer


INTRODUCTION1

Stations included:

» A Comprehensive Plan background

» A project overview that framed potential issues, outlined economic trends, and existing land use

» A “keep/toss/create” station that allowed attendees to identify areas they love, areas that need work, and areas where they would like to see something created

» A transportation and mobility station illustrating existing transportation conditions and proposed improvements.

» A station that highlighted Waynesville’s natural resources, utility network and urban services boundary

» A visual preference station that asked attendees to place a dot next to preferred images depicting different styles of development

» A station for attendees to validate goals and objectives from the current land use plan and add new goals

» A station that invited attendees to sketch ideas for downtown, Hazelwood, and Frog Level

» A survey station where attendees could take the online survey

The workshop and online survey contained visual preference exercises related to design, aesthetics, recreation, housing, and density. Responses showed preferences for:

» Protected bike/pedestrian infrastructure

» Richland Creek greenway expansion

» Improving ADA compliance with the town’s pedestrian infrastructure

» Keeping Waynesville a walkable community

Development-related comments included concerns about a large apartment project and a desire for more downtown infill development.

Participants demonstrated support for improvements to the commercial areas of Frog Level, downtown Hazelwoood, and the Waynesville Plaza. The Steering Committee notes that the workshop attendance was limited and mostly attended by older citizens.

Pigeon Center Community Meeting

The Pigeon Community Multicultural Development Center hosted a meeting to discuss the Land Use Plan, parks planning and historic preservation on August 16th, 2018. The meeting provided an overview of a study of the Town’s Historic Preservation Commission to document African-American resources within Waynesville. The Pigeon Community Center and Dix Hill Cemetery were identified as community resources for possible listing on the National Register.

Preferred development types exer-cise from visioning workshop


INTRODUCTION 1

Additionally, important stories and history were collected and will be used in creating a historic marker in a park that the Town is developing within the neighborhood. Issues of housing, inclusionary zoning, and infrastructure were also discussed.

Project Website

The Town created a link to the Comprehensive Land Use Plan Update on the Development Services Department website. There, the public could track the Plan’s progress, review meeting summaries, survey results, and see notices for upcoming meetings and maps with convenient 24/7 access.

Online Survey

368 individuals (over 3% percent of the community over 18 years old) took an online survey offered in June and July 2018. The survey was designed to gather information on community priorities related to land use, conservation, mobility and more. These responses from people living and working in Waynesville and its extraterritorial jurisdiction (ETJ) provided another viewpoint shaping the goals and objectives of this plan.

Based on survey results the top four issues were jobs and economics, growth management, redevelopment and affordable housing.

The Public Policy Institute (PPI) of Western Carolina University provided a detailed analysis of the Survey Monkey results. View the full analysis in the Appendix.

Survey results indicated that Waynesville’s “small town friendliness” was what folks valued most and was the primary reason people stay, move, or visit the Town.

Results from a survey conducted by Dr. Todd Collins and students from the Public Policy Institute at Western Carolina University

9%

9%

14%

15%

15%

18%

21%

28%

29%

30%

30%

34%

38%

0% 5% 10% 15% 20% 25% 30% 35% 40%

Housing Development

Other

Recreational

Historic Preservation

Transportation

Quality of Schools

Utility Improvements

Addiction Crisis

Agricultural Land

Affordable Housing

Redevelopment

Growth Management

Jobs and Economics

MOST PRESSING ISSUES FACING WAYNESVILLE


INTRODUCTION1

Draft Plan Neighborhood Meetings

Town planning staff held public meetings during the month of April 2019 at the Recreation Center, the Fire Department, and Folkmoot. These meetings allowed the public to review and provide feedback on draft recommendations in an informal setting.

Comments from these public meetings included the following:

• Maintain what is valuable to Waynesville aesthetic and what is valuable for the community.

- Balance and manage growth (Avoid becoming Asheville or Atlanta).

- Keep Waynesville beautiful.

- We need housing, but we need housing with mindfulness.

- There is a sense of Waynesville that we do not want to lose.

- Concern over density, and keep in mind why people move to Waynesville.

- Promote local businesses and shops.

- New development should meet the Waynesville character. Architectural design is important.

• Good planning and economic development

- Need jobs and industry to support families and want our children to be able to stay here

- Put high density where we can.

- Need to ensure infrastructure planning for commercial and residential

- Need jobs that are not just geared towards the service industry

- Concern over providing housing and services for all ages

• Protect the environment and provide flexibility

- Respect steep topography

- Respect land owner decisions and expectations

- “Agrihoods” not just for the wealthy, build for the middle class

- Support for greenways along Richland and Raccoon Rd.

• Neighborhoods, historic preservation, arts and culture

- Concern for the historic preservation of the Bethel corridor and Pigeon gap (interested in conservation / preservation)

- How do arts and community inclusion play a part in the plan?

- Bring unkempt buildings up to a better standard and use in Frog Level

- We want to see Waynesville grow and preserve its historic character.

Neighborhood meetings were held in the spring of 2019 to share draft recommendations and gather input on changes needed.


INTRODUCTION 1

Kids weighed in on ideas for the Town at the Open Streets community event at Folkmoot in May of 2019


INTRODUCTION1

PLAN STRUCTUREThe Waynesville 2035 plan is divided into 7 chapters. Each of the chapters is described in the graphic below.

INTRODUCTION

This chapter provides an introduction to the plan and includes a description of the plan’s purpose, background information, an overview of the planning process and a summary of input.

APPENDIX

This chapter includes detailed survey results, market analysis, a transportation plan assessment and existing conditions analysis and copies of maps.

VISION & GOALS

The vision statement and goals of the plan are outlined in this chapter. Under each goal are objectives that clarify the goal statements. The vision, goals and objectives helped to frame all recommendations in the plan.

21

COMMUNITY PROFILE

Demographic data is provided to detail trends in the Waynesville area. This chapter also includes a summary of strengths, weaknesses, opportunities and threats as well as an assessment of previous plans.

EXISTING CONDITIONS

This chapter provides an analysis of the current conditions in Waynesville. Existing land use is summarized as well as environmental constraints, development suitability, infrastructure and natural and cultural resources.

65

RECOMMENDATIONS

This chapter includes the Future Land Use Map, area descriptions, and policies and strategies that are organized by topic area and meant to guide decisions.

ACTION PLAN

The 2035 Action Plan contains specific, actionable steps Waynesville can take to meet the goals and vision identified during this planning process.

43

7


INTRODUCTION 1

Page Intentionally Left Blank

The comprehensive planning process is a unique opportunity to reflect on the big picture. Updating the community’s vision sets the direction of the plan and the goals establish a baseline for measuring success.

The vision expresses the collective desires of many for the future development, growth, conservation, and quality of life in town. The goals address a consistent theme that emerged through the process which is to be true to the character and history of the Town of Waynesville.

VISION & GOALS

w Folkmoot Center


VISION & GOALS2

VISION STATEMENTThe 2020 Land Development Plan, its vision statement and its smart growth framework, has worked well for the Town. Many goals and objectives laid out have been accomplished, and the Land Use Map and Urban Services Boundary created the basis for effective policies. The purpose of this Plan is to build on that success and to continue to work towards social, environmental, and economic benefits as envisioned in 2002 when the original plan and vision statement (below) were adopted.

Waynesville’s vision is preserving its heritage and inviting the future through quality planning for living today and tomorrow. Our mission is to preserve and promote our

neighborhoods, open spaces, vistas, natural and cultural resources, and historic places. We will achieve this through planning mixed-use developments, aesthetic infrastructure design for economic prosperity, healthy community and family-life, education, and the

arts for public enjoyment. Waynesville will be regarded as the model town for the twenty-first century.

Waynesville: Our Heritage, Our Future, 2020 Land Development Plan-Adopted April 23, 2002

However, the Steering Committee and staff felt that while the overall vision for the community had not fundamentally changed, the vision statement could be improved. There was consensus that the vision statement for the updated plan should encompass new needs and concerns looking forward, should be more concise and easier to understand, and should provide a fresh take on the good intentions of the original. There was also a desire to be “true to Waynesville” and who we are as a community, by keying on common values and what the community hopes to encompass through the plan’s adoption.

Waynesville will enable the growth of a vibrant, healthy, and successful community - true to our history, small-town culture and heritage;

responsive to the changing aspirations and needs of all our citizens; purposefully built on the principles of smart growth; mindful of the gift of our rivers and creeks, farmland and mountain vistas; and attentive

to the opportunities presented in regional preservation, arts and education, economic development, and land use initiatives.

Our Vision For The 2035 Waynesville Comprehensive Plan


VISION & GOALS 2

GOALS & OBJECTIVESSix over-arching goals were developed from the previous plan, community input, and guidance from the Steering Committee and consultants. Objectives help to clarify the goals and provide a framework for policy recommendations, strategies and detailed action steps to implement the plan in Chapters 5 and 6.

Goal 1: Continue to promote smart growth principles in land use planning and zoning.

» Create walkable and attractive neighborhoods and commercial centers.

» Encourage infill, mixed-use and context-sensitive development.

» Promote conservation design to preserve important natural resources.

» Reinforce the unique character of Waynesville.

Goal 2: Create a range of housing opportunities and choices. » Encourage new housing inside Waynesville’s city limits and Extraterritorial Jurisdiction (ETJ)

» Promote a diverse housing stock including market rate, workforce housing and affordable options that appeal to a variety of households

The graphic above illustrates the importance of housing to the success of the Town of Waynesville and the myriad impacts that housing options and home ownership can have on the community, the economy, the environment and health.

THE COMMUNITY THE ECONOMY

THE ENVIRONMENT HEALTH &WELLNESS

Homeowners are more likely to repair and improve their home

Homeowners are more likely

to participate in elections

Housing options are critical to young people and families

New homes in town can reduce demand for conversion of farms and forests

New homes and residents can lead to more local businesses including professional services, retail and restaurants

Owning a home is the largest source of personal wealth for most families.

The construction and sale of each home generates a signficant impact on the economy.

Homes closer to work and services can reduce vehicle miles and cost of living$$

Low-income home owners report higher satisfaction, self-esteem and control over their lives

Housing positively impacts physical and psychological

health

When a household spends less than 30% of their income on housing, they can allocate more towards buying healthier

food, medicine and health care

Infill near walkable areas

can lead to more walk and bike trips

HOUSING IS KEY

Smart growth is an approach to development that encourages a mix of building types and uses in walkable centers and prioritizes infill over urban sprawl that could have negative impacts on natural systems.


VISION & GOALS2

Goal 3: Protect and enhance Waynesville’s natural resources.

» Conserve open space and farmland by promoting infill and encouraging development in the urbanized areas of town.

» Protect and enhance water quality and forests.

» Encourage park and greenway development to protect watersheds and improve access to open space.

» Protect rural lands, iconic views and mountain vistas.

» Continue to engage in and promote best management practices related to energy use, efficiency and waste management.

Goal 4: Protect and promote Waynesville’s cultural resources.

» Invest in preservation, restoration and promotion of Waynesville’s history.

» Integrate art within the Town’s public realm.

» Encourage collaboration among local cultural and heritage organizations and artists to enrich our community with events and education.

Goal 5: Create opportunities for a sustainable economy.

» Strengthen Waynesville’s current and future workforce through education and training.

» Promote the growth of existing local businesses and Waynesville’s “maker economy.”

» Promote Waynesville’s downtown districts, inns, restaurants, and reputation as the “Gateway to the Smokies.”

Greenhill Cemetery

Historic Frog Level District


VISION & GOALS 2

Historic Shelton House

» Encourage creatively designed, mixed-use, walkable centers and commercial districts that appeal to residents and visitors.

» Support the Town’s Parks and Recreation Master Plan and develop recreational facilities and a greenway system that appeals to neighborhood and regional users.

» Work with local agencies to address the housing shortage, promote a “living wage,” and increase Waynesville’s medical, health and wellness resources that serve all ages.

» Support 21st century technology and infrastructure by broadening the availability of high-speed internet, modernizing wireless communication facilities, and promoting green building and the use of solar and wind technologies.

Goal 6: Create an attractive, safe and multi-modal transportation system. » Provide an interconnected transportation network of roadways, greenways, freight mobility, bicycle routes, and sidewalks that improves safety and strategic access for all users.

» Coordinate with NCDOT on roadway improvement projects, particularly those along South Main, North Main, Russ Avenue, Pigeon Road and Dellwood Road.

» Work with regional and local businesses and planning agencies to develop public transit opportunities that connect users to local destinations, educational centers, and jobs.

» Support development of the Richland Creek greenway and regional greenway connections between Waynesville, Asheville and other Haywood County and Western Carolina destinations.

» Ensure citizenry has access to recreational, health and wellness, and medical services.

wRECOMMENDATIONS

Purposeful land use planning is required for a successful, well managed community. This land use plan includes policies and recommendations for town-wide land use, development, utilities, transportation, and conservation.


RECOMMENDATIONS 3

FUTURE LAND USE MAPThe Future Land Use Map (FLUM) and recommendations that follow envision a Waynesville that continues to maintain its character, environmental protections, sustainable growth, and diversity. The Future Land Use plan is the result of considering all the factors facing a town including housing, the natural environment, economic health and sustainability, cultural and historic resources, recreation, wellness, multi-modal mobility, and more.

Adoption of the 2020 Land Development Plan, committed the Town to

» Planned “Smart Growth”

» Redefinition/reexamination of transportation planning as it has been handled in the past

» Controlled infrastructure expansion

» Encouragement of the mixing of uses where appropriate

» Protection of the community’s valuable natural resources

This plan reiterates the Smart Grown Principles in its policies and recommendations, refining them to reflect current times.

The 2002 Future Land Use Map categorized land use into eight designations. The updated FLUM on page 25 adds two additional designations to better reflect the community goals. The designations are broad brush, not parcel specific as in the Zoning map. A character description of each designation and accompanying image are shown on pages 26-27.

This plan adds two new future land use designations: Residential Conservation which encourages cluster development in areas with steep slopes, woodlands, or sensitive water resources, and Downtown Core Mixed-Use which describes a combination of urban residential and business district mixed-use areas with a predominance of early and mid 20th century construction (e.g. Main Street, Hazelwood and Frog Level).

Additional updates include changing Low to Medium Mixed Use to Community Mixed Use and Medium to High Density Mixed Use to Regional Mixed Use.

The Future Land Use Plan is a representation of the intended growth pattern based on the community’s collective vision balanced with the availability of infrastructure and conservation of the natural environment.

1. Mix land uses

2. Take advantage of compact building design

3. Create a range of housing opportunities and choices

4. Create walkable neighborhoods

5. Foster distinctive, attractive communities with a strong sense of place

6. Preserve open space, farmland, natural beauty, and critical environmental areas

7. Strengthen and direct development towards existing communities

8. Provide a variety of transportation choices

9. Make development decisions predictable, fair, and cost effective

10. Encourage community and stakeholder collaboration in development decisions

Smart Growth


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Draft Future Land Use Map


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Open SpaceThis designation is best suited for environmentally sensitive (floodplain, steep slopes) or preserved lands or passive recreational uses. In most instances, such land is to be preserved in its natural state or minimally developed for an intended recreational use. These areas should be well-connected to schools and neighborhoods. Passive use neighborhood and community parks, greenways, trails, community centers and cemeteries are found here.

Residential - Low to Medium Density This designation should be located within the urban service boundary. The roadway network is not likely to accommodate higher density development. Types of development include:

• Single family uses at average densities of 3-4 units/acre, occasional small-scale attached housing types • Compatible development such as educational, civic, and faith-based uses, as well as parks, etc.

Residential Conservation Best suited for low density residential development that is clustered or of a conservation design. Generally these areas contain steep slopes and /or working agricultural lands. These areas may have narrow streets and may or may not to be connected to water and sewer utilities. Low Impact Development (LID) techniques should be encouraged to reduce stormwater runoff and development should be clustered away from resources.

Residential - Medium to High DensityLocated on lands suitable for higher density residential development that are readily accessible and where utilities are available. Uses are the same as those in the low/medium category above but with increased densities generally five to ten units per acre (5-10 units /acre) with some higher density in the Urban Residential zoning district and/or with Special Use Permits. Development should provide sidewalks or multi-use paths and connect to parks, schools, and commercial areas. Types of development include:

• Patio homes • Townhomes • Bungalow courts • Multifamily

FUTURE LAND USE DESIGNATIONS


RECOMMENDATIONS 3Mixed Use - Downtown CoreThe Downtown Core mixed use designation encompasses the central business districts and is characterized by pedestrian-oriented commercial uses that may be mixed vertically or horizontally with office and residential and is surrounded by traditional residential pattern neighborhoods of single-family and small multifamily structures. These areas are connected to municipal utilities, typically on grid street network with access to transit, parks, and civic uses. Site redevelopment and infill is encouraged on underutilized parcels.

Community FacilitiesCommunity facilities are institutional-type land uses operated by a public or semi-public organization which serve the community as a whole. Depending on the intensity, these uses may appropriately be incorporated into the higher density residential and mixed use districts. Types of development include:

• Government centers • Educational institutions • Hospitals and medical centers • Cultural centers (e.g. Faith-based uses, Folkmoot)

Mixed Use - Community

This designation is intended for nodes of activity areas on major streets and thoroughfares incorporating commercial retail and office, light industrial, employment centers and institutional uses to serve the community. Residential single and multifamily development of medium densities may be vertically or horizontally integrated with the commercial. These areas will likely have access to municipal utilities and development should be connected to transit and pedestrian ways. Scale of these areas should vary based on context.

Mixed Use - RegionalMajor nodes of activity located on major thoroughfares or adjacent to highways include commercial, lodging, entertainment, manufacturing, warehousing, tech-flex, research and development, health care facilities and light industrial uses. Uses draw visitors from the town and adjacent communities. They typically require high visibility, high traffic counts, connectivity to the region, and are sited on larger parcels. Being visible, new development should consider architectural style, building materials, and screen landscaping. Medium to high density multifamily residential may be appropriate. Connection to utilities and access management is a priority.

IndustrialThis encompasses lands with access to strong roadway and/or rail networks located on large lots with room for expansion. Reuse of existing facilities is encouraged. The impact of noise, dust, vibration, odor, should be minimized with screening and fencing when adjacent to dissimilar uses. These areas are located in the southwestern Hazelwood area and north in the vicinity of Exit 103. Giles Chemical has a presence in Frog Level. Types of development encouraged include research and development, clean manufacturing, tech-flex, warehousing and distribution centers, microbreweries, and makerspaces.


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LAND USE & DEVELOPMENTBy implementing the 2020 Land Use Plan through the Land Development Standards (“LDS”), Waynesville has grown in an orderly manner within the established urban services boundary (USB) for two decades. Looking toward 2035, the Town continues its commitment to compact and smart growth, an urban services boundary, and directing more intense development away from steep slopes and outlying agricultural lands towards existing developed areas and roadway corridors. The urban suitability map illustrates which areas are most suitable for development and those which are not.

This land use approach provides a more efficient return on investment for infrastructure, but will require re-investment into existing developed areas. Three concepts are provided to re-envision existing commercial areas with mixed-uses, infill design, and greenway and roadway connectivity. These were identified during the planning process and are provided below with recommendations supporting goals for land use and development.

LU-1: Limit sprawl and promote a sustainable land development pattern. A. Create walkable and attractive neighborhoods and commercial centers.

- Encourage walkable, mixed-use developments along major thoroughfares and within central business and regional center districts. Policies and codes should promote urban form, context, and an attractive public realm (block size, minimal setbacks, active frontages, streetscape). Development “nodes” should promote public interaction, transportation accessibility, and use of existing infrastructure.

- Allow small-scale restaurants, retail and services within planned developments.

- Encourage personal, professional services, restaurants and neighborhood retail within designated mixed-use areas and corridors.

- Strive for nodal development around intersections as opposed to linear strips adjacent to roadways. New commercial should connect to residential areas whenever possible with pedestrian and bicycle facilities and should be accompanied by road and site design that supports traffic safety (such as turning lanes, access management, parking).

» Candidate intersections for mixed-use nodes and/or gateway treatments designed to their context, include:

• US 23 (Asheville Highway) and Ratcliff Cove; • Raccoon Road and US276; • Dellwood Road and Russ Avenue (US276); • The Great Smoky Mountains Expressway (“GSME” 23/74) and Russ Avenue; • The GSME and Eagle’s Nest Road/Elysinia; • The GSME and Plott Creek Road; • The GSME and Hyatt Creek Road; • Howell Mill Road and Vance Street; • Howell Mill Road and Russ Avenue; and • Brown Avenue, Allen’s Creek Road, and South Main • Hazelwood and Elysinia Avenues

- New development or redevelopment, including commercial buildings, within,


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or adjacent to, residential areas should mimic the scale, and design of residential patterns.

B. Restrict development intensity in rural areas and areas with important natural resources.

- Encourage only low density or cluster/ conservation development in areas with sensitive natural resources.

C. Direct medium to high density and mixed-use development to within the revised urban service boundary and major thoroughfares.

- Update LDS and zoning map to permit residential development that is consistent with the future land use map.

D. Limit Town water and sewer services to within the urban services boundary (USB).

- Only allow extension of utilities beyond the established USB under specific circumstances (see detail about USB policies).

LU-2 Encourageinfillandcontext-sensitivedevelopmentA.PromoteinfillwithmoreflexiblezoningalongtheGreatSmokyMountainExpressway and existing Regional Center Districts.

- Update LDS to allow designs that are sensitive to existing context and protect views from major roads.

- Ensure flexibility in zoning for small-scale manufacturing and flex–tenant uses in certain areas. Since opportunities for large-scale industrial development are limited, re-use of former manufacturing space for other uses is importan

Town of Waynesville, NC Board of Aldermen Regular Meeting · TOWN OF WAYNESVILLE – REGULAR...

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