TOWN OF ELIZABETH · 2020-05-22 · the order declaring a local disaster emergency in and for the...

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TOWN OF ELIZABETH

TOWN OF ELIZABETH BOARD OF TRUSTEES REGULAR MEETING

Tuesday, May 26, 2020 at 7:00 PM Town Hall, 151 S. Banner Street

Virtual Meeting (Meeting will not be held at the Town Hall)

Conferencing Access Information:

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Join via phone at 1 669 900 9128 Meeting ID: 872 0727 1703 Meeting Password:

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UNSCHEDULED PUBLIC COMMENT If you joined the meeting over the phone: During the unscheduled public comment period, hit *9 on your phone to let us know you want to make a public comment. Or, sign up to make a comment prior to the start of the meeting by emailing your name, address, and phone number that you’re calling from to [email protected]. If you joined the meeting with the link above: Sign up to make a comment prior to the start of the meeting by entering your name and address in the Zoom Chat box.

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

UNSCHEDULED PUBLIC COMMENT

AGENDA CHANGES

CONSENT AGENDA 1. Minutes of the Regular Meeting of May 12, 2020

MANAGEMENT MONITORING REPORTS 2. Reports

BOARD OF TRUSTEES REPORTS

STUDENT LIAISON REPORT

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NEW BUSINESS 3. Discussion and possible action on Resolution 20R18, A Resolution approving the collaborative

Management Memorandum of Understanding between the Town and various agencies

regarding the provision of services to children and families who would benefit from multi-

agency services

4. Discussion and possible action on Resolution 20R19, A Resolution Adopting the 2020 Town of

Elizabeth Police Department Fee Schedule

5. Discussion and possible action on Resolution 20R20, A Resolution granting the Town

Administrator or the Town Administrator’s Designee the authority to administratively approve

license agreements for town-owned property

6. Discussion and possible action on Ordinance 20-04, An Ordinance determining to reimburse the

recall expenses of Mayor Megan Vasquez and Trustee Tammy Payne pursuant to C.R.S. § 31-4-

504.5, and to donate said reimbursement funds to certain charities at the request of Mayor

Vasquez and Trustee Payne

7. Discussion and Possible Action on Resolution 20R21, A Resolution consenting to and extending

the order declaring a local disaster emergency in and for the Town of Elizabeth, Colorado

MINUTES 8. Main Street Board of Directors Minutes from March 12, 2020

EXECUTIVE SESSION

“To consider personnel matters, pursuant to C.R.S. § 24-6-402 (4) (f).”

ADJOURNMENT

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MEETING PROTOCOL AND STANDARDS OF CONDUCT

Public Participation

Public comment is encouraged and will be listed as an agenda item at every regular Board meeting.

Each individual wishing to be heard during the public comment period will be given up to three (3) minutes to make a comment.

The public comment period will not be used to make political endorsements or for political campaign purposes.

Questions from the Board will be for clarification purposes only. Public comment will not be used as a time for problem solving or reacting to comments made but, rather, for listening to the comments of citizens without taking any formal action.

The Board may direct the Town Administrator to provide information requested by a speaker during the public comment period.

Speakers are not allowed to make belligerent, accusatory, impertinent, slanderous, threatening, abusive, or disparaging comments.

The Mayor may elect to defer public comment on a specific issue that appears on the regular agenda until that specific item is addressed.

The Mayor may call for order when sidebar conversations occur in the audience. Those conversations are distracting from the Board addressing the topics at hand.

Members of the public who do not follow proper conduct after a warning in a public meeting may be barred from further participation at that meeting or removed from the Board Chambers pursuant to the Elizabeth Municipal Code and Colorado Revised Statutes.

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Town of Elizabeth

Board of Trustees – Record of Proceedings

May 12, 2020

CALL TO ORDER

The Regular Meeting of the Board of Trustees of the Town of Elizabeth was called to order on

Tuesday, May 12, 2020, at 7:02 pm by Mayor Megan Vasquez.

ROLL CALL

Present by virtual meeting were: Mayor Megan Vasquez, Mayor Pro Tem Angela Ternus,

Trustees Loren Einspahr, Tammy Payne, Ron Weaver, Bret Wade and Linda Secrist. Mayor

Vasquez stated there was a quorum to conduct business.

Also present were Town Administrator Matt Cohrs, Assistant Town Administrator Grace

Erickson, Town Clerk Michelle Oeser, Police Chief Stephen Hasler, Public Works Director Mike

DeVol, Student Liaison Colton Arciniaga, and Town Attorney Corey Hoffmann.

UNSCHEDULED PUBLIC COMMENT

Dave Turley, town resident

AGENDA CHANGES

Town Administrator Matt Cohrs added Resolution 20R17 to the agenda as new business item

number 7, moving the Planning Commission Meeting minutes item to number 8.

No agenda changes from the Board by roll call. Agenda set. CONSENT AGENDA

1. Minutes of the Regular Meeting of April 28, 2020

Motion by Mayor Vasquez, seconded by Trustee Weaver to approve the consent agenda with

the amendment of the vote for the Mayor Pro Tem position and the addition of the

continuance of the Public Hearing.

Roll call vote - the roll call vote of those Trustees present was 7 in favor. Motion carried.

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Board of Trustees – Record of Proceedings May 12, 2020

Page 2 of 5

MANAGEMENT MONITORING REPORTS

Town Administrator –

Update on the trail project

Mayor Polis is putting together an event Friday, May 1st at 7:00 pm to remember those

that have been lost to COVID-19

Discussion on reaching out to residents that will be affected by the paving project

Assistant Town Administrator –

Staff requested direction from the board on this year’s planned town events

Notice was given that on Wednesday, April 29th at 7:00 pm Elbert County will be hosting

a Town Hall meeting which will include Town Mayors and the Fire Departments

Chief of Police –

Thanked Mike DeVol and the Public Works Department for striping the Police

Department parking lot

Trustee Weaver asked for the written policy of how internal police investigations are

conducted

Trustee Wade said that a couple of the businesses had complaints on a couple of traffic

items

Town Clerk

Mayor Vasquez asked about taking temperatures of defendants before entering the

courtroom

Public Works Director-

Seven lead and copper sampling stations have been installed around town

Discussion on the canceled Town Cleanup Day and possible options for residents for

some type of modified drop off

Discussion on the community garden

Trustee Wade asked whose responsibility is the unfinished sidewalk by the American

Legion building

Mayor Vasquez asked about the flowers that go up on Main Street

Discussion on the work being done at the Gesin lot

Attorney Corey Hoffmann had nothing to report

BOARD OF TRUSTEE REPORTS

Mayor Pro Tem Ternus provided information to Board Members on trainings offered by

the Colorado Municipal League (CML)

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Page 3 of 5

Trustee Payne stated that CML is gathering information on interest in participating in a

virtual conference

Discussion on CML trainings followed

Mayor Vasquez stated that the Elizabash and a planned car show have been canceled

Mayor Vasquez told Board members that Town Administrator Matt Cohrs review will be

on May 26th

STUDENT LIAISON REPORT

Student Liaison Colton Arciniaga said that Thursday, April 30th is the last day of

school for Elizabeth High School Seniors

Frontier High School has set May 29th as a tentative graduation date

Elizabeth High School has set June 6th as a tentative graduation date

Mayor Pro Tem Ternus, Trustees Weaver, Einspahr, Wade and Secrist congratulated

Colton on his accomplishments and graduation

Trustee Payne asked Colton if he had any nominees for the next Student Liaison

Mayor Vasquez let the Board know that Colton has agreed to stay on the Board

though the summer

Mayor Vasquez opened the Public Hearing at 8:02 pm.

PUBLIC HEARING

2. Amendments to the Town’s Land Development Code concerning horses and chickens

Mayor Vasquez opened the public hearing for public comment

Dave Turley – town resident

Tomme Elliot – Elbert County resident

Mayor Vasquez closed the Public Hearing at 8:16 pm

NEW BUSINESS

3. Discussion and Possible Action on Ordinance 20-02, An Ordinance amending Chapter 16,

Article I of the Elizabeth Municipal Code concerning horse and livestock registration and

the regulation of the keeping of chickens

Town Attorney Corey Hoffmann provided clarification to the Board on the two separate

Ordinance’s that are being presented for consideration.

Motion by Mayor Vasquez seconded by Trustee Weaver, to approve Ordinance 20-02, An

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Page 4 of 5

Ordinance amending Chapter 16, Article I of the Elizabeth Municipal Code concerning horse and livestock registration and the regulation of the keeping of chickens, with the addition of new wording in subsection (c) as follows, shall be authorized to keep the number of horses existing as of March 9, 2010, and may replace a deceased horse to assure that two (2) horses are kept during such time the use is a legal nonconforming use. Property owners with nonconforming horses or livestock shall file a disclosure with the Town. Roll call vote-the vote of those Trustees present was 7 in favor and 0 opposed. Motion carried. Mayor Vasquez called for a brief recess

4. Discussion and Possible Action on Ordinance 20-03, An Ordinance creating a new

Article VI of chapter 14 of the Elizabeth Municipal Code entitled “Park Regulations”

Motion by Mayor Vasquez seconded by Trustee Payne, to approve Ordinance 20-03, An

Ordinance creating a new Article VI of chapter 14 of the Elizabeth Municipal Code entitled

“Park Regulations”.

Roll call vote-the vote of those Trustees present was 7 in favor and 0 opposed. Motion carried.

5. Discussion and Possible Action on a repayment requests from Mayor Vasquez and

Trustee Payne pursuant to Colorado Revised statue C.R.S.A 31-4-504.5

Mayor Vasquez and Trustee Payne recused themselves from the meeting. The Board directed Town Attorney Corey Hoffmann to bring an Ordinance back to the Board at

the next regular Board meeting addressing the repayment requests from Mayor Vasquez and

Trustee Payne.

Mayor Vasquez and Trustee Payne returned to the meeting.

6. Discussion and Possible Action on Resolution 20R16, A Resolution consenting to and

extending the order declaring a local disaster emergency in and for the Town of

Elizabeth, Colorado

Motion by Mayor Vasquez seconded by Trustee Weaver to approve Resolution 20R16, A

Resolution consenting to and extending the order declaring a local disaster.

Roll call vote-the vote of those Trustees present was 7 in favor and 0 opposed. Motion

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Page 5 of 5

carried.

7. Discussion and Possible Action on Resolution 20R17, A Resolution granting

temporary waiver of certain town regulations pursuant to Section 16-1-270(d)

Motion by Mayor Vasquez seconded by Trustee Wade to approve Resolution 20R17, A Resolution granting temporary waiver of certain town regulations pursuant to Section 16-1-

270(d). Roll call vote-the vote of those Trustees present was 7 in favor and 0 opposed. Motion carried.

MINUTES

7. Planning Commission Minutes from March 3, 2020

ADJOURNMENT Motion by Mayor Vasquez, seconded by Mayor Pro Tem Ternus, to adjourn meeting at 9:53 pm

and go into executive session “To hold a conference with the Town’s attorney to receive legal

advice on specific legal questions, pursuant to C.R.S. § 24-6-402 (4)(b).”

The vote of those Trustees present was unanimously in favor. Motion carried. Motion by Mayor Vasquez, seconded by Mayor Pro Tem Ternus to adjourn meeting at 10:37 pm. The vote of those Trustees present was unanimously in favor. Motion carried.

____________________________ _____________________________ Town Clerk Michelle Oeser Mayor Megan Vasquez

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TOWN OF ELIZABETH

Management Team May 26, 2020 Management Team - Monitoring Report Administration/Town Administrator – Matt Cohrs Town Trail – The pedestrian bridge over Running Creek is completed. The low water crossing is now being backfilled with material that was removed and the trail on either side of the bridge is being graded out. To the south, behind Running Creek Elementary School, work on a retention pond adjacent to the trail is also nearing completion, which will allow water from the basin to flow under the trail via pipes. IREA has installed the underground cable between the elementary school and Harvest Bible Church and will energize the line this week. Once that is done, the utility poles in front of the church and school will be removed. Community/ Economic Development – Grace Erickson The Ritoro Filing 2 plat amendment is still in the administrative review process. We anticipate the plat amendment to go before the Board of Trustees at a subsequent meeting, potentially in June. Staff has requested additional information from Lively Events, LLC, regarding reimbursement, per direction from the Board of Trustees. Staff will provide this to the Board of Trustees in a regular meeting once received. A building permit application has been submitted for the project known as “Centura Health Elizabeth Primary Care Medical Office”. The project is located within the Gold Creek Shopping Center. Construction is anticipated to begin in June. Town Clerk – Michelle Oeser Rob McMullin, Frontier High School Principal, requested a street closure along Dale Court. The street closure will allow them to hold their 2020 Graduation Ceremony for students. The Graduates will be on school property where students will receive their diplomas. Families will be in their vehicles along Dale Court. Staff is working with Judge White and Prosecutor Christy Ausmus to set up procedures for taking defendants temperatures before court. Thermometers were ordered and Judge White is working on writing a Judges order on how to properly move forward with this. Police – Chief Steve Hasler See attached Stats Public Works and Utilities – Mike DeVol None

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Police Activity

The following is an informational breakdown of officer activity from 05/03/2020 at 9.00am to

05/17/2020 at 9.00am. This information is retrieved from our Records Management System (RMS),

identified as New World.

165 Incidents

17 Traffic Stops: 5 Traffic Citations, 7 Written Warnings, 5 Verbal Warnings

4 Parking Complaints: 0 Parking Citations, 1 Written Warning, 3 Verbal Warnings

Increase Patrol – 79

Traffic Complaint - 1

Follow up – 7

Suspicious Vehicle - 1

Medical Assist – 2

Motorist Assist – 3

Housewatch – 3

Municipal Ordinance Violation - 2

Citizen Contact – 2

Citizen Assist – 7

MVA Property – 1

Welfare Check – 4

Suspicious Circumstance – 2

Animal Complaint – 2

Mental Health Hold – 1

Harassment – 1

Vehicle Trespass - 1

Domestic – 1

VIN Verification – 3

Public Health Order – 1

Littering Complaint – 1

Warrant Arrest – 2

Assist Fire Department – 1

Found Property – 1

Juvenile Complaint – 1

Crime Prevention – 4

REDDI Report – 1

Barking Dog Complaint – 1

Missing Child – 1

Child Custody Dispute – 1

Dead Animal – 1

Disturbance – 1

Abandoned Vehicle – 1

Criminal Mischief – 1

Suicidal Subject – 1

Runaway – 1

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13 Criminal Case Reports Include:

Criminal Tresspass– 05/04/2020

Vehicle Trespass. A resident of Pearl Street reported a toolbox and various tools were missing from his

truck parked outside his house. #20-2086

Animal Complaint – 05/05/2020

The Elizabeth Police Department received an Animal Complaint from a neighbor on Evans Boulevard.

#20-2096

Warrant Arrest Only – 05/05/2020

Following a call of possible Theft to Big R, an arrest was made on an individual with a warrant out of

Elbert County Sheriff’s Office. The subject was transported to Elbert County Jail. #20-2100

Welfare Check – 05/07/2020

The Elizabeth Police Department responded to a call for a Welfare Check on a female. Medical

assistance was not needed. #20-2109

Barking Dog Complaint – 05/05/2020

A resident of Gold Creek Valley was given a verbal warning for her dog continuously barking. #20-2117

Harassment – 05/11/2020

A resident of Gold Creek Valley reported possible Harassment through text. #20-2156

Juvenile Complaint – 05/12/2020

A resident of Dale Court reported her juvenile neighbor for Criminal Mischief. #20-2169

Suspicious Circumstance – 05/12/2020

The Elizabeth Police Department was dispatched in the area of Highway 86 and Cherokee Trail on a

report of unknown trouble. No crime occurred. #20-2170

Traffic Stop – 05/13/2020

A vehicle was observed driving through a stop sign. The driver was subsequently issued with a State

Summons for multiple traffic violations. #20-2183

Welfare Check – 05/13/2020

The Elizabeth Police Department was dispatched on a report of a Welfare Check to a residence on

Paddock Street. No crime occurred. #20-2184

Public Disorder – 05/14/2020

The Elizabeth Police Department responded to a call of a disturbance on Spruce Street. Nothing further

to report at this time. #20-2190

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Animal Control – 05/14/2020

A verbal warning was issued to a dog owner to update rabies vaccination and register with the town.

#20-2194

Mental Health Hold – 05/16/2020

A young male was transported to Parker Adventist Hospital on a Mental Health Hold. #20-2227

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TOWN OF ELIZABETH POLICE DEPARTMENT

STEPHEN HASLER, CHIEF OF POLICE

▪ PO Box 1527, 425 S Main Street ▪ Elizabeth, Colorado 80107 ▪ (303) 646-4664 ▪ Fax: (303) 646-0676 ▪www.elizabethpolice.org

TO: Mayor Vasquez and Board of Trustees FROM: Stephen Hasler. Chief of Police DATE: May 19. 2020 SUBJECT: Resolution 20R18, A Resolution approving the collaborative management memorandum

understanding

SUMMARY The IOG is the Interagency Oversight Group, which is a group of mandated and non-mandated partners which has been formed by the Elbert County Department of Human and Health Services to give oversight with at risk persons and families.

Every year, the parties in this group sign a MOU in accordance with CRS 24-1.9-102. The Elizabeth Police Department represents the Town of Elizabeth in this collaboration, as a non-mandated partner and our costs are “in kind” only, which means staff time to attend the meetings.

STAFF RECOMMENDATION Staff recommends approving Resolution 20R18, A Resolution approving the collaborative management memorandum of understanding between the Town and various agencies regarding the provision of services to children and families who would benefit from multi-agency services

ATTACHMENT(S) 1. Resolution 20R182. MOU Agreement

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5/23/2019 Q:\USERS\LIZ\RES\8DOCXp

RESOLUTION 20R18

A RESOLUTION APPROVING THE COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN AND VARIOUS AGENCIES REGARDING THE PROVISION OF SERVICES TO CHILDREN AND FAMILIES WHO WOULD BENEFIT FROM MULTI-AGENCY SERVICES

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ELIZABETH, COLORADO AS FOLLOWS:

Section 1. The Board of Trustees hereby approves Collaborative Management Memorandum of Understanding between the Town and Various Agencies regarding the provision of services to children and families who would benefit from multi-agency services attached hereto as Exhibit A, and authorizes the Mayor to execute the same on behalf of the Town.

PASSED, APPROVED, and ADOPTED this ____ day of ______________, 2020, by the

Board of Trustees of the Town of Elizabeth, Colorado, on first and final reading, by a vote of _______ for and _______ against.

______________________________ Megan Vasquez, Mayor

ATTEST ___________________________________ Michelle M. Oeser, Town Clerk

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COLLABORATIVE MANAGEMENT MEMORANDUM OF UNDERSTANDING SFY 2020-2021

MOU / 1 of 17

This Agreement is made between the following Mandated Partners and Non-Mandated Partners to the Collaborative Management Program, each of which may herein be referred to individually as a “Party” or collectively as the “Parties”: MANDATED PARTNERS

1. ELBERT COUNTY DEPARTMENT OF HEALTH and HUMAN SERVICES (“Human”), located at 75 Ute Ave., Elbert County, Colorado, 80117;

2. 18TH JUDICIAL DISTRICT PROBATION DEPARTMENT (“Probation”), located at 7305 S. Potomac St., Suite 201, Englewood, Colorado, 80112;

3. 18TH JUDICIAL DISTRICT (“Judicial”), located at 751 Ute Street, PO Box 232, Elbert County, Colorado, 80117;

4. ELBERT COUNTY HEALTH and HUMAN SERVICE(“Health”), located at 75 Ute Ave., Elbert County, Colorado, 80117;

5. ELIZABETH SCHOOL DISTRICT (“School District(s)”), located at 634 Elbert

Street, Elizabeth, CO 80107;

6. ELBERT COUNTY SCHOOL DISTRICT- C2 (“School District(s)”), located at 525 Comanche Street, Elbert County, CO 80117

7. CENTENNIAL MENTAL HEALTH CENTER (“Mental Health”), a non-profit

corporation whose principal place of business is located at 211 West Main, Sterling, Colorado, 80751;

8. BEHAVIORAL HEALTH ORGANIZATION (“BHO”) or REGIONAL

ACCOUNTABLE ENTITY(“RAE”), called COLORADO ACCESS located at located at 1110 E Bethany Dr., Aurora, Colorado 80014;

9. DIVISION OF YOUTH SERVICES (“DYS”), located at 4120 South Julian Way,

Denver, Colorado, 80236;

10. DESIGNATED MANAGED SERVICE ORGANIZATION FOR THE PROVISION OF TREATMENT SERVICES FOR ALCOHOL AND DRUG ABUSE PURSUANT TO SECTION 27-80-107, C.R.S. (“MSO”), called SIGNAL located at 6130 Greenwood Plaza Blvd., Suite 150, Greenwood Village, Co 80111;

11. COMMUNITY DOMESTIC ABUSE PROGRAM PURSUANT TO 26-7.5-104

C.R.S. IF REPRESENTATION FROM SUCH PROGRAM IS AVAILABLE, called THE CRISIS CENTER located at P.O. Box 367, Castle Rock, CO 80104.

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MOU / 2 of 17

NON-MANDATED PARTNERS

12. JUVENILE ASSESSMENT CENTER, located at 9700 E Easter Lane, Centennial, Colorado, 80112;

13. CASA, ADVOCATES FOR CHILDREN, 10855 E Bethany Drive, Suite 200, Aurora, Colorado, 80014

14. 18TH JUDICIAL DISTRICT COLORADO YOUTH DETENTION CONTINUUM, located at 6904 S Lima Street, Centennial, Colorado, 80112

15. ELBERT COUNTY SHERIFF DEPARTMENT (ECSO) located at 751 Ute Ave.,

Elbert County, Colorado 80117

16. TOWN of ELIZABETH POLICE DEPARTMENT (EPD) located at 156 S Banner St., Elizabeth, Colorado 80107

17. ELBERT COUNTY BOARD OF COMMISSIONERS located 215 Comanche St., Elbert County, Colorado 80117

18. PEAK VISTA COMMUNITY HEALTH CENTERS located at 3205 N Academy Blvd. Suite 130, Colorado Springs, Colorado 80917

19. ELBERT COUNTY COALITION OF OUTREACH (ECCO) located at336 Comanche St., Elbert County CO 80117

WHEREAS, Colorado Revised Statutes (C.R.S.) Section 24-1.9-102 authorizes the county department of human services/social services to enter memorandums of understanding with specific agencies for the purpose of promoting a collaborative system of local-level interagency oversight groups and individualized service and support teams to coordinate and manage the provision of services to children and families who would benefit from integrated multi-agency services; and WHEREAS, the undersigned desire to enter into an agreement for the collaboration of services to families and children who would benefit from integrated multi-agency services; and WHEREAS, the undersigned agencies include all of the agencies required by statute. NOW THEREFORE, in consideration of the premises and mutual promises and covenants herein contained, and for their mutual benefit, the Parties agree as follows:

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MOU / 3 of 17

Term of the Agreement. This MOU shall be effective beginning July 1st, 2020 and shall expire June 30th, 2021. Renewal of MOU. The Parties may renew this MOU annually subject to mutual agreement. Each Party reserves the right to elect not to renew the MOU after expiration of the current term. If any Party intends not to renew the MOU, it should give notice of such intent at least thirty (30) days prior to expiration of the Agreement. I. Oversight Group. The Parties agree that there is hereby created an Interagency Oversight Group (IOG) as authorized by C.R.S 24-1.9-102, that is identified locally as Connections for Families, whose membership shall be comprised of a local representative of each Party to this MOU. Membership requirements, the status of each Party as a voting member or advisory member, procedures for election of officers, procedures for resolving disputes and procedures for the development of subcommittee groups can be found in the By-Laws/Procedure Guide (“By-Laws” or “Guide”) attached hereto as a labeled Appendix A. By signing this MOU, the Parties agree to follow and review these by-laws annually to ensure all statutory and rule mandates are met. II. Target Population. In recognition of the goals of the Collaborative Management Program (CMP), children, youth and families across systems are identified and served according to their contact with collaborative programs. The CMP target population consists of at-risk children and youth ages birth through twenty-one (21) years of age and their families who would benefit from a multi-system integrated service plan or multisystem approach. An Individualized Service and Support Team (ISST) includes two (2) or more system representatives that are present to assist a child/youth/family with developing an integrated service plan directed by family need. The ISST identifies goals and facilitates collaboration and is a family-driven model for service planning. The child/youth/family members are present at and participating in the development of their plan. Connections for Families serves their target population(s) directly through an ISST(s) called: Service Review Team (SRT), Game Plan to Success (GPS), District Attendance Review Board (DARB) and Family Engagement Meeting (FEM)) (insert a list local ISSTs names). Connections for Families may also serve children, youth and families within their communities through the Collaborative Management Program by providing multi-system prevention program(s). The target population for these prevention programs consists of at-risk children and youth ages birth through twenty-one (21) years of age and their families who would benefit from a multisystem approach. A multisystem prevention program must include two (2) or more system representatives that establish a program that facilitates collaboration and address needs not currently provided within the community. Multi-system Prevention Program(s) named (insert a list of local Prevention Program names): RISC, Alliance After School Program; Alliance Summer Program; 6 Big Ones, Brain-Wise, Second Chance Tobacco Program, Sources of Strength, Social/Emotional School Base Services, Restore, Tutoring-Academic Support, Therapeutic Mentoring, Spot Vision Screener and Botvin Life-skills.

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MOU / 4 of 17

III. Services. The Parties agree to provide the following specific services, subject to the availability of funds for which the collaborative has authority as specified below. Services Defined: (please include descriptions)

• The CMP’s ISST model 1 is called Service Review Team (SRT). It functions as an integrated service planning model with specific policies and procedures Appendix B,2.1.1. This ISST is linked to the following performance measure:

• CMP youth with no new Child Welfare open involvements • CMP youth diverted from being committed to DYS

• The CMP’s ISST model 2 is called Game Plan to Success (GPS) . It functions as an

integrated service planning model with specific policies and procedures Appendix B 2.1.2. This ISST is linked to the following performance measure:

• Children and youth with improved academic performance while involved with CMP

• The CMP’s ISST model 3 is called District Attendance Review Board (DARB) . It functions as an integrated service planning model with specific policies and procedures Appendix B 2.1.3. This ISST is linked to the following performance measure:


• The CMP’s ISST model 4 is called Family Engagement Meeting (FEM) . It functions as an integrated service planning model with specific policies and procedures Appendix B 2.1.4. This ISST is linked to the following performance measure:

• CMP youth with no new Child Welfare open involvements

• The CMP provides a multisystem approach prevention program through RISC prevention program model 1 It prevents multisystem involvement by including two (2) or more system representatives in the development of prevention programing. These systems include: CYDC, Juvenile Assessment Center (JAC), and Connections for Families. Attached hereto as a labeled appendix Appendix C. Prevention programs are mandated to meet one of the following: 1) multi-systemic approach; 2)multiple disciplines involved in the development or enhancement of the program; 3)multiple agencies involved in the delivery of the services; 4)program developed to reduce bifurcated services; or, 5)joint approach benefiting children, youth and or families. This prevention program is linked to the following performance measure:


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MOU / 5 of 17

• CMP youth diverted from being committed to DYS

• The CMP provides a multisystem approach prevention program through Alliance After School and Summer Program prevention program model 2 It prevents multisystem involvement by including two (2) or more system representatives in the development of prevention programing. These systems include: Elizabeth School District, RISC, Centennial Mental Health. Attached hereto as a labeled appendix Appendix C. Prevention programs are mandated to meet one of the following: 1) multi-systemic approach; 2)multiple disciplines involved in the development or enhancement of the program; 3)multiple agencies involved in the delivery of the services; 4)program developed to reduce bifurcated services; or, 5)joint approach benefiting children, youth and or families. This prevention program is linked to the following performance measure:


• The CMP provides a multisystem approach prevention program through 6-Big Ones prevention program model 3 It prevents multisystem involvement by including two (2) or more system representatives in the development of prevention programing. These systems include: Centennial Mental Health, Elizabeth School District, Elbert County School District, RISC and Connections for Families. Attached hereto as a labeled appendix Appendix C. Prevention programs are mandated to meet one of the following: 1) multi-systemic approach; 2)multiple disciplines involved in the development or enhancement of the program; 3)multiple agencies involved in the delivery of the services; 4)program developed to reduce bifurcated services; or, 5)joint approach benefiting children, youth and or families. This prevention program is linked to the following performance measure:


• The CMP provides a multisystem approach prevention program through Brain-Wise prevention program model 4 It prevents multisystem involvement by including two (2) or more system representatives in the development of prevention programing. These systems include: Centennial Mental Health, Elizabeth School District, Elizabeth Municipal Court, RISC and Connections for Families. Attached hereto as a labeled appendix Appendix C. Prevention programs are mandated to meet one of the following: 1) multi-systemic approach; 2)multiple disciplines involved in the development or enhancement of the program; 3)multiple agencies involved in the delivery of the services; 4)program developed to reduce bifurcated services; or, 5)joint approach benefiting children, youth and or families. This prevention program is linked to the following performance measure:

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MOU / 6 of 17


• The CMP provides a multisystem approach prevention program through Second Chance Tobacco prevention program model 5 It prevents multisystem involvement by including two (2) or more system representatives in the development of prevention programing. These systems include: Elizabeth School District, Elbert County School District, Elbert County School District, Elizabeth Law Enforcement, Elizabeth Municipal Courts, RISC, and Connections for Families. Attached hereto as a labeled appendix Appendix C. Prevention programs are mandated to meet one of the following: 1) multi-systemic approach; 2)multiple disciplines involved in the development or enhancement of the program; 3)multiple agencies involved in the delivery of the services; 4)program developed to reduce bifurcated services; or, 5)joint approach benefiting children, youth and or families. This prevention program is linked to the following performance measure:

• CMP youth diverted from being committed to DYS • Children and youth with improved academic performance while involved with

CMP • The CMP provides a multisystem approach prevention program through Sources of

Strength prevention program model 6 It prevents multisystem involvement by including two (2) or more system representatives in the development of prevention programing. These systems include: Elizabeth School Districts, Elbert County School District, RISC, and Centennial Mental Health Center. Attached hereto as a labeled appendix Appendix C. Prevention programs are mandated to meet one of the following: 1) multi-systemic approach; 2)multiple disciplines involved in the development or enhancement of the program; 3)multiple agencies involved in the delivery of the services; 4)program developed to reduce bifurcated services; or, 5)joint approach benefiting children, youth and or families. This prevention program is linked to the following performance measure:


• The CMP provides a multisystem approach prevention program through Social – Emotional Groups prevention program model 7 It prevents multisystem involvement by including two (2) or more system representatives in the development of prevention programing. These systems include: Elizabeth School Districts, Elbert School District Centennial Mental Health Center, and JAC. Attached hereto as a labeled appendix Appendix C. Prevention programs are mandated to meet one of the following: 1) multi-systemic approach; 2)multiple disciplines involved in the development or enhancement of the program; 3)multiple agencies involved in the delivery of the services; 4)program developed to reduce bifurcated services; or, 5)joint approach benefiting children, youth

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MOU / 7 of 17

and or families. This prevention program is linked to the following performance measure:


• The CMP provides a multisystem approach prevention program through RESTORE prevention program model 8 It prevents multisystem involvement by including two (2) or more system representatives in the development of prevention programing. These systems include: CYDC, RISC, Elizabeth Municipal Court, 18th Judicial Probation and Connections for Families. Attached hereto as a labeled appendix Appendix C. Prevention programs are mandated to meet one of the following: 1) multi-systemic approach; 2)multiple disciplines involved in the development or enhancement of the program; 3)multiple agencies involved in the delivery of the services; 4)program developed to reduce bifurcated services; or, 5)joint approach benefiting children, youth and or families. This prevention program is linked to the following performance measure:


CMP • The CMP provides a multisystem approach prevention program through Tutoring-

Academic Support prevention program model 9 It prevents multisystem involvement by including two (2) or more system representatives in the development of prevention programing. These systems include: Elizabeth School District, Elbert County School District, RISC, Centennial Mental Health Center and Connections for Families. Attached hereto as a labeled appendix Appendix C. Prevention programs are mandated to meet one of the following: 1) multi-systemic approach; 2)multiple disciplines involved in the development or enhancement of the program; 3)multiple agencies involved in the delivery of the services; 4)program developed to reduce bifurcated services; or, 5)joint approach benefiting children, youth and or families. This prevention program is linked to the following performance measure:


• The CMP provides a multisystem approach prevention program through Therapeutic Mentoring prevention program model 10 It prevents multisystem involvement by including two (2) or more system representatives in the development of prevention programing. These systems include: Elizabeth School District, Elbert County School, Elizabeth Municipal Courts, RISC, Centennial Mental Health Center and Connections for Families. Attached hereto as a labeled appendix Appendix C. Prevention programs are mandated to meet one of the following: 1) multi-systemic approach; 2)multiple disciplines involved in the development or enhancement of the program; 3)multiple agencies involved in the delivery of the services; 4)program developed to reduce

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MOU / 8 of 17

bifurcated services; or, 5)joint approach benefiting children, youth and or families. This prevention program is linked to the following performance measure:


CMP • The CMP provides a multisystem approach prevention program through Spot Vision

Screen prevention program model 11 It prevents multisystem involvement by including two (2) or more system representatives in the development of prevention programing. These systems include: Elizabeth School District, Elbert School District, Colorado Access, and Connections for Families. Attached hereto as a labeled appendix Appendix C. Prevention programs are mandated to meet one of the following: 1) multi-systemic approach; 2)multiple disciplines involved in the development or enhancement of the program; 3)multiple agencies involved in the delivery of the services; 4)program developed to reduce bifurcated services; or, 5)joint approach benefiting children, youth and or families. This prevention program is linked to the following performance measure:


The CMP provides a multisystem approach prevention program through Botvin-Lifeskills prevention program model 12 It prevents multisystem involvement by including two (2) or more system representatives in the development of prevention programing. These systems include: Elizabeth School Districts, Elbert School District, Centennial Mental Health Center and Connections for Families. Attached hereto as a labeled appendix Appendix C. Prevention programs are mandated to meet one of the following: 1) multi-systemic approach; 2)multiple disciplines involved in the development or enhancement of the program; 3)multiple agencies involved in the delivery of the services; 4)program developed to reduce bifurcated services; or, 5)joint approach benefiting children, youth and or families. This prevention program is linked to the following performance measure:


IV. Authorization to Contribute Resources and Funding. Each Party represents that it has the authority to approve the contribution of time, resources, and funding to solve problems identified by Connections for Families in order to create a seamless, collaborative system of delivering multi-agency services to children and families. The resources and funding to be contributed are identified in Section V: Funding Sources. V. Funding Sources. Funding identified in this MOU may be a carryover from incentive funding or savings, additional funding provided to the CMP program or any funds directed towards CMP. Additional funding may become available during the term of this MOU and the Parties agree to comply with any terms, conditions and restrictions on the funding made

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MOU / 9 of 17

available to them. The Parties agree to financial risk sharing where commitments to support programs exceed the remaining monies available. The fiscal agent for Connections for Families is Trestle, Inc. (defaults to County Human Services/Social Service Departments) and by signing here (signature of fiscal agent) agrees to assume financial risk. The financial risk defaults to the fiscal agent unless otherwise stated here . For this reason, Connections for Families projects a conservative budget based on currently available resources.

Table of Resource Pooling SFY 2020-2021 Party IN-KIND CASH

CMP Carry Over/Reserve Funds $68,148 1. COUNTY DEPARTMENT OF HUMAN/SOCIAL SERVICES $ 7,500 $ 2. JUDICIAL DISTRICT PROBATION DEPARTMENT $ 8,000 $ 3. JUDICIAL DISTRICT COURT $ 5,000 $ 4. HEALTH DEPARTMENT $ 1,200 $ 5. ELIZABETH SCHOOL DISTRICT $ 22,600 $ 6. ELBERT COUNTY SCHOOL DISTRICT $ 1,200 7. MENTAL HEALTH CENTER $ 60,000 $ 8. BEHAVIORAL HEALTH ORGAINZATION ("BHO") or REGIONAL ACCOUNTABLE ENTITY (“RAE”) $ 4,000 $ 9. DIVISION OF YOUTH SERVICES ("DYS") $ 6,020 $ 10. DESIGNATED MANAGED SERVICE ORGANZIATION FOR THE PROVISION OF TREATMENT SERVICES FOR ALCOHOL AND DRUG ABUSE PURSUANT TO SECTION 27-80-107, C.R.S. ("MSO") $ 1,500 11. COMMUNITY DOMESTIC ABUSE PROGRAM PURSUANT TO 26-7.5-104, C.R.S. ("DVP") $ 2,708 $ 12. JUVENILE ASSESSMENT CENTER $ 6,694 $ 3,334 13. CASA – ADVOCATES FOR CHILDREN $ 570 $ 14. 18TH JUDICIAL DISTRICT COLORADO YOUTH DENTION CONTIUUM (CYDC) $ 6,345 $ 7,952 15. ELIZABETH POLICE DEPARTMENT $ 1,658 16. ELBERT COUNTY COMMISSIONER $ 500 17. PEAK VISTA COMMUNITY HEALTH $ 750 18. ELBERT COUNTY COALITION OUTREACH (ECCO) $ 550 TOTALS $ 129,899 $11,286

Approximate total cash contribution = $ 68,148 Approximate total in-kind services/contributions = $141,185 Approximate total contribution = $209,333 VI. Reinvestment of Funds Saved. Connections for Families has established a procedure to allow incentive funds received by the CDHS, and allocated pursuant to CRS 24-1.9-104, to be reinvested by the Parties to provide appropriate services to children and families who would benefit from multi-agency services has

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been approved by the head or director of each Party, as documented in the By-Laws/Guide at Appendix A. The Parties agree by signing this MOU that the Connections for Families will review the CMP budget regularly to ensure that CMP funds are being used to serve children, youth and families that are involved in multiple systems, at risk of involvement in multiple systems. This includes funds being used to serve children, youth and families who are part of an ISST, CMP prevention program or as a mechanism to increase collaboration among Parties. VII. Collaborative Management Processes. Pursuant to section 24-1.9-102(2)(e), C.R.S., Connections for Families has established a collaborative management process addressing risk sharing, resource pooling, performance expectations, outcome monitoring, and staff training which can be found in the By-laws/Procedure Guide attached hereto as a labeled Appendix A. By signing this MOU, the Parties agree to follow and review these by-laws annually to ensure all statutory and rule mandates are met. VIII. Collaborative Management Program Elements. Pursuant to section 24-1.9-102(2)(i) the Parties hereby determine that they will attempt to meet performance measures specified by the Colorado Department of Human Services, in conjunction with the Collaborative Management Program State Steering Committee, and elements of collaborative management in order to:

A. Reduce duplication and eliminate fragmentation of services provided to children, youth and families who would benefit from integrated multi-agency services. The Parties will reduce duplication and fragmentation of services by: Appendix A, Section 1.5 Training and by participating in annual strategic planning which includes County needs assessment and system of care evaluation.

B. Increase the quality, appropriateness, and effectiveness of services delivered to children and families who would benefit from multi-agency services, to achieve better outcomes; the Parties will increase the quality, appropriateness, and effectiveness of services delivered through: Appendix A, Section 1.3 Performance Expectations and Section 1.4 Outcome Monitoring.

C. Encourage cost sharing among service providers. The Parties will encourage cost sharing through: Appendix A, Section 1.2 Resource Pooling.

IX. Performance Measures. Connections for Families has determined how performance shall be measured and has selected three (3) measures in which the Colorado Department of Human Services shall determine incentive funding to the local IOG in a labeled Appendix D.

1) Connections for Families has selected the following as our first performance measure: CMP youth with no new Child Welfare open involvements

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MOU / 11 of 17

2) Connections for Families has selected the following as our second performance measure: Children and youth who did not enter into detention

3) Connections for Families has selected the following as our third performance measure: Children and youth with improved academic performance while involved with CMP

4) Connections for Families has selected the following as our second performance measure: CMP medicaid eligible children/youth who received a behavioral health screen

X. Process Measures. Pursuant to section Code of Colorado Regulations 7.303.35 (A), the Parties hereby determine that they will attempt to meet process measures in order to receive the meaningful minimum portion of the collaborative management incentive funds. Counties will receive the meaningful minimum (35% of total allocation) based on the two (2) following criteria: 1) Number of children, youth and families served and; 2) Meeting three (3) of the six (6) process measures of collaborative management. Please select all the process measures that the CMP site will be striving for. Each CMP site must select at least three (3). ☒ IOG meeting attendance (all partners signing MOU attending 75% of the time at 75% of

scheduled meetings); ☒ Family agency or member participation on the IOG as a voting member; ☒ Seventy-five (75%) percent of the agencies contribute resources at a service level, either

in-kind or actual funds; ☒ Use of Evidence Based or Evidence Informed practices; ☒ Process of Continuous Quality Improvement used by the IOG; ☒ Evidence of cost-sharing. XI. Data. The Parties agree to use either the State provided Efforts to Outcomes (ETO) database or the Child Welfare Information System (CWIS) for data collection for CMP served clients. ETO shall be used for non-child welfare children, youth and families to track participation. Trails or CWIS database shall be used for all Child Welfare CMP served children, youth and families. The Parties agree by signing this MOU that the attestation statement shall be completed and The Parties shall comply with Operational Memo #OM-CW-2019-0003 prior to receiving incentive funds. The CMP site is responsible to ensure there is not duplication of clients entered into ETO and/or Trails. Duplication is defined as a child, youth or family that is counted twice for the same ISST meeting or prevention program and recorded in one (1) or more CMP data system(s). A child, youth or family may be counted for multiple service episodes supported by several multi-systems partnerships. XII. Termination of MOU. The Parties acknowledge that withdrawal from this MOU of any Mandated Party shall result in the automatic termination of this Agreement and termination of

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MOU / 12 of 17

the collaborative system of delivery of services developed hereunder. The withdrawing Party shall assist the other Parties to achieve an orderly dissolution of the collaborative system with as little disruption as possible in the delivery of services provided to children and families who would benefit from multi-agency services.

A. Withdrawal/Termination. Any Party may withdraw from this Agreement at any time by providing 30 days written notice to all other Parties.

B. For Loss of Funds. Any Party may withdraw from this Agreement, or modify the level of its commitment of services and resources hereunder, in the event of loss or reduction of resources from its funding source identified herein. Any Party withdrawing due to loss of funds will provide notice of withdrawal, in writing within 30 days.

C. Distribution of Funds. The Parties have established a collaborative management process addressing the distribution of funds if the MOU is terminated as further described in the by-laws/procedure guide. Appendix A, Section 2.7.

IN WITNESS WHEREOF, the Parties hereto, through their authorized representatives have executed this Memorandum of Understanding and commit to all elements described above, effective for the dates written above. (Please note scanned and electronic signatures are acceptable)

Interagency Oversight Group Members MANDATED PARTNERS

1. COUNTY DEPARTMENT OF HEALTH AND HUMAN SERVICES Name and Title: Jerri Spear, Director Address:PO Box 924, 74 Ute Ave. City/State/Zip:Elbert County, CO 80117 Phone:303.621.3149 Email: [email protected] Signature: Designee: Sherry Hansen, Child Welfare Administrator

2. JUDICIAL DISTRICT PROBATION DEPARTMENT Name and Title: Douglas Gray, Chief Agency: 18th Judicial District Probation Address:7325 S Potomac St. City/State/Zip:Centennial, CO 80112 Phone: 303.662.5910 Email:[email protected] Signature: Designee: Ted Romero, Elbert and Lincoln Counties Probation Supervisor Alternate: Curtis Hamstra, Supervisor

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MOU / 13 of 17

3. JUDICIAL DISTRICT COURTS Name: The Honorable Michelle Amico, Chief Judge Agency:18th Judicial District Address:PO Box 232, 751 Ute St. City/State/Zip:Elbert County, CO 80117 Phone: 303.621.8521 Email:[email protected] Signature: Designee: Judge Gary Kramer, Elbert County District Judge Alternate: Ted Romero, Elbert County Probation Supervisor

4. COUNTY DEPARTMENT OF HEALTH AND HUMAN SERVICES Name: Jerri Spear Agency: Elbert County Department of Health and Human Services : Address:PO Box 924, 74 Ute Ave. City/State/Zip:Elbert County, CO 80117 Contact Person:Jerri Spear Phone: 303.621.3149 Email: [email protected] Signature: Designee: Dwayne Smith, Public Health Administrator

5. SCHOOL DISTRICT Name:Douglas Bissonette, Superintendent Agency:Elizabeth School District : Address:634 Elbert St. City/State/Zip:Elizabeth, CO 80107 Contact Person:Douglas Bissonette Phone: 303.646.1836 Email:[email protected] Signature: Alternate: Rob McMullen, Principal, Frontier High School Alternate: Kim Morrison, Special Education Director

6. SCHOOL DISTRICT Name:Scott Mader, Superintendent Agency:Elbert County School District : Address:PO Box 128, 525 Comanche St City/State/Zip:Kiowa, CO 80117 Contact Person:Scott Mader Phone: 303.621.2115 Email:[email protected] Signature: Alternate:Elizabeth Morrone, School Counselor

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MOU / 14 of 17

7. MENTAL HEALTH CENTER Name:Elizabeth Hickman, Executive Director Address:211 W Main Street City/State/Zip:Sterling, CO 80751 Contact Person:Elizabeth Hickman Phone: 970.522.4392Email:[email protected] Signature: Designee: Kristi Grothe, Elbert and Lincoln Regional Operations Director Alternate: Spencer Green, Deputy Director of Operations Alternate: Aaron Shea, Elbert and Lincoln Regional Clinical Director

8. REGIONAL ACCOUNTABLE ENTITY /BEHAVIORIAL HEALTH ORGANIZATION

Name and Title: Robert Bremer, Vice President of Integrated Care Agency: Colorado Access Address:11100 E Bethany Dr. City/State/Zip:Aurora, CO 80014 Contact Person:Marty Janssen Phone:720.744.6313 Email:[email protected] Signature: Designee: Rene Gonzales, Population Health, Northeast Region Alternate: Marty Janssen, Deputy Director N.E. Colorado Medicaid

9. DIVISION OF YOUTH SERVICES

Name and Title: Tammy Schneiderman, Director Agency: Central Region DYS Address:4120 S Julian Way City/State/Zip:Denver, CO 80236 Phone: 303.866.7068 Email: [email protected] Signature: Designee: Krista Husak, Program Manager

10. MANAGED SERVICE ORGANIZATION Name and Title: Daniel Darting, Chief Executive Officer Agency: Signal Behavioral Health Address:6130 Greenwood Plaza Blvd. City/State/Zip:Greenwood Village, CO 80111 Phone:303.639.9320 Email:[email protected] Signature: Alternate: Troy Bowan, Community Engagement Coordinator, Signal Behavioral Health Network Alternate: Heather Dolan, Director of Operations, Signal Behavioral Health Network

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NON-MANDATED PARTNERS

12. Name and Title: Sarah Troy, Executive Director Agency: Juvenile Assessment Center Address: 9700 E Easter Lane City/State/Zip: Centennial, CO 80112 Phone: 720.2131320 Email [email protected] Signature: Designee: Zachariah Abdelbaki, Law Enforcement Program Director

13. Name and Title: Josefina Raphael, Executive Director Agency: Advocates for Children (CASA) Address:.10855 E Bethany Dr, Suite 200 City/State/Zip: Aurora, CO 80014 Phone: 303.695.1882 Email: [email protected] Signature Designee; Amy Reece, Operations Director 14. Name and Title: Rhonda Riley, Program Coordinator Agency: 18TH Judicial District Colorado Youth Detention Continuum/Senate Bill 94 Address: 6904 S Lima Street City/State/Zip: Centennial, CO 80112 Phone: 303.885.9835 Email: [email protected] Signature: Designee: Kari Yutzy, Pre-Trial Services Supervisor

11. DOMESTIC ABUSE PROGRAM Name and Title: Jennifer Walker, Executive Director Agency: The Crisis Center Address:PO Box 367 City/State/Zip:Castle Rock, CO 80104 Phone: 303.688.1094 Email:[email protected] Signature: Designee: Jody Curl, Director of Programs

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15. Name and Title: Tim Norton, Sheriff Agency: Elbert County Sheriff Department Address: 751 Ute Ave City/State/Zip: Elbert County, CO 80117 Phone: Phone: 303.805.6129 Email: [email protected] Signature: Designee: Janet Maloney, Victim Advocate Coordinator Alternate: Melissa Potestio, Victim Advocate 16. Name and Title: Mayor Megan Vasquez Agency: Elizabeth Police Department Address: 156 S Banner St. City/State/Zip: Elizabeth CO 80107 Phone: Phone: 303.646.4166 Email: [email protected] Signature: Designee: Melvin Berghahn, Commander Elizabeth Police Department Alternate: Stephen Hasler, Chief of Police 17. Name and Title: Christopher Richardson, Commissioner Agency: Elbert County Board of Commissioners Address: 215 Comanche St. City/State/Zip: Elbert County CO 80117 Phone: 303.621.3139 Email: [email protected] Signature: 18. Name and Title: Tracy Narvet, Chief Financial Officer Agency: Peak Vista Community Health Centers Address: 3205 N Academy Blvd, Suite 130 City/State/Zip: Colorado Springs, CO  80917 Contact Person: Rachel Shuck Phone: 720.389.9763 Email: [email protected] Signature Designee: Rachel Shuck, Director, Elbert County/Strasburg

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19. Name and Title: Erica Johnson, Executive Director Agency: Elbert County Coalition of Outreach (ECCO) Address:336 Comanche St. City/State/Zip: Elbert County, CO 80117 Phone: 303.621.2599 Email: [email protected]  Signature Designee: Janet Maloney, Victim Advocate Coordinator, ECSO

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TOWN OF ELIZABETH POLICE DEPARTMENT

STEPHEN HASLER, CHIEF OF POLICE

▪ PO Box 1527, 425 S Main Street ▪ Elizabeth, Colorado 80107 ▪ (303) 646-4664 ▪ Fax: (303) 646-0676 ▪

www.elizabethpolice.org

TO: Mayor Vasquez and Board of Trustees FROM: Stephen Hasler. Chief of Police DATE: May 19. 2020 SUBJECT: Resolution 20R19, A Resolution Adopting the 2020 Town of Elizabeth Police Department Fee Schedule SUMMARY The current Police Department Fee Schedule was passed by resolution in 2015. Since that time there has been an increase in video and digital media which has caused Law Enforcement agencies to to update their fee schedules. The request is for the Board of Trustees to consider a resolution to adopt a new Elizabeth Police Department Fee Schedule which is attached to this memorandum. Staff has researched the PD Fee Schedules of several municipalities and finds that the proposed fee schedule is in line with surrounding agencies and follows best practices STAFF RECOMMENDATION Staff recommends approval of Resolution 20R19, A Resolution Adopting the 2020 Town of Elizabeth Police Department Fee Schedule ATTACHMENT(S)

1. Resolution 20R19 2. Fee Schedule

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5/21/2015 Q:\USERS\LIZ\RES\2011\PURCHASING POLICY-1.DOC

RESOLUTION 20R19

A RESOLUTION ADOPTING THE 2020 TOWN OF ELIZABETH POLICE DEPARTMENT FEE SCHEDULE

WHEREAS, the Town of Elizabeth (the “Town”) supports the need for a 2020 Police

Department Fee Schedule;

WHEREAS, the Town has worked closely with outside municipalities to develop such a fee schedule;

WHEREAS, the Board of Trustees seeks by the adoption of this resolution that this Police Department Fee Schedule is used and referenced as the Town continues to grow; and

WHEREAS, it is the intent of this Board of Trustees to direct that the Police Department utilize and integrate this fee schedule wherever and whenever possible.

NOW THEREFORE BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE

TOWN OF ELIZABETH, COLORADO AS FOLLOWS: Section 1. The Board of Trustees hereby adopts the 2020 Police Department Fee Schedule attached hereto as Exhibit A, to establish the necessary Police Department fees for residents and visitors alike.

PASSED, APPROVED, and ADOPTED this ____ day of ______________, 2020, by the Board of Trustees of the Town of Elizabeth, Colorado, on first and final reading, by a vote of _______ for and _______ against.



33

ELIZABETH POLICE DEPARTMENT

FEE SCHEDULE

Vin Verification:

Non-Resident: $5.00

Resident: NO CHARGE

Police Records Request:

Research and Retrieval Fee: $5.00

Per Page Charge: $0.25

Research in excess of one hour: $30.00 per hour

Digital Copies: on a disc $5.00 / data stick $10.00

Certified Copy of Report: $5.00 per report

Photos (on a disc or shared via Evidence.com): $5.00

Audio Recording (Dispatch Recording): $30.00 per hour

Video Recordings (For example, body worn cameras; surveillance videos or PD lobby videos)

Computer Search (Statistical Information): $30.00 after first hour

Portable Breath Test (PBT): $5.00

Sex Offender Reports: NO CHARGE **Must reside (or have prospective address) in the Town of Elizabeth limits or have children who attend school in the Town of Elizabeth limits.

Exemption: A “victim of a crime” is an applicant requesting a copy of a report, in which they are listed as a victim. That report is provided to the applicant at no charge.

Please note: Accidents do not have “victims of crime”, therefore all involved parties must pay for copies, when requested.

A RESIDENT IS DEFINED AS SOMEONE WHO LIVES WITHIN THE TOWN LIMITS

LAW ENFORCEMENT/CRIMINAL JUSTICE AGENCIES DO NOT HAVE TO PAY FOR COPIES OF REPORTS

34

TOWN OF ELIZABETH

TOWN ADMINISTRATION

▪ PO Box 159, 151 S. Banner Street ▪ Elizabeth, Colorado 80107 ▪ (303) 646-4166 ▪ Fax: (303) 646-9434 ▪

www.townofelizabeth.org

TO: Honorable Mayor and Board of Trustees FROM: Matt Cohrs, Town Administrator DATE: May 22, 2020 SUBJECT: Resolution 20R20, A Resolution Granting Administrative Authority to Approve License Agreements for Town Owned Property SUMMARY At the May 12, 2020 Regular meeting, the Board of Trustees was given an update regarding efforts by the Town to assistance businesses during the COVID-19 pandemic. This included temporary waivers to accommodate businesses by providing flexibility with items such as signage on nonresidential properties, food trucks, and sidewalk and parking lot sales. For food trucks to use space on the Gesin lot, they must enter into a license agreement to utilize our town property. License agreements are approved by the Board of Trustees. However, this approval could slow down the ability for a food truck to use the Gesin as they would have to wait for the license agreement to be approved at the next BOT Regular meeting. To further support the items presented to the BOT at the May 12, 2020 meeting, staff is requesting the authority to administratively approve license agreements for food trucks to use the Gesin lot. The license agreement could be completed and administratively approved with their food truck application. This granting of administrative authority would be on a temporary basis for the duration of the business assistance being provided related to the pandemic. STAFF RECOMMENDATION Staff recommends approval of Resolution 20R20, A Resolution granting the Town Administrator or the Town Administrator’s designee the authority to approve license agreements for town owned property. ATTACHMENT(S) Resolution 20R20

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5/20/2020 Q:\USERS\LIZ\RES\2020\FOOD TRUCK LICENSE-R052020.DOCX

RESOLUTION 20R20

A RESOLUTION GRANTING THE TOWN ADMINISTRATOR OR THE TOWN ADMINISTRATOR'S DESIGNEE THE AUTHORITY TO ADMINISTRATIVELY APPROVE LICENSE AGREEMENTS FOR TOWN-OWNED PROPERTY

WHEREAS, the Board of Trustees desires to authorize the Town Administrator to administratively approve the temporary use of Town-owned property, specifically the Gesin's Lot, for food trucks; and

WHEREAS, the Board of Trustees finds that such authorization is appropriate to allow the temporary use of the Gesin's Lot without requiring formal Board of Trustees approval for each such use.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ELIZABETH, COLORADO AS FOLLOWS:

Section 1. The Board of Trustees hereby authorizes the Town Administrator or the Town Administrator's designee to administratively approve license agreements for the temporary use of the Gesin's Lot for use by food trucks.

PASSED, APPROVED, and ADOPTED this 12th day of May, 2020, by the Board of Trustees of the Town of Elizabeth, Colorado, on first and final reading, by a vote of _______ for and _______ against.



36

TOWN OF ELIZABETH

TOWN ADMINISTRATION



TO: Honorable Mayor and Board of Trustees FROM: Matt Cohrs, Town Administrator DATE: May 22, 2020 SUBJECT: Ordinance 20-04 SUMMARY At the May 12, 2020 Regular meeting, the BOT discussed Mayor Megan Vasquez and Trustee Tammy Paynes’ request for reimbursement of expenditures for their recall election as defined in state statute C.R.S 31-4-504.5. The full Board of Trustees gave direction to the Town Attorney to prepare an ordinance for reimbursement per the statute. Per their letters requesting reimbursement, both are donating the funds to area food banks and the Elizabeth Fire Community Foundation.

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5/19/2020 Q:\USERS\LIZ\ORD\2020\REIMBURSE RECALL EXPENSES-O051920.DOCX

ORDINANCE 20-04

AN ORDINANCE DETERMINING TO REIMBURSE THE RECALL EXPENSES OF MAYOR MEGAN VASQUEZ AND TRUSTEE TAMMY PAYNE PURSUANT TO C.R.S. § 31-4-504.5, AND TO DONATE SAID REIMBURSED FUNDS TO CERTAIN CHARITIES AT THE REQUEST OF MAYOR VASQUEZ AND TRUSTEE PAYNE

WHEREAS, Mayor Megan Vasquez and Trustee Tammy Payne were the subjects of a recall election dated April 7, 2020, and the recall effort was unsuccessful;

WHEREAS, pursuant to C.R.S. § 31-4-504.5, subsections (2) and (3), Mayor Megan Vasquez and Trustee Tammy Payne have submitted a detailed request for reimbursement of authorized expenses, and desire to have said reimbursable authorized expenses donated to various charities as set forth below; and

WHEREAS, the Board of Trustees has considered the request of Mayor Megan Vasquez and Trustee Tammy Payne, determined such expenses are authorized, and desires by adoption of this Ordinance to repay such expenses pursuant to C.R.S. § 31-4-504.5(3).

BE IT ORDAINED BY THE BOARD OF TRUSTEES FOR THE TOWN OF ELIZABETH, COLORADO, THAT:

Section 1. The Board of Trustees finds and determines that Mayor Megan Vasquez has provided sufficient documentation showing reimbursable authorized expenses in the amount of $2,080.32 incurred as a result of her attempted recall. The Board of Trustees therefore determines pursuant to C.R.S. § 31-4-504.5(2) to reimburse said authorized expenses, and pursuant to her request, determines to donate said amount to be divided equally between the Harvest Food Bank, the Elizabeth Food Bank, the Food Bank of Kiowa and the Elizabeth Firefighters Community Foundation.

Section 2. The Board of Trustees finds and determines that Trustee Tammy Payne has provided sufficient documentation showing reimbursable authorized expenses in the amount of $1,163.74 incurred as a result of her attempted recall. The Board of Trustees therefore determines pursuant to C.R.S. § 31-4-504.5(2) to reimburse said authorized expenses, and pursuant to her request, determines to donate said amount to be divided equally between the Harvest Food Bank, the Food Bank of Kiowa, and the Elizabeth Food Bank.

Section 3. Severability. If any section, paragraph, clause, or provision of this Ordinance shall for any reason be held to be invalid or unenforceable, the invalidity or enforceability of such section, paragraph, clause or provision shall not affect any of the remaining provisions of this Ordinance, the intent being that the same are severable.

Section 4. The Board of Trustees hereby finds, determines and declares that this Ordinance is promulgated under the general police power of the Town, that it is promulgated for the health, safety and welfare of the public, and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare.

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Q:\USERS\LIZ\ORD\2020\REIMBURSE RECALL EXPENSES-O051920.DOCX

The Board of Trustees further determines that the Ordinance bears a rational relation to the proper legislative object sought to be attained.

Section 5. This Ordinance shall become effective thirty (30) days after publication.

Read and approved at a meeting of the Board of Trustees of the Town of Elizabeth, Colorado, this _______ day of _________________, 2020.

Passed by a vote of _____ for and _____ against and ordered published.

______________________________ Angela Ternus, Mayor Pro Tem

ATTEST

___________________________________ Michelle M. Oeser, Town Clerk

39

TOWN OF ELIZABETH

TOWN ADMINISTRATION



TO: Honorable Mayor and Board of Trustees FROM: Matt Cohrs, Town Administrator DATE: May 22, 2020 SUBJECT: Extending Local Disaster Emergency Declaration SUMMARY Resolution 20R21 would extend the declaration of Local Disaster Emergency until June 9th, 2020. The Town of Elizabeth previously issued an order declaring a Local Disaster Emergency in and for the Town of Elizabeth on March 17, 2020 in response to the COVID-19 pandemic. It has been extended at each Board of Trustee meeting since March 24th and needs to be extended again. This declaration follows the declarations released on a weekly basis by Elbert County since March 16th. The declaration allows the Town to be furnished aid and assistance through the state and federal governments. STAFF RECOMMENDATION Staff recommends approval of Resolution 20R21, a Resolution Consenting to and Extending the Order Declaring a Local Disaster Emergency in and for the Town of Elizabeth, Colorado until June 9th, 2020. ATTACHMENT(S) Resolution 20R21

40

3/17/2020 Q:\USERS\LIZ\RES\2020\DECL EMERGENCY-R031620.DOCX

RESOLUTION 20R-21

A RESOLUTION CONSENTING TO AND EXTENDING THE ORDER DELCARNG A LOCAL DISASTER EMERGENCY IN AND FOR THE TOWN OF ELIZABETH, COLORADO

WHEREAS, the Colorado Disaster Emergency Act, C.R.S. § 24-33.5-701, et seq. (the "Act"), provides procedures for statewide and local prevention of, preparation for, response to, and recovery from disasters and emergencies;

WHEREAS, pursuant to the Act, an "emergency" is an unexpected event that places life or property in danger and requires an immediate response through the use of state and community resources and procedures, and an "emergency epidemic" is cases of an illness or condition, communicable or noncommunicable, caused by bioterrorism, pandemic influenza, or novel and highly fatal infectious agents or biological toxins;

WHEREAS, pursuant to C.R.S. § 24-33.5-709, a local disaster emergency may be declared "only by the principal executive officer of a political subdivision," here, the Mayor;

WHEREAS, on March 17, 2020, the Mayor did issue an order declaring a local disaster;

WHEREAS, pursuant to C.R.S. § 24-33.5-709(1), on May 12, 2020, the declaration of a local emergency was continued or renewed for a period of 14 days until May 26, 2020 by the Elizabeth Board of Trustees;

WHEREAS, pursuant to C.R.S. § 24-33.5-709(1), the declaration of a local emergency shall not be continued or renewed for a period in excess of 7 days except by or with the consent of Board of Trustees;

WHEREAS, pursuant to C.R.S. § 24-33.5-709(1), any order declaring, continuing, or terminating a local disaster emergency shall be given prompt and general publicity and shall be filed promptly with the Town Clerk, the County Clerk and with the state office of emergency management; and

WHEREAS, immediately after it was issued, the attached order was given prompt and general publicity, was filed with the Town Clerk and the Elbert County Clerk and Recorder, and it was submitted to the Colorado Office of Emergency Management.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ELIZABETH, COLORADO AS FOLLOWS:

Section 1. The Board of Trustees hereby consents to and supports the Order Declaring a Local Disaster Emergency in and for the Town of Elizabeth, Colorado.

Section 2. The Board of Trustees hereby extends the Order Declaring a Local Disaster Emergency in and for the Town of Elizabeth, Colorado until June 9, 2020, unless sooner

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Q:\USERS\LIZ\RES\2020\DECL EMERGENCY-R031620.DOCX

terminated by action of the Board of Trustees, at which time the Order may be extended by action of Board of Trustees.

Section 3. This Resolution shall be given prompt and general publicity, filed with the Town Clerk and the Elbert County Clerk and Recorder, and it shall be submitted to the Colorado Office of Emergency Management

PASSED, APPROVED, and ADOPTED this ____ day of ______________, 2020, by the Board of Trustees of the Town of Elizabeth, Colorado, on first and final reading, by a vote of _______ for and _______ against.


ATTEST

___________________________________ Michelle M. Oeser, Town Clerk

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TOWN OF ELIZABETH

MAIN STREET BOARD OF DIRECTORS

▪ PO Box 159, 151 S. Banner Street ▪ Elizabeth, Colorado 80107 ▪ (303) 646-4166 ▪ Fax: (303) 646-9434 ▪ www.townofelizabeth.org


MINUTES

MARCH 12, 2020

8:30 AM – TOWN HALL

Call to Order: Christine Ware called the meeting to order at 8:41 a.m. Roll Call: Ms. Ware, Mike Hussey, Tim Miller, Nora Nikkel Agenda Changes: None Minutes: Mr. Hussey moved to approve the regular meeting minutes of January 2, 2020. Mr. Miller seconded; all in favor. New Business Discussion and possible action on designating a Public Place for the Posting of Meeting Notices as required by the Colorado Open Meetings Law Staff recommended designating the Town of Elizabeth website similar to designations by the Board of Trustees and Planning Commission. Ms. Nikkel motioned to establish a posting place of regular meetings as the Town of Elizabeth website. Mr. Hussey seconded; all in favor. Staff Reports Staff reminded Board to send their volunteer hours and training so staff can track. Staff will forward upcoming training opportunities. The Board of Trustees approved Dallas travel for national Main Street Conference. Attendees have been notified that the conference may be cancelled pending coronavirus. Ms. Ware brought up concern with certain at-risk Board members during time of coronavirus. Staff informed that no official decisions have been made to close Town Hall or postpone meetings at this time; however, Board is encouraged to call in or let staff know if there are safety concerns with attending meetings. Board of Trustees approved mini-grant application for Gesin lot plugs. The Town has received the PO from DOLA and will begin work. Board discussed upcoming events under contract and the need to better communicate how these events benefit businesses and the community. The license with The Elizabeth Brewing Company for the Elizabeth Farmers Market was approved by the Board. The license remains the same as the previous year, as discussed in January. The 4th quarter Main Street business stats were presented to the Main Street Board. Exhibit was presented to Main Street Board reflecting the relocated crosswalk location between Main Street and Banner Street that allows flashing crosswalk signs. The next quarterly report to the Board of Trustees is April 14th. The Historic Board is discussing updates to Historic Preservation Ordinances. The Main Street Board of Directors should remain involved with potential Ordinances to the extent historic preservation involves properties on Main Street.

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TOWN OF ELIZABETH


▪ PO Box 159, 151 S. Banner Street ▪ Elizabeth, Colorado 80107 ▪ (303) 646-4166 ▪ Fax: (303) 646-9434 ▪ www.townofelizabeth.org

Board Reports Mr. Hussey presented the 2020 ornament design. Mr. Miller motioned to approve the 2020 ornament design. Ms. Ware seconded; all in favor. Adjourn: Ms. Ware adjourned the meeting at 9:59 a.m.

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