Town of Pomfret 5218 Pomfret Road

North Pomfret, VT 05053

Special Meeting Agenda for August 8, 2018 at 7:00pm

Agenda Item Presenting

Individual

Timeframe

1. Call to Order Chair 7:00pm -

2. Public Comment Chair 7:00-7:10pm

3. Bids for Engineering Work (Cloudland Road Bridge)

Chair 7:10-7:20pm

4. Letters to John Moore and Fire Department Chair 7:20-7:30pm

5. Division of Duties between Highway Team Leader

& Road Commissioner

Chair 7:30-7:40pm

6. Pay Policy 7:40-7:50pm

7. Highway Fund Deficit FY18 7:50-8:00pm

8. Access (Driveway) Permit (Grove, Sugarbush Road)

8:00-8:10pm

9. Closing public comments Chair 8:10-8:15pm

10. Adjournment Chair 8:15pm

 

  

34 School Street   176 Newport Rd., PO Box 1825   17 Sunset Terrace  8836 Pomfret Road, PO Box 248 

Littleton, NH 03561   New London, NH  03257   Newport, VT 05855   North Pomfret, VT  05053 

Ph: 603‐444‐4111  Ph. 603‐877‐0116  Ph.: 802‐334‐6434  Ph: 802‐457‐3151 

Fax: 603‐444‐1343  Fax: 603‐526‐4285  Fax: 802‐334‐5602 

www.horizonsengineering.com 

 

8836 POMFRET ROAD, P.O. BOX 248      NORTH POMFRET, VT  05053      PHONE 802‐457‐3151      www.horizonsengineering.com 

Proposal No. 18715 August 1, 2018   Pomfret Selectboard Town of Pomfret 5218 Pomfret Road North Pomfret, VT 05053   Subject:               Cost Proposal for Engineering Services                               Cloudland Road Culvert Replacement Project   Dear Members of the Pomfret Selectboard,  The attached engineering cost proposal is associated with the scope outlined in the technical proposal. Should the Town accept the proposal, a separate engineering services agreement will be presented for approval.    Thank you for the opportunity to present this proposal.  Please feel free to call or email with any questions.  Sincerely,  

  Jonathan Harrington, P.E. Senior Engineer Horizons Engineering, Inc. 

HORIZONS ENGINEERING, INC.

Professional Services Fee EstimateProject Name: Cloudland Road Culvert Project

Project Number: 18715

Client: Town of Pomfret

Project Manager: Jonathan Harrington

TASK 1 ‐ TOPOGRAPHIC SURVEY

Bob Harrington Jon Harrington Ryan Libbey Jessica Bavos Nate Nadeu John Nadeau Expenses

Staff Grade Assoc. Principal Senior PM Engineer II Engineering Tech Survey Manager Surveyor LABOR TOTAL Mileage Supplies ENG TOTAL

Staff Rate 175.00$                  135.00$                  92.00$                     85.00$                       100.00$                    $61.00 0.67$                   

Kick off meeting 2.0 2.0 620.00$            

Topo/Existing Conditions Survey 8.0 8.0 1,288.00$          240

ROW Research 4.0 400.00$            

Base Map Preparation 1.0 8.0 588.00$            

‐$                  

Labor Grade/Item Total 350.00$                  270.00$                   ‐$                         ‐$                           1,300.00$                 976.00$                    2,896.00$          160.80$               ‐$                 3,056.80$          

TASK SUBTOTAL  engineering subs TASK TOTAL

3,056.80$               ‐$                         3,056.80$                

TASK 2 ‐ PROJECT DESIGN ‐ PLAN PREPARATION

Stream hydrology / hydraulics 4.0 6.0 1,092.00$          1,092.00$          

Preliminary Structure Sizing and Design 2.0 4.0 4.0 1,258.00$          1,258.00$          

Plan Development 3.0 6.0 8.0 14.0 3,261.00$          3,261.00$          

Stream Alteration Permit App 2.0 4.0 524.00$             524.00$              

Labor Grade/Item Total 875.00$                  1,890.00$               1,840.00$                1,530.00$                  ‐$                          6,135.00$          ‐$                      ‐$                 6,135.00$          

TASK SUBTOTAL  engineering subs TASK TOTAL

6,135.00$               ‐$                         6,135.00$                

TASK 3 ‐ CONTRACT PLAN AND BID DOCUMENTS

Incorporate plan comments 1.0 4.0 6.0 1,267.00$          1,267.00$          

Prepare bid docs 1.0 6.0 8.0 1,665.00$          1,665.00$          

‐$                   ‐$                    

‐$                   ‐$                    

‐$                   ‐$                    

Labor Grade/Item Total 350.00$                  1,350.00$               552.00$                   680.00$                     ‐$                          2,932.00$          ‐$                      ‐$                 2,932.00$          

TASK SUBTOTAL  engineering subs TASK TOTAL

2,932.00$               ‐$                         2,932.00$                

TASK 4 ‐ CONSTRUCTION ASSISTANCE

Answer design questions 3.0 3.0 930.00$             930.00$              

Shop drawing review 1.0 175.00$             175.00$              

Layout of structure 6 366.00$            

Site visits 4.0 5.0 1,375.00$          1,375.00$          

‐$                   ‐$                    

‐$                   ‐$                    

Labor Grade/Item Total 1,400.00$               1,080.00$               ‐$                         ‐$                           ‐$                          2,846.00$          ‐$                      ‐$                 2,846.00$          

TASK SUBTOTAL  engineering subs TASK TOTAL

2,846.00$               ‐$                         2,846.00$                

PROJECT TOTAL Engineering  Mileage Total

14,969.80$            ‐$                         14,969.80$            

Copyright 2017

TECHNICAL ENGINEERING PROPOSAL

CLOUDLAND ROAD CULVERT REPLACEMENT

Pomfret, Vermont

34 School Street 176 Newport Rd., PO Box 1825 17 Sunset Terrace 8836 Pomfret Road, PO Box 248

Littleton, NH 03561 New London, NH 03257 Newport, VT 05855 North Pomfret, VT 05053

Ph: 603-444-4111 Ph. 603-877-0116 Ph.: 802-334-6434 Ph: 802-457-3151

Fax: 603-444-1343 Fax: 603-526-4285 Fax: 802-334-5602

www.horizonsengineering.com

8836 POMFRET ROAD, P.O. BOX 248 NORTH POMFRET, VT 05053 PHONE 802-457-3151 www.horizonsengineering.com

PROPOSAL

FOR

ENGINEERING SERVICES

FOR THE

TOWN OF POMFRET

CLOUDLAND ROAD BOX CULVERT PROJECT

POMFRET, VERMONT

AUGUST 2018

Project No. 18715

Copyright © 2018

Horizons Engineering, Inc.

17 Sunset Terrace 34 School Street 176 Newport Rd., PO Box 1825 35 Railroad Row, Suite #204

Newport, VT 05855 Littleton, NH 03561 New London, NH 03257 White River Junction, VT 05001

Ph.: 802-334-6434 Ph: 603-444-4111 Ph. 603-877-0116 Ph: 802-296-8300

Fax: 802-334-5602 Fax: 603-444-1343 Fax: 603-526-4285 Fax: 802-296-8301 www.horizonsengineering.com

8836 POMFRET ROAD, P.O. BOX 248 NORTH POMFRET, VT 05053 PHONE 802-457-3151 www.horizonsengineering.com

Proposal No. 18715

August 1, 2018

Town of Pomfret

Attn: Pomfret Selectboard

518 Pomfret Road

Pomfret, VT

Subject: Proposal for Engineering Services

Cloudland Road Culvert Replacement Project

Dear Members of the Pomfret Selectboard,

Horizons Engineering, Inc. (Horizons) is pleased to provide this proposal for engineering

services related to the replacement of the existing culvert near 4190 Cloudland Road. This

proposal includes a project approach, a scope of services, a summary of estimated labor hours by

task, proposed schedule, a list of individuals committed to the project, and demonstration of

success on similar projects. We have also included resumes of the staff who would be assigned

to the project and references for your review.

We would like to bring the following to your attention:

Horizons Engineering is a Civil Engineering and Land Surveying firm with

approximately 28 employees consisting of Civil Engineers and Land Surveyors working

out of offices in Littleton, NH, New London, NH, Newport, VT and Pomfret, VT.

Horizons acquired Harrington Engineering, Inc. in March 2018 and operates out of the

Pomfret office located at 8836 Pomfret Road. Bob and Jon Harrington are the principal

engineers in the Pomfret office and would be the lead individuals involved with the

project.

Horizons Vermont staff consists of licensed engineers and surveyors with many years of

experience, capable of providing quality and efficient engineering services throughout

Vermont.

Bob and Jon Harrington have both provided engineering services for three other bridges

in Pomfret, from start to finish, since 2000.

Proposal 18715

August 1, 2018

Town of Pomfret

Page 2

17 Sunset Terrace 34 School Street 176 Newport Rd., PO Box 1825 35 Railroad Row, Suite #204

Newport, VT 05855 Littleton, NH 03561 New London, NH 03257 White River Junction, VT 05001

Ph.: 802-334-6434 Ph: 603-444-4111 Ph. 603-877-0116 Ph: 802-296-8300

Fax: 802-334-5602 Fax: 603-444-1343 Fax: 603-526-4285 Fax: 802-296-8301 www.horizonsengineering.com

We want to thank you for the opportunity to submit this proposal. Through the past years as

Harrington Engineering, we have enjoyed working with the Town on projects and look forward

to the opportunity to continue this work together as Horizons Engineering.

Sincerely,

Jonathan Harrington, P.E.

Senior Engineer/Office Manager

Horizons Engineering, Inc.

Proposal 18715

August 1, 2018

Town of Pomfret

Page 3

PROJECT APPROACH

We will begin the project with a kick off meeting at the site with the town and state officials.

This is anticipated to include a Town Select Board Representative, Vermont River Management

Engineer, and possibly VTrans representative to understand all concerns with the construction of

the project as it relates to hydrology, stream impacts, the existing utilities, traffic and roadway

impacts, and abutters. The kickoff meeting will be immediately followed by collection of

existing field data which will include a wetlands survey, a topographic survey of the existing

road, the brook, any existing utilities, and the existing culvert. This data will be used to create a

base map to be used for design purposes. Once a base map is created, a stream flow generation

and hydraulic analysis will be performed to determine design flows and sizing of the new

drainage structure. Preliminary level plans will then be designed and prepared which will

include channel and stormwater analysis to determine the sizing of the new drainage structure.

The preliminary plans will then be submitted to the town for input to be considered in the final

design.

Concurrent with the final design will be preparation of the state stream alteration permit

application and final construction documents. We will prepare design plans, technical

specifications, and bid documents for the construction of the new drainage structure. Any

comments received through the permit review will be incorporated into the contract plan and bid

package.

We will assist the town as necessary in administering the bid process. Once a contractor is

selected, our work will transition to construction phase engineering services. This will include

any necessary meetings or communications to answer design questions. It will also include shop

drawing review and approval and an anticipated three to six site visits during construction.

Additionally, time has been budgeted for stakeout of the new drainage structure.

DETAILED SCOPE OF SERVICES AND PROJECT DELIVERABLES

- TASK 1 – Topographic/existing conditions survey and base mapping – This will begin

with a kick off meeting as mentioned above. One kick off meeting will then be followed

by a detailed survey of the culvert and surrounding area that will be necessary for design

purposes. Property lines and right-of-way limits will be derived from existing available

tax map information and physical evidence. Preparation of boundary surveys and/or

recordable easement plans are not anticipated and therefore not included in the proposal

but can be provided as an additional service if deemed necessary. Survey will be

followed by preparation of the existing conditions base map.

- TASK 2 – Project Design - Plans Preparation – Determine design storm hydrologic

flows, size new drainage structure, confirm bank full width, develop preliminary plans

and preliminary opinion of probable cost. Preliminary plans will include site plan, cross

sections, profile, details of drainage structure, and erosion prevention measures and

details. It is assumed in this proposal that the structure will be a precast box culvert and

as such will be structurally engineered to appropriate loading conditions by the precast

Proposal 18715

August 1, 2018

Town of Pomfret

Page 4

supplier. If necessary Horizons can provide structural drawings through a sub-consultant,

as an additional scope item. Digital and/or paper copies will be submitted to the

Selectboard and VTrans (District 4) for review and input. Horizons has assumed

attendance of one meeting to present and discuss plans, if necessary. Any comments

received will be incorporated into final plans and will be included with submittal of

Vermont Stream Alteration Permit application. It is assumed in this scope that state or

corps wetlands permitting is not needed, but can be added late if needed as an additional

scope item. The application package will be submitted to the State River Management

Division via electronic PDF submittal.

- TASK 3 – Contract Plans, Construction Bid document preparation, and bid process –

Develop contract plans and bid package. Any revisions or updates as a result of the state

permit plans will be incorporated into the contract plans. Bid documents will be prepared

in accordance with requirements outlined in the Town RFP and as required by VTrans.

Digital and/or paper copies will be submitted to the town as necessary for administration

of the contractor bidding process. Answer any design questions that come up during the

bid process, as requested by the Selectboard.

- TASK 4 – Construction assistance and certifications – Provide assistance during

construction phase. This will include one site visit to the new drainage structure. This

will also include reviewing shop drawing submittals and up to six site visits assumed

during construction.

SUMMARY OF ESTIMATED LABOR HOURS BY TASK

- See Attachment 1 (spreadsheet)

PROPOSED SCHEDULE

TASK 1 – Topographic/existing conditions survey and base mapping – 8/15/18 to 9/15/18

TASK 2 – Project Design - Plans Preparation – 9/15/18 to 10/15/18

TASK 2 (cont’d) – incorporate Town comments – 10/15/18 to 11/15/18

TASK 2 (cont’d) – State submittal, review and approve – 11/15/18 – 1/15/19

TASK 3 – Contract Plans, Construction Bid document preparation – 1/15/19 to 2/15/19

TASK 3 (cont’d) - bid process, select contractor – 2/15/19 to 3/15/19

TASK 4 – Construction assistance – 3/15/19 to 6/15/19*

* Anticipated construction timeframe from 5/1/19 to 6/15/19

Proposal 18715

August 1, 2018

Town of Pomfret

Page 5

INDIVIDUALS WORKING ON PROJECT

The Project team and individual responsibilities are listed below. The entire engineering team

will work out of the Pomfret office. Surveying will be provided by two team members out of our

Newport, VT office. See Attachment 2 for resumes.

Robert Harrington P.E. – Bob is Vermont Licensed Professional Engineer with over 40 years of

engineering and permitting experience working in Vermont. Bob has served on the Pomfret

Selectboard for 12 years in the past, and has an in depth knowledge of every aspect of similar

projects in Pomfret and around Vermont. Bob will provide a senior level support role on this

project, providing design consultation, performing value engineering reviews, and construction

management support.

Jonathan Harrington, P.E. – Jon is also a Vermont Licensed Professional Engineer with over 20

years of engineering and permitting experience on Vermont projects. Jon has specialized in

stream hydrologic and hydraulic modeling in projects around Vermont. Jon also spent five years

serving VTrans in his role as Project Manager in the VTrans Pavement Design Unit, where he

managed numerous paving projects involving culverts throughout Vermont. Jon will be the

project manager and will be the direct point of contact for this project. Jon will provide direct

oversight of the design, plan development, permitting, and contract document preparations.

Ryan Libbey, EIT - Ryan is a new addition to the Horizons team. Ryan previously worked for

DuBois and King, Inc. and has had over five years of experience working on hydrology and dam

related projects around Vermont. Ryan is experienced in stream modeling, AutoCAD drafting

and design, and construction inspection. Ryan will be performing the drainage modeling, CAD

design and drafting, and assistance with preparing bid documents.

Jessica Bavos – Prior to Horizon’s acquisition of Harrington Engineering, Jes worked for

Harrington Engineering, Inc. for eight years. Jes specializes in preparing permit application

packages and has thorough knowledge of the permitting processes in Vermont. Jes is also

experienced in AutoCAD drafting, grading and design. Jes will be preparing the permit

applications and assisting with the CAD drafting for the project.

Nathan Nadeau, LS – Nate is the office manager in the Newport office, and has over 30 years of

surveying experience and eight years of experience as a licensed surveyor in the State of

Vermont. Nate will be directly responsible for the survey, base map preparation, and limited

research necessary to reasonably determine right of way limits on the project.

Proposal 18715

August 1, 2018

Town of Pomfret

Page 6

DEMONSTRATION OF SUCCESS ON SIMILAR PROJECTS

- Kingsley Bridge - Dover, VT – This project involved a 20 ton rated, 50 foot span bridge

supported by steel beams with wood decking, extending over Cold Brook. The

substructure consisted of cast in place abutments and wingwalls. Bob and Jon Harrington

both lead the project design and permitting efforts on this project. This project involved

state Act 250, local zoning, Vermont General Construction and Operational Stormwater,

and Vermont Stream Alteration permitting.

- Barber Hill Road Bridge - Pomfret, VT – This bridge was constructed in 2014 and

involved replacing a 6½’ by 40’ long culvert on Barber Hill Road with a reinforced

concrete cast in place bridge. The cast in place bridge was 24 feet wide with a 16 foot

span. Bob Harrington was the lead engineer, and responsible for design and development

of plans, obtaining stream alteration permit, and construction inspections and

certification. Jon Harrington provided design assistance and construction inspection

services.

- Barnard Chataguaey Bridge – This design was performed in 2011 for the Town of

Barnard. Performed bridge design and assistance with stream crossing permit for Class

IV road in Chataguaey. Work includes site recon with State, topo survey, plans, details

of wing walls and bridge, and calculate drainage area. Hydraulic calculations were

provided by the State River Management Engineer (40 SF opening). Assisted with

construction consultation.

- Bartlett Brook Road Bridge – Pomfret, VT – This bridge was constructed in 2011, and is

24 feet (24’) long and 16 feet (16’) wide with eight-foot (8’) high abutment walls and

footings. The bridge materials include #4, #5 and #7 rebar, and Approximately 50 CY of

concrete. A temporary culverted bypass was designed.

- Starbuck Road Bridge – Pomfret, VT – This project was constructed in 2001, and

involved the rehabilitation of the existing bridge on Starbuck Road.

HORIZONS ENGINEERING, INC.Professional Services Fee EstimateProject Name: Cloudland Road Culvert ProjectProject Number: 18715Client: Town of PomfretProject Manager: Jonathan Harrington

TASK 1 ‐ TOPOGRAPHIC SURVEYBob Harrington, PE Jon Harrington, PE Ryan Libbey, EIT Jessica Bavos Nate Nadeau, LS John Nadeau

Staff Grade Assoc. Principal Senior PM Engineer II Engineering Tech Survey Manager SurveyorKick off meeting 2.0 2.0Topo/Existing Conditions Survey 8.0 8.0ROW Research 4.0Base Map Preparation 1.0 8.0

TASK 2 ‐ PROJECT DESIGN ‐ PLAN PREPARATIONStream hydrology / hydraulics 4.0 6.0Preliminary Structure Sizing and Design 2.0 4.0 4.0Plan Development 3.0 6.0 8.0 14.0Stream Alteration Permit App 2.0 4.0

TASK 3 ‐ CONTRACT PLAN AND BID DOCUMENTSIncorporate plan comments 1.0 4.0 6.0Prepare bid docs 1.0 6.0 8.0

TASK 4 ‐ CONSTRUCTION ASSISTANCEAnswer design questions 3.0 3.0Shop drawing review 1.0Layout of structure 6.0Site visits 4.0 5.0

TOTAL HOURS 17.0 34.0 26.0 26.0 13.0 22.0

Copyright 2017

Jonathan Harrington, P.E. was part of the Horizons Engineering team from 2011 to 2013 and after a five year career as a senior project manager with VTrans (Vermont Agency of Transportation), rejoined Horizons in January 2018. He is a licensed professional engineer in Vermont and New Hampshire with experience in many facets of Civil Engineering. With over twenty two years of experience, Jon takes a lead role in completing a wide range of engineering projects. Jon has experience in all aspects of water, wastewater, erosion control, stormwater, and transportation related projects from fieldwork to design and permitting, to construction assistance and compliance. In his past experience, Jon has been integrally involved with permitting authorities in Vermont and New Hampshire to ensure successful completion of projects. Jon is committed to quality engineering design with a focus on high standards for customer service.

RELATED PROJECT EXPERIENCE

Morel Bridge Project, South Pomfret VT - This project involves a 48 foot span bridge replacement over the Barnard Brook with access off Stage Road. Jon is the lead engineer on this project. Jon performed the flow analysis summary , hydraulic analysis using hec-ras program, plan development and details, stream alteration permitting, and assistance with town of Pomfret flood zoning approval. Barber Hill Road Bridge, Pomfret, Vermont (Harrington Engineering, Inc.) – This project was performed in 2014 while Jon was an employee for Harrington Engineering, Inc. This project involved replacing a 6½’ by 40’ long culvert on Barber Hill Road with a reinforced concrete cast in place bridge. The cast in place bridge was 24 feet wide with a 16 foot span. Jon was involved with design and construction inspections and reporting on this bridge. Precast Box Culvert Projects , throughout Vermont (VTrans) - Jon was the VTrans Project Manager on paving projects involving approximately 15 box culvert installations around Vermont from 2013 through 2017. These projects typically involved a precast concrete box culvert that replaced culverts that were undersized, aging, and compromised roadway widths. Jon worked with the VTrans retained consultants through stakeholder commenting, all phases of design, and state permitting. As project manager, Jon was responsible for addressing design questions, overseeing the engineering and construction budget for these projects funded with both state and federal funds. Jon also provided assistance during construction with construction reviews and communications with the VTrans Resident Engineer. Kingsley Bridge Project, West Dover , Vermont (Harrington Engineering, Inc.) - This project involved a 20 ton rated, 50 foot span bridge supported by steel beams with wood decking over Cold Brook. Jon performed the hydrologic o to determine stream flows, followed with hydraulic sizing to determine span and size of the bridge. Jon submitted the Vermont SAP (stream alteration permit) package and worked with the Vermont River Management engineer during the permit review process. A stream alteration permit was issued in February 2015.

EDUCATION

Bachelor of Science in Civil Engineering, Norwich University, 1996

LICENSES AND REGISTRATIONS

Professional Engineering—VT # 8274, NH # 11480

Jonathan C. Harrington P.E. Senior Project Engineer jharrington@horizonsengineering.com

34 School Street 176 Newport Rd., PO Box 1825 17 Sunset Terrace 8836 Pomfret Road, PO Box 248

Littleton, NH 03561 New London, NH 03257 Newport, VT 05855 North Pomfret, VT 05053 Ph: 603-444-4111 Ph. 603-877-0116 Ph.: 802-334-6434 Ph: 802-457-3151 Fax: 603-444-1343 Fax: 603-526-4285 Fax: 802-334-5602

www.horizonsengineering.com

Robert S. Harrington, P.E., Associate Principal; Experience HARRINGTON ENGINEERING, INC. 1982 to 2018

• Principal of Civil Engineering Firm, DUFRESNE-HENRY, INC. 1976 – 1982 • Director of Civil Engineering 1979 – 1982 • Managing and Designing projects for private developers of ski resort areas, commercial and industrial

establishments, subdivisions, condominiums, schools. Clients include Sugarbush Valley, Inc., The Stratton Corporation, Okemo Trailsides, Homar, Inc., AMI-Haystack, Inc., Vermont Talc, Fellows Corporation. Typical projects are as follows:

• Industrial Park in Orange, Massachusetts on 60 acres. Responsible for coordination and supervision of five

other project engineers in preparing plans and specifications for roads, water, sewer, and stormwater utilities. • Stratton Mountain, VT; 197 room condominium hotel and village complex. Supervised six project engineers

to accomplish all site and utility plans, acquire all state permits, plus Act 250. • Wilmington, VT; 80,000 square foot shopping center, including water, sewer, parking, storm drainage, and

landscape. In charge of state approvals and Act 250 application.

• Water and Wastewater Engineering Department 1977 – 1979;

• Project Manager in the feasibility and preliminary design, costing and funding of wastewater collection, treatment and disposal facilities to include:

Dalton, NH; 36,000 gpd conventional septic-subsurface leachfield system.

• Danville, VT; 40,000 gpd aerated lagoon treatment, 2 miles of gravity sewer, municipal pump station and

force main. Including final design.

• West Pawlet, VT; 40,000 gpd rotating biological contractor treatment unit with sewers and pump station.

• Project Design Engineer in preparing construction plans and specifications for wastewater treatment and disposal facilities to include:

• Montpelier, VT; 3.5 MGD, activated sludge wastewater treatment plant.

• Bennington, NH; 40,000 gpd septic-leaching system. • Cardigan Mountain School, Canon, NH; 8,000 gpd mound leachfield.

North Branch Wastewater Treatment Plant, West Dover, VT; 2.0 MGD tertiary, treatment plant with spray irrigation.

• Construction Services Division 1976 – 1977;

• Municipal water system, Berlin, NH; engineering inspector on a 2.0 MGD treatment plant project with 5 miles

of water mains, wastewater pump station and force main over I-91 in Putney, Vermont.

• Springfield, VT; resident engineer for municipal water main replacements.

Robert S. Harrington P.E. Associate Principal

bharrington@horizonsengineering.com

34 School Street 176 Newport Rd., PO Box 1825 17 Sunset Terrace 8836 Pomfret Road, PO Box 248

Littleton, NH 03561 New London, NH 03257 Newport, VT 05855 North Pomfret, VT 05053 Ph: 603-444-4111 Ph. 603-877-0116 Ph.: 802-334-6434 Ph: 802-457-3151 Fax: 603-444-1343 Fax: 603-526-4285 Fax: 802-334-5602

www.horizonsengineering.com

U.S. ARMY CORPS OF ENGINEERS 1971 – 1976; • Assignments included platoon leader, executive office, and Company Commander in an engineering construction

battalion, Karlsruhe, Germany. Responsible for construction of projects involving earthwork, foundations, concrete pavements, storm drainage, sewer and water utilities. Projects included airports, road and bridge construction, barracks construction. Rank - Captain, Awards, meritorious service medal. Vietnam Veteran.

GENERAL ELECTRIC COMPANY 1970 – 1971; • Project Engineer and GE representative for construction of gas turbine generator and nuclear powered stream

turbine generator within New England. Large steam turbine generator division. Worked on Shore and L.I. nuclear plant, pilgrim nuclear plant in Plymouth, MA and in Schenectady, NY steam turbine assembly plant.

VERMONT HIGHWAY DEPARTMENT, Summers 1966 – 1969; • Acting survey crew chief and interstate construction engineer and inspector on construction of I-89 and I-91,

performing vertical and horizontal control for roads, bridges, drainage, plus cross sectioning for quantities, plus construction inspector on all projects. Summers during college.

Education • Bachelor of Science in Civil Engineering, Norwich University, 1970, graduated with honors. • Credits towards M.S. in Engineering Management from University of Maryland. Professional Background • Registered P.E. in Vermont. • Certified Septic Designer in Vermont. • Certified Professional in Erosion and Sediment Control (CPESC) in Vermont. • Membership in ASCE, NSPE and ACEC, Chi Epsilon Fraternity. • Certified Erosion Control Professional (CSPEC). Community Service • Town official in Pomfret, Vermont for past 30 years; to include Fire Chief, Planning Commission, Board of

Health, Selectman. In previous experience, designed and oversaw construction of several bridges, roadway improvements as selectman.

Personal and Hobbies

Wife Phyllis for over 40 years, seven children, ten grand children, member of North Pomfret Congregational Church, maple sugaring, horse lover, skier, farmer.

Robert S. Harrington P.E. Associate Principal

bharrington@horizonsengineering.com

34 School Street 176 Newport Rd., PO Box 1825 17 Sunset Terrace 8836 Pomfret Road, PO Box 248

Littleton, NH 03561 New London, NH 03257 Newport, VT 05855 North Pomfret, VT 05053 Ph: 603-444-4111 Ph. 603-877-0116 Ph.: 802-334-6434 Ph: 802-457-3151 Fax: 603-444-1343 Fax: 603-526-4285 Fax: 802-334-5602

www.horizonsengineering.com

Ryan D. Libbey, E.I.T Civil Design Engineer

rlibbey@horizonsengineering.com

34 School Street 176 Newport Rd., PO Box 1825 17 Sunset Terrace 8836 Pomfret Road, PO Box 248

Littleton, NH 03561 New London, NH 03257 Newport, VT 05855 North Pomfret, VT 05053

Ph: 603-444-4111 Ph. 603-877-0116 Ph.: 802-334-6434 Ph: 802-457-3151

Fax: 603-444-1343 Fax: 603-526-4285 Fax: 802-334-5602

www.horizonsengineering.com

8836 POMFRET ROAD, P.O. BOX 248 • NORTH POMFRET, VT 05053 • PHONE 802-457-3151 • www.horizonsengineering.com

Ryan Libbey, E.I.T. recently joined the Horizons Engineering team in July 2018. Previously, he worked for

DuBois & King as a design engineer for five years, focusing on projects related to dams and slope stability.

Ryan’s former position gave him a wide variety of experience within multiple disciplines of civil

engineering. He brings his previous experience to focus on projects related to water, wastewater,

stormwater, and erosion control from fieldwork, design, permitting and construction. He is committed to

bringing the best engineering practices and value on each project.

McCullough Hill Road Culvert Analysis, Middlesex, VT (DuBois & King, Inc.)- Project included a

hydraulic analysis on a three-foot diameter corrugated metal pipe (CMP) underneath the McCullough Hill

Road. The road has a history of washing out during large flow events and the analysis was to determine the

cause of these washouts. It was concluded that the culvert was not undersized, but that washouts occurred

due to debris blocking flow from entering the culvert. Ryan was responsible for all aspects of the project’s

completion including a site inspection, hydrologic analysis, hydraulic analysis and a report.

Wilson Pond Dam Alternatives Analysis, Keene, NH (DuBois & King, Inc.)- An assessment for the 110-

foot long concrete and earthen embankment dam was completed to determine alternatives to rehabilitate

the structure. The dam was in a deteriorated condition and the owner wanted to find a cost effective was to

rehabilitate structure to meet modern dam safety standards. Ryan lead the effort to prepare an alternatives

analysis for the client. The project included a site inspection, historic document review, hydrologic analysis,

hydraulics analysis and a report summarizing the findings of the analysis.

Lake Fairlee Dam Replacement Project, Thetford, VT (DuBois & King, Inc.)- The 180-foot long, 10-foot

tall concrete-capped stone dam was in a deteriorated condition with many seen to visibly be leaking through

the dam continuously. Engineering analysis suggested that the best long-term solution would be to replace

the dam with a new concrete structure. Ryan supported the dam group from the alternatives analysis to the

completion of design and served as the on-site representative for the client during construction. The project

included site inspections, hydrologic analysis, hydraulics analysis, geotechnical investigation, engineering

design, cost estimating, permitting and construction inspection.

Cranberry Pond Dam Alternatives Analysis, Alstead, NH (DuBois & King, Inc.)- An assessment for the

125-foot long earthen embankment and concrete dam was completed to determine alternatives to

rehabilitate the structure. The dam was in a deteriorated condition and the owner wanted to find a cost-

effective method to rehabilitate the dam and maintain the pond. An inspection of the ponds’ downstream

reach was completed to assess potential impacts caused by a dam breach to determine the scope of

rehabilitation. Ryan was involved in all aspects of the analysis. The project included a site inspection,

hydrologic analysis, hydraulics analysis and an alternatives analysis report.

EDUCATION

Bachelor of Science in Civil Engineering, Clarkson University, 2013

LICENSES AND REGISTRATIONS

Engineer in Training (State of New York)

WILLIS CONSULTING ENGINEERS, INC. P.C. Civil, Environmental, Geotechnical & Soil Laboratory Services

P.O. Box 5, Route 4

Taftsville, Vermont 05073

Phone 802-457-1246

Fax 802-457-4142

August 1, 2018

Frank Perron, Selectman

8215 Pomfret Rd

North Pomfret, VT 05053

Re: Box Culvert Replacement Project

Cloudland Road, Pomfret, VT

Dear Mr. Perron,

Willis Consulting Engineers (WCE), a division of John Turner Consulting, is pleased to provide a

Scope of Services in response to the Town of Pomfret Cloudland Box Culvert Engineering Request for

Proposal. This Scope of Services includes the topographic and existing conditions site survey,

geotechnical investigation, site design and plan formulation, bid administration and construction

administration services for the above referenced project.

Mike Willis, P.E. has owned and operated Willis Consulting Engineers for the past 33 years, prior

to its acquisition by John Turner Consulting in April 2018. The Taftsville based firm has provided civil

and geotechnical services on similar projects to many clients including the Townships of Woodstock,

Barnard, Hartland, Strafford, Fairlee, Mendon, Rutland and Lyme. Greg McKenney, P.E. has worked

alongside him for the past 5 years performing engineering and design services. Both Mike and Greg will

be the primary individuals performing the requested services.

The design effort shall be completed in a time frame which will allow for the bid administration

and construction of the project to occur during the 2019 construction season.

I. Phase 1 Scope of Services - Design

1.0 Site Survey and Base Map

1.1 WCE shall conduct a topographic survey of the existing drainage structure and the immediate

surrounding area. No property boundaries or Right-Of-Ways will be included on the survey.

1.2 WCE shall generate an existing conditions and topographic site plan.

2.0 Geotechnical Analysis and Report

2.1 WCE shall perform a subsurface soils exploration. The Town of Pomfret shall provide an

excavator and operator to perform test pits at the site, which will be overseen and directed by

a representative from WCE.

2.2 WCE shall provide the client with a geotechnical investigation letter report indicating

subsurface findings, bearing conditions and culvert backfill specifications. No structural

design shall be provided by WCE.

3.0 Plan Development and Bid Sheet

3.1 WCE will base the waterway opening of the structure on the hydrology/hydraulic analysis

provided by VTRANS. No hydrology/hydraulic analysis is included in this Scope of

Services.

3.2 WCE shall utilize the existing conditions and topographic data to develop a proposed culvert

alignment site plan, a road centerline profile, drainage flow profile, and backfill material

specifications. No written specifications other than what is shown on the plan documents

Box Culvert Replacement Project August 1, 2018

Cloudland Road, Pomfret VT Page 2

shall be provided.

3.3 WCE shall provide the 3-sided box culvert alignment and wingwall configuration. The site

work contractor will be responsible for providing the structural design of the concrete

structures, stamped by a VT Licensed Structural Engineer. The bid sheet will reflect an

option for the contractor to cast the footings, super structure, and wingwalls in place, OR cast

the footings and wingwalls in place with a pre-cast box super structure.

3.4 WCE shall meet on site with the State of Vermont Regional Rivers Management Engineer

and complete an initial submittal of the Vermont Stream Alteration Permit Application. No

additional state permitting has been included in this Scope of Services.

3.5 WCE shall develop a bid sheet with lump sum items and unit price items with estimated

quantities. The bid sheet will have 2 alternatives on how the footing, wingwalls, and box

shall be constructed.

3.6 WCE shall meet with the Town of Pomfret Select Board to review the plan documents, bid

sheet, stream alteration application and set up the contractors pre-bid meeting.

II. Phase 2 Scope of Services – Construction Administration

4.0 Bid Administration

4.1 WCE shall hold a mandatory pre-bid meeting on site to discuss initial findings, project details

and address any questions that contractors may have.

4.2 WCE shall email an electronic copy of the proposed plan set and bid sheet to the contractors

who attended the mandatory pre-bid meeting.

4.3 WCE shall be available to answer additional questions about the project during the

established question period. WCE will address all bidders with the questions and answers

prior to the bid due date. (6 hours assumed)

4.4 WCE shall meet with the Town of Pomfret Select Board to review the bid results and

provide a recommendation on which contractor to select to perform the work.

5.0 Construction Services

5.1 WCE shall provide onsite observation during the construction process. WCE shall provide

inspection reports in a timely fashion to the client and actively engage the client during the

construction process. (9 visits assumed)

5.2 WCE shall review construction submittals, soil testing results, and change orders. (8 hours

assumed)

5.3 Construction layout is not included in this Scope of Services. John Turner Consulting

provides soil and concrete testing services and would be happy to submit an alternate

proposal that would also include in house material testing services required for the project.

Fee, Terms and Conditions

The estimated fee for this above described Phase 1 Scope of Services is $8,000. The estimated

fee for this above described Phase 2 Scope of Services is $6,500. This Scope of Services is not a lump

sum or cost not to exceed contract. This Scope of Services and associated estimated fees are valid for 60

days from the date of this document.

We wish to thank you for this opportunity to provide these services. If you should have any

further questions, please do not hesitate to contact me.

Sincerely,

Greg McKenney, P.E.

Box Culvert Replacement Project August 1, 2018

Cloudland Road, Pomfret VT Page 3

John Turner Consulting, Inc.

Terms and Conditions John Turner Consulting, Inc. (JTC) shall perform the services outlined in this agreement (attached) for the stated fee arrangement (attached).

Access to Site

Unless otherwise stated, JTC will have access to the site for activities necessary for the performance of the services. JTC will take reasonable precautions to minimize any damage due to these activities, but has not included in the fee the cost of restoration of any resulting damage.

Fees

See attached fee schedule. Total fees for a project are based upon schedules and work flow. If applicable, any total fee indicated, except stated lump sum, shall be understood to be an estimate, based upon rates listed, and shall not be exceeded by more than ten percent, without written approval of CLIENT.

Billings/Payments

Invoices shall be submitted by John Turner Consulting, Inc. twice a month. Invoices shall be due in full in 30 days. A finance charge of 1.5% per month (18% per year) will be assessed for each month payment is outstanding. After 90 days, CLIENT agrees to pay all costs of collection, including reasonable attorneys’ fees. Hidden Conditions and Hazardous Materials

A condition is hidden if concealed by existing finishes or is not capable of investigation by reasonable visual observation. If JTC has reason to believe that such a condition may exist, CLIENT shall authorize and pay for all costs associated with the investigation of such a condition. If (1) CLIENT fails to authorize such investigation after due notification, or (2) JTC has no reason to believe that such a condition exists, JTC shall not be responsible for the existing condition or any resulting damages to persons or property. JTC shall have no responsibility for the discovery, presence, handling, removal, disposal or exposure of persons to hazardous materials of any form that are not related to the service provided.

Indemnification

JTC and CLIENT mutually agree, to the fullest extent permitted by law, to indemnify and hold each other harmless from any and all damage, liability or cost (including reasonable attorneys’ fees and defense costs) to the extent caused by their own negligent acts, errors or omissions and those of anyone for whom they are legally liable, and arising from the project that is the subject of this agreement. Neither party is obligated to indemnify the other in any manner whatsoever for the other’s own negligence. Risk Allocation

In recognition of the relative risks and benefits of the project to both CLIENT and to JTC, CLIENT agrees, to the fullest extent permitted by law, to limit JTC’s total liability to CLIENT, for any and all damages or claim expenses (including attorneys’ fees) arising out of this agreement, from any and all causes, to the total amount of $25,000, the amount of JTC’s fee (whichever is greater) or other amount agreed upon when added under Special Conditions.

Termination of Services

This agreement may be terminated upon 5 days written notice by either party should the other fail to perform his obligations hereunder. In the event of termination, CLIENT shall pay John Turner Consulting, Inc. for all services, rendered to the date of termination, all reimbursable expenses, and reasonable termination expenses. Witness Fees

JTC’s employees shall not be retained as expert witnesses except by separate, written agreement. CLIENT agrees to pay JTC’s legal expenses, administrative costs and fees pursuant to JTC’s then current fee schedule for JTC to respond to any subpoena. Ownership of Documents

All documents produced by John Turner Consulting, Inc., under this agreement shall remain the property of John Turner Consulting, Inc. and may not be used by CLIENT for any other purpose without the written consent of JTC. Employees

Client agrees that it will not, during the term of this agreement, or within one year afterward, hire any person who has been an employee of John Turner Consulting, Inc. If client violates its obligations under this section, it will be liable to John Turner Consulting, Inc. for liquidated damages in an amount equal to one year’s gross wages of the employee, at the rate last paid to that employee by John Turner Consulting, Inc. The provision of this section shall survive any termination of this Agreement. The provisions of this section shall also be adhered to by the client’s client and/or owner of said project. Jobsite Safety In performing construction observation visits to the jobsite, JTC shall have no control over or responsibility for the Contractor’s means, methods, sequence, techniques or procedures in performing the Work. These are solely the responsibilities of the Contractor, who is also responsible for complying with all health and safety precautions as required by any regulatory agencies. Jobsite safety is the responsibility of the general contractor, who has control over the construction employees and the jobsite. Dispute Resolution

As a prerequisite to filing a negligence suit, CLIENT agrees to obtain a Certificate of Merit. Any claim or dispute between CLIENT and John Turner Consulting, Inc. shall be submitted to non-binding mediation, subject to the parties agreeing to a mediator(s). Unless otherwise specified, this agreement shall be governed by the laws of the state of New Hampshire no matter where the project is located.

Initials: ____________________(CLIENT) Initials: ____________________(JTC) Date: ____________________ Date: ____________________