TOSHIBA MFP – Much More Than a Copier

Presented By:

Al Sumner & Tony Osnovsky

How is your day going?

Agenda The True Cost of Printing What is TOSHIBA’S TOP Access? Device Page Logs Page Counter Page Administration Page Notifications Device setup and Naming Conventions Print drivers

TOSHIBA MFP – Much More Than a Copier

Goal of this seminar-To provide an overview of Toshiba’s MFP - Copier functionality and show how you manage copiers (MFPs) allowing schools to be more cost efficient and productive while supporting SBBC Green Initiatives.

Results Expected:The knowledge to understand the functionality available in the Toshiba MFP:

How you can manage the MFP device using Top Access Increase Productivity / Efficiency / Cost Reduction Support for the SBBC Green Initiative

Its much more than a copier its an MFP

What are the benefits of directing desk top printing to the MFP? Save Money Support the Green Program Increase Productivity How does that happen?

•Cost per page is not based on fill rate

•Paper usage reduction by duplexing (two sided printing)

•“N-up” Multiple pages on one page and duplex

•Omit blank page printing

•Scan to file / e-mail

•Digitize your documents Save paper and filing space

Based on “5% fill” Unlimited “fill”

PRINTER TOSHIBA MFP

What is the cost per print using a desk top

Ink Jet printer

verses a TOSHIBA (copier) MFP?

The total cost…..

Inkjet printers, although very inexpensive to purchase, often have an extraordinarily high cost per page for cartridge supplies. It’s not uncommon for inkjet cost per page analyses to work out to $0.08 for black ink, with very moderate page coverage, and $0.25 for color ink, again with moderate page coverage.

PC SUPPORT TIPS.COM

275 schools print 250 pages per day = 68,750 X $.08 = $5,500.00 per day

275 schools print 250 pages per day = 68,750 X $.0175 = $1203.00 per day

Manage the MFP Remotely

1. Web based remote device management tool for Toshiba MFPs

2. Graphical view of the MFP configuration and settings

3. Monitor real time status of the MFP

4. Manage network print, copy, scan and fax settings

5. Create and manage address books, templates and user authentication

6. eMail alerts for administrator and or user intervention

7. Job log view and function history

8. Detailed device counter information by department and user

Using TOP ACCESS &VIEWING THE DEVICE

Input equipment IP address in Internet Explorer

1. Establish the IP address of an MFP device on your network

2. Launch Web browser -Internet Explorer

3. Type in the IP address of the device you want to view or gather information

4. Click “GO”

Paper Drawer Status

Configuration

Alerts

•Select the “DEVICE” tab

Viewing The Job Status Page

View the Job Status Page

Viewing the “LOGS” page

•Your viewing the PRINT LOG

•View the FAX & SCAN logs

MFP Printing Features

Normal

Scheduled

Private Print

Proof Print

eFile

Networked Print Options Standard Print Driver

Print Volumes – maximum number of copies/prints are monitored

MAC Print

Walk Up Faxing

One Fax Device

Multiple Fax Devices

Individual Or Multiple eMail Addresses and or Fax machines

E Filing

One Fax Device

Multiple Fax Devices

Individual Or Multiple eMail Addresses and or Fax machines

CAB MAIL

Print to Fax

Common Questions

What is the cost for the fax board Do I need a phone line Can you have a “NIC” card and a Fax card in

the same machine

Status of FaxPhone Number or Name

# of PagesDate and Time Sent

Viewing The Counter Page

Scans Are Free!

Lets look at scanning

Scanning

Scanning Functionality

Scan to eMAIL

File

Scan to eFILING

Scan Features

• Maximum Pages: 1,000

• TWAIN Compatible: Twain Drivee-BRIDGE Remote Scan

• Supported Formats: TIFF-MMR, TIFF-S (Internet Fax )

PDF

Slim PDF

JPEG, TIFF-JPEG, PDF (Gray scale)JPEG, TIFF-JPEG, PDF (Color)

XPS

Templates to simplify scanning workflows can be created

Scanning From The MFP

eMAIL

asumner@tbsfl.toshiba.com

Electronic File On a Computer Or Network Destination

CAB FAX

VIEWING THE ADMINSTRATION PAGE

Password Protected enter your password

Log into The Admin Page

General Setup Information – mostly IT Related

View First Level Tabs

View Second Level Tabs

Setting up Notifications

Choose up to 3 people for notification.

Select reason for notification.

Imports-Address Books

Copier Output Management Training

Standard Naming ConventionsStatic IP ReservationsDownloading Drivers from ETS Servicedesk

Copier Standard Naming Convention

Networked Copiers should have the same standard naming convention as servers and printers

Total 15 characters including “-” Location - 4 digit code Room#/Fish# - 4 digit code TosXX = Toshiba Copier #

Example: 9858-205A-Tos01 CanXX = Canon Copier #

Example: 9858-205A-Can01

Copier IP Addresses

Networked copiers should follow the same standards for reserving static IP addresses as is used for printers

TLCs should login to District IP Address Database to obtain valid IP within range established for “printers”

Login using SBBC Domain P# & Password Printer IP Range = 10.x.192.21 -- 10.x.193.255

Downloading Drivers

Connect to servicedesk server

Copier Driver Downloads

Connect to the Servicedesk server Choose your platform & click OK

Copier Driver Downloads

Choose OSX or appropriate OS folder Open Peripherals Software Folder Choose Copier and Models from within the

folders

OR

www.copiers.toshiba.Com

Questions??

If you need assistance, contact the onsite rep for either Canon or Toshiba Canon - Harold - 754-321-0539 Toshiba - Tony - 754-321-0538

Or contact the ETS Help Desk 754-321-0411

Please Attend Future Basic and Intermediate Training

Important Phone Number

Tony “O” Technical Support/Training954-650-3720

Activity: “It’s not just a copier!”When copying sets of documents, the Toshiba copier allows you to do more than 100 sets.

When printing to Toshiba copiers, you can staple and hole punch at the same time.

All Toshiba copiers can scan in color.

Most e-Bridge MFPs can scan to email.

Receive incoming faxes and print hard copy and route to a computer.

COPY

PRINT

SCAN

FAX

Agree:

Disagree:

The fax function on the Toshiba copier allow the following:.Fax out-bound to multiple fax devices and email addresses.

Agree:

Disagree:

Agree:

Disagree:

Agree:

Disagree:

Agree:

Disagree:

Agree:

Disagree: