Top tips to starting a project
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Transcript of Top tips to starting a project
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Claire Sherrington &
Dave Stearns
How to Start a Project
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About me..
Practical project management knowledge. 20 plus projects
Clients; www.sorted.org.nz NZX, Ministry of Health, Ministry of Education, Electoral Commission, Transpower, WCC. Types; Websites, applications - CRMs, bespoke developments –Asset Sales/MAP, procurement processes. • Champion the adoption of Agile at Catalyst IT • Certificated in PRINCE2, Agile fundamentals and ITIL.
Profile -nz.linkedin.com/pub/claire-moava-sherrington/2/b0/902/
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About you
Name?
What department?
If you were an animal, what would you be and why?
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Content
1. What is a project2. Project methodologies/tools3. Funding options 4. How to structuring a team 5. ABC of planning
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What is a project?Know if it is really a project …
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Project …
PMI says … “A project is temporary in that it has a defined beginning and end in time, and therefore defined scope and resources.”
Agile says…” A project is an activity which delivers measurable value to the organisation by either increasing revenue, reducing cost or improving efficiency”
PRINCE2 says…. “A Project is a temporary organization that is created for the purpose of delivering one or more business products according to an agreed Business Case.”
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What else?
• project is unique • not a routine operations• specific set of operations • singular goal
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What about day to day?
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EXCERISE: So… is this a project?
In pairs discuss which of the following is a project? (5mins)• Planning a wedding? • Buying a Human Resource system?• Annual budgets?• Running a conference? • Buying new office furniture? • Tour de France 2015?
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Stop and think …..
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Funding?Know how your going to fund it.
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Options?
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Project methodologies/toolsKnow how your going to manage it
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Methods?
Waterfall method, each stage is completed prior to moving on to the next, with a release only occurring at the end of a long period of work.
Iterative method, work is broken into smaller chunks and completed iteratively, allowing small bits of scope to be released more frequently.
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Waterfall vs Agile (iterative)
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What is Agile?
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Waterfall vs Agile practically
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Waterfall vs Agile benefits/cost
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Waterfall in practice
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Agile in practice
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Tools and softwares
Tools • Paper and pen• Work break downs • Gantt charts • Excel• Google spreadsheet
Software• Trello • Rally • MS project • Basecamp • Redmine
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A B C of Planning Know what your delivering. How big?
Know what your delivering. How big?
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What are our boundaries?
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Think about it visually ….
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Breaking it down?
1. Determine the major deliverables or products to be produced.
“What major intermediate or final products or deliverables must be produced to achieve the project’s objectives?”
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Continued …..
2. Divide each of these major deliverables into its component deliverables in the same manner.
“What intermediate deliverables must I have so I can create the needs statement?”
3. Divide each of these work pieces into its component parts. What are actual outputs?
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EXCERISE…. Wedding
• Spend 5-10 mins creating a work down break for a wedding
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EXCERISE: Solution
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Structure a team?Know you team. Who’s doing what.
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What we need for success…
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In Conclusion
• Know if it is really a project … • Know what your delivering. How big?• Know how your going to fund it.• Know how your going to manage it – what
method? What tools? • Know you team. Who’s doing what.
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Final thought…..