Tools to Support Open Access Publishing

Rachel Winzer, Research Policy OfficerResearch and Enterprise Office25 March 2013

Open Access Resources

• Transitional period• Decision tree• Associated resources• Open access webpages (navigate

through IS) http://www.stir.ac.uk/is/researchers/writing/publishingimpact/openaccesspublishing/

• Open access email address openaccess@stir.ac.uk

Project takes place and article is producedAcademic chooses best journal to submit to

Does the funder have open access requirements? Academic checks using Stirling web resources

No specific funder requirements

Yes - Funder has specific requirements

Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo)

No - Journal not compliant, Re-start the process with an alternative journal

NoContact REO for advice. Funds for APCs could be sought from elsewhere.

Yes by using either Gold or Green

Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMSN.B. STORRE will only make articles publically available in accordance with the journal requirements. No further author action is needed.

Grant application stage – APCs and other publication charges must be costed into research proposal wherever permitted. N.B any funds awarded for funders other than RCUK will be retained within your project fund

Yes – by using Green

Submit article to journal

Article is rejected, Re-start process with alternative journal

Article is accepted

Yes – by using Gold

Article is rejected, advise fund team and restart

process with alternative journal

Do you have funds for APCs from the funder?

Yes – use these to publish

Invoice passed by author to Fund Team

Article is accepted

Are publication fund eligibility criteria met?

Yes – Apply to the APC Publication Fund to reserve funding

Fund Administrator confirms notes fund required

Author submits to journal

No – apply to the APC Fund

Does the journal require an APC?

YesNo – use green

if possible

Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo)

Gold or Green Open Access Publishing Decision Tree

Project takes place and article is producedAcademic chooses best journal to submit to

Does the funder have open access requirements?

Academic checks using Stirling web resources

Grant application stage – APCs and other publication charges must be costed into research proposal wherever permitted.

N.B any funds awarded for funders other than RCUK will be retained within your project fund

Initial considerations

Grant application stage

• Where to publish – Citation report, School lists, PI advice

• Include costs in grant where possible

• OA requirements

Does the funder have OA requirements?

• SHERPA/Juliet

SHERPA Juliet

Project takes place and article is producedAcademic chooses best journal to submit to

Does the funder have open access requirements? Academic checks using Stirling web resources

No specific funder requirements

Yes - Funder has specific requirements

Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo)

No - Journal not compliant, Re-start the process with an alternative journal

NoContact REO for advice. Funds for APCs could be sought from elsewhere.

Yes by using either Gold or Green

Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMSN.B. STORRE will only make articles publically available in accordance with the journal requirements. No further author action is needed.

Grant application stage – APCs and other publication charges must be costed into research proposal wherever permitted. N.B any funds awarded for funders other than RCUK will be retained within your project fund

Yes – by using Green

Submit article to journal

Article is rejected, Re-start process with alternative journal

Article is accepted

Yes – by using Gold

Article is rejected, advise fund team and restart

process with alternative journal

Do you have funds for APCs from the funder?

Yes – use these to publish

Invoice passed by author to Fund Team

Article is accepted

Are publication fund eligibility criteria met?

Yes – Apply to the APC Publication Fund to reserve funding

Fund Administrator confirms notes fund required

Author submits to journal

No – apply to the APC Fund

Does the journal require an APC?

YesNo – use green

if possible

Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo)

Gold or Green Open Access Publishing Decision Tree

Specific funder requirements

• Check journal compliance – SHERPA/Romeo

• Make your decision based upon the OA Policy

Yes - Funder has specific requirements

Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo)

No - Journal not compliant,

Re-start the process with

an alternative journal

Yes by using either Gold or

Green

Yes – by using Green

Yes – by using Gold

Specific funder requirements

Project takes place and article is producedAcademic chooses best journal to submit to

Does the funder have open access requirements? Academic checks using Stirling web resources

No specific funder requirements

Yes - Funder has specific requirements

Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo)

No - Journal not compliant, Re-start the process with an alternative journal

NoContact REO for advice. Funds for APCs could be sought from elsewhere.

Yes by using either Gold or Green

Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMSN.B. STORRE will only make articles publically available in accordance with the journal requirements. No further author action is needed.

Grant application stage – APCs and other publication charges must be costed into research proposal wherever permitted. N.B any funds awarded for funders other than RCUK will be retained within your project fund

Yes – by using Green

Submit article to journal

Article is rejected, Re-start process with alternative journal

Article is accepted

Yes – by using Gold

Article is rejected, advise fund team and restart

process with alternative journal

Do you have funds for APCs from the funder?

Yes – use these to publish

Invoice passed by author to Fund Team

Article is accepted

Are publication fund eligibility criteria met?

Yes – Apply to the APC Publication Fund to reserve funding

Fund Administrator confirms notes fund required

Author submits to journal

No – apply to the APC Fund

Does the journal require an APC?

YesNo – use green

if possible

Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo)

Gold or Green Open Access Publishing Decision Tree

All routes end in green

Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMS

N.B. STORRE will only make articles publically available in accordance with the journal requirements. No further author action is needed.

Yes – by using Gold

Do you have funds for APCs

from the funder?

Yes – use these to publish

Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo)

• Use funds from the funder where possible

• Gold OA achieved

• Should also place on RMS/STORRE

• Record the method of OA

Gold - Applying to the APC Fund

Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMS

.

Yes – by using Gold

Article is rejected, advise fund team

and restart process with alternative

journal

Do you have funds for APCs from the funder?

Invoice passed by author to Fund Team

Article is accepted

Are publication fund eligibility criteria met?

Yes – Apply to the APC Fund to reserve funding

Fund team confirms funds

Author submits to journal

No – apply to the APC Fund

Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo)

• APC Fund is available

• There is a set of eligibility criteria

• Apply using the application form on the webpages

• Application should be prior to journal submission

• Notify openaccess@stir.ac.uk of acceptance

• Also use STORRE

No - Contact REO for advice. Funds for APCs could be

sought from elsewhere.

Project takes place and article is producedAcademic chooses best journal to submit to

Does the funder have open access requirements? Academic checks using Stirling web resources

No specific funder requirements

Yes - Funder has specific requirements

Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo)

No - Journal not compliant, Re-start the process with an alternative journal

NoContact REO for advice. Funds for APCs could be sought from elsewhere.

Yes by using either Gold or Green

Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMSN.B. STORRE will only make articles publically available in accordance with the journal requirements. No further author action is needed.

Grant application stage – APCs and other publication charges must be costed into research proposal wherever permitted. N.B any funds awarded for funders other than RCUK will be retained within your project fund

Yes – by using Green

Submit article to journal

Article is rejected, Re-start process with alternative journal

Article is accepted

Yes – by using Gold

Article is rejected, advise fund team and restart

process with alternative journal

Do you have funds for APCs from the funder?

Yes – use these to publish

Invoice passed by author to Fund Team

Article is accepted

Are publication fund eligibility criteria met?

Yes – Apply to the APC Publication Fund to reserve funding

Fund Administrator confirms notes fund required

Author submits to journal

No – apply to the APC Fund

Does the journal require an APC?

YesNo – use green

if possible

Is the journal compliant with funder requirements? Academic to check (using Sherpa Romeo)

Gold or Green Open Access Publishing Decision Tree

No specific funder requirementsNo specific funder

requirements

Once accepted author places full text on RMS for automatic transferal to STORRE and records form of OA publication on RMS

Yes – use these to publish

Does the journal require an APC?

Yes No – use green if possible

Do you have funds for APCs from the

funder?

No – apply to the APC Fund

• Publishing in OA journals when there is no funder requirement

• BioMed Centra, PLoS One

• APC Fund

Other resources

• Repositories

• JISC

• UK Open Access Implementation Group

• Research Information Network

• Creative Commons Attribution Licence

• Open Access Movement

• openaccess@stir.ac.uk

Conclusions

• Complex environment• Transitional period• Comments and feedback• Range of resources• Open access webpages • Open access email address

openaccess@stir.ac.uk

Thank you