TOOLS FOR EFFECTIVELY AND EFFICIENTLY MANAGING THE PEER REVIEW PROCESS
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Transcript of TOOLS FOR EFFECTIVELY AND EFFICIENTLY MANAGING THE PEER REVIEW PROCESS
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25 OCTOBER 2013 SCIELO 15, SĀO PAULO, BRAZIL
GLOBAL BUSINESS DEVELOPMENT MANAGER, SCHOLARONEIAN POTTER
TOOLS FOR EFFECTIVELY AND EFFICIENTLY MANAGING THE PEER REVIEW PROCESS
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PUBLISHING OUTPUT
!2
!37,791!!
!46,938!!
!12,744!!!14,007!!
!8,782!!!10,224!!
!5,375!!!7,434!!
!2,845!!!4,226!!
!6,891!! !7,062!!
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5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
45,000
50,000
2008 2009 2010 2011 2012
Papers with Latin American Authors Web of Science, 2008-2012
BRAZIL
MEXICO
ARGENTINA
CHILE
COLOMBIA
ALL OTHERS
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PUBLISHING OUTPUT
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0 500 1,000 1,500 2,000 2,500
CIENCIA RURAL
AIP CONFERENCE PROCEEDINGS
PLOS ONE
ZOOTAXA
FASEB JOURNAL
QUIMICA NOVA
REVISTA BRASILEIRA DE ZOOTECNIA BRAZILIAN
CIENCIA SAUDE COLETIVA
PHYSICAL REVIEW D
ASTRONOMY ASTROPHYSICS
LECTURE NOTES IN COMPUTER SCIENCE
CADERNOS DE SAUDE PUBLICA
ASTROPHYSICAL JOURNAL
PHYSICAL REVIEW B
Top Journals for Latin American Authors Web of Science, 2008-2012
2008
2009
2010
2011
2012
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SUBMISSION GROWTH
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0"
50000"
100000"
150000"
200000"
250000"
300000"
2009" 2010" 2011" 2012"
Total&Submissions&(2009&to&2012)&
United"States"
China"
United"Kingdom"
India"
Japan"
Brazil"
Brazil is 16th largest originator of submissions in
ScholarOne Manuscripts
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SCIELO FOCUS SUBMISSIONS FROM SCIELO NETWORK
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0"
5000"
10000"
15000"
20000"
25000"
30000"
35000"
2009" 2010" 2011" 2012"
Argen-na"
Brazil"
Chile"
Colombia"
Costa"Rica"
Cuba"
Mexico"
Paraguay"
Peru"
Portugal"
Spain"
Uruguay"
Venezuela"
Spain
Brazil
PortugalMexico
Argentina
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SCIELO JOURNAL FOCUS SUBMISSIONS TO SCIELO SITES
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0"
2000"
4000"
6000"
8000"
10000"
12000"
Brazil"
India"
China"
Turkey"
Iran,"Islamic"Republic"of"
ArgenCna"
Mexico"
Malaysia"
Egypt"
United"States"
Colom
bia"
Pakistan"
Portugal"
Spain"
Nigeria"
Italy"
Taiwan"
Chile"
Poland"
Korea,"Republic"of"
Submissions)to)SciELO)ScholarOne)Manuscripts)Sites)2012)to)date)
Submissions from outside
SciELO region
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AN ANATOMY OF THE PEER REVIEW PROCESS
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Manuscript Submission collection of files
and metadata
Editorial Process processing and management of submitted manuscripts
editor assignment and peer review
Production preparation of
accepted manuscripts
Publication print & online
Checks ensure
manuscripts are ready
Editor Assignments pass to suitable
editor
Review select, invite, and
assign suitable reviewers
Decision fate of the
manuscript
Select reviewers
Invite reviewers
Assign reviewers
Reviewers Score
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MANUSCRIPT SUBMISSION TOOLS• Metadata collection collect all key manuscript information during
submission • Supplemental material collect all data whether or not for review • File type support flexible support for various submission formats (including
LaTeX) • FundRef link manuscripts to funding source
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Information can be collected throughout the submission process
This is includes configurable custom questions
METADATA COLLECTION COLLECT ALL KEY INFORMATION
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SUPPLEMENTAL MATERIAL COLLECT ALL INFORMATION & FILES
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Configurable file designations allow easy identification and categorisation of author-submitted files
Designations can be selected by authors during submission...
...and files are automatically sorted into correct categories and appended if necessary to the proof
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FILE TYPE SUPPORT INCLUDE LATEX, OTHER DATA
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Collect all kinds of files including LaTeX & supplementary
Import pre-preprints from arXiv.org
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FUNDREF LINKING FUNDING TO OUTCOMES
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ScholarOne Manuscripts can collect funder information during manuscript submission
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FUNDREF LINKING FUNDING TO OUTCOMES
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Funding information can be collected during submission
This becomes associated with the manuscript and will passed along to publisher with all other metadata after acceptance
Linking research funding with research outcomes
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EDITORIAL TOOLS• ORCID manage user identities • Electronic forms manage copyright & legal requirements • Reports analyse editorial data for journal planning • Plagiarism checking ensure manuscripts are original • Duplicate submission checking avoid publishing mistakes • Open access tools to aid open access publishing • Manuscript transfer move manuscripts between publications • E-commerce collect fees at submission or after acceptance
!14
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Initial functionality Allow users to add ORCID to account
Next release (4.14 December 2014) ‣Validate well-formed INSI 16-character ORCID ‣Retrieve ORCID from registry ‣Push–pull account information from ORCID registry
ORCID MANAGING USER IDENTITIES
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ORCID Registry !
Ian Potter 0000-0002-5356-805X
Publications
Grants
Patents
Affiliations
Works
Funding Agencies
Publishers
Researchers
Institutions
Repositories
ScholarOne
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ORCID MANAGING USER IDENTITIES
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Register for an associate an account with an ORCID
ORCID becomes integral to the system and links out to the users ORCID profile
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Send Form
Author Completes
Forms Complete
Skip for Now
reminders
Authors can complete directly in their Author Centre
Completion link appears in the Author Centre next to the submitted (or
!17
ELECTRONIC FORMS EFFICIENTLY MANAGE PAPERWORK
E-forms can be tracked as part of the workflow
Any number of forms (e.g. copyright) can be sent to author(s)
Automated reminders based on journal schedule
Manuscript can be held until forms complete or continue to be processed and completed online
(download option available)
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REPORTS ANALYSE YOUR DATA
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Reports are integrated directly into the system
Standard reports cover key areas of interest
Build-your-own reports let users construct custom reports from any data
Data is drag-and-dropped into the report table. Reports can be saved and scheduled for email distribution
Filters and other features are available
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ITHENTICATE CHECK FOR PLAGIARISM
Manuscript files can be sent to iThenticate
Originality report is returned based on CrossCheck comparison
Full details can be seen in the originality report
A full history of all checks is retained
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DUPLICATE SUBMISSION CHECK AVOID MULTIPLE SUBMISSIONS
Manuscripts can be checked for potential duplicates
Results on based on title & authorship matching criteria
Checks can be within a single title or across several
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OPEN ACCESS
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Repository free access – immediately/embargoed
Online
ReviewSubmission Production Publication
E-commerce at submission
E-commerce post-accept
Authorship Pu
blic
atio
n
Metadata Collection
Manuscript Transfer
Custom Metadata
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MANUSCRIPT TRANSFER
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Journal A peer-review
Journal B
Journal C Journal D
Journal E
Editor Recs
Ms
XML
Reviewer ReportsAll manuscript
data, files, and completed reviews are transferred
Transfer decision for manuscripts that may be suitable for publication in another title
Transfer decision type and receiving journal
Transfer: author can confirm
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Submission
Original
Revision
Post Acceptance
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E-COMMERCE COLLECT & MANAGE PAYMENTS
Fees can be collected during submission or...
...after acceptance
Post-acceptance e-commerce is a trackable workflow task
Payments can be managed
Authors pay directly through the system
Configurable options include payment card and payment formula
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PEER-REVIEW TOOLS• Efficient tracking and management configurable workflows and
dashboards for visual tracking of manuscripts through the peer review process • Managing reviewer selections selection, automation, and reminder
tools • Finding the best reviewers search and Reviewer Locator tools • Automated reminders chasing pending reviewers without effort • External searches extend your internal database
!24
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Set your required number of reviews
See manuscripts ready for reviewer invitation
See manuscripts awaiting assignment (reviewers can respond automatically)
See manuscripts awaiting scores
!
The dashboard always shows which manuscripts need reviewer selection,
invitation, or assignment !
Each step has a schedule – overdue manuscripts can be listed separately and reminders automated
!25
PEER REVIEW PROCESS EFFICIENT MANAGEMENT
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PEER-REVIEW TOOLS MANAGE REVIEWER SELECTIONS
!26
Editors can search the journal’s database with a range of search tools to find reviewers
Alternate reviewer lists can be created. Reviewers are invited as others decline
Reviewers who don’t respond to invites can be automatically declined
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PEER-REVIEW TOOLS REVIEWER LOCATOR
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Reviewer Locator automatically returns reviewer suggestions from the Web of Science. Suggestions can be added directly to the selection list
All data is linked for additional information and publication history
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!28
PEER-REVIEW TOOLS AUTOMATED REMINDERS
All workflow tasks are allotted a number of days to completion
Reminders can be dispatched before or after this date
and also when the task is completed, when it becomes due, or is abandoned
EmailAll reminders and email templates are journal-configured
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AN ANATOMY OF THE PEER REVIEW PROCESS REPRISED
!29
Manuscript Submission collection of files
and metadata
Editorial Process processing and management of submitted manuscripts
editor assignment and peer review
Production preparation of
accepted manuscripts
Publication print & online
Checks ensure
manuscripts are ready
Editor Assignments pass to suitable
editor
Review select, invite, and
assign suitable reviewers
Decision fate of the
manuscript
Select reviewers
Invite reviewers
Assign reviewers
Reviewers Score
supplementary files | LaTeX |
metadata collection |
FundRef
iThenticate | duplicate
submission checks | e-
forms | ORCID | reports
search & finder tools |
automation & reminders | shared data
portals | external searches
production tools !web services API