Toitu Land whenua Information - Parliament

Toitu te BJ~j~Land whenua ~

~Information ._New Zealand ~~

Standard financial review questions response to Primary Production SelectCommittee for 2008/09

7 December 2009

1i Has the Ministry, crown entity, government department orgovernment agency's mission statement or vision statementbeen changed in the financial year under review; if so, whatare the details of these changes?

Answer Our purpose statement has not changed during the financialreview period.

1

Answer

What new services, functions or outputs have beenintroduced since /Vovember 2008? Describe these andprovide details of all associated costs.

No new services, functions or outputs have been introducedsince November 2008.

Are there any plans to introduce services, functions oroutputs in the current financial year that were not providedin the 2008/09 financial year? Describe these and providedetails of all associated costs.

Answer There are no plans to introduce any new services, functionsor outputs in the current financial year.

4

4.

Answer

What services, functions or outputs have been cut, amendedor curtailed since /Vovember 2008 and at what cost orsa ving?

The Land of Potential Interest process has been rescindedwhich resulted in savings of approximately $100,000.

Answer

Are there any plans in this financial year to cut, amend orcurtail services, functions oi− outputs that were provided inthe 2008/09 financial year? If so, provide details and arrexplanation of the reasons for any changes.

There are no plans to cut, amend or curtail services,functions or outputs this financial year.

6

Answer

What user charges were collected by thedepartment/ministry in 2008/2009? Do these differ fromthose collected in the previous financial year; if so, why?Are there any plans to introduce any new charges in2008/09; if so, what charges and why?

LINZ collected $36m in Survey & Title Revenue during the2008/09 financial year, a decrease of $12m from 2007/08.The decrease in property market activity was the maindriver for the reduced revenue, with title and surveylodgements down approximately 30% when comparedagainst historical volumes.

There no plans to introduce new charges in 2009/10. Thecurrent Survey & Title fees are being reviewed as part of aregular three year review. The new fees are planned to beimplemented from 1 July 2010.

7

Answer

How much funding was allocated to capital works in the last Budget? Howdoes this figure compare with that allocated and spent in the previousfinancial year? What is this figure broken down for each capital worksproject? (If the Ministry, crown entity, government department orgovernment agency operates on a regional/area/district basis also itemisethe total amount spent by each region/area or district).

No new capital funding was sought in Budget 2009, however for the 2009/10year, the department allocated $2.090m for new capital works from existingfunding. An additional $2.256m unspent from the previous year was carriedforward, giving a total capital budgeted spend of $4.346m. This is brokendown by project in table 1 below.In 2008/09, the allocation was $6.636m, of which $3.372m was spent. Table2 itemises the 2008/09 budget and actual spending by project.The initial budget 2009/10 capital allocation was lower than the previousyear due to the uncertainty of revenue cashflows resulting from theeconomic and property downturn. The other difference between years wasthe Landonline project, for which $2.894rn was allocated in the 2008/09year.TABLE 1

Digitisation of paper recordsLand Information Property System UpgradeIT Group − Replacement/EnhancementsCustomer Relationship Management ToolBuilding RefurbishmentLandonlineTOTAL 2009/10

0.6200.750

0.720

2.090

0.250

0.5390.3480.5430.5762.256

!~!ii~i!!~!~!ii~!20 9/10l 0.620

1.000E 1.259

0.3480.5430.5764.346

TABLE 2

I__

~ ~~~( ~Final~

$0.0186m Server Replacement,$0.150m IT Environment and

IT Group ~ $0.080 Switch ReplacementITep Glraocuepm −ent(/~E,n~h,a~n~c~e~m~e~n~t(s,1.594 0.781 carried forward to 2009/10

General Replacement 0.058 0.012Refurbishment of HamiltonProcessing Centre $0.523m −Building Refurbishment 0.836 0.254 carried forward to 2009/10

Topographic Map series 0.075 0.031Hydrographics SystemsImp lementation 0.176 0.166Overseas InvestmentA lication Redevelop ment 0.209 0.270

Bulk of the project work notCustomer Relationship commenced Until 2009/10.Manag ement Tool 0.544 0.196 Fund carried forward.

8

Land Information PropertySystern (LIPS) Upg radeLandonlineTOTAL 2008/09

0.2502.8946.636

0.000L6623.372

Project not commenced until2009/10. Fund carriedforward.

9

Answer

What polls, surveys or market research have beenundertaken since /Vovember 2008, and at what cost for eachproject? Provide copies of all reports prepared as a result ofany poll, survey or market research conducted.

Landonline Customer Satisfaction Research ProjectResearch was undertaken to:• Investigate the realisation of the benefits set out in the

business case for 100% e−lodgement of survey and titletransactions, and

• Monitor customer satisfaction in order to enhance orchange LINZ's approach to management of thissignificant customer base (i.e. conveyancers, surveyors,territorial authorities and search agents).

Details of project

• Conducted May 2009 to August 2009

• Work undertaken by Colmar Brunton at a cost of$53,385

• Report provided

Land Development Stakeholder Exploration ResearchProjectThe project was designed to provide a better understandingof key land development stakeholders, in particularTerritorial Authorities, but also surveying companies andconveyancers. The aim was to gain a multi−dimensionalperspective of this market, extract insights and potentialopportunity areas.Details of project

• Conducted June 2009 to July 2009

• Work undertaken by ThinkPlace at a cost of $18,900

• Report provided

Land Title and Surveyor Customer SatisfactionMonitorThis year LINZ reviewed its contractual arrangement withLINZ's telephone survey provider and a decision was takento rationalise the cost of this by using an online survey andmanaging it in−house.

This research is undertaken monthly and reported quarterlyto the LINZ Chief Executive and the Minister for LandInforrnation.

A random sample of Landonline e−dealing and e−surveyusers are surveyed about their satisfaction with LINZ andLandonline.

10

External provider:

• November 2008 to June 2009

• Cost $16,000

• Report provided

Internal:

• July 2009 to September 2009

• Work undertaken by LINZ staff at a cost of $300 peryear for survey license

• Report provided

11

Answer

What polls, surveys or market research were budgeted for inthe 2009 Budget, and at what estimated cost for eachproject?

LINZ has allocated funding for the following research in the2009 budget (estimated costs in brackets):

• Customer Relationship Model $80,000)

• Topographic Customer Research $40,000)

• Hydrographic Customer Research $40,000)

• Bulk Data Extract Research $20,000)

• Cadastre Research − Impact of New Survey CadastreRules $25,000)

12

10.

Answer

What were the major projects commenced or completed in2008/2009? When were they commenced; when were theyor are they due to be completed; and what was the cost orestimated cost?

Land Information New Zealand did not commence any majorprojects in 2008/09 (LINZ used the definition of major projectsas defined by the State Services Commission, which indicatesa major project has a dollar value of $15m or more).One project was completed in 2008/09.

100% E−Lodgement Prog rammeThis programme of work commenced in the 2005/06 yearand was closed in June 2009. The actual spend forprogramme of work was:Total Operating $18.4m

Total Capital $13.8m

13

11.

Answer

What key policy changes were worked on and/orimplemented by the Ministry, crown entity, governmentdepartment or government agency in 2008/09 and whatwere the total and specific fiscal costs of these policychanges?

The reassessment of the current policy and legislativesetting for the South Island High Country is one of theGovernment's key priorities for the Land Informationportfolio. A Cabinet paper setting the strategic direction forCrown pastoral land for 2009 and beyond was preparedrecommending a number of changes to previousgovernment policy. The paper was agreed by Cabinet in July2009 and was publicly announced in August 2009 (CrownPastoral Land: 2009 and Beyond CAB Min (09) 26/7C).

There were no specific fiscal costs associated with thedevelopment of the strategic direction for Crown pastoralland.

14

12.

Answer

What key policy changes will be implemented as a result ofthe 2009 Budget and what are the estimated fiscal costs ofthese policy changes?

None in the Land Inforrnation portfolio.

15

13.

Answer

What are the major projects or policy development areas tobe given priority in the current financial year and why?

Developing and Implementing the Government's HighCountry policy

The Crown's South Island High Country (SIHC) estate isenvironmentally sensitive, economically important andincludes landscapes that make New Zealand aninternationally renowned tourism destination. One of thisGovernment's priorities is a reassessment of the currentpolicy and legislative settings in the SIHC with the aim ofmaking a significant difference to the current and futureviability of this important part of New Zealand. Specificallythis means putting effect to the Government's agriculturalpolicy, that includes:

• Implementing voluntary good faith negotiations betweenrun−holders and the government,

Ensuring that the setting of high country rents is tied intothe earning capacity of the farm property and is suchthat run−holders can continue to maintain the property atan acceptable level' and

• Recognising that high country run−holders can be aseffective in their stewardship of the land as the Crown.

One of the Government's objectives for Crown Pastoral Landis that 'Lessees of Crown Pastoral Land will be charged renton the basis of the earning capacity of the property'. Work isunderway on how to implement this policy as a priority forthe 2009/10 year.Implementing the Geospatial StrategyThis priority is focused on ensuring that New Zealand'sgeospatial information is available, accessible and able to beshared, as articulated in the New Zealand GeospatialStrategy (the Strategy).

As the leader for the Strategy, LINZ will focus on thedevelopment of a national geospatial informationinfrastructure that enables the discovery and access of ourgeospatial information resources. This activity supportsgrowth and innovation in the economy, the safety andsecurity of New Zealand, and the preservation andenhancement of our society, culture and environment.

Encouraging overseas investment by amending thecurrent regimeThis Government priority has a direct relationship withLINZ's administration of the Overseas Investment Act 2005activity. This output will contribute to the Government'spriority by encouraging overseas investment in NewZealand.

16

14.

Answer

Provide a copy of the Ministry, crown entity, governmentdepartment or government agency's work programme and abrief explanation of each project or policy area to beaddressed during 2009/10. Provide details of timelines andmilestones for each project or policy area.

A copy of the LINZ 3yr Strategic Business Plan for 2009/12and the Output Plan for 2009/10 is attached.

The 3yr Strategic Business Plan sets out all the keyinitiatives which comprise the major areas of focus for LINZover the next three years.

17

15.

Answer

What restructuring has taken place in the Ministry, crownentity, government department or government agency in2008/09; why, and at what cost?

Land Information New Zealand's main restructure in recentyears commenced in 2006/07 as a result of the decision tomove to 100% e−lodgement and the subsequent decision toclose three offices by 2012. A phased exit process is inplace that releases staff in the offices that are closing as webuild capability in the offices remaining open.As a result of the 100% e−lodgement and StructuredLearning Programme strategies, 35 redundancies occurredin 2008/2009 at cost of approximately $2.074m.

Land Information New Zealand was also required to accrue$3.6m for redundancy payments in the 2009/10 and2011/12 financial years.Other reviews that occurred during 2008/2009 included:

Customer Support − a review of this function to assesshow our service to customers could be improved byproviding greater standards of consistency. As a result ofthis process, redundancies occurred in 2008/2009 at cost of$125,000.

Finance processing − a review of the processing functioncommenced in 2008/2009. The review was carried out dueto efficiencies gained through process improvement. Totalcost in 2008/09 was $12,000.

Geospatial function − the structure was reviewed toensure alignment with our ability to implement NewZealand's Geospatial Strategy. Cost incurred was $25,000for advice on redesign of the New Zealand GeospatialStrategy governance structure and New Zealand GeospatialOffice.

Topograhic/Hydrographic review − the structure reviewfrom the previous year was completed. No costs wereincurred.

Capability review − Some National Office functionstransferred between business groups as a result of anassessment about where these functions are best placed inorder to meet our strategic objectives. The total cost of thisassessment was $76,000.

18

16.

Answer

What restructuring will take place in the Ministry, crownentity, government department or government agency as aresult of Budget 2009; why, and at what cost?

No restructuring is taking place as a result of Budget 2009.

19

17.

Answer •

Will there be any restructuring or redundancies in 2009/10;if so, why and at what cost?

Yes.

Further redundancies will occur as a result of office closures,with these redundancies costing approximately $2.1m.

The remaining redundancies, as a result of the CustomerSupport Review, will cost approximately $210,000.

The remaining redundancies, as a result of the Financeprocessing review, will cost $252,000.

2O

18.

Answer

Provide details of staff turnover in 2008/09. Iternisenumbers of staff resigning, the section, division or groupthey worked for, the month they left, and the reasons givenfor resignation.

For the year ending 30 June 2009, LINZ had a grossturnover of 21.9%, though the core unplanned turnover rate(which excludes fixed term staff, end of contracts andseverances) was 9.0%A breakdown of resignations by business group, month andtermination reason is given in the table below.Note that a reason for an employee's resignation is notrequired by LINZ.

Business GroupBusiness Support

Customer Services −National Office

Customer Services −Processing Centres

Information Technology

Policy Group

Regulatory

Total

Month of LastDutyJanuaryFebruaryMarchAprilJuneJulySeptemberOctoberNovemberMarchMayJuneJulyAugustSeptemberOctoberNovemberFebruaryJuneAugustDecemberAprilMayJulySeptemberNovemberFebruaryJuneAugustOctoberJuneSeptemberOctoberNovember

Resigned4111222321112132121112212111111111

51

21

19.

Answer

Are there any concerns in relation to staff turnover; if so,what are these concerns and how are these beenaddressed?

There are no concerns in relation to staff turnover at thistime.

22

20.

Answer

How many personal grievance claims were laid by staff in2008/09 and what was the total cost of all settlements ofpersonal grievance claims in 2008/09?

One personal grievance claim was laid by staff in 2008/09.No personal grievance claims in were settled in 2008/09therefore there is no cost for 2008/09 in this area.

23

2L

Answer

How many personal grievance claims have been laid by staffin the financial year to date?

No personal grievance claims have been laid by staff in thefinancial year to date.

24

22.

Answer

Is the Ministry, crown entity, government department orgovernment agency budgeting for more or less personalgrievance claims in the current financial year than it did inthe previous financial year?

The current financial year budget for personal grievance willremain the same as it was in the previous financial year.

25

23.

Answer

Provide a breakdown by role and location of the current staffnumbers in comparison to each of the last five years.Provide an explanation for any changes in the numbersemployed.

The details of the number of staff per position (excludingCEO) and location as at 30 June 2009, 30 June 2008, 30June 2007, 30 June 2006 and 30 June 2005 is shown inappendix 1. This table is based on information in LINZ'sCHRIS21 Payroll system as at 3 November 2009.

Changes in staff numbers reflect realignment of positions tomeet increased automation and centralisation of LINZfunctions, as well as alignment of positions to operationaland strategic objectives.

26

24.

Answer

Did the Ministry, crown entity, government department orgovernment agency use any measures in the past financialyear to ensure staff numbers were maintained at aparticular level? If so, what were those measures, and arethere any plans to change those measures?

It has been LINZ practice that new roles are onlyestablished as a result of reviewing a business area toimprove capability or capacity. With the current cap ongovernment administration in place, any change toestablishment is achieved within baseline funding.

LINZ will continue to maintain numbers within availablebaseline funding.

27

25.

Answer

How does the Ministry, crown entity, governmentdepartment or government agency define frontline staff?

On advice received by the State Services Commission,Cabinet will ultimately determine the definition between"front−line" staff and other staff.

Therefore as advised by the State Services CommissionLINZ will used the ANZSCO (Australia and New ZealandStandard Classification of Occupation) to determine whatfunctions are considered to be frontline.

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26.

Answer

What was the proportion of frontline staff as a percentage ofthe overall staff employed by the Ministry, crown entity,government department or government agency in the2008/09 financial year? How does that compare to the pastfive years and how is it expected to change in the currentfinancial year?

The State Services Commission definition has not yet beenfinalised. However, our estimate would be 37% of staff areconsidered as frontline.

Specifically categorising staff into frontline is a recentrequirement; therefore we do not have comparative data forthis purpose.

29

27.

Answer

How many staff are currently seconded to work in Ministerialoffices and how does this compare with the previous fiveyears?

One staff member is seconded to the Minister's Office.

Financial l No. of staff seconded toyear

l Minister's office

2008−2009 | 1

2007−2008 1

2006−2007 l 1

2005−2006 l 1

2004−2005 1

3O

28.

Answer

What was the total amount spent in 2008/09 on the salariesof staff seconded to work in Ministerial offices and howmuch was spent in each of the previous five years?

The salary of staff seconded to the Minister's office for the2008/09 financial year sits at Band 8 which is $79,793 to$117,030.

Financialyear2008−2009

2007−2008

2006−2007

2005−2006

2004−2005

Band | Salary Range

8

8

8

7

7

$79,793 − $117,030

$75,359 − $110,526

$71,792 − $105,295

$57,166 − $83,843

$57,166 − $83,843

31

29.

Answer

How many credit cards does the Ministry, crown entity,government department or government agency have brokendown by credit limit on the card?

Land Information New Zealand has 53 credit cards brokendown by credit lirnit in the table below.

Number l Credit Limit

2 $1,000

46 $5,000

4 $10,000

1 $20,000

All requests for credit cards are approved by the relevantGeneral Manager to ensure there is a business need for acredit card. Applications are then approved by the ChiefFinancial Officer. All credit card expenditure must also beapproved by the relevant General Manager.

Use of corporate credit cards in LINZ is covered by ourSensitive Expenditure Guidelines which are available to allstaff on LINZ's intranet.

32

30. What workplace stress consultants has the Ministry, crownentity, government department or government agencyemployed in the last financial year, listed by consultant andcost?

Answer LINZ generally provides good employer practices rather thanspecific workplace stress initiatives. These may includestress management courses at a staff member's request.One course was undertaken in 2008/09:

Consultant Cost

Stress Management Strategies $500

33

31. What has the Ministry, crown entity, governmentdepartment or government agency done to alleviateworkplace stress in the last year, listed by initiative andcost?

Answer LINZ generally provides good employer practices rather thanspecific workplace stress initiatives.

34

32.

Answer

How many staff in the Ministry, crown entity, governmentdepartment or government agency are currently employedas communications, media or public relations staff −and howdoes that compare to the previous five years?

The number of staff employed in communications is asfollows:

As at l No. of LINZ1 July staff

2009 72008 72007 62006 52005 42004 3

Note: the figure for July 2009 is still current as at November2009.

35

33.

Answer

How many vacancies are there for communications, mediaor public relations staff in the Ministry, crown entity,government department or government agency?

None

36

34.

Answer

Has the Ministry, crown entity, government department orgovernment agency contracted any consultants orcontractors to provide communications, media or publicrelations advice or services since November 2008; if so, withwhom have they contracted, for what specific purpose orproject, for what length of time and at what total actual orestimated cost?

LINZ contracted Mango to provide media services to assistwith generating widespread awareness of the new Topo50maps. This included:

• preparation of media packs• distribution and reinforcement of key messages to

regional and community newspapers and to relevantmagazines

• a launch event with scouts and their scout master.

A contract was signed with Rapp NZ Ltd, the companycontracted to develop and implement the launch of theTopo50 maps. (See responses to questions 51 and 52 formore information.) Mango is part of Rapp Worldwide, whichmeant a specific contract with them was not required.

Mango was engaged for a period of two months at anestimated cost (excluding GST) of $13,750. The actual costof the work that Mango undertook (excluding GST) was$12,450.

37

35.

Answer

Has the Ministry, crown entity, government department orgovernment agency contracted any consultants orcontractors to pro vide communications, media or publicrelations advice or services within a Minister's office sinceNovember 2008; if so, with whom have they contracted, forwhat specific purpose or project, for what length of time andat what total actual or estimated cost?

Land Information New Zealand has not contracted anyconsultants or contractors to provide communications,media or public relations advice or services within aMinister's office since November 2008.

38

36.

Answer

What was the total annual salary bill in 2008/09 for staffemployed as communications, media or public relations staffin the Ministry, crown entity, government department orgovernment agency and how does that compare to theprevious five years?

The total annual salary bill in 2008/09 was $654,000.

The figures for the previous five yearsare:

2007/08 $634,000

2006/07 $651,000

2005/06 $526,000

2004/05 $408,000

2003/04 $297,000

39

37.

Answer

For each consultant or contractor that has been engagedsince November 2008, and paid more than $5000, or forwhich more than $5000 is budgeted to be spent in thecurrent financial year, provide the following details:

Name of consultant or contractorType of service generally provided by the consultant orcontractorDetails of the specific consultancy or contractBudgeted and/or actual costMaximum hourly and daily rates chargedDate of the contractDate the work commenced

Completion dateWhether tenders were invited; if so, how many werereceived

• Whether there are proposals for further or following workfrom the original consultancy; if so what are the details?

• A copy of all reports prepared or defivered as a result ofthe consultancy or contract.

Provision is made for the use of specialist advisors,consultants and contractors to provide services that theDepartment:

does not require on an on−going basis,does not have the capability in−house to provide,has difficulty in recruiting staff with the requiredskills and/or the short term nature of the role, orwhen external advice is required to providetransparency in its decision−making.

The department separates purchase of services from theirprovision with the majority of its service delivery functionsbeing either outsourced or managed internally using ServiceLevel Agreements.

Outsourced services include:

• The provision of hydrographic surveys, topographicmap and hydrographic chart maintenance andpublication and geodetic survey maintenance

• The management of the Landonline system; and

• delivery of property management and disposalservices, and the land tenure programme.

The costs for these are not included as they are business−as−usual ongoing activities.A table setting out the actual spending for the 12 monthsending 31 October 2009 is attached, appendix 2.Reports as noted on the table will be delivered uponrequest.

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38.

Answer

How many staff were leased in 2008/09 and 2009/10 todate? Provide the following details for each lease:

• Name of person leased and company responsible for thelease arrangement

• Type of service generally provided by the person leased• Details of the specific lease (e.g. reason for the lease,

services provided by the leased person, reason for thelength of the lease, why permanent staff were unable tobe appointed to the leased position)

• Actual cost• Maximum hourly and daily rates charged• Date of the contract• Date the work commenced

• Completion date

• Whether there are proposals for further or following workfrom the original lease; if so what are the details?

• A copy of all reports prepared or delivered as a result ofthe lease.

See the attached schedule for question 37.

41

39.

Answer

What is the average length of service in the Ministry, crownentity, government department or government agency? Hasthis changed in the last year; if so, is this causing anyconcerns?

The average length of service of staff as at 30 June 2009was approximately 12 years.The average length of service of staff as at 30 June 2008was approximately 13 years.As some longer serving staff are leaving the organisationthrough either retirernent or redundancy, the drop in theaverage length of service at LINZ is expected and istherefore not considered cause for concern.

42

40.

Answer

Provide details of the number of staff in $10000 salary bands as at 1July 2004, 1 July 2005, 1 July 2006, 1 July 2007, 1 July 2008 and 1July 2009. Provide reasons for any significant changes.

The table below shows the number of staff and their annualised (i.e..FTE) base salary (e.g. excluding any allowances and employersuperannuation contributions) in $10,000 bands.

From$

010,00020,00030,00040,00050,00060,00070,00080,00090,000100,000110,000120,000130,000140,000

150,000160,000

170,000180,000190,000

200,000210,000

220,000

To

$9,99919,99929,99939,99949,99959,99969,99979,99989,99999,999109,999119,999129,999139,999149,999159,999169,999

179,999189,999199,999209,999219,999229,999

1 Jul2004

002

8322090774427136232122110000

1 Jul2005

001

44166148864931246723012301000

1 Jul2006

002

32157158814937298683221230100

1 3ul2007

002

211151337274472120593412032010

1 Jul2008

000891

13179727126245104431103201

1 Jul2009

0007

9412073757826275

115331101101

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41.

Answer

What was the total amount paid to statT in bonus paymentsin the 2008/2009 financial year and how many staffqualified for such payments? How much has been paid inthe financial year to date?

LINZ has a Reward and Recognition Policy that allows forrecognising staff with "one off" pay for performancepayments on the basis of proven performance.

Payments in 2008/09 were generally rewarding performancefor the 2007/08year.) Payments made in the current year

(2009/10)are for performance in the 2008/09 year.

Total AmountYear Paid

___Paid Staff Paid

2008/09 $1,362,030 441

2009/10 YTD $784,365 284

44

42.

Answer

What were/are the eligibility criteria for bonus payments?Has there been any changes to the criteria since ¡Vovember2008; if so, what specific changes and why?

Under the LINZ Reward and Recognition Policy, two types of"one−off" payments are allowed.

Eligibility for Pay for Performance (PfP) is assessed as aresult of an employee's annual performance appraisal inconjunction with consideration for base salary movement.Exceptional performance or contribution made during theyear can be recognised at the time it occurs with stepsbeing taken that it is not recognised again during the annualreview process described above.

Although these payments have always been based on thepremise of proven performance, previously staff whoseperformance was deemed to meet expectations could havebeen eligible for consideration for a modest PfP payment.This year no staff at LINZ received base salary movement aspart of the annual review process, and the eligibility toreceive PfP was tightened and limited to staff whoseperformance during 2008/2009 was assessed as beingeither 'strong performance' or 'exceeded expectations'.

These changes are as a result of the current fiscal situationand LINZ's ability to pay, balanced against theorganisation's wish to recognise high performance.

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43.

Answer

What was the total amount paid to staff in fringe benefits inthe 2008/2009 financial year and how many staff qualifiedfor fringe benefits? How much has been paid in the financialyear to date? What are the eligibility criteria for fringebenefits?

Fringe benefits include provision of motor vehicles andcarparks, club and gym fees, one−off non monetary rewardspaid to staff in accordance with the Reward and RecognitionPolicy, and gi.fts for staff in recognition of significant events(such as bereavements, marriages etc).

There are currently seven staff for whom carparks areprovided as a fringe benefit, two staff provided with acompany vehicle as a fringe benefit, and five staff for whomclub or gym memberships are paid. Company vehicles,carparks, club and gym fees are historical employmentagreement provisions that belong to a small number ofstaff. LINZ no longer offers these conditions and seeks toremove them from existing agreements when opportunitiesarise for these to be re−negotiated.

Total paid as a benefit in 2008/09 was:Quarter 1 $20,957

Quarter 2 $19,374

Quarter 3 $19,483

Quarter 4 $21,403

Total $81,217

Total paid in 2009/10 is:

Quarter 1 Ii $13,041.

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44.

Answer

What was the total amount paid in ACC (or private insurer)levies in the past five financial years; and how does thiscompare with the amount estimated to be paid in 2009/10?Explain any significant increases/decreases.

Financial Year | Amount

2009/10 * | $210,000

2008/09 | $234,000

2007/08 | $226,000

2006/07 | $196,000

2005/06 $150,000

2004/05 $138,000

•estimatedbudget

Changes per year reflect the incremental increases in totalsalary cost resulting frorn annual reviews; and changes in theACC levy rate.

47

45.

Answer

What specific instructions, directions or advice have beenreceived in relation to employment contract matters fromthe State Services Commission or responsible minister sinceNovember 2008?

In relation to employment contract matters, the StateServices Commission have:

Advised and set out expectations as a result of theimplementation of the 'Government's Expectations forPay and Employment Conditions in the State sector'

Provided advice and guidance in relation to CollectiveEmployment Agreement bargaining in respects to theBargaining Process Agreement, the LINZ CollectiveEmployment Agreement Bargaining Strategy, and aproposed settlement offer.

Provided guidance in relation to a LINZ proposal to offerunimplemented Common Leave Provisions in relation toannual leave to staff on Individual EmploymentAgreements to ensure consistency with staff on theCollective Employment Agreement.

48

46.

Answer

How many people were on individual contracts compared tothe number on collective contracts as at 1 July 2004, 1 July2005, 1 July 2006, 1 July 2007, 1 July 2008 and 1 July2009? Has there been any significant change; if so, why?

The number of staff identified as being on collective andindividual agreements as at 1 July of the years specified arecounted in the table below:

1Jul l 1Jul l 1Jul2004 2005 I 2006

Collective 306 285 269

Individual 270 289 312

1 3ul2007230305

13ul l 1Jul

2008 2009

229 222

306 310

49

47.

Answer

How much was spent on overseas travel by officials in2008/09 and 2009/10 to date? Provide details of each trip(purpose, destination, dates of travel, costs of travel, costsof accommodation, number of staff sent and their positionsin the organisation). How much has been allocated to bespent on overseas travel in 2009/10?

For the period 1 .luly 2008 to 31 October 2009, $99,000 hasbeen spent on overseas travel beyond Australia, as detailedon the schedule in appendix 3.

For the balance of 2009/10 a further $83,000 has beenallocated to be spent, on top of that detailed in theappendix.

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48.

Answer

What assets were sold in 2008/09? What is scheduled to besold in 2009/10 and why?

There were no significant disposals of departmental assetsin the 2008/09 year and no significant disposals ofdepartmental assets forecast for the 2009/10 year.

51

49.

Answer

What internal conferences and seminars have been heldsince November 2008, what were the total costs, travelcosts, and what was the purpose of each conference orseminar? What is estimated to be spent on conferences orseminars in 2009/10?

No internal conferences or seminars have been held sinceNovember 2008.

52

50.

Answer

For each renovation, refurbishment or redecoration projectin offices or buildings which cost more than $5000 in the2008/09 financial year; provide the following details:

a) Details of the projectb) Locationc) /Vame of provider(s) or manufacturer(s)d) Type of product or service generally provided by the

provider or manufacturere) Budgeted and actual cost of projectf) Date work commenced and completedg) Whether tenders were invited, if so, how many were

receivedh) List separately any single item of furniture worth more

than $5000 and its cost

Project Onea) Refurbishment of new space for office and staff common

areab) Lambton House, Lambton Quay, Wellington

c) Catalyst Consulting Ltd and Corporate Interiorsd) Office refurbishments and project management and office

furniture supplierse) $180,000 (budgeted and actual)f) Work commenced and completed in December 2008g) Catalyst Consulting is a preferred supplier, selected through

tender in 2004. Five tenders were received.

h) No single item cost more than $5,000

Project Twoa) Refurbishment of new office spaceb) Level 5, Lambton House, Lambton Quay, Wellington

c) Corporate Interiors

d) Project management and office furniture

e) $80,000 (budgeted and actual)

f) Work commenced and was completed November 2008

g) Two tenders were received from FIL and CorporateInteriors


Continued next page

53

Project Threea) Refurbishment of Hamilton Processing Centre

b) 820 Victoria Street, Hamilton

c) Creative Spaces

d) Architectural Projects− design firm

e) Budget $75,000, Actual $56,000

f) Work commenced April 2009 (first irivoice received) andis due to be completed in December 2009.

g) Eight tenders were received.


54

51.

Answer

For each advertising or public relations campaign conductedor commissioned in the 2008/09 financial year provide thefollo wing details:

a. Details of the projectb. Who is to conduct the projectc. Type of product or service generally provided by (b)d. Budgeted and actual cost of projecte. Date work commenced and completedf. Whether tenders were invited, if so, how many were

received

a. Land Information New Zealand (LINZ) made one of themost significant changes to New Zealand's authoritativetopographical maps since the 1930s, with the introductionof a new topographic 1:50,000 map series (Topo50) on23 September 2009.

The new Topo50 map series was developed to becompatible with international mapping systems andmodern navigational technologies such as GPS. Inaddition, the production of the map series wasautomated, greatly speeding up map production andallowing cartographic data to be made available to thirdparties in electronic format. As a result of these changes,the new 1:50,000 scale Topo50 maps use differentcoordinates to the old maps.Emergency services, the defence forces and governmentagencies were involved in this project and switched to thenew mapping system in the week of the launch.Emergency services were adamant that a quick uptake ofthe new maps by the public was necessary to ensurepeople used the correct maps, and that no unnecessarysteps were added to rescue coordination activities.Map use is essentially a public safety issue. Ensuring thepublic are equipped with the appropriate, most up to datemaps is part of the planning that should be done beforevisiting the outdoors, especially in remote areas.LINZ agreed to support the emergency services with atargeted public awareness campaign to encouragetrampers, hikers, outdoor enthusiasts and tourists topurchase the new Topo50 map series from retail stores.An agency was contracted to launch the new Topo50maps. Their task was to:

• Develop a visual design concept for the publicinformation campaign to launch the new maps.

• Recommend and develop a concept for thecampaign

• Schedule and book advertising

• Design and produce campaign collateral

55

• Manage rollout and ongoing coordination ofcampaign.

The duration of the campaign is from September 2009until March 2010. It utilises targeted media such asspecialist magazines, regional newspapers, onlineadvertising (web sites) and retail point of sale material.

b. Rapp NZ Ltd

c. Rapp NZ Ltd is a full service, specialist direct andrelationship marketing agency. It is part of the DDBGroup and Rapp Worldwide.

d. Budget − $250,000 (excluding GST)

• Actual cost − none in the 2008/09 financial year

e. The Services Agreement details the following:

• Commencement Date − 24 June 2009

• Expiry Date − 31 March 2010

• Work commenced in July 2009.f. Tenders were invited via the GETS system. Four

responses were received. A full evaluation of theresponses was undertaken in accordance with LINZprocurement processes.

56

52.

Answer

For each advertising or public relations campaign to beconducted or commissioned in the 2009/10 financial yearpro vide the follo wing details:

a. Details of the projectb. Who is to conduct the projectc. Type of product or service generally provided by (b)d. Budgeted cost of projecte. Date work to be commenced and completedf. Whether tenders will be invited

a.

b.

c.

d.

e.

f.

The targeted public awareness campaign to encouragetrampers, hikers, outdoor enthusiasts and tourists toobtain LINZ's new Topo50 map series ran over thecourse of the 2008/09 and 2009/10 financial years. Noother advertising or public relations campaigns areplanned to be conducted or commissioned in the2009/10 financial year.Refer to the answer to question to 51 for details of themap senes campaign.Refer to answer to question to 51.

Refer to answer to question to 51.

The budget for the map series campaign was $250,000(excluding GST). Actual cost expected is $244,338excluding GST $176,614 of this has been invoiced as at18/11/2009).

Refer to answer to question to 5L

Refer to answer to question to 5L

57

53.

Answer

What programmes/projects, if any, have been delayed sinceNovember 2008 and what is the reason for any delay indelivery or implementation?

There have been no programmes/projects delayed sinceNovember 2008.

58

54.

Answer

Provide details of all monitoring, evaluation and auditing ofprogrammes or initiatives delivered by the Ministry, crownentity, government department or government agency(including details of all performance measures, targets andbenchmarks and whether programmes contributed todesired outcomes in an efficient and effective manner).

Attached is a copy of the 2008/09 end of year progressreport against the Output Plan for 2008/09 setting out theachievements made in respect of our key milestones andoutput activities.

Evaluations CompletedWe also completed the following evaluations and monitoringactivities during the financial year.A report on Achieving the Government's objectives for theSouth Island High Country was completed and approved bythe previous Government on 6 October 2008.

A review of Phase 1 of Oceans Survey 20/20 InternationalPolar year/Census of Antarctic Marine Life project wascompleted in February 2009.

LINZ receives funding from third party users of our servicesand to ensure we use this money effectively we review theservices provided, and the fees required funding them. Thisis based on market projections and trend data.Understanding the changing needs of our customers is a keyelement in delivering cost effective services. Through ourCustomer Relationship Framework we can proactivelyidentify and manage customer needs so that resources aretargeted into the right areas.We also have other ways of measuring our costeffectiveness. A key focus of our regulatory activity is tocontinue to develop regulatory indicators and targets toevaluate the effectiveness of interventions in achievingoutcomes.

59

55.

Answer

Has the Ministry, crown entity, government department orgovernment agency employed the services of or paid for apurchase advisor within the past financial year? If so, whatwas the total length and cost of the contract?

LINZ has not employed or paid for a purchase advisor withinthe past financial year.

6O

56.

Answer

What has the Ministry, crown entity, governmentdepartment or government agency spent on softwarelicensing fees in each of the past five financial years?

The table below shows the licensing fees paid for the pastfive financial years.

Financial Year2008−2009

2007−20082006−20072005−)2006

2004−2005

Amount

$2,742,665

$3,486,605

$4,224,376

$3,222,094

$2,243,178

61

APPENDIX ONE: QUESTION 23

Detailed staff numbersRow Location: Position Title

8l

9I10l11l

12131415161718

19202122232425

262728293O

313233343536

37138l

39I40414243444546

474849

30Jun 30Jun 30Jun 30Jun 30Jun2009 2008 2007 2006 2005

1lAuckland: Advisor (Legal) Processing Centre 0 1 1 1 12 Auckland: Advisor Clearances 1 1 1 1 13 Auckland: Advisor Help Desk Technical 0 5 4 3 54 Auckland: Analyst Property Rights 0 31 35 40 465 Auckland: Approving Surveyor 0 2 2 2 36 Auckland: Centre Support Officer 2 0 0 0 0A Auckland: Clerical Assistant 0 0 0 1 14 Auckland: Coordinator Quality Control PT 0 0 1 1 1S Auckland: Coordinator Quality Control 0 3 7 5 8G Auckland: Coordinator Team Perf Process 0 2 3 5 5I Auckland: Customer Service Representative 0 11 16 21 262 Auckland: Customer Supp Agent (50% eSurvey) 0 0 1 2 0

3 Auckland: Helpdesk Technical Advisor 4 1 0 0 0−I Auckland: Manager Processing Centre 0 1 1 1 1

1Auckland: Ops Support Representative 0 1 2 4 44 Auckland: Processing Centre Legal Advisor 1 0 0 0 03 Auckland: Processing Centre Survey Advisor 2 0 0 0 04 Auckland: Property Rights Analyst 30 0 0 0 0S Auckland: Quality Control Coordinator 2 0 0 0 0e Auckland: Senior Advisor 2 2 2 2 2i Auckland: Senior Development Advisor 0 0 0 0 12 Auckland: Support Analyst (field) 0 0 0 1 13 Auckland: Team Manager (Auckland) 1 1 0 0 0al Auckland: Trainer e−Dealing 0 0 0 4 0a Christchurch: Advisor (Legal) Processing Centre 0 3 1 1 1a Christchurch: Advisor Clearances 1 1 1 1 1

I Christchurch: Advisor Help Desk Technical 0 2 3 2 2G Christchurch: Analyst Property Rights 0−19 16 17 23S Christchurch: Analyst Property Rights PT 0 1 1 1 2G Christchurch: Approving Surveyor 0 0 2 2 2i Christchurch: Business Analyst Process Imprv 1 1 1 12 Christchurch: Centre Support Officer (CHCH) 4 0 0 0 03 Christchurch: Coordinator Quality Control 0 3 2 2 3al Christchurch: Coordinator Team Performance 0 0 3 3 3d Christchurch: Customer Service Representative 0 9 12 14d Christchurch: Customer Service Representative 0 1 1 1 3

PTA Christchurch: Customer Support Agent 0 7 5 1 14 Christchurch: Customer Support Agent (CHCH) 7 0 0 0 0S Christchurch: Data Analyst 1 1 0 0 0−G Christchurch: Helpdesk Technical Advisor 1 0 0 0 0−I Christchurch: Learning Programme Coordinator 1 1 0 0 02 Christchurch: Management Support Officer 1 0 0 0 03 Christchurch: Manager Processing Centre 0 0 1 1 1al Christchurch: Manager Southern Area 1 1 0 01Christchurch: MSO Pastoral 0 1 1 1 1Ed Christchurch: Ops Support Representative 0 2 2 2 2FA Christchurch: Portfolio Manager 0 4 1 0 2iG Christchurch: Portfolio Manager Entry Level 0 1 0 0 1

Christchurch: Processing Centre Legal Advisor 2 0 0 0 0

62

Row ~ Location: Position Title 30 Jun 30 Jun 30 Jun 30 Jun 30 Jun2009 2008 2007 2006 2005

50lChristchurch: Processing CNTR Survey Advisor 1 0 0 0 051 Christchurch: Programme Mgr Tenure Review 0 0 1 1 152 Christchurch: Project Mgr Tenure Contracts 0 0 1 2 153 Christchurch: Property Rights Analyst 33 0 0 0 054 Christchurch: Quality Control Coordinator 2 0 0 0 055 Christchurch: Senior Advisor 2 2 2 2 25. Christchurch: Support Analyst (field) 0 0 0 1 157 Christchurch: Team Leader (e−dealing) 0 1 1 1 058 Christchurch: Team Leader (e−survey) 0 1 1 1 059 Christchurch: Team Manager A (CHCH) 1 1 0 0 0.01 Christchurch: Team Manager B (CHCH) 1 1 0 0 0.1 Christchurch: Tenure Assessment & Info Mgr 0 0 4 3 1.2 Christchurch: Trainer e−Dealing 0 0 0 1 0.3 Dunedin: Advisor 0 0 0 0 1

4 Dunedin: Advisor Help Desk Technical 0 2 2 2 2.5 Dunedin: Analyst Property Rights 0 4 7 9 13

Dunedin: Analyst Property Rights P/T 0 1 1 1 167 Dunedin: Approving Surveyor 0 1 1 1 168 Dunedin: Business Analyst Process Imprv 1 1 1 1 1

* Dunedin: Centre support Officer (DUN) 2 0 0 0 070 Dunedin: Coordinator Quality Control 0 2 2 2 271 Dunedin: Coordinator Team Perf Customer 0 0 0 1 1

Service72 Dunedin: Coordinator Team Perf Process

−−− −−0 0 1 2

73 Dunedin: Customer Service Representative 0 2 2 4 674 Dunedin: Customer Support Agent 0 3 3 2 375 Dunedin: Customer support Agent (DUN) 2 0 0 0 07. Dunedin: Customer Support Agent e−survey 0 1 1 1 077 Dunedin: Helpdesk Technical Advisor 2 0 0 0 078 Dunedin: Manager Processing Centre 0 0 1 1 17* Dunedin: Processing CNTR Survey Advisor 1 0 0 0 0:ī0 Dunedin: Property Rights Analyst 8 0 0 0 0::1 Dunedin: Quality Control Coordinator 1 0 0 0 082 Dunedin: Support Analyst (field) 0 0 0 1 183 Dunedin: Survey System CAS O 0 1 1 184 Hamilton: Advisor (Legal) Processing Centre 0 0 0 1 185 Hamilton: Advisor Help Desk Technical 0 2 2 2 2:. Hamilton: Analyst Property Rights 0 27 15 20 2587 Hamilton:,Approving Surveyor 0 1 1 1 288 Hamilton: Centre Support Officer 4 0 0 0 0: * Hamilton: Coordinator Quality Control 0 2 3 4 4*0 −lamilton: Coordinator Team Performance 0 1 2 2 2*1~ Hamilton: Custorner Service Representative 0 7 11 15 18*2 Hamilton: Customer Supp Agent (50% eSurvey) 0 0 0 1 0*3 Hamilton: Customer Support Agent 0 3 4 1 1* 4 Hamilton: Customer Support Agent (HAM) 2 0 0 0 0*5 Hamilton: Helpdesk Technical Advisor 5 0 0 0 09. Hamilton: Learning Programme Coordinator 1 1 0 0 0*7 Hamilton: Management Support Officer 1 0 0 0 098 Hamilton: Manager Northern Area 1 1 0 0 09* Hamilton: Manager Processing Centre 0 0 1 1 1

100 Hamilton: Ops Support Representative 0 0 1 1101 Hamilton: Ops Support Representative PT 0 0 0 0 1102 Hamilton: Processing Centre Survey Advisor 1 0 0 0 0

63

Row| Location: Position Title 30 .lun 30 3un 30 3un 30 Jun200' '0 08 2007 2006

103 Hamilton: Property Rights Analyst 34 0 0 0104 Hamilton: Quality Control Coordinator 1 0 0 0105 Hamilton: Support Analyst (field) 0 0 0 1106 Hamilton: Team Manager B (Ham) 1 1 0 0107 Hamilton: Team Manager C (Ham) 1 1 0 0108 Hamilton: Trainer − Structured Learning 1 0 0 0109 National Office: Account Management Coordinator 0 1 1 1110 National Office: Account Mgr Customer Services 1 0 1 1111 National Office: Accountant Assistant 1 1 1 1112 National Office: Accountant Financial/Reporting 1 1 1 1113 National Office: Accountant Management 1 1 1 1114 National Office: Admin Officer (Procurement) 0 0 1 1115 National Office: Administration Officer 1 0 0 0116 National Office: Administration Officer Mail 0 1 1 1117 National Office: Administration Officer Supply 0 0 0 0118 National Office: Adv Reg Frameworks & Processes 2 2 2 0119 Natidonal Office: Adv Reg Frameworks & Processes O a0 0 0 0

Grad120 National Office: Advisor 6 6 6121 National Office: Advisor Business Management 1 1 0 1122 National Office: Advisor Clearances 1 1 1 1123 National Office: Advisor Communications 1 1 1 11.24 National Office: Advisor Communications Senior 2 2 1 1125 National Office: Advisor Crown Property 2 2 2 2126 National Office: Advisor Geodetic 0 0 1 1127 National Office: Advisor GOVT3 Performance 0 1 0 0128 National Office: Advisor Human Resources 0 4 4 4129 National Office: Advisor Hydrography 0 0 0 1130 National Office: Advisor Information Management 1 0 0 0131 National Office: Advisor Knowledge Management 0 1 1 1132 National Office: Advisor Risk Management 0 1 1 1133 National Office: Advisor Topography 0 0 0 0134' National Office: Advisor Valuation 1 1 2 1135 National Office: Analyst (Geospatial) 1 1 0 0136 National Office: Analyst (Land) 2 4 3 1137 National Office: Analyst Applications OIO 1 2 3 1138 National Office: Analyst Geodetic 0 0 0 0139' National Office: Analyst Monitoring & Reporting 2 2 3 2140 National Office: Application Mgr LOL Phase 3 0 0 0 1141 National Office: Application Tester 0 4 0 0142 National Office: Assistant Comms/Finance 1 1 1143 National Office: Assistant Financial Accountant 1 0 0 0144 National Office: Assurance Administrator 1 1 0 014 5 National Office: Auditor Information Systems 0 0 1 1146 National Office: Business Analyst 3 5 5 3 •147 National Office: Business Analyst (Entry) 0 1 0 1148 National Office: Business Analyst (GEO) 1 2 2 0149 National Office: Business Analyst (GEO) Senior 1 1 1 1150 National office: Business Analyst Process Imprv 2 2 2 1151 National Office: Cadastral Survey Advisor 2 1 0 0152 National Office: Capability Development Manager 0 0 2 0153 National Office: Capability Manager 1 " 1 1 0155 National Office: Change Coordinator 0 0 0 1156 National Office: Change Manager 0 0 0 1

30 Jun200500100011112001111

61121

21

041201

11010120

000012000

000011

64

Row |Location: Position Title

157lNational Office:158 National Office:

159 National Office:160 National Office:

161 National Office:

162 National Office:163 National Office:164 National Office:165 National Office:166 National Office:



169 National Office:170 National Office:171 National Office:172 National Office:

Coordinator173 National Office:

Planner174 National Office:

Coordinator175 National Office:176 National Office:



179 National Office:180 National Office:181 National Office:

lodg ement)182 National Office:

183 National Office:184 National Office:185 National Office:186 National Office:187 National Office:188 National Office:












30Jun 30Jun 30Jun 30Junmmm30Jun2009 2008 2007 2006 2005

Ch.,ng − Mgr 100 .l−−lodg −m −nt 0 0 0 1 0Change Specialist 1 1 1 0 0Change/Release Mana ger 1 1 1 0 0Channel Analyst 1 1 1 1 1Chief F inanci.l Off ic−r 1 0 0 0 0Chief I nform at ion Off iCer 1 1 1 1 1Commiss ioner of C rown Land s 1 1 1 1 1Commun icat ions Coordinat or 2 0 0 0 0Comm unications Mgr 100%, e−lod 0 0 0 1 0Content C oordinat or 0 0 0 1 0Cont ract M anager 0 3 3 6 7Contract Support (Admin) 0 1 1 1 1Coordinator Knowledge C ent r* 0 1 1 1 1Coordinator Nat ional S ecurity 0 1 1 1 1Coordinator Topo St andards Pjt 1 0 0 0 0Customer Service Project 0 0 1 0 0

Customer Supp Workforce

Customer Support Training o o

Customer Comms Coordinator 1 1 1 1 2Customer Comms Coordinator 0 1 0 0 0Customer Support Agent 1 11 15 17 14Customer Support Agent (WGTN) •9 0 0 0 0Customer Svcs Strategy Manager 1 1 1 1 0Customer Uptake Coordinator 1 2 1 0 0Customer Uptake Mgr (e− 0 0 1 1 0

Data Analyst 0 19 16 10 8Data Analyst (EntrY Level) 0 1 1 1 0Data Analyst (Entry) − − − − −Data Analyst Geodetic −− i− − − −Data Analyst Hydrographic − − 0 − −Data Analyst SPatial Info Mgt − − 0 − 0Data Analyst Topographic − 0 − − −Data Entry Assistant − 0 0 − −ē

Database Administrator 1 1 − − −Deputy Surveyor General − − 1 − −Desktop Specialist −Landonline 1 − 0 − 0Developer − − − − −Director Geospatial Office 0 − − 0 0EDMS Specialist − − 1 − 0Electoral Maintenance Tech 0 0 − − 1Executive Assistant 7 − 7 l− −Executive Assistant (CPI) 1 0 0 l• 0 −Finance Officer − − − − −Finance Officer (Senior) 1 1 − −l −Financial Accountant 1 0 0 0 −Geographic Board Asst Advisor 1 0 − 0 0Geographic Board Advisor − 0 − − 0Geospatial Custodian 1 0 − 0 0GIS Analyst 1 1 − − −GM Business Support 0 1 1 − −GM Crown Property & Investment 1 0 0 0 0

65

|Row |Location: Position Title

208lNational Office:209 National Office:210 National Office:211 National Office:212 National Office:213 National Office:



216 National Office:217 National Office:218 National Office:219 National Office:220 National Office:221 National Office:222 National Office:











251 National Office:252i National office:253 National Office:254 National Office:






30Junl .3'Jun 30Jun 30Jun 30Jun2009 2008 2007 2006 2005

GM Customer Services 1 1 1 1 1GM Policy 1 1 1 1 1GM Regul atory 1 1 1 1 1GM Strategic Dvlpm nt & S upport 1 0 O 0 0HR Administ rat or 0 1 1 0 0HR Adm inistrator ( ER & P ayroll) 0 1 1 1 0HR Advisor Recruitment 1 0 0 0 0HR AdVisor T erm s & Conditions 1 0 0 0 0HR Advisor T raining and H&S 1 1 1 1 1HR Assistant − Capabllity 0 0 0 1 2HR Reporting Analyst 1 0 0 0 0Information Arch it ect 1 1 1 1 1Informat ion Man age r 0 1 0 0 0Infrastructure Architect 1 0 0 1 0Inv'st igat ions Analy st OIO 3 3 0 0 0IT Architect 0 0 0 0 1IT LoL Application Specialist 0 1 0 1 0IT Sup port 0 0 0 1 0Landonlin − Application S pecial 1 0 0 0 0Landonlin* S erv ices Ow ner 1 0 0 0 0Landonline Test M anag'r 0 1 0 0 0Landonline Titles Test L ead'r 0 1 0 0 0Legal Executiv e 1 0 0 0 0L−gal S up port Offic−r (OIO) 0 1 1 1 0LOL Impl −m −nt ation M anager 0 0 1 0 0Managem ent S up port Officer 9 8 10 11 8Managem ent S upport Off icer PT 1 1 1 1 1Manager 1 1 0 0 0Manager Audit & QA 0 0 1 1 1Manager Business Assurance Svc 0 0 1 1 1Man.g−r Busin−ss D−l iv −ry 1 1 1 0 0Manager Business Enga gem −nt 1 1 1 0 0Manager Clearances 1 1 1 1 1Manag'r Crown Property 1 2 2 2 1Manager Custom er Support 1 1 1 1 1Manager Customer Systems 1 1 1 1 1Manager Customers 1 0 1 1 1Manager Financ e 0 1 1 1 1Man ager G eodetic 0 0 0 1 0Manager Geospatial 0 0 1 1 1Man ag'r Human R'sou rc es 1 1 1 1 1Manag'r IT OpS &Infr S upp 0 0 0 1 1Manager IT Strat egy 0 0 0 1 1Manager Knowledge Man agem ent 1 0 0 0 0Man ager Land Policy 1 1 1 1 1Manager Landonline Inf. 1 0 0 0 0Manager Legal Services 1 1 2 1 1Manager National Proc *ss lng 1 1 1 1 1Manag 'r Off lCe S trategy Mgmt 1 1 1 1 0Manag−r Ov − −aas I nv −st Off ic− 1 1 1 1 0Man .g −r "astor.l 1 1 0 0 0Manager PIanning & M inisterial 0 0 0 0 1Manager Regul atory QA 0 0 1 1 1Manager Specialist Processing 1 1 1 0 1

66


262| National Office:263 National Office:264 National Office:265 National Office:

















293 National Office:294! National Office:2951 National Office:296 National Office:
















30Jun 30Jun 30Jun 30Jun 30Jun2009 2008 2007 2006 2005

Manager Splst Proc & Data Mgm t 1 1 1 1 0Manager Strategic Comms 1 1 1 1 1Manager Systems Development 1 1 1 1 1Manager Topo/Hydrography 0 1 1 1 1Management Support Officer 1 0 0 0 0Maori Freehold Land Project 0 0 0 1 1Mgr National Topo/Hydro Authy 0 1 1 1 1Mgr Proc Improvmnt & Cent Mgt 1 1 1 1 1Mgr Property Regulatory Group 1 1 1 1 1Mgr Reg Frameworks & Processes 1 0 0 1 1Mgr Relationship & User Support 0 0 0 1 1Ministerial Services Officer 1 1 1 1 1Mgr Risk, Project & Procure Ser. 1 1 1 1 1MSO Crown Property 1 1 1 1 1MSO Customer Services 1 2 1 1 0MSO Customers 1 1 1 1 1MSO Finance/Communication 0 0 0 0 1MSO Geospatial 0 1 0 0 0MSO IT Service Delivery 2 0 0 0 0MSO Pastoral 1 0 0 0 0MSO Programme Office 0 1 1 0 0National Records Coordinator 1 1 1 1 1National Records Manager 1 0 0 0 0Network Specialist Prog Office 0 1 0 0 0Operations Specialist 5 4 3 3 2Paper Records Support 1 0 0 0 0Payroll Administrator 1 0 0 0 0Planning Coordinator 1 1 0 1 1Policy Analyst (graduate) 0 0 1 1 0Portfolio Administrator 1 0 0 0 0Portfolio Manager 14 12 9 11 6Portfolio Manager− Graduate 1 0 0 0 0Portfolio Manager− Pastoral 7 2 0 0 0Portfolio Manager Assistant 0 0 0 0 1Portfolio Manager Entry Level 0 0 0 0 1Portfolio Manager Part Time 1 1 1 1 1PRA, Maori Freehold Land Project 4 4 3 3 2Principal IT Architect 1 1 1 1 1Private Secretary to Minister 1 1 1 1 1Procurement Manager 4 0 0 0 0Product/Service Owner 2 2 3 3 4Product/Service Owner Topo/Hyd 1 1 0 0 0Programme Coordinator 1 0 0 0 0Programme Manager 3 0 0 0 0Programme Mgr − LoL Marketing 0 0 0 1 0Programme Office CoOrdinator 0 1 1 1 0Proj Mmbr Geospatia! Metadata 0 0 0 0 1Project Accountant 1 1 1 1 1Project Admin Stds & Methods 0 0 1 1 0Project Manager 1 2 3 4 3Project Manager (Senior) 0 2 3 3 2Project Mgr−LINZ Public Strat 0 0 0 1 1QCC, Maori Freehold Land Pro 1 1 1 1 0Receptionist/Telephonist 2 2 1 1 1

67


316: National Office:317 National Office:318 National Office:319 National Office:320 National Office:

321 National Office:322 National Office:323 National Office:324 National Office:325 National Office:326 National Office:327 National Office:













30Jun 30Jun2009 2008

Records Imaging Project Member 0 0Reg Project Admin / Advisor 1 1Registrar General of Land 1 1Registrar Valuers Registn Brd 1 1Regulatory Intern 1 0Report Specialist 1 1Secretary Geographic Board 1 1Security Specialist 0 0Senior Advisor Assurance 1 1Senior Advisor 3 2Senior Advisor Audit Leader 0 0Senior Advisor Cadastral 1 1Senior Advisor Geodetic 1 1Senior Analyst (Geospatial) 0 1Senior Analyst (Geospatial) PT 0 0Senior Analyst (Land) 4 2Senior Business Analyst 8 5Senior Consultant Org Dvlpmt 2 0Senior Data Analyst 1 6Senior Data Analyst Geodetic 1 0Senior Data Analyst Hydro 2 0Senior Data Analyst Topo 1 0Senior Database Administrator 1 1Senior Developer 2Senior Development Advisor 0 0Senior HR Consultant (Project) 0 1Senior Hydrographic Surveyor 0 1Senior Management Accountant 1 1Senior Marketing Comms Advisor 1 0Senior Programme Manager 2 1Senior Project Manager 1 1Senior Project Manager P & DM 0 0Senior Risk Advisor 1 0Senior SOlicitor 2 0Senior Test Analyst 3 1Senior Website Specialist 0 0Service Delivery Manager 1 1Service Desk Analyst 3 4Snr Ad Reg Framewrks&Processes 1 2

Snr Advisor Cadastral Survey 1 1Snr Advisor HR (Capability) 0 0Snr Advisor HR (IR) 0 0Snr Advisor HR Payroll&Systems 0 1Snr Advisor Planning & Reporting 1 0Snr Analyst Geospatial Office 1 1Snr Communications Coordinator 0 2Snr HR Advisor (L&D) 1 1Snr HR Advisor Change Info Sys 1 0Snr HR Advisor IR/ER 1 0Solicitor 6 6Specialist Desktop 0 1Specialist Systems 5 3Strat Project Mgmt Coordinator 0 0Support Analyst 4 4

30 Jun2007

00110

010021100

0250400

012001

10

010002

1141200

111

3100724

05

30Jun 30Jun2006 2005

0 10 01 11 10 00 01 11 .10 02 21 01 10 0]. 11 12 36 50 04 10 00 00 00 03 10 20 01 01 10 00 02 00 10 00 0 I0 00 00 02 21 01 10 10 11 10 00 00 01 00 00 07 51 22 41 10 0

68


370lNational Office:



373i National Office:









387 National Office:388 National Office:389 National Office:390 ! National Office:











408 National Office:409 National Office:410' National Office:

411 National Office:Sy stems


& Project Sev415 National Office:



30Jun 30Jun 30Jun2009 2008 2007

Survey Advisor Maori FH Land Pr 0 0 0Surveyor General 1 1 1Sys Consultant (Infrastructure) 2 2 3System Consultant 1 0 0Systems Accountant 1 1 1Systems Administrator 0 0 0Systems Analyst 1 1 1Systems Consultant (GIS) 0 0 0Systems Consultant (Infra) 0 0 0Systems Consultant (Security) 1 1 1Systems Consultant Prog Office 1 3 0Systems Consultant−Development 0 0 0Systems Specialist −Landonline 3 0 0Team Leader 1 1 1Team Leader (Geospatial) 0 0 0Team Leader 2 Customer Support 1 0 0Team Leader 3 Customer Support 1 0 0Team Leader 4 Customer Support 1 0 0Team Leader Admin & Processing 1 0 0Team Leader Administration 0 1 1Team Leader Applications OIO 1 1 1Team Leader Appln Dev & Suppt 1 1 1Team Leader Arch & Intl Conslt 1 1 1Team Leader Customer Support 0 2 2Team Leader External Assurance 1 1 0Team Leader GIS 0 1 1Team Leader Internal Assurance 1 1 0Team Leader IT Infrastructure 1 1 1Team Leader IT Operations 0 0 0Team Leader IT Support 1 1 1Team Leader Landonline Applica 0 0 0Team Leader OIO Administration 1 1 1Team Leader Planning 1 1 0Team Leader Regulatory QA 0 0 1Team Leader Service Desk 1 1 0Team Leader Testing 1 0 1Team Leader Training 0 1 1Team Leader User Services 0 0 0Team Leader Web Mgt & Supp 1 1 1Team Manager Acquisitions, OIO 1 1 0Team Manager CPM 0 0 2Team Manager Customer

Team Manager Forests, Waitangi l 1 1 0Team Manager Procurement 1 0 0Team Manager Programme Office 1 0 0

Technical Applns Specialist 1 1 1Technical Leader Acqu & PropM 1 1 0Technical Leader Crown Propert 1 0 4Technical Leader Hydrographic 1 0 0Technical Leader Liab & Dispo 1 1 0Technical Leader SLM 1 1 0Technical Leader Tenure Review 1 1 0

30 3un2006010011113001001000011002000110010101111020

oo0

0050

000

30 Jun2005

110010011001001000010103000110100100010020

000

00

40000

69

Location: Position TitleRow

422INational Office: Technical Leader Topographic423 National Office: Technical Leader Treaty of

Waitang i424 National Office: Technology Manager425 National Office: Test Manager426 National Office: Trainer e−dealing427 National Office: Training Technical Advisor428 National Office: Vendor Manager429 National Office: Web Custodian430 National Office: Web Developer431 National Office: Website Administrator

432 National Office: Website Specialist433 National Office: Writer/Advisor Communications434 Wellington: Advisor435 Wellington: Advisor (Legal) Processing Centre436 Wellington: Advisor Help Desk Techn−Survey437 Wellington: Advisor Help Desk Techn−Titles

438 Wellington: Analyst Property Rights439 Wellington: Approving Surveyor440 Wellington: Centre Support Officer (WGTN)441 Wellington: Coordinator Quality Control442 Wellington: Coordinator Team Performance443 Wellington: Customer Service Representative

444 Wellington: Customer Service Representative PT445 Wellington: Custorner Supp Agent (50% eSurvey)446 Wellington: Manager Processing Centre447 Wellington: Property Rights Analyst448 Weilington: Quality Control Coordinator449 Wellington: Support Analyst (field)450 Wellington: Team Manager, Wellington

30 Jun2009

11

0000

2110500000

002000

000810

1

30 3un2008

11

10

1100004101

10130020

4000000

1

30 Jun2007

00

00

11000020

011013004

1911100

00

30 Jun2006

00

00

1010001

11011218

1052

1321

10010

30 Jun2005

00

010000

01121112

21105213

202

− 0010

7O

APPENDIX TWO: QUESTION 37 and 38

Actual spending on consultants/contractors/leased executives

Questions 37− Contractors/ConsultantsContractor/

I Type of service I specific purposeContractor/Consultant

Brunton GrantConsulting Ltd

HattonConsultingGroup

ContinuumConsulting

EnterpriseTechnology

Type of servicegenerally provided

Policy advice, projectmanagement andco−ordination

Organisation designand development,employee relationsstrategy andimplementation,strategic businessand HR planning, HRsystems

Leadershipconsulting andcoaching services

IT BusinessManagementConsultantancy

Customer research(qualitative) andstrategy design

Thinkplace

Organisationaldesign

Martin JenkinsAssociates

Co−ordination of OceanSurvey 2020programme andspecifically the Bay ofIslands CoastalBiodiversity surveyOrganisationalCapability Evaluationand provide adevelopment plan, toprovide an independentevaluation of LINZ'sorganisationalcapability, withparticular regard todelivering against themedium to long termstrategy.

Define and agree a setof leadership values forthe senior leadershipteam

Independent advisor onSurvey & Titles advisorycommittee

Evaluate the roleTerritorial Authoritiesplay in the landdevelopment market,and how they interactwith surveyors andconveyancers.

Development ofStatement of Intent

ActualSpend$ to

31/ 10/09)

33,480

75,820

17,880

7,200

17,360

Maxrates

(daily/Hourly)

$90/hr

Fixedpnce

contract

$340/hr

$1200/day

$2100/day

Contractdate

April 2008

23October

2009

May 2009

ongomg

May 09

Datework

cornmenced

6 April2008

October2009

May 2009

May 09

Completion date

30 −lune2009

April2009

Not yetcompleted

July 09

Tenders

invited

No

No

No

No

No

Explanation if not tendered

Within mandatory tenderingthreshold of $100k.


Within rnandatory tenderingthreshold of $100k.



18,250Fixedpnce

contractDec 08 Dec 08 Feb 09 No Within mandatory tendering

threshold of $100k.

No. oftender

s

NA

NA

NA

NA

NA

NA

Details ofproposalsforfurtherwork

None

None

None

None

None

None

Title of report, ifany− copy to beincluded in return

71

Contractor/Consultant

Warwick Tuck& Associates

Commonground AssociatesLtd

FocusConsulting Ltd

GBL PersonnelLimited

Martin JenkinsAssociates

SarahMehrtens

PlanitManagementLtd

Rumi ShivazLimited


Strategic advice onpublic policy, publicmanagement andgovernance

Engagement andfacilitation services

Project management

Administrationservices

Organisationaldesign

Policy advice andproject management

Project planning andmanagement

Business advisoryservices

Specific purpose

Chair LINZ auditcommittee

Planning for GeospatialExecutive Group andGeospatial AdvisoryGroup meetings

Contribution todevelopment andmanagement of a workprogramme for the NewZealand GeospatialStrategy

Filling a vacantManagement SupportOfficer role in the NZGeospatial Office

Advice on redesign ofthe New ZealandGeospatial Strategygovernance structureand New ZealandGeospatial Office

Contribution todevelopment of a workprogramme for the NewZealand GeospatialStrategy and the projectmanagement anddelivery of the "Spatialdata standards for NewZealand: Current stateand future roles"project.

Contribution todevelopment of a workprogramme for the NewZealand GeospatialStrategy

Developed a proposalfor New Zealand to jointhe AustralianCooperative Research

ActualSpend$ to

31/10/09)

5,400

10,000

9,460

47,398

18,400

115,200

6,600

5,000

Maxrates

(daily/Hourly)

$200/hr

$200/hr

$110/hr

$35.40/hr

Fixedpnce

contract

$200/hr

$150/hr

Fixedpnce

Contractdate

ongomg

24 June2009

17 Dec2008

7 April2009

Dec 2008

2separatecontractsA: 1 Feb

2009B: 24 Mar

2009

9 Dec2008

5 May2009

Datework

commenced

24 June2009

17 Dec2008

7 April2009

Dec 2008

A: 1 Feb2009

B: 24 Mar2009

9 Dec2008

5 May2009

Completion date

28August

2009

31 Mar2009

9 October2009

April2009

A: 1 Mar2009B: 22

May 2009

31 Mar2009

13 May2009

Tenders

invited

No

No

No

No

No

No

No

No







Specialist advice, need for urgentcompletion of work precludedtime required for the tenderingprocess.



No. oftender

s

NA

NA

NA

NA

NA

NA

NA

NA


None

None

None

None

None

None

None

None


Review of the NZGOand other services −Dr Alan Barker FinalReport April 2009

72


Silverstripe

SteveBensbergConsulting

The MomentNZ Ltd

Acil Tasman

YuschikRichard J

AssurityConsultingLimited

AthenaSolutions

AzimuthConsulting


Web design

Local govermentdata specialist

Coaching andmentoring

Economic Analysis

Business processand improvementadvice

SoftwareImplementation

KnowledgeManagementStrategy

Business Analysis

Specific purpose

Centre for SpatialInformation

Development of acatalogue of geospatialand scientific data

Maintaining an up todate inventory ofelevation data for NewZealand

Coaching for theDirector of the NewZealand GeospatialOffice

Production of a report"Spatial information inthe New Zealandeconomy" that clearlyarticulated thecontribution geospatialinformation andtechnology makes tothe New Zealandeconomy and identifiedopportunities to growthe NZ economy.

Review of businessprocesses and practicesin the Policy Group

SoftwareImplementation forCustomer RelationshipManagement Tool.

Implementation of newtraining framework forstaff. IncludedKnowledgeManagement.

ActualSpend$ to

31/10109)

16,350

8,788

17,514

181,082

20,300

16,750

12,745

Maxrates

(daily/Hourly)

$1200/day

$53.34/hr

$295/hr

Fixedpnce

$100/hr

$110/hr

HourlyRate

Contractdate

19 May2009

5 Jan2009

17 Dec2008

24 April2009

27 Nov2008

October2009

November08

Datework

commenced

21 May2009

5 Jan

2009

17 Dec2008

23 April2009

27 Nov2008

October2009

November08

Completion date

13 Nov2009

30 June2009

31 Mar2009

30 June2009

30 Jan

2009

Nov 09

July 09

Tenders

invited

No

No

Yes

No

No

No








Business continuityrelated to theRegistration Authority.

42,500 $150/hr April 2009 April 2009June2009

NoWithin mandatory tenderingthreshold of $100k.

No. oftender

s

NA

NA

NA

11

NA

NA

NA

NA


None

None

None

None

None

None

None

None


"Spatial informationin the New Zealandeconomy"

73


ColmarBrunton

Duncan Terris

HorizonConsulting

SignifyLimited

StarfishConsulting

WheelerCampbellConsultancyLimited


Market Research

New Zealand LawSociety Consultancy

StrategyManagement

Specific purpose

System SecurityConsultant

ManagementConsultancy

Change ManagementConsultancy

To conduct research onSurvey & TitleCustomers

Support Services andLegal Advice for E−Dealing system functionwith Landonline.

Refresh of theLandonline Strategy.

Design of Securitycomponents withinLandonline

Business area structurereview andrecornmendations

Implementation ofChange Managementprinciples for theProcessing CentresStructured LearningProgramme.

ActualSpend$ to

31/1O/O9)

53,500

46,400

50,000

17,363

18,600

Maxrates

(daily/Hourly)

FixedFee

$1600per day

FixedDailyFee

HourlyRate

Hourlyrate

DailyRate

Contractdate

May 2009

May 2008

31 March2009

January2009

August2008

Datework

commenced

May 2009

.lanuary09

21 April2009

JanuaryO9

August2008

Completion date

July 2009

July 2009

30 June2009

April2009

Nov 2008

Tenders

invited

No

No

Yes

No

No






No. oftender

s

NA

NA

NA

NA


None

None

None

None

None

127,090$1020.8

0

April 2009 April 2009 March2010

NoFixed term employment contractarranged via LINZ preferredrecruitment provider.

NA None


Customer Research

Landonline StrategyRefresh

Design andreporting forCapability andCapacity Review ofLINZ CustomerSupport

Samples of work* Smart ProcessingProgramme MonthlyReport − ongoing* Smart ProcessingProgrammeQuarterly Report −ongomg* Smart ProcessingTimelines − ongoing* SP2012Programme RiskRegister V4*SP2012 ProjectsRegister*Smart ProcessingProgrammeSchedule*Smart ProcessingQuality Plan*Smart ProcessingProgramme Charterv 1.1

74


Cover toCover

AzimuthConsultingLimited

DTZ

ConnectedLiving

Brannigans

Manpower

Wardholgate

FutureNowConsulting

BarbaraCorbett

Integrated e−SurveySolutions

Kellet Imeleta


Preservation ofHistorical Records &Books

Landonline ProjectManagement

Transpower project

Contracting

Contracting

Contracting

Consulting

Consulting

Managing theinvestigation

Project Managementand SystemImplementation

Secretarial services

Specific purpose

Index and Deed bookcondition review

LandonlineImplementation, withfocus on infrastructure.

Upgrade of national grid

Implementation of theTe Araroa Project

Temporary Assistance inthe Pastoral office

Temporary Assistance inthe Pastoral office

Reviewing the TenureReview model

Documentation andaudit of pastoral leaseand licence processes

Investigation ofalleged failures toobtain consent under,and evasion of, theOverseas InvestmentAct 2005

Assessment anddelivery of trainingmaterial for e−survey.Population of CRM4knowledge base.

ActualSpend$ to

31/10/09)

8,040

56,000

105,346

19,740

4,554

64,607

10,669

23,500

94,907

29,500

Maxrates

(daily/Hourly)

FixedHourlyRate

FixedHourlyRate

FixedHourlyRate

FixedHourlyRate

FixedHourlyRate

Fixedcontract

fee

Fixedcontract

fee

FixedHourlyRate

$200 perhour

Contractdate

22/6/05

April 2009

11−Oct−07

14−Nov−08

4−Jul−08

4−Jul−08

16−Sept−09

14−Sept−09

24−Dec−08

NovemberO8

Datework

CommenCed

24/6/05

April 2009

11−Oct−07

14−Nov~O8

4−Jul−08

4−Jul−08

16−Sept−09

14−Sept−09

24−Dec−08

NovemberO8

Completion date

31/8/08

June2009

June2011

3−Apr−09

21−Jan−09

Ongoing

31−Dec−09

30−Sept−09

Ongoing

August09

Tenders

invited

Yes

No

Yes

No

No

No

No

No

No

No










Capturing multiownership details onland titles for MaoriFreehold LandRegistration Project.

16,000 $45 perhour

November08

NovemberO8

Ongoing No Within mandatory tenderingthreshold of $100k.

No. oftender

S

10

NA

NA

NA

NA

NA

NA

NA

NA

NA

Details ofproposalsforf urtherwork

None

None

None

None

None

None

None

None

None

None

None


N/A − This is notconsultancy work.The task involvesexternal contractordata entering rnulti−ownership detailson land titles.

75


MadisonRecruitment

Master IT


Temporary Services

Secretarial services

Specific purpose

Adam Grove CustomerSupport

Secretarial Services toSupport the MaoriFreehold Land Project

ActualSpend$ to

31/1O/09)

13,961

28,690

Maxrates

(daily/Hourly)

HourlyRate

$45 perhour

Contractdate

Novernber08

November08

Datework

commenced

November08

NovemberO8

Completion date

June 09

Ongoing

Tenders

invited

No

No




No. oftender

s

NA

NA


None

None

Velocity− ...r.Ir

−rvIc−C harlotte D awson w ithin ,s−aH ourly N ov em ber N ovem beru,−se. e)

,Wnithin m andatorytenderingI i I e)n−−−cruitm −nt Tem porary S ervic es Custom −r S upport 21,5 43 −.t−'

08 08 Jun e−' N− th r−shold of $100k. NA None

IDPE / Enoka Back fill for āIT:pRroiecttre::e¿wkotār $6h5 per 29/04/20 Wite:om|anfdat1°0r0yktenderingFeterika Infrastructure XP Rollout and Desktop 85,278

$65 per 29/04/20 Within mandatory tendering'"'"''''

Desktop Specialist Refresh hour 08 May 08 Jun 09 No threshold of $100k. NA None

Techtonics Consultancy SRervice Desk Terms ofeference 202, 966 $1h7o0uper tLINdZePadnel supplier − Panel was

ourN ~o~v, 0 ~8, N ~o~v, 0 ,8~ F ,e~b~ 0 ,9~ N ~o~T−cht.,nlcs Consultancy

NA None

A zimuth Project ManagementProject Manager 25,200

$1400/Jul 09 Jul 09Project Manager

Ud4Oct09 Nt

L:dZePadnel supplier − Panel wasServices day tendered NA None

~~~(~~ ~~~~( Project Management Project Manager Oceans ~~ ~~~ ,~, ,~~ ,~, ,~ ,~, ,~ ~~ Within mandatory tenderingBrunton GrantServices 2020 57,452 $90 Jun 08 Jul 08 Jul 08 No2020 threshold of $100k. NA None

Creative Office refits − Hamilton FixedSpaces

''*'''' Architectural advice& Christchurch 6,458 price Jul 08 Jul 08 ongoing Yes 8 None

cost

Daylight Assistance with Project Within mandatory tenderingConsulting Professional Fees Governance 6,156 $210 Nov 08 Nov 08 April 09 No NA Nonethreshold of $100k.

Deloitte (WN) Professional Services Review of Strategic FixedRisks 6,438 price Nov 08 Nov 08 Dec 08 No LINZ Panel supplier − Panel wasak−l..ltt− ( N) Professional Services

tendered NA None

KPMG ProfessionalSerFixed LIPS RFP Quality Fixed

Assurance Review 26,513 price Mar 09 Mar 09 Aug 09 No LINZ Panel supplier − Panel wasK−MG Professional Servicestendered NA

cost

LockwoFixedLe)ck e.e)el − n.l Rental Valuation − Rental Valuation −Fixed

Associates National Office National Office 8,560 price Mar 09 Mar 09 Sep 09 No Within mandatory tenderingiss.pcI. t−s National Office

FixedObjective

SNational Office

Software upgrade 8,683 price Nov 08 May 09 Jun 09 No

threshold of $100k.

NA

cost

cost softwa re


N/A − This is notconsultancy work.The task involvesexternal contractordata entering multi−ownership detailson land titles.

76


SelectAppointments

SimpsonGrierson

URS

Zephyr

Objective


Martin Jenkins

IBM


Temporary employee

Various IT Contracts

Professional Services

Project Manager


Temporary employee



Specific purpose

Temporary employee −Management SupportOfficer backfill

Various IT Contracts

Verification of GreenHouse Gas data

Project Manager

ProjectManagement/TechnicalConsultancy

Administration Assistant

Development of SOI andStrategic Plan andResearch EvaluationFramework

Facilitate Review of theLINZ Remunerationsystem

ActualSpend$ to

3:1.1:1.0109)

5,688

9,843

8,536

84,720

58,181

Maxrates

(daily/Hourly)

$30.50/hr

FixedFee

FixedFee

$160

2,200/day

Contractdate

Oct 08

−lul 08

Sep 08

Nov 08

June 08

Datework

commenced

Oct 08

Jul 08

Sep 08

Nov 08

June 08

Completion date

Nov 08

ongoing

Oct 08

Mar 09

Dec 09

7,880| $25.10 | Dec 08 | Nov 08 | Oct09

Nov 08$250

$300

Nov 08

Apr 09

32,225

Apr 09

Mar 09

Apr 09

Tenders

invited

No

Yes

Yes

No

No


LINZ Panel supplier − Panel wastendered



LINZ Panel supplier − Panel wastendered

Sole provider of Objectivesoftware

No | LINZ Panel supplier

No Within mandatory tenderingthreshold of $100k.


No. oftender

S

NA

NA

NA

NA

NA

11,433 No NA


None

None

None

None

None

None

None

None


Penny Within mandatory tendering NA None Annual ReportCollinson Professional Services Writing Annual Report 11,975 $50 Jul 09 Aug 09 Sep 09 No threshold of $100k.NA None Annual Report

H2R Business Analysis − Within mandatory tenderingConsulting Professional Services Paper Records 50,920 $80 Dec 08 Mar 09 Apr 10 No threshold of $100k. NA None

Implementation Projectthreshold of $100k.

$165

Project Management /Drafting and Review,Paper RecordsImplementation Project

Feb 09

Aug 07

Sep 07

41,475

54,743

24,450



Provider of HRIS

Project related work



Fill in during staffvacancy

Apr 08 Jun 09 NA

NA

NA

Feb 09

Feb 09

Aug 07

Sep 07

SWIMInformationManagement

BradshawNicholas HRAdvisor

HR Solutions Prepare quarterly report

$90

$175

No

No

None

None

NoneNo

77


FrontierSoftware Ltd


VallabhMahesh

Absoluteit

Burleigh EvattHoldingsLimited

Gemtech

Gen−i

Optimation

WheelerCampbell

PowerHousePeople Ltd

GBL Personnel

LucidIT


HRIS Support

Acting admin person

HR Advice

Contract staff

Consultancy

Consultancy

IT Consultancy

Consultancy

Customers uptakestaff placement

Provide managementstaff

Contract Staff


Specific purpose

Multiple instances ofsoftware maintenance,support etc

Administrative Support

Projects

Fill in during staffvacancy

IT Supplier review −Defining Strategy

IT Supplier review −market testing phase

Government SharedNetwork Business Case

IT Governance projectconsultant

Back filling ChannelAnalyst's position toanalyse differentaspects of Landonlineinformation.

Actively contributing toplans and strategies,liaising with thebusiness and widerstakeholder communityrepresenting theinterests of CustomerServices and itsstrategies.

Backfill for PA role

IT Governance − CSIProject

ActualSpend$ to

31/1O/O9)

9,231

15,998

6,588

59,580

25,000

5,000

12,368

52,514

72,827

77,600

12,708

Maxrates

(daily/Hourly)

$175

$35.95per hour

$85

$68.75

Fixedcost

$1800/day

$175

$215

$100/hr

$80O/day

$39.10

Contractdate

Ongoing

Jan 09

Sept 08

May 08

Oct 09

Oct 09

Sep

Feb 09

October2008

10/10/08

Nov 08

Datework

commenced

Ongoing

Jan 09

Sept 08

May 09

Oct 09

Sep 08

Sep 08

Mar 09

October2008

15/10/08

Completion date

Ongoing

Jul 09

Jan 09

Jan 10

Dec 09

Oct 08

Oct 08

Apr 09

March2009

20/02/09initially

withextension

to30/04/09

agreedon

02/02/09

Jan 09

Tenders

invited

No

No

No

No

No

No

No

No

No

No.

No









Within rnandatory tenderingthreshold of $100k.


Role was seat filling a vacantposition as opposed to beingemployed to do a specific piece ofwork. Position was filled throughcompetitive process handled byHR.


No. oftender

S

NA

NA

NA

NA

NA

NA

NA

NA

NA

NA


None

None

None

None

None

None

None

None

None

None

None


7,500 Fixedpnce

Dec 08

Nov 08

May 09 May 09 No Within mandatory tenderingthreshold of $100k. NA

None

N/A

78


Strategic Pay

TechTonicsGroup Ltd

FutureNowConsulting Ltd

Hudson GlobalResources NZLtd

Simes Limited

RichardWhinnam

MNL

RM Parker

KPMG

PriceWaterhouseCoopers

Trish Lowe

WheelerCampbellMgmt Leasing








Specialist Advice inProperty Valuations

Specialist Advice inProperty Valuations





Specific purpose

Investigation and reporton IT Rernunerationproject

Contract ReportingRelationships − Phase 1

Documentation offinancial processes withthe financial andprocessing team

Executive Services −Backfill for FinancialReporting Accountant

Valuation for financialpurposes of 14 LINZproperties

Pastoral LeaseValuations

Revaluation Audit andRevaluation Audit PeerReview

Professional Services −Audit work and PeerReview

Assistance to BusinessRegulatory andAssurance.

independent validationof the LINZ self−assessment against theIIA Professional practiceStandards

Revaluation Audit andRevaluation Audit PeerReview

ActualSpend$ to

31110109)

7,413

5,270

12, 100

71,975

20,000

22,880

48,161

41,690

16,277

12,049

38,334

Maxrates

(daily/Hourly)

Fixedpnce

$170

Fixed

$90

Fixed

$65

FixedFee

FixedFee

$850/day

Fixedpnce

$385/audit

Contractdate

Nov 08

Oct 08

Apr 09

Nov 08

Jun 09

May 09

Jun 08

Jun 08

Jun 08

lun 08

Jun 08

Datework

commenced

Nov 08

Oct 08

Apr 09

Nov 08

Jun 09

May 09

Jul 09

Jul 09

Dec 08

Mar 09

lul 09

Completion date

Jan 09

Nov 08

Apr 09

May 09

Jun 09

Jun 09

Dec 09

Dec 09

Feb 09

Mar 09

Dec 09

Tenders

invited

No

No

No

No

No

No

Yes

Yes

No

No

Yes




Within mandatory tenderingthreshold of $100k




IT provider panel


No. oftender

S

NA

NA

NA

NA

NA

NA

5

5

NA

NA


None

None

None

None

None

None

None

None

None

None


Ross Baker − SeniorMarketing Opportunity 67,200

$1200/day Nov 08 Nov 08 Jan 09 No IWithin mandatory tendering

threshold of $100k.

5

NA

None

None

79

Question 38− LEASED EXECUTI VESLeasedExecutive

HarmonyConsultancyLimited

Truell andWoolford


LandonlineProgrammeManagement


Specific purpose

Landonline ProgrammeManager, responsiblefor the implementationof the LP3 programmeof work.

Backfill for HumanResources Manager

ActualSpend$ to

31/1o/o9)

247,000

Maxrates

(daily/Hourly)

$1400per day

Contractdate

Datework

Completion

commenced

date

June2009

Jul 10

Tenders

invited

No


Experience and historicalknowledge of the organisationmeant the candidate was thepreferred option.

41,200 $8oo/day

March2007 June 2009

Jul 09 No Need for urgent replacement ofdeparting manager.

No. oftender

S

8O

APPENDIX THREE− OVERSEAS TRAVEL DETAILS

Total cost of travel itemised below, for the period 1/7/08 to 31/10/09, is $99K.

Question 47− Overseas Travel

Argentina

UK

USA

USA

India

Destination Objectives

Present the recently developed NewZealand Vertical Datum 2009 to theInternational Association of Geodesy(IAG). In addition, attendance at ameeting of the IAG IntercommissionProject for a World Height System toensure that its resolutions and workprogramme will produce aninternational height system that iscongruent with the needs of NewZealand and other island basednations,

Shallow Survey 2008 Conference,Portsmouth, New Hampshire, 21−24October 2008

Attendance at a course at FieldingGraduate University on Dialogue,Deliberation and Public Engagement.

Attendance at a course at FieldingGraduate University on Dialogue,Deliberation and Public Engagement.

Attendees

Senior Advisor(Geodetic)

SeniorHydrographicsurveyor

Acting GeospatialCustodian

Acting GeospatialCustodian

Date ofDeparture

28/8/09

18/10/08

1110/08

Cost AirTravel

$)

968

3,036

3,155

Other costs inclAccommodation

$)

1,372

2,679

2,083

Accept an award at the World mapForum for recognition of LandInformation New Zealand for its

General ManagerCustomerServices

9/1/09

8/2109

3,318

6,931

1,082

1,023

81

Israel

Tonga

Destination

Germany

Papua New Guinea

Monaco

Objectives

visionary policies, comprehensive

range of products, businessstrategies, online and offline access ofgeographic and land information to itscitizens and fulfilment of internationalcommitments and above all theseleading to 100% e−lodgement.

IBM Informix Customer AdvisoryCouncil and The Open Group'sEnterprise Architecture Practitionersconference

FIG Working Week (Federation ofSurveyors), held in Eilat, Israel, 3−8May 2009.

Seminar for National HydrographicCommittee in Port Moresby, PapuaNew Guinea, 9−11 March 2009.

PacMA Meeting, Tonga, 9−13 May2009.

Fourth Extraordinary InternationalHydrographic Conference and IRCCMeeting and IC−ENC SteeringCommittee in Monaco, 2−4 June 2009.

Attendees

Principal ITArchitect

Geodeticsurveyor

NationalHydrographer


NationalHydrographer,ManagerSpecialistProcessing andDataManagement

Date ofDeparture

17/10/08

1/5/09

7/3/09

9/5/09

29/5/09

Cost AirTravel

$)

11,826

3,568

2,219

910

13,022

Other costs incIAccommodation

$)

3,155

2,251

3,126

769

5,926

82

Destination

South Africa

UK

Japan

Objectives

IHO Hydrographic Commission onAntarctica (HCA Meeting) in CapeTown, South Africa, 12−14 October2009.

Attendance at the "CC The Exchange"conference, including presentation ata session on land informationconvergence.Attendance at the Japan−New ZealandBusiness partnership conference,which is held every alternate year inJapan. The conference promotes tradeand investment linkages betweenJapan and New Zealand. One of thekey initiatives is the forging of a freetrade agreement between NewZealand and Japan. Delegatesrepresent approximately 80% of allsignificant Japanese investment inNew Zealand, including Sumitomo,Mitsui, Nissui, Oji Paper and Sojitz.

Attendees


Chief Executive

ManagerOverseasInvestmentOffice

Date ofDeparture

9/10/09

28/10/09

Cost AirTravel

$)

2,861

6,100

2,060


$)

2,527

1,690

1,100

83

Destination

Malaysia

USA

Capetown, South Africa

Objectives

to represent NZ at an Asia−PacificLand Administration conference 19−22August 2008 including presenting apaper on Land Administration in NZ.The conference was also the 14thmeeting of the Permanent Committee

on GIS Infrastructure for Asia & thePacific (PCGIAP) which is a committeeunder the umbrella of the UnitedNations.

Institute of Navigation (ION)Conference, Savannah, Georgia;Meetings with UNAVCO in BoulderColorado / ION Conference,Savannah, Georgia / Meetings withNGS (National Geodetic Survey).Dates: 6−24 September 2008.

To attend the Free and Open SourceSoftware for Geospatial conference inCapetown, South Africa. Attendancewas to both represent New Zealandand the New Zealand GeospatialOffice and to learn about the latestdeveloprnents in open sourcegeospatial software.

Attendees

Senior analyst

Geodeticsurveyor

Date ofDeparture

17/8/08

6/9/08

Cost AirTravel

$)

2,132

269

Acting GeospatialCustodian 29/9/08 359*


$)

1,218

5,717

67*

*Bulk of costs paid by Statistics NZ

84

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