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Outline

• What is open access?• How it affects you – funder and University policies• Routes to open access• Help & guidance

What is open access?

• International movement to open up access to research knowledge.

• Publicly-funded research should be openly and freely available.

• No restrictions on access or (re)use.Required by most major research funders and academic bodies.

What are the benefits of OA?

• Can increase the number of citations for your paper.• Enhances the visibility of your research as well as your

research profile.• May create new opportunities for partnerships and

collaborations.• Provides the public with access to publicly-funded research

outputs increasing the reach and impact of research.• Opens up vital research to those working in developing

countries, often excluded from access by the cost of journal subscriptions.

• Enables you to meet OA requirements of funders and other bodies.

Routes to open access

Two main routes – Gold and Green:

• Gold – usually involves the payment of a fee (average of c£1,800) known as an Article Processing Charge (APC).

• Green – deposit in a repository (such as Open Research Exeter – ORE) for free normally with a temporary embargo on access.

• Check your publisher policy on SHERPA/RoMEO

How OA affects you.

You should be aware of the various policies that could affect you:

• HEFCE Open Access Policy for REF2020• University Policy on Open Access• RCUK• Wellcome Trust & eligible medical charities (COAF)• NIHR • ERC• Horizon 2020• Leverhulme

Read the open access FAQs to find out more.

Funder policiesIf you are funded by an external body, check to see what their policy is:• RCUK Policy on Open Access

All peer-reviewed research papers and published conference proceedings must be made available within 6-12 months of publication (STEM/HASS) and with a CC-BY licence where gold.

• Wellcome Trust Policy on Open AccessAll peer-reviewed papers and published conference proceedings must be made available within 6 months of publication (through Europe PubMed Central) and with a CC-BY licence. From 1st October 2014 scholarly monographs and book chapters are also included.

• NIHR Policy on Open AccessMaximum 6 month embargo on published papers. CC-BY licence preferred and deposit in EPMC required. NIHR-funded researchers can get funding from the NIHR Open Access Fund. Contact your NIHR programme manager or EMS research support staff.

European funders

ERC:• Green or gold• Costs of gold can be included in grant applications• All research outputs • Maximum STEM/M 6m embargo from publication & HASS 12m• Keep and be prepared to share underlying data

Horizon 2020:• Green or gold• Peer-reviewed publications and underlying data• Costs of gold will be reimbursed• Maximum STEM/M 6m embargo from publication & HASS 12m

Encourages authors to retain copyright• Encourages use of CC-BY

University policy

“All researchers should deposit the research papers they produce whilst employed at the University on open access in the institutional repository, Open Research Exeter (ORE), as soon as publisher restrictions will allow. ”

• Deposit in Open Research Exeter (ORE)

• Open Access Research and Research Data Management Policy

“In addition, PGR candidates are required to deposit the final version of their thesis/dissertation into the institutional repository.”

HEFCE policy on open access:• Journal articles and conference proceedings with an ISSN.• Accepted for publication after 1 April 2016.• Favours green unpaid open access via deposit in a repository;

for an output to be eligible for the REF it must be in a repository.• Requires deposit of author’s accepted version on acceptance

rather than publication – maximum 3 months from acceptance to make metadata record discoverable.

• 12 month embargo for REF panels A and B (STEM); 24 months for Panels C and D (HASS).

• Embargoes commence at date of publication; licences not mandatory.

HEFCE policy for REF2020

Open access funds availableYou can get funds to publish on open access if you are funded by:

• Any of the UK Research Councils• The Wellcome Trust • Arthritis Research UK• Breast Cancer Campaign• British Heart Foundation• Cancer Research UK• Leukaemia & Lymphoma Research

• Contact openaccess@exeter.ac.uk when your paper has been accepted.

• Payment of the APC will be handled on your behalf.

Depositing in ORE using Symplectic• Symplectic is the University’s research publications management

system.• You can upload papers to ORE from your Symplectic publications

list. • Follow our quick guide to deposit.

• You will need to find or create the correct record first.• Make sure you have the accepted version of your paper

ready to be uploaded. • All papers submitted to ORE will be checked by your Subject

Librarian before being approved and an embargo placed if required by your publisher.

It’s usually illegal to upload published PDFs to networking sites such as ResearchGate or Academia.edu

You may be able to upload accepted versions with an embargo.

ResearchGate and Academia.edu are not regarded as secure, stable environments by HEFCE or funders – you must use a repository.

Deposit your paper in ORE and link to it from your favourite sites.

Read a blog on ResearchGate.

Link don’t upload, it’s illegal!

Help and information

• Open access web pages• Your open access options • Open access survival guide• FAQs• Your Subject Librarian, Your

name, Your email address• Open Access support

openaccess@Exeter.ac.uk

Any Questions?

Contact us:

Your name – Your email address

Open Access support openaccess@exeter.ac.uk