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umanitoba.ca

Field Orientation

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Welcome to the Field Orientation Session

Please feel free to ask any questions throughout the presentation.

Joan Churley Field Manager, Distance Delivery Program

University of Manitoba204-474-68121-800 432-1960/ex 6812

Field Instruction SWRK 3150 Concurrent with Field Focus SWRK 4200

Field Instruction SWRK 4120 Concurrent with Field Focus SWRK 4300• You must be registered in both the Field and Field Focus

course. Please check Aurora to ensure this is the case.

• Your Field Focus is a seminar that teaches social work practice skills in the context of a field or a focus of practice. The course you are taking doesn’t have to match where you are placed placed in your field.

12 Credit Hours Field counts as 12 credits hours and is a very important

part of your Social Work degree. You will be required to put in a great deal of time and

energy into Field and Your Field Focus course. Your Field Focus Instructors maintain communication

with the Field Liaison/Field Coordinator to attempt to identify problems early, make progress checks and so forth

You must pass both 3150 and 4200 and both 4120 and 4300. If you fail one ‘half’ you do not get credit for the other and will have to take both courses again.

Field Instruction 1: SWRK 3150 (12 credit hours) This is your first educationally directed Field experience

in which you will have the opportunity to assume responsibility for social work engagement, assessment, planning, intervention and evaluation, integrating theory from class.

The required hours are calculated as:28 weeks X 2 days per week x 7.5 hours= 420 hours

Your 3150 final evaluation follows you to your next Field placement.

It is important to use this evaluation and build on your strengths and develop the areas requiring improvement.

Field Instruction 1: SWRK 4120 (12 credit hours) An educationally directed practice experience building on

SWRK 3150.

The required hours are calculated as:28 weeks X 2 days per week x 7.5 hours= 420 hours

So what will I do in FIELD?

• There are many things that will happen while you are in Field.

• Time management, self care, good communication with family and social support networks and your Field Placement team are all very important

Tier Building

Orientation to the Agency is very important. It should include:

• Introduction of student to the key program staff with whom they will be working with – particularly the resource person who may be providing them with day to day supervision.

• Policies and procedures of the agency need to be discussed :

Dress code Hours of operation Confidentiality and signing oaths

of confidentiality How to handle absences due to

illness or other reasons

Do you require a car? Who can drive the agency car? How do you book a car? Do you need to be accompanied on

home visits? Do you have to work “off hours” Is mileage reimbursed? How do you identify yourself as a

student? Emergency contacts? Safety issues/concerns?

Each agency is unique and have their own policies and procedures.

We strongly suggest

That you familiarize yourself with all of the agency policies and procedures at the beginning of practicum.Spend several hours/days whatever it takes to feel somewhat comfortable with the policies and go back and re read them once you are working in the placement for awhile.

Time away from placementTime away must be made up by the student. If you are sick or take a few days off you must

make up the time.You must pre-approve all time off with your Field

Instructor.You are your Field Instructor are responsible to

ensure that you complete 420 hoursWe will be discussing time logs in more detail.

Confidentiality is important:Students can be FAILED for breeching confidentiality

A student can be deemed professionally unsuitable if they breech confidentiality

If you are not sure who you can share information with please discuss with your supervisor. When writing your journals please ensure they are vetted.

General Guidelines The following guidelines are based on general best practices. The Faculty recognizes that circumstances can vary and encourages consultation with your field instructor, field liaison, advisor or course instructors

ConfidentialityThe issue of confidentiality will be discussed by

student and instructor during orientation to field. The student is required to review the Code of Ethics regarding Confidentiality in Professional Practice prior to assignment of clients

The confidentiality policy of the field site will be shared with the student who is required to review and sign, where applicable, and to confirm understanding and compliance

Confidentiality continued… All students will be provided with training on The

Freedom of Information and Protection of Privacy Act (FIPPA) and The Personal Health Information Act (PHIA) before entering their Field Placement and will sign a pledge of confidentiality.

The student is expected to possess a basic understanding of confidentiality and its limits and to demonstrate transparency with clients in communicating these limitations

Additional training and contracts may be required by your field placement as well

Confidentiality continued….Limits to confidentiality include matters as required

or permitted by relevant laws, court order or when a clear threat to the safety of the client or others is evident

Case studies must not contain any identifying information

Documents with identifying information from field agencies must be treated in accordance with the agency’s policies

Confidentiality continued….Disposal of documents with identifying information,

including electronic records, must be carried out according to Agency protocols.

Identifying information is not to be used in the classroom or in other context aside from Faculty approved supervision meetings.

Confidentiality guidelines will be observed, when using social media

Social media The Canadian Association for Social Work Education (CASWE)

Standards for Accreditation (May, 2012) state that:

 

The academic unit has a policy regarding ethical use of all forms of social media to ensure the privacy, confidentiality, and interests of the academic unit and its field practicum community and demonstrates how the policy and procedures are consistent with the relevant human rights legislation, with the mission of CASWE- ACFTS, and with the mission of the academic unit concerned

The following guidelines for social media interactions with current and past clients are based on general best practices. The Faculty recognizes that circumstances can vary and encourages consultation with your field instructor, advisor or field liaison.

Social Media continued…. Do not “friend” clients or accept requests to be “friended”

from current or previous clients Do not use messaging websites such as Twitter or Facebook

to contact clients or to respond to clients. Use your professional email address to communicate with

clients Use caution when discussing your work or studies with

clients Remember that all email communication are retained in the

logs of both your and your clients’ internet providers Remember that information that you provide about yourself

on websites can be accessed by clients

Course Objectives Field Instruction 1: 3150 Students are expected to interact with the key people

(administration, other discipline programs, other professionals, clients) in the field setting appropriately and sensitively.

Students will demonstrate an understanding of the agency’s structure, mandate, mission and objectives as well as the service delivery system.

Students will demonstrate a commitment to the importance of self awareness as a means to effective professional involvement. Professional Reflective journaling will be used to consciously reflect self awareness throughout the placement.

Important dates:2013August 27 Field Orientation Adobe Session 11am CST

September 3 Field Placement begins

September 10 Learning Contract Adobe session 11am CST

September 27 Learning contracts due

November 19 Mid-term Evaluation Adobe session 11am CSTDecember 6 Last day of Field – Sessional break begins

December 13 Mid-term evaluations due

2014January 6 Field instruction begins

March 11 Final Evaluation Adobe session 11am CST

April 11 Field instruction ends

April 18 Final term evaluations due

Students will develop the ability to respect clients’ rights through an understanding of the CASE Code of Ethics 2005:

Code &

Ethics

Honesty

Polite and Courteous

Knowledge Practice

Equity

Confidentiality & Privacy

Respect

Integrity

Safety

Responsibility

Competency

During the year, students in Field Placement will: Begin to link classroom knowledge with Field placement

experience and take initiative to seek and make the appropriate use of supervision.

Have a working knowledge of community resources

Community Resources

Mental Health

Addictions

Youth Programs

Womens’ Resources

Child Welfare

Education System

Aging

Child Care

Criminal Justice

Field Instruction 2: 4120 Objectives

Students will:

Build on the skills identified in

SWRK 3150

Initiate and sustain

supportive and responsive

relationships and facilitate effective communication.

Assess, plan and intervene in increasingly

complex situations

Place a high value on providing relevant

information and service to clients

Demonstrate an understanding of

the conflicting expectations in

placement.

Demonstrate a range of

contracting skills

Take responsibility for

their ongoing professional

development.

Refer to the Field Instruction Manual for a full list of expectations of students in field Our manual is presently under construction and is being

updated. http://umanitoba.ca/faculties/social_work/media/Field_Instruc

tion_Manual2011.pdf

Field Instructional Roles

Manager, Distance Delivery Field Programs• Communicates and provides

support to students and Field Instructional site

• Develops formal Faculty/Agency legal arrangements

• Orients students and Field Instructors on Adobe

Faculty Field Liaison• Provides support, consultation ,

mediation and negotiation for the student and Field Instructor

• Monitors students progress through the use of Professional Reflective Journals, Time logs, Adobe sessions and so forth

Field Instructor• Orienting the student to the

Practicum site• Develops a Learning Contract in

conjunction with student• Assumes responsibility for

supervising the student on a day-to-day basis

• Evaluates student at Mid-term and Final

• Provides a minimum of one and half hours of direct supervision

On-Site Agency Program Supervisor• Assists Field Instructor in

providing the student field experience

• Assumes day-to-day responsibility and supervision of student

• Provides feedback for evaluation purposes

* Please refer to the online manual for further information:http://umanitoba.ca/faculties/social_work/media/Field_Instruction_Manual2011.pdf

University Expectations: All Field instructional staff are University- Appointed

instructors. As such they are required to meet the standards of practice required of all University teachers in their relationships with students.

Please refer to manual for further Information http://umanitoba.ca/faculties/social_work/media/Field_Instruction_Manual2011.pdf

It is very important to know what is expected in Field…..

SO WHAT IS EXPECTED?

It is important to sit down with your Field Instructor and

discuss what he/she expects of you the student as well as what you can expect from the instructor, the Liaison and the resource person.

It is important to read over the Agencies policies and procedures manual within the first week of Field to ensure you understand the “rules” of the agency.

It is important to understand mutual expectations regarding preparation for student/instructor supervision this is where you will be assigned cases and receive feedback.

The Learning Contract This a tool designed to keep the student and the Field

instructor focused on goal oriented learning.We will be spending an hour with you in our next adobe session going over the learning contract and its importance.

Your learning contract can be amended anytime• If you are in placement 2 days a week your learning contract

is due 4 weeks after start date

What is the Learning Contract?• A “roadmap” to guide the student and instructor in the

learning process; • It is a combination of what you want to learn, what the

field instructor is willing to teach and what the agency is mandated to allow.

• Developed on a template of five categories:• learning objectives;• learning activities;• resources;• methods to measure objectives• timelines

Deadlines, timelines, completions.... It is important that your learning contract be realistic and

your learning goals be achievable and measurable. Ensure that the deadlines and timelines you incorporate into

your learning contract are realistic. Remember you can always add to the learning contract. Students and Field instructors should discuss timelines and

document when learning objectives have been achieved. (This is very helpful when midterm and final evaluations are due)

Student/Instructor individual supervision conferences

The most common method of providing an opportunity for student growth and professional development is through the individual supervision conference.

While the demands of the student placement and pressures on the instructional staff may suggest that mini sessions –”teachable moments” – are most convenient, experience has confirmed that a student’s learning is best served if pre-planned regular scheduled times are established on a weekly basis, in privacy, with a minimum of interruptions, and in a comfortable environment.

Supervision is very important: Face to face: weekly: minimum of one to one and a half

hours. Field Instructor/student is familiar with the evaluation form

and should link this to the learning contract. Remember your time logs Remember your Professional Reflective Journals and the

importance of sharing the journals during Supervision.

Professional Reflective Journals Journaling is a helpful way for students to process what they

are learning in their practicum placement Documenting learning/experiences on a regular basis

provides an opportunity to…

Reflective Professional

Journals

Identify and reflect of the skills that

you are developing

Identify any assumptions you may have made during the day.

Examine ethical dilemmas

Connect theory to practice and

remind yourself to discuss issues

and experiences during supervision

Connect learning to the evaluation

process

Identify feelings and stressors

arising from the practicum

experience with clients

Tips…• The electronic version allows for expanding boxes

and revisions• One activity may meet several learning objectives• The learning contract should be developed by

student and Field Instructor together• All forms are available on our website

http://umanitoba.ca/faculties/social_work/programs/distance/658.html

Journals provide you with an opportunity to: Identify/discuss and reflect on cultural, economic,

political, interpersonal, ethical etc. factors that impacts your experience in placement.

Identify/discuss and reflect on your feelings. Identify/discuss and reflect on what you did; that is,

applying theory to practice.

Identify/discuss and reflect on what you’ve learned Identify what they need to do to improve……

Journals:Are not helpful if you simply record activities/activities (these are important to document in the time log)

Are a way to learn how to reflect on activities

Allow you an opportunity to take risks and use reflections to express yourself professionally.

Questions you may answer in your journal…

Where have you made progress this week?

What theories have you applied to practice?

What would or could you do differently?

Are you feeling more confident in your placement setting?

How has your skill set improved?

Connecting the Field Focus Course to Field PlacementImportant for students, field liaisons, field instructors to talk about what students are doing and learning in their field focus course

This is a co requisite, you must receive a passing grade in both to get a credit.

Ensure you are registered in your field focus courses.

Critical incidents If a critical incident occurs please contact Joan by telephone or

email at 204-474-6812 or 1-800 432-1960/ex 6812; Joan.Churley@umanitoba.ca

Contact your Field instructor, deal with the issue and then contact us.

Examples, you get hurt on the job, bit by a dog, assaulted by a client OR

If you are asked to something that is out of the ordinary, acupuncture, stay over night in an institution, you are being threatened, feel unsafe because of harassment of a client……… please speak to me…..

Expectations of studentsStudents are expected to complete weekly journals

and hand them in to their Field Instructors at supervision.

Students are expected to complete a monthly report and summary of their journals and send in to Joan on a monthly basis.

Students may be asked to hand in ALL of their journals should an issue arise during placement.

During supervisionThe journal can be used as a way to:

Compare student-instructor views and perceptions,

Monitor progress Identify issues, difficulties and areas for workAssist in evaluating student performance.

Monthly report The monthly report is to be completed and submitted to Joan

by email on a monthly basis. Use the electronic form. Fill in the top part addressing the tasks you have completed and then complete a summary of your journal.

http://umanitoba.ca/faculties/social_work/media/Field_Student_Tasks_Form_Distance.docx

Time log The time log is a document that identifies the activity of the

student and the time spent at the agency. It will be completed and sent to Joan at the end of every

month. http://umanitoba.ca/faculties/social_work/media/

TIME_LOG_Form.docx

Field instructors Can assign students to work with individuals,

couples or familiesAre responsible for assigning cases to students

and then ensuring they are supervising the studentEnsure that students are applying theory to

practiceEnsure students develop case management skills.

Students may: Be involved with outside community agencies in many

different roles Work on policy and program planning and or research Once again Field instructors would be responsible for

connecting this learning to practice at the placement level.

Students will:Document:

Opening summariesAssessmentsPolicy/program reportsClosing summariesAgency recordings

Documentation is a very important process that students must receive feedback on from their Field instructor.

Friendly reminder……………….All documentation belongs to the agencyStudents could be called to court many years from now and asked about their documentation

If you are not sure about something please ask your Field instructor

Your professional reflective journals are also considered a document (not a diary)

Online

All of this information including this PowerPoint is on line.Our manual and all forms are also on line. http://umanitoba.ca/social_work/programs/ddfieldinfo.html

Submitting Documents All time logs and journals must be submitted through the

D2L web service There are separate drop boxes for each journal and time log

Access D2L here: https://universityofmanitoba.desire2learn.com/

Paper (mailed or faxed) copies will not be accepted Signature pages should be scanned and included. Keep a

copy of the signature page in your own files, you could be required to produce it if there are problems

Submitting Evaluations Learning Contracts, Mid-term Evaluations and Final

Evaluations can be submitted via drop box OR via email to Joan.Churley@umanitoba.ca

Signature pages should be scanned and included. Keep a copy of the signature page in your own files, you could be required to produce it if there are problems

Would like to welcome you to your Field Practicum and hope that you have a wonderful experience.We would like to thank all Field Instructors for accepting and supervising our students,Please feel free to contact us at any time if you have questions or concerns.

Joan and the Distance Delivery Team

Important dates:2013August 27 Field Orientation Adobe Session 11am CST

September 3 Field Placement begins

September 10 Learning Contract Adobe session 11am CST

September 27 Learning contracts due

November 19 Mid-term Evaluation Adobe session 11am CSTDecember 6 Last day of Field – Sessional break begins

December 13 Mid-term evaluations due

2014January 6 Field instruction begins

March 11 Final Evaluation Adobe session 11am CST

April 11 Field instruction ends

April 18 Final term evaluations due

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umanitoba.ca