Title I Supplemental Educational Service Training September 19, 2012 The main purpose of...

Title I Supplemental Educational Service Training September 19, 2012 The main purpose of supplemental educational services is to: increase the academic achievement in reading/language arts or mathematics as well as English language proficiency for students with limited or no English proficiency of eligible students as measured by the State's assessments. enable these children to attain proficiency in meeting the State academic achievement standards.

Agenda : Introductions Identified Schools, Students and Calendar Selection Committee Process for SES Providers Student Identification and Enrollment (SLP and SSR) Invoicing Code of Ethics

Providing Tutoring Services to Eligible Title I Students Contract Information Barbara Ruley 303-982-6757 [email protected] Invoicing Information Linda Wright 303-982-6597 [email protected] SLP and SSR Adriana Hernandez 303-982-6708 [email protected] Title I Director Linda Reyes-Quinonez 303-982-7397 [email protected] Program Overview and Vendor Coordination Laura Herrera 303-982-0831 [email protected] http://www.jeffcopublicschools.org/programs/title_I/vendor.html

Jeffco Title I Schools on School Improvement SCHOOL NAMEPRINCIPALSCHOOL ADDRESS Arvada K-8 303-982-1240 Susan Chapla5751 Balsam St. Arvada, CO 80002 Molholm Elementary 303-982-6240 John DOrazio6000 W. 9 th Ave. Lakewood, CO 80214

Eligible Students for Second Window Tutoring We have identified 719 students. Assurances: How will WE be sure that all students that apply receive services?

Jeffco 2012-2013 Teacher District Calendar http://www.jeffcopublicschools.org/calendar/index.html

TUTORING DATES TO REMEMBER November 19-23: No school December 24-January 8: No school TCAP: February 20 -21: 3 rd Grade Reading TCAP: March 4 - 15 March 25 April 1: No school May 29: Last day of school

Barb Ruley Jeffco Purchasing Agent Selection Process, Amendment and MOA [email protected] 303-982-6757 [email protected]

SES Selection Process Received CDEs approved provider list (approx. 50) Jeffco contacted providers on CDEs list and requested that the provider send a notice of intent to service our district. (approx. 30) Jeffco selection team removed all providers with notice of performance indications by CDE. Providers that confirmed their interest in servicing Jeffco were emailed an agreement, criminal background check and building use form. These were to be completed and returned in an original format by the indicated due date and time. (approx. 20) Providers with completed agreement, provided required insurance and signed criminal background check were presented to two separate parent and school staff selection committees. Each selection committee was taken through the complete process above and approved the process. The selection committee reviewed all company information provided on the CDE website and/or by the provider and was instructed to select at least three providers. This is the process we used to select the group of providers.

Adriana Hernandez SLP and SSR Questions [email protected] [email protected]

Student Identification and Enrollment Process Flow Chart & Title I Forms/ Documents Providers Check List SES Parent Survey

Forms Provider Selection Form - PSFPSF Student Identification and Enrollment Process Data Flow 1. Families receive Provider Selection Forms (PSFs) from Schools. Student Learning Plan SLPSLP Student Service Record - SSRSSR 2. Families turn in filled out PSFs to Title I office. 3. Student qualifies and is assigned to chosen provider NO Family is informed YE S 4. Title I Data Dept. sends SSR to Provider 5. Provider requests password and reviews SSR. 6. Provider agrees by requesting SLPs via confirmation e- mail to Title I Data. NO Title I staff reassigns student to different provider YE S 7. Provider receives SLP forms, completes them, obtains signatures and submits them to Title I Data Dept. within two weeks of tutoring service beginning. 8. Title I Data Dept receives SLPs, updates students records and informs Title I Financial Secretary 9. Provider turns in the SSR spreadsheet with all the students performance information up to 15 days after services are complete or before May 31, 2013. 10. Title I Data Dept receives SSR for assessment review. 11. Records filed Jeffco Schools Title I Tutoring Provider

2010-2011 SUPPLEMENTAL EDUCATIONAL SERVICES PROVIDER SERVICE PROCESS CHECK LIST Chronological Checklist: Received Student Service Records (SSR) spread sheet.SSR Requested SSR password Reviewed and approved SSR student list. (If unable to provide services to students, inform Jeffco Title I Data Department via e-mail ASAP so students may be reassigned.) Requested Students Learning Plans (SLP).SLP Ensure that all SLPs are completed, signed and dated by parents and provider. (Incomplete SLPs will not be processed that includes students with missing SLPs) And will not be paid. SLPs sent to Jeffco Title I Data Department within two weeks of start date for tutoring services. (via e-mail as PDF document to [email protected] or via regular mail to Adriana Hernandez, 1829 Denver West Drive Bldg 27, Golden CO 80401) Inform Jeffco Title I Data Department of dropouts within two week of incident. Registered students tutoring performance information in the SSR. Sent SSR via e-mail to Jeffco Title I Data Department within two weeks of last session or before May 31, 2013 Received SSR e-mail confirmation from Jeffco Title I Data Department. FINAL Deadline to submit all completed SSR is Friday, May 31, 2013 Chronological Checklist: Received Student Service Records (SSR) spread sheet.SSR Requested SSR password Reviewed and approved SSR student list. (If unable to provide services to students, inform Jeffco Title I Data Department via e-mail ASAP so students may be reassigned.) Requested Students Learning Plans (SLP).SLP Ensure that all SLPs are completed, signed and dated by parents and provider. (Incomplete SLPs will not be processed that includes students with missing SLPs) And will not be paid. SLPs sent to Jeffco Title I Data Department within two weeks of start date for tutoring services. (via e-mail as PDF document to [email protected] or via regular mail to Adriana Hernandez, 1829 Denver West Drive Bldg 27, Golden CO 80401) Inform Jeffco Title I Data Department of dropouts within two week of incident. Registered students tutoring performance information in the SSR. Sent SSR via e-mail to Jeffco Title I Data Department within two weeks of last session or before May 31, 2013 Received SSR e-mail confirmation from Jeffco Title I Data Department. FINAL Deadline to submit all completed SSR is Friday, May 31, 2013

Linda Wright Invoicing & Questions [email protected] 1829 Denver West Dr., Bldg. 27 Golden, Colorado 80401 303-982-6597

Mail an ORIGINAL invoice on company letterhead with the following information: Invoice date Remit to address Dates of Service Description of Service (location of tutoring, number of hours, etc.) Total amount to be reimbursed

Assessment Charges Jeffco can reimburse providers for pre and post- assessment hours providing these hours are within the hours contracted with CDE and providing they do not exceed Jeffcos per pupil allocation.

In addition to the invoice, we are requiring that you attach the OMNI District Billing Report each month as evidence of the students that you provide services to. To recap, please submit an original invoice and the OMNI District Billing Report monthly to the Title I Office.

Monthly billing to Jeffco office BY: 15 th of every month Jeffcos payment terms are net 30. PLEASE: Do not email invoices Send only originals

FINAL INVOICES DUE TO THE TITLE I OFFICE BY: June 14 th, 2013 NO EXCEPTIONS

CODE OF ETHICS http://www.cde.state.co.us/FedPrograms/dl/imp_ses_code.pdf

Title I Supplemental Educational Service Training September 19, 2012 The main purpose of...

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