Tips and Tricks 10Min-Pres

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    Speeding Productivit

    pc knowledge, llc829 Purser Drive / Raleigh, NC 27603

    (919)9996503

    Presented by: Phil Faucette, PE

    Excel 2010 Tips & Tricks

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    When you type in a cell adjacent to a table,

    Excel automatically adds it to the table and

    formats the top row or left column cell to

    match.

    When you add a formula to the new column

    and hit Enter Excel automatically fills the

    formula to entire Column.

    Copying FormulasThe fill handle is the black box in the lower right hand corner of the cell or range. If you place

    the mouse pointer over the Fill Handle, it will tum into a Cross Hair. You can click and hold the

    Cross Hair and drag down to copy the formula.

    This is fine when you only have to copy a few rows, but if you happen to have more than a few

    rows, dragging is very awkward.

    If you want to copy the formula down all the way, place your mouse pointer on the Fill Handle

    to get the Cross Hair, then double click.Excel fills in the formula for all the following rows.

    This is a real time saver!

    pc knowledge, llc Excel 2010Tips & Tricks Page 2

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    Answers in a Hurry!

    Your Manager wants to know the company from 2006 to 2010. Use the AutoCalculate feature to

    get the answer in a hurry!

    1. Select two or more cells with numbers in them.

    2. Look down in the lower right hand corner of the worksheet and there is your answer.

    Now that's fast!

    You want more answers Right Click on the Status Bar and Select the commands you want like

    Average and Count. From now on you will see all of these results in the bar.

    Bonus TIP! Want to Time or Date stamp a cell?1. Select your cell.

    2. For a DateStamp hold down the Control key and press the semicolon: CTRL + ;3. For a TimeStamp hold down both the Control and the Shift keys then press the colon: CTRL + Shift + :

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    Best FitIf you want to make sure a column is as wide as the widest item in the column, use Best Fit. You

    can Best Fit one column or multiple columns at a time.

    You could simply drag the column to make it wider or narrower, but when you do it this way you

    can't see the data below your screen, so you can't tell how wide to make the column.

    Simply place your insertion point between two columns until you see the double arrow and

    double click.

    If you are doing multiple columns, select them all, move the mouse pointer to the right most

    column selected and then double click the mouse pointer.

    Quick ChartYou need a chart in a hurry. Here's how to get it!

    1. Select the data you want to

    2. Press the F11 function key on the keyboard.

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    Bonus TIP!If you want to go to the bottom or top of your data,

    Press CNTL + HOME or Press CNTL + ENDPlease note that this will not take you to the end of the worksheet,

    but only to the bottom of the data in the worksheet.

    PLUS: This also works in MS Word

    Fill SeriesThis one is fun and a real time saver!

    Excel will expand any pattern you give it. Let's start

    with the months of the year:

    You type January in a cell. Then select the Fill

    Handle at the bottom right of the cell with the black

    cross hair.

    Then drag it down or over.

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    If you want to get 1,2,3 etc. you have to give it a pattern of 1 and 2. If you want 2,4,6,8, etc. you

    have to give it a pattern of 2 and 4.

    Caution: A common mistake is having just a single cell pattern. Computers are dumb, you have to

    tell it Exactly what you want!

    Let's look at one more pattern.

    Here we have selected a two cell range.

    When we reproduce the pattern we get this.

    Urgent: There are two very common mistakes made here. (1) Leaving the space out between the

    time and AM, and (2) The more common mistake users want to put periods after the A and the

    M like this A.M. which is incorrect and will cause Excel to treat it as text rather than time.

    Custom Lists

    Custom Lists are great time savers forpeople who work with lists, which is about

    everyone. You can create a custom list and

    use it whenever you need it.

    Here are the steps to creating a Custom

    List:

    1.Select your File Tab.

    2.Select the Options button /Advanced => Scroll to the bottom.

    3.Select the Edit Custom Lists button.

    (Create lists for use in sorts and fill sequences:

    Edit Custom Lists)

    4. Type in your list under List Entries

    5. Click ADD. / Click OK.

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    Already have a list?

    You can also use an existing list.

    Just highlight your list first, then from dialog box shown, click Import. / OK

    The list you just created will be available until you delete it.

    When you are ready to use the list simply type one of the items on the list. Move your mouse

    pointer over the Fill Handle (the black box at the lower right hand comer of your selected cell) and

    it will turn into a black cross hair. Then click and drag to display the list.

    Magic FeatureIf you are prone to typosthe AutoCorrect feature is for you

    To select AutoCorrect:

    1. Click File Tab

    2. Click Options3. Click Proofing

    4. Click AutoCorrect Options

    When you type a word like teh in a cell and

    hit the space bar AutoCorrect compares the

    word you typed to the "Replace:" list in its

    dialog box. And if it finds a match,

    substitutes the word in the "With:" column.

    pc knowledge, llc Excel 2010Tips & Tricks Page 7

    When you type a word and hit the space bar, AutoCorrect searches through the Replace Column

    and if it finds a match, substitutes the word in the width column.

    Helping the AutoCorrect System

    If you have a long department name such as Information Technology Services,Try typing its the "Replace:" cell and Information Technology Services in the "With:" cell. Now

    when you type its and press the space bar it will insert Information Technology Services

    You use the(dash) to make the word nonsensical so you can still type ITS orits if you

    need.

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    Move or Copy a WorksheetTo Move a sheet you can drag the sheet along the row of worksheet tabs. Notice the down

    pointing arrow as a placeholder.

    To Copy a sh

    Note: If you select several tabs with Ctrl + click before you drag to move or copy, this will move orcopy all of them!

    Want to Move a worksheet to another workboo

    1. Open both workbooks2. Select View Side by Side in the Window Group of the View T

    If you don't see the two workbooks arranged Horizontally ...

    1. Select the VIEW tab on the Ribbon

    2. Select Arrange All Button in the Window Group.

    3. Select Horizontal

    4. Click OK

    Easy Sheet Renaming

    The easy way to rename a worksheet is to Double Click on the name, which will select it. Then

    you can type the new name. You can use up to 31 characters including numbers and spaces, a

    well as upper and lower case letters.

    eet hold the Ctrl key down while dragging.

    k:

    ab.

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    Multiple SelectionsYou can select cells or ranges by holding the Ctrl down and clicking the cells you want.

    or

    You can Press Shift + F8, then click, click, click, etc. to select cells and ranges. When you are

    finished Press Esc.

    pc knowledge, llc Excel 2010Tips & Tricks Page 9

    The advantage to using Shift + F8 is it frees up a hand!

    Selecting the whole worksheet is simple. Click on the

    rectangle at the intersection of the rows and columns.

    This will select the entire worksheet. This is handy when

    your boss doesn't like the font you've used, and you need to

    change it.

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    Straight Line

    One thing that seems to drive some people crazy is trying to draw a straight line. The trick to drawing

    a straight line is:

    Holding the Shift key down when you draw it!

    1. Select the Insert ribbon.

    2. Click on the Shapes button in the Illustrations group.

    3. Click on the Line tool and your mouse pointer will tum into a drosshair.

    4. Hold down the Shift Key and draw a straight line.

    Bonus TIP!

    Circles and Squares

    To convert an Oval to a Circle

    Or

    A Rectangle to a Square

    Hold the Shift key down when you draw it!

    Remove DuplicatesWhen you remove duplicate values, only the values in the range of cells or table are affected. Any

    other values outside the range of cells or table are not altered or moved.

    Caution: Because you are permanently deleting data, it's a good idea to copy the original range of

    cells or table to another worksheet or workbook before removing duplicate values.

    1. Select the range of cells, or make sure that the active cell is in a table.

    2. Click Remove Duplicates button in the Dat