Tip_May_2012
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Transcript of Tip_May_2012
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May-12
MENU: Click on the Link:
1 Sparklines in Execl
2 The N function and Descriptive Text in For
3 Three Equall Values
4 Eliminate Blanks
5 Copy as Picture
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If you wish to subscribe - email
Send me your questions!
This is how I generate
ideas for the tips
ula
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Jan Feb Mar Apr May Jun Line Column
Vincenzo Alfano ### ### ### ### ### ###
Ye Bai ### ### ### ### ### ###
Brad Barile ### ### ### ### ### ###
Greg Bedard ### ### ### ### ### ###
Jaime Campbell ### ### ### ### ### ###
Lei Cao ### ### ### ### ### ###
Month Sales Line Column
Jan-00 #####Trend
Jan-00 #####
Jan-00 #####
Jan-00 #####
Jan-00 #####
Jan-00 #####
Jan-00 #####
Jan-00 #####
Jan-00 #####
Jan-00 #####
Jan-00 Jul-00
Jan-00 #####
Jan-00 #####
Jan-00 #####
Jan-00 #####
Jan-00 #####
Jan-00 #####
Jan-00 #####
Jan-00 #####
Jan-00 #####
Jan-00 #####
Jan-00 #####
Jan-00 #####Jan-00 #####
Jan-00 #####
Jan-00 #####
Jan-00 #####
Jan-00 #####
Jan-00 #####
Jan-00 #####
Sparklinessparklines allows visualizations in a single
Sparklines =micro-charts is new in Excel 2
Go to insert and follow to insert the desir
See below the menu
Once you understand how it works follow
You will not see Sparklines with earler ve
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cell
010 and MAC Excel 2011
ed Sparkline
the design menu
rsions of Excel (see picture)
Jan Feb Mar Apr May Jun Line Column
Vincenzo 10 10 11 12 21 18
Ye Bai 17 16 19 14 5 4
Brad Baril 21 12 10 18 3 7
Greg Beda 14 14 14 14 14 14
Jaime Ca 16 20 21 20 20 6
Lei Cao 18 4 6 4 13 17
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Jan-00 Jan-00 =N(F2)
TRUE Jan-00 =N(F3)
FALSE Jan-00 =N(F4)
text Jan-00 =N(F5)
Aug-06
Aug-06 =2000*(1+10%) 2+N("2000=present value, 10%=interest rate and ^2=to the power of
Month Sales Cost
June Feb-00 Jan-00
July Feb-00 Jan-00
August Feb-00 Jan-00
Septembe Feb-00 Jan-00
May-00 Mar-00 Feb-00
=B19-C19+N("Profit=TotalSales-TotalCost")
The N function and Excel
The N funtion is used to c
The last line below says:
For all other values, the
We can use the function
See cell A7 and Cell D16
*The syntax for the N fun
value is a value to conver
So:
Ifvalue is a number, the
Ifvalue is a date, the N fu
Ifvalue is TRUE, the N fun
Ifvalue is FALSE, the N fu
Ifvalue is an error, the er
For all other values, the
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number of years")
Descriptive Text in Formula
onver values to numbers*
function will return 0
o insert descritive text in the formulas:
ction is: N( value )
to a number.
function returns a number.
nction returns the date as a serial number.
ction will return 1.
ction will return 0.
or value is returned.
function will return 0.
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a a a TRUE =AND(A8=B8,B8=C8)Jan-00 Jan-00 Jan-00 TRUE
a b c FALSE
Three Equall Values
One more time
I was asked to make sure the thr
=AND(A8=B8,B8=C8) TRUE
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e values in a row are equal
hen they are the same
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Item
# Date Vendor's Name Amount
#### 6/22/2011 BLUE MOON MEXICAN C ENGLEWOOD 48.04
#### 7/5/2011 LEXISNEXIS RISK MGT-BOCA RATON FL 8.24
#### 7/7/2011 LEXISNEXIS RISK MGT-BOCA RATON FL -0.54
#### 7/10/2011 STAPLES 00532 RARITAN NJ 107.99
#### 7/15/2011 VILLA PACRI NEW YORK NY 1,500.00
Total 1,663.73
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SUBSTITUTE TRIM
BLUE MOON MEXICAN C ENGLEWOOD, NJ BLUE MOON MEXICAN C ENGLEWOOD NJ
LEXISNEXIS RISK MGT-BOCA RATON, FL LEXISNEXIS RISK MGT-BOCA RATON FL
LEXISNEXIS RISK MGT-BOCA RATON, FL LEXISNEXIS RISK MGT-BOCA RATON FL
STAPLES 00532 RARITAN, NJ STAPLES 00532 RARITAN NJ
VILLA PACRI NEW YORK, NY VILLA PACRI NEW YORK NY
Eliminate Blanks
How can I to eliminate all but one blank before each
state name in the Vendor column ?
(without doing it one by one)
1. Use SUBSTITUTE if you want the comma
=SUBSTITUTE(C2," ",", ",1)
2. Use trip if you want to eliminate multiple spaces
=TRIM(C2)
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Copy as Picture
How do I copy/paste the attached Excel 2007 document into PowerPoint 2007 without losing
the formatting? I have had limited success.
Select the section or region you want to copy
With Excel 2003 hold the shift down
Click the Edit menu
You willl see "copy as picture"
Go PPT and paste
With Excel 2007-10 hold the shift
Click on the Copy icon and it will say "Copy as picture"
Copy and paste to PPT
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