PowerPoint Presentation

Fs Foghlaim Forbairtwww.pdst.ie PDST 2016This work is made available under the terms of the Creative Commons Attribution Share Alike 3.0 Licence http://creativecommons.org/licenses/by-sa/3.0/ie/. You may use and re-use this material (not including images and logos) free of charge in any format or medium, under the terms of the Creative Commons Attribution Share Alike Licence.

1Presentation Notes

Timetabling

Preparing the Timetable for 2017/18

www.pdst.ie

Aims of the Session

To introduce practical approaches to timetable design Data gatheringPlanning Matrices

www.pdst.ie

Self-explanatory. This module will briefly look at the mechanics of timetabling but from a leadership context will focus very much on the responsibilities attached to creating the timetable

Presentation Notes

Towards Timetabling 2015-16

Curriculum demands, programmes offered TY, LCA, LCVP etc

Teacher demands

Subject demands department meetings

www.pdst.ie

4

Subject Dept meetingsMain source of curriculum data dont make any promises!!Inherited arrangements can be difficult to break/ reviewIn time it may cause you to ask these questions and justify your practicesMixed Ability, Streaming, Banding, How this changes from first year through to 2nd/3rd and what happens in senior cycle?Which subjects are core? Why? Which programmes are offered? Why?SEN allocation how is this used? New comers / Non nationals (DES) How are these catered for in terms of English language tuition? Irish Exemptions where do these students go during Irish time?Hand out / Discussion Towards Timetabling sheets to show how this process can include individuals and more importantly subject departments. Talk about the sharing of info and decisions -involving subject depts in decisions/planning process. Having the info in June when everyone else is away and you need someone who can teach CSPE and has been trained in same see individual teacher sheets.

The Human Element

Presentation Notes

Pre Planning InformationConfiguration of School DayGrouping of Students -- streamimg, setting etc.Blocking and Setting of SubjectsTeacher allocation -- DESContinuity/rotation of teachers?Time Allocation (For Teachers; For Subjects)Subject SamplingConstraints: Job-Sharing; Career Breaks; Practical SubjectsConcessions to Teachers?

www.pdst.ie

No of periods per dayStreaming, bandingSubject blocks optionsTeacher allocationPolicy of teachers continuing from yr 1 to yr 222hrs concessions for APs? YHs? etc periods per week for subjectLimits to numbers, free choice, duration of samplingLimits to particular teachersRoom or teacher limiting numbers, student numbers in these classes has implications for TT Sports people, choir/drama, other? Further study group Half day Friday brigade etc

Presentation Notes

Curriculum Data GatheringLast years timetableCurriculum DemandsOptions 1st, 2nd , 5th.T/Y ProgrammeLCA + LCVP demands1st Year classes sortedDES RequirementsSubject/Dept. DemandsBanding/SettingTeacher Demands

www.pdst.ie

This slide highlights the planning process involved in putting a timetable together. Starting point:Who is involved and what is involved? It takes into account the existing timetable and the changes required when reviewed by all key stakeholders. It involves promoting the timetable starting with what is already there and deciding what will be used in the new timetable. It probably means discarding TY, 3rd years and 6th years and setting up new 1st year and 5th year and TY blocks depending on options and numbers in classes etc

While involved in the process, one must be mindful at all times of the following areas:Curriculum demands, programmes offered TY, LCA, LCVP etcTeacher demandsSubject demands

The process takes account of any restrictions including:Staffing allocation and pupil numbersNumber of periods in the week (28 hours tuition)Number of specialist rooms in a school with 2 MTW rooms, only 2 classes of MTW can be taught at the same time.Number of subject specialists , only 1 German teacher = only one German class running at any one time .Impact of number of Assistant Principals (Timetable to 18 hours in the C&C sector and in the VEC sector but do not receive compensatory hours from DES/ In Secondary sector more and more schools attempt to give some hours especially to Year Heads in recognition of work involved)Deputy Principal teaching or non teaching?Number of job sharersClass sizesInherited arrangements can be difficult to break/ reviewIn time it may cause you to ask these questions and justify your practicesMixed Ability, Streaming, Banding, How this changes from first year through to 2nd/3rd and what happens in senior cycle?Which subjects are core? Why? Which programmes are offered? Why?SEN allocation how is this used? New comers / Non nationals (DES) How are these catered for in terms of English language tuition? Irish Exemptions where do these students go during Irish time?Hand out / Discussion Towards Timetabling sheets to show how this process can include individuals and more importantly subject departments. Talk about the sharing of info and decisions -involving subject depts in decisions/planning process. Having the info in June when everyone else is away and you need someone who can teach CSPE and has been trained in same see individual teacher sheets.It is very important that the DP /P does not make any promises to any colleagues. Consider all requests in the interest of fairness but needs of students must be a priority. The next activity seeks to explore this idea further.Hand Out / Discussion The Human Element. Ask the participants to consider the requests. Some of the requests are intended to be amusing. Some the DP will have no control over and need to recognise this e.g. job share requests. However these will impact on the timetable. 5 minute discussion should suffice.

Presentation Notes

Last Years TTIssues which arose during the year and can now be amendedAny issues from inspectorate?Moving upExtra teacher on band?

www.pdst.ie

Presentation Notes

Moving UpKeep core of time table from this year.Clear timetable but keep structure for:

1st 2nd 2nd 3rd 5th 6th All these year groups are moving up a year and will mirror closely what existed in this current year i.e. class/teacher/opt group etc.

www.pdst.ie

Presentation Notes

Getting to the Nuts & Bolts of Timetable planning

Pen & PaperPlanning MatricesYear Curriculum (Teaching Groups)Teacher HoursCan be done on computer package easier initially on paper

www.pdst.ie

Presentation Notes

Year CurriculumAssigning teachers to each classOne sheet per year

Two versions follow

www.pdst.ie

Several versions of this out thereSome timetablers go straight to scheduler

Presentation Notes

Planning Matrices

www.pdst.ie

Presentation Notes

Planning Matrices

www.pdst.ie

Presentation Notes

Planning MatricesSixth Year (XX)ABCDWXYReligion3MKWHFRSSRMIrish6KSJJSDFPWDEnglish5AAJGBB (O)SS RMMaths6BCFPWDGNEEOpt 16Fre (o)FreGer Span Span SPBEGCGAGGOpt 25H Econ Music GeogChemBiolEELPHGMMBMOpt 35Biol Biol H Econ Physics Art Bus MMMLCCYFPQRSOpt 45Ag ScHist BiolAccMusic Geog SCMAHHGNHGFH

www.pdst.ie

Completing the paper version of the class planning matrix.Note the addition of the dummy class i.e. provision of an extra teacher on the line if required.Presentation Notes

Planning for teachersEnsuring teachers are fully utilised

Three approaches follow

www.pdst.ie

Several versions of this out thereSome timetablers go straight to scheduler

Presentation Notes

Planning Matrices

www.pdst.ie

Presentation Notes

Planning Matrices

www.pdst.ie

Completion of the planning matrix for each teacher.This allows you to keep a tally of each teachers hours.Presentation Notes

Planning MatricesCounting class periods (Hrs) assigned to each teacher

Teacher A

6IR 65IR5TY Ir32IR51Dara Ir43Orla His33Orla PC1TY Photog(2)433

www.pdst.ie

Alternative method of keeping a tally of teachers hours. Simply write this out for each teacher page per teacher

Presentation Notes

Computer PackagePromote the curriculumCreate dummy classesCreate new teachersEnter the additional curriculumSpecialist rooms need to go in nowCheck against planning sheetsPackages have planning matrices

www.pdst.ie

Presentation Notes

Computer Package Some items may need to be fixed in place manually before pressing go! Outside teachersLCA/TY (Work exp/community work)Meetings Sharing subjects with another schoolFacility restriction e.g. gym, kitchen etc.Team teachingTeacher restrictions

www.pdst.ie

Presentation Notes

Running the TTAll planning and inputting doneCheck feasibility 100%Ensure specialist rooms allocated. Follow programme instructions Run time table without restrictionsSelect where to start Yr group, doubles, blocks, tricky subjectAn intense few days!

www.pdst.ie

Presentation Notes

Running the TTKeep an eye onSpread of classes throughout timetable.Doubles Spread of core throughout week Spread of optionsCheck 22hrs contactJob Sharers

www.pdst.ie

Presentation Notes

Assessing the Timetable: Jim Lyons (2000)Does the timetable represent the educational philosophy of the school?Are subjects satisfactorily distributed through the timetable cycle?Are subjects treated fairly, by all having a fair distribution of lessons throughout the day?Are specialist rooms and other resources used to the best advantage?Is gender equity observed?

www.pdst.ie

A quick checklist in terms of questions. These should bring the participants back to the aims of the modules cognizant of the powerful role that timetabling and curriculum have on teaching and learning.

Presentation Notes

Assessing the Timetable: Jim Lyons (2000)Has movement been kept to a minimum?Is the staff non-teaching time reasonably spread?Does the timetable facilitate curriculum continuity for the following year and the year after?Is the timetable presented as simply as possible? Are class timetables balanced and do all classes have a fair share of experienced staff?

www.pdst.ie

A quick checklist in terms of questions. These should bring the participants back to the aims of the modules cognizant of the powerful role that timetabling and curriculum have on teaching and learning

Presentation Notes

RememberResource Hours must be allocated to individual studentsLearning support is within the timetable but must be used appropriatelyKeep an eye on 22hrsTeacher allocationLabel timetable Draft until sure its right

www.pdst.ie

Presentation Notes

Presentation Notes

www.pdst.ie

Presentation Notes

www.pdst.ie

Presentation Notes

www.pdst.ie

Presentation Notes

www.pdst.ie

Presentation Notes