timematimemanagementefficientworkskillsnagementefficientworkskills-110110121950-phpapp02

7/30/2019 timematimemanagementefficientworkskillsnagementefficientworkskills-110110121950-phpapp02

1/26

Time

Management and

Efficient WorkSkills


2/26

Judith Lindenau

[email protected]

JudithL

indenau

jwlconsulting

2


3/26

Agenda

Personal Management Skills

Basic Principles of Time Management

Stress and Time Management Time Management Tips

Programs and Aids for individuals and

work groupsJudithL

indenau

jwlconsulting

3


4/26

The Role of the Manager is to assure that others can do theirwork successfully!

JudithL

indenau

jwlconsulting

4


5/26

Basic Principles of Time

ManagementAdjust your attitudeBe organized

Follow a routine

Write down your goalsBe selective

Prioritize

Give yourself extra time

Track what you do

Schedule downtime

Find shortcuts

JudithL

indenau

jwlconsulting

5


6/26

JudithL

indenau

jwlconsulting

6

Time Management and

Stress


7/26

Urban Legendsabout Stress

Myth

All Stress is bad

I get more done

with caffeine orsugar

My problem withtime

management isthat theres notenough time

The busier I am,

the better I amusing my time

Reality

There is goodstress too. Know

the difference! What goes up must

come down.

Time management

means prioritize Are you doing

whats urgent orwhats important?

JudithL

indenau

jwlconsulting

7


8/26

Myth: Im ok. I dont feel stressed.

Reality: Um.hang on. Listen to your bodys early warning signs.

JudithL

indenau

jwlconsulting

8


9/26

Simple Stress

Management forManagers Talk to someone

Ask for feedback

Check your muscle tension

Delegate tasks

Go for a walk

Write status reports

Do something that has closure

JudithL

indenau

jwlconsulting

9


10/26

Simple Time Management

for Managers

JudithL

indenau

jwlconsulting

10

Start with the Stress Management

Techniques weve mentioned!


11/26

Throughout the day, ask yourself:Is this what I want or need to be doing right now?

Am I doing whats important?

JudithL

indenau

jwlconsulting

11


12/26

Create a Time Log

1 week: 15 minute intervals

My Time Manager

HourGuard Time Sheet Recorder

Iphone/Ipad TimeManager App $.99
http://www.bestfreewaredownload.com/freeware/t-free-my-time-manager-freeware-ibtslmxq.htmlhttp://www.bestfreewaredownload.com/freeware/t-free-my-time-manager-freeware-ibtslmxq.htmlhttp://www.bestfreewaredownload.com/freeware/t-free-my-time-manager-freeware-ibtslmxq.htmlhttp://www.bestfreewaredownload.com/freeware/t-free-my-time-manager-freeware-ibtslmxq.htmlhttp://www.bestfreewaredownload.com/freeware/t-free-my-time-manager-freeware-ibtslmxq.htmlhttp://www.bestfreewaredownload.com/freeware/t-free-my-time-manager-freeware-ibtslmxq.htmlhttp://www.bestfreewaredownload.com/freeware/t-free-my-time-manager-freeware-ibtslmxq.htmlhttp://www.bestfreewaredownload.com/freeware/t-free-my-time-manager-freeware-ibtslmxq.htmlhttp://www.nchsoftware.com/timesheet/index.html?gclid=COr97N_qxqUCFULNKgodf1cYZAhttp://www.bestfreewaredownload.com/freeware/t-free-my-time-manager-freeware-ibtslmxq.html


13/26

Do a to do list at the end of each day. Prioritizeit!

Set aside time the first thing in the morning to complete the

Number One Priorities. Dont take phone calls during that time. Telleo le to hold the interru tions!

JudithL

indenau

jwlconsulting

13

iPad, iPhone: Toodles, $.99

Ta Da List (http://tadalist.com/ )

Checkvist (free and

shareable)
http://tadalist.com/http://tadalist.com/http://checkvist.com/http://checkvist.com/http://tadalist.com/http://tadalist.com/http://tadalist.com/


14/26

Clean Up Your Desktop

The last 5 minutes of the day, clean up your desktop. Dont be a

victim in the morning!

JudithL

indenau

jwlconsulting

14


15/26

Ask the right question: Where am I really needed?

Thats a much more important question than Where can I help?

JudithL

indenau

jwlconsulting

15


16/26

Do I need to do this now? Do I need to do this atall?

Learn the difference between these two questions when faced with a new

task!

JudithL

indenau

jwlconsulting

16


17/26

Delegate!

Remember the art of good delegation from my last presentation!

JudithL

indenau

jwlconsulting

17


18/26

Learn how to read your mailAt the same time every day. Sort into read now, act now and later.

Checking throughout the day is a time-waster!

JudithLindenau

jwlconsulting

18


19/26

E mail Tips

1) Let your email program manage your email asmuch as possible. Use folders for spam,important email.

2) Do not check your email on demand. Turn off

your notify software. 3) Don't read and answer your email all day long.

Schedule an hour and stick to it!

4) Don't answer your email at your most

productive time of day. Try late afternoon.JudithLindenau

jwlconsulting

19


20/26

Calendar Management

Gcal from Google

JudithLindenau

jwlconsulting

20

Calendar: Google GCal, with its multiple calendars(one for work, one for personal, one for family?),its email reminders, and quick add extensions


21/26

Project Management and

Collaboration Software Projectmanagement:Backpack orBasecamp.

You can sharepages, havechecklists orother lists for theprojects task, set

up pages for eachproject, add filesand notes andimages, evensend yourself

reminders and dowhite a ers

http://tomuse.com/top-10-best-free-online-project-management-application-services/

JudithLindenau

jwlconsulting

21
http://www.backpackit.com/http://www.backpackit.com/


22/26

Contact Management Software

JudithLindenau

jwlconsulting

22

Contact management: Big Contacts or High Rise.

Big Contacts and High Rise (from the samemakers of Basecamp and Backpack) go beyond

storing phone numbers, addresses and emailaddresses. They also can store notes for eachcontact, phone calls made, meetings held, andtasks that need to be done.

Web Based, access anywhere

Big Contacts: $9 per month
http://www.bigcontacts.com/http://highrisehq.com/http://highrisehq.com/http://www.bigcontacts.com/


23/26

Google Voice

One Phone Number

Voice Mail Transcription/email

SMS to email

Share voice mail messages via email

International calls ($.02)

Screen Callers

Block Callers

Conference Calls (add callers)

Mobile App with Free Text Messages

JudithLindenau

jwlconsulting

23


24/26

http://slides.diigo.com/list/andywolber/google-apps-for-your-nonprofit

Google Apps


25/26

Why Work Doesnt Happen at Work

Jason FriedTED Talks Video

25

JudithLindenau

jwlconsulting
http://www.ted.com/talks/jason_fried_why_work_doesn_t_happen_at_work.html?utm_source=newsletter_weekly_2010-11-30&utm_campaign=newsletter_weekly&utm_medium=emailhttp://www.ted.com/talks/jason_fried_why_work_doesn_t_happen_at_work.html?utm_source=newsletter_weekly_2010-11-30&utm_campaign=newsletter_weekly&utm_medium=email


26/26

231-715-1416

Judith Lindenau

JWL Consulting

ThankYou! JudithLindenau

jwlconsulting

26

timematimemanagementefficientworkskillsnagementefficientworkskills-110110121950-phpapp02

Documents

Transcript of timematimemanagementefficientworkskillsnagementefficientworkskills-110110121950-phpapp02