Timecard Training 101 Short and Sweet!

Today’s Roadmap

•New Timecard –The Basics •Monthly Activity Report & Your Timecard•Questions/ Comments/Suggestions

•DCF State Voucher Review– FNP ONLY

The Basics Daily Totals only include regular time worked.

Do not type in these boxes.

This number is your daily total PLUS leave totals.

The Basics

This space is not optional. We need to know which type of Admin leave you are taking. This space also helpful for county holiday’s.

If you are a full time TEAMS or USPS employee these totals should ALWAYS read 40.00 per week

Unsolved MysteriesIf the YELLOW box is reading:

a) Negative number? – Check those “AM” and “PM” on your times.

b) Too many hours? – Again, check your times!

c) The infamous “#VALUE!” error? – more than likely you hit “8;00”

instead of “8:00” or you forgot to add the space between

“8:00[space]AM” OR your font is too big/cell size is too small.

TheActivity Report

Activity Report

•Runs from the first day of the month through the last day of the month. The information on the Activity Report should match the time on the timecard AND the mileage on the mileage form.

•If you are unexpectedly sick, this needs to be tracked on the Activity Report AS WELL AS the timecard.

Timecard & Activity Report….together forever!

FRIDAY

SUMMARY (Hours Worked)

Leave 2.00 Teaching2.00 Training Reports

2.00 Plan & Prep 2.00 Travel

8.00 Total Hours

8:00 AM

Activity/Site11/30/2012

Name: Natalie Andrietta

Time

LOL - P&P

12:00 PM Lunch

1:00 PM

5:00 PM

8.00

DATE 11/30/12 12/1/12 12/2/12 12/3/12 12/4/12 12/5/12 12/6/12

Fri. Sat Sun Mon Tue Wed Thu

In 8:00 AM

Out 12:00 PM

In 1:00 PM

Out

In

Off 5:00 PM

TOTAL 8.00 0.00 0.00 0.00 0.00 0.00 0.00

1st Week

Timecard – Week 1 Activity Report

Activity Report Location Key

Which is more Helpful?

1 timecard; 1 activity sheet

Separate timecards to reflect in Activity Report