TimeCard for SharePoint - Overview
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With TimeCard SharePoint events are tagged with
information that converts them into time sheets. This
way users can report time and expenses from their
SharePoint calendars. When they also plan their time in
SharePoint there will be no double entries.
The tagged appointments will be reported to a
SharePoint list. At reporting the users can also export
each time report to an Excel datasheet.
Reported time can be analysed in Excel statistics reports.
In the first part of the presentation, I will show you how
users can work with TimeCard.
After that we will take a look at the TimeCard settings
and then finally study the TimeCard statistics.
Welcome to the show!
Peter Kalmström
CEO and Systems Designer
kalmstrom.com Business Solutions
Introduction
www.kalmstrom.com TimeCard works with all types of SharePoint 2010 and above
TimeCard is fully integrated in SharePoint
The TimeCard buttons for Settings, Time reporting and Statistics.
This is from an admin installation, so the Global Settings and Manage
Users buttons are shown too. Other users only have three buttons.
www.kalmstrom.com TimeCard works with all types of SharePoint 2010 and above
Users work with the events as they normally would, but they also select one, two or three TimeCard tag values.
All event info will be included in the reporting.
Tag events with time reporting data
Tag each event by selecting a value from the dropdown.
The administrator can easily change the default tags into other parameters.
www.kalmstrom.com TimeCard works with all types of SharePoint 2010 and above
The Expenses feature must be enabled by the administrator in the TimeCard Global Settings. In the Global Settings the admin
can also decide what labels should be used in the Add/Edit Expenses dialog.
Add expenses to events
Press the Expenses button to add
expenses to the event. These will be included when the event is reported.
www.kalmstrom.com TimeCard works with all types of SharePoint 2010 and above
Select period for the report.
Report time from your SharePoint Calendar
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Select how to show graphs for the
period.
Review the events data
before you post your report. Mistakes are
easily corrected, and all changes
are reflected back to the calendar.
TimeCard works with all types of SharePoint 2010 and above
The grid view lets users enter time
directly in the reporting screen
Add a new event
Save the new event to the calendar
Report time from your SharePoint Calendar – Grid
www.kalmstrom.com TimeCard works with all types of SharePoint 2010 and above
Export to an editable
Excel sheet
Report data may be exported to an editable Excel sheet. This is useful
when a manager must approve of the report before reporting.
Hours are grouped by one of the tasks and summarized.
When the Expenses feature is
enabled, the expenses are summarized too.
Export the time report to Excel
www.kalmstrom.com TimeCard works with all types of SharePoint 2010 and above
Administrators can reach the Global Settings by the Global
Settings button in the TimeCard ribbon group.
The TimeCard Global Settings have one main screen and
three other screens for different kinds of settings.
Let’s continue!
Global Settings
www.kalmstrom.com TimeCard works with all types of SharePoint 2010 and above
Check this box if you want a possibility to hide tag values from the users. Then users cannot select this value anymore
and not report on it, but you will still see it in the statistics.
Tags settings with example data
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Define1-3 parameters to tag events with.
Define what tag values users should be able to select from
in the events.
TimeCard works with all types of SharePoint 2010 and above
Tags settings with example data hierarchy
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The type and category values are not shown in the events, but they
are useful in the statistics.
TimeCard works with all types of SharePoint 2010 and above
Use Tag Type and Tag Category
when you want to gather more data.
The hierarchy is displayed here
Select what tag to calculate costs by. If the admin has entered other tags than
the default ones, they will be shown here instead.
Costs may also be calculated by Person, and then the rate may be given by the
administrator or by each user
Costs and Rates settings
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The tag values specified in the Tags screen will show up here, and the admin just have to enter the rate. The currency
will be the one of the admin system.
TimeCard works with all types of SharePoint 2010 and above
Set TimeCard to use certain tag values if users have left fields
empty in the event.
General settings
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Check the Expenses box if you want to users to be able to report
expenses with the events.
It is possible to use five different fields for the expenses.
TimeCard works with all types of SharePoint 2010 and above
Ask for department at first
reporting
In the TimeCard Personal Settings each user
decides what tag values should be displayed in
the TimeCard event dropdowns, what events
should be included in reports and more.
Let’s have a look at the Personal Settings!
Personal Settings
www.kalmstrom.com TimeCard works with all types of SharePoint 2010 and above
Tags and tag values specified by the TimeCard administrator will be
displayed here. The values this user select, will be shown in his/her event
dropdowns.This way users only have to choose
among values they really need.
Personal Settings, Tags screen
www.kalmstrom.com TimeCard works with all types of SharePoint 2010 and above
Check this box to have tag values added to the event subject
Setting for the Excel export that is possible at each reporting period
Personal Settings, General Settings screen
www.kalmstrom.com TimeCard works with all types of SharePoint 2010 and above
Users can filter out events from the
reporting, so that they can use the TimeCard calendar for various
purposes.
When users have reported for some time
the data can be studied in statistics
reports. Each user may see his/her own
statistics, and the administrator can see
statistics for all users.
The statistics are shown in an Excel file,
and all the standard Excel features can be
used with the TimeCard statistics.
The TimeCard statistics have three reports
per tag. When the Expenses feature has
been enabled there will be one additional
expenses report per tag.
Let’s look at the last part!
Statistics
www.kalmstrom.com TimeCard works with all types of SharePoint 2010 and above
When you click on the Statistics button the reports are generated.
Generate and download statistics reports
www.kalmstrom.com TimeCard works with all types of SharePoint 2010 and above
Statistics reports, Home
Each of the statistics reports has a pivot and a graphic representation.
www.kalmstrom.com TimeCard works with all types of SharePoint 2010 and above
Pivot representation, Hours per Customer
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Add or remove fields here
TimeCard works with all types of SharePoint 2010 and above
Graphic Representation, Costs per Task
Use the Excel tools to create any presentations you wish
www.kalmstrom.com TimeCard works with all types of SharePoint 2010 and above
Thank you for watching this slide
show!
You will find more information
about TimeCard at
www.kalmstrom.com. There you
can download the full version of
the solution and evaluate it for 30
days before you decide if you
want to subscribe to it.
On the website you can also find
a detailed manual, video
demonstrations of TimeCard and
information about subscription
levels and support.
Peter Kalmström
CEO, kalmstrom.com Business
Solutions
More info
www.kalmstrom.com TimeCard works with all types of SharePoint 2010 and above