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TIME MANAGEMENT FOR EVERYONE

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Remember that time is money

Ben Franklin, 1748Advice to a young

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Definition

The predictable control an individual

can exercise over a series of events.

. The PresentYesterday is History

Tomorrow’s a Mystery

But Today is a Gift

That’s Why They Call it

The Present

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Time : its attributes• Time is neutral• Time cannot be saved for future use• Each activity requires a minimum

quantum of time• Time has a value like currency• Time is cumulative in nature• Time can be lost but not gained

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Introduction• Time must be

explicitly managed, just like money

• Much of this won’t make sense until later (too late?): that’s why this is on the priority list of students.

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Seven places for your time• Personal• Partnership• Family• Home• Job• Friends• Community

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Seven places for your time• Personal• Partnership• Family• Home

• Job• Friends• Community

Teaching

Research and Scholarship

Service: Department, School, Community

Career development

Advising and Mentoring

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Seven places for your time• Personal• Partnership• Family

• Home• Job• Friends• Community

Physical (exercise)

Intellectual (reading novels)

Spiritual (meditation)

Just chores (cleaning)

Enjoyable tasks (cooking, gardening)

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What the Time Management means

• Time management entails more than keeping a calendar, however. It is requires identifying your obligations, carefully considering their importance, and making choices about how to use your time.

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Time is equal to all Some Progress others …..

24 hours per dayX

60 minutes per hourX

60 seconds per minute=

86,400 Seconds

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Make TIME Productive

• Spend every second in an efficient and productive way

• If you fail to use the day’s deposits, the loss is yours.

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Learning Objectives• When you have completed this module

you will be able to define the key concepts associated with Time Management and you will be able to:

• Identify the main obstacles to effective Time Management in your daily role

• Understand the nature of Time Management

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Obstacles to effective time management

Unclear objectives

Disorganization

Inability to say “no”

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Obstacles to effective time management

Too many things at once

Stress and fatigue

All work and no play

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Time Consumers - How you loose your TIME

• Talking with friends• Talking on telephone• Daydreaming• Watching television• Sleeping• Listening to music• Drop-in visitors• Reading (other than assignments)• Playing sports, games, or hobbies• Doing household chores• Partying and goofing around• Snacking and eating• Hanging out• Procrastinating or worrying

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Time Wasters• Phones and Pagers• Visitors• Meetings• “Open Door

Policy”• Miscommunication

• Fatigue

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Create The Law of Clarity

• The clearer you are about your goals and objectives, the more efficient and effective you will be in achieving them. Clarity accounts for probably 80 percent of success and happiness. People with clear, written goals accomplish far more in a shorter period of time than people without them could ever imagine.

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The Problem is Severe

By some estimates, people waste about 2 hours per day. Signs of time wasting:– Messy desk and cluttered (or no) files– Can’t find things– Miss appointments, need to reschedule

them late and/or unprepared for meetings– Volunteer to do things other people should

do– Tired/unable to concentrate

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Saying “yes”• Saying “yes” to one thing means saying “no” to

something else.– Or, at least, it means having less time for the things you’ve

already committed to do.• Does it fit into your goals?

– Don’t fall victim to thinking you must take all career opportunities presented.

• Take some time before you decide.• Don’t do it out of guilt

– Say “yes” or “no” to the task, not the person.

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Learn when to say “NO”• You can’t do

everything• Don’t undertake

things you can’t complete

• Remain consistent to your goals

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Learn when to say “NO”• You can’t do

everything• Don’t undertake

things you can’t complete

• Remain consistent to your goals

Procrastination:“Never do today what you can put off ‘till tomorrow!”

Forms of procrastination:• Ignoring the task, hoping it will go away• Underestimating how long it will take• Overestimating your abilities and resources• Telling yourself that poor performance is okay• Doing something else that isn’t very important• Believing that repeated “minor” delays won’t hurt

you• Talking about a hard job rather than doing it• Putting all your work on only one part of the task• Becoming paralyzed when having to make choices

How to Overcome Procrastination

• Win the mental battle by committing to being on time.

• Set and keep deadlines.• Organize, schedule & plan.• Divide a big job into smaller ones.• Find a way to make a game of your work or make it fun.• Reward yourself when you’re done.• Tell your friends and room mates to remind you of priorities and deadlines.• Learn to say “no” to time wasters.

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Use your waiting time

• On public transportation• At the doctor’s office• Waiting for your plane • On hold• When you are early

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Keep a Dairy of Day to Day Events

• Evaluate how you are spending your time. Keep a diary for three days to track tasks. Look for time that could be used more wisely, freeing up time to spend exercising or with family and friends.

• What’s important and what isn’t?• What order do things need to be done in?• Once you know what your priorities are, you

need to plan out a schedule for the semester, the week and the day.

• Planning may seem hard at first, but the more you do it, the easier and more natural it gets.

From your goals, set priorities.

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Rest and Relaxation are Foundation for Efficiency

• Get plenty of exercise and sleep. Improved focus and concentration help increase efficiency, so you can complete tasks in less time.

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Learn skills beyond your profession

• .The range of skills is almost endless—for example, time management, communication, presenting, teaching, effective learning, working in a team, and leadership—to name just a few topics.

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Extracurricular activities keeps your Identity

• Even during their medical school careers, many students take on extracurricular activities and projects that are not covered at medical school. This has made many medical student groups around the world look hard at what the needs of their members are and how best to meet them with a training programme.

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Scheduling Yourself• You don’t find time for

important things, you make it

• Everything you do is an opportunity cost

• Learn to say “No”

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Cognitive Tasks8am - 12 noon*

Cognitive, or mental, tasks such as reading, calculating, and problem solving are performed most efficiently in the morning.

*If you are a Night Owl, shift these times about 3-4 hours later in the day.

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Manual Dexterity2 pm to 6 pm*

You are most efficient at tasks involving the use of your hands such as keyboarding and painting in the afternoon and early evening.*If you are a Night Owl, shift these times about 3-4 hours later in the day.

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Physical Workouts4 pm to 9 pm *

Because of Circadian Rhythms it is best to engage in physical activity in the evening when your large muscle coordination is at its peak.

Studies show you will perceive the workout to be easier in the evening.

Exercising about 5 hours before bedtime improves the quality of sleep.

*If you are a Night Owl, shift these times about 3-4 hours later in the day.

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TIME lost Never Gained

• Time is free, but it's priceless. You can'town it, but you can use it. You can't keep it, but you can spend it. Once you've lost ityou can never get it back.” Harvey MacKay

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Set goals• Specific• Measurable

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• Achievable • Realistic• Time-based

Set goals

•Specific•Measurable

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To Realize the Value of TIME:

• ONE YEAR, ask a student who failed a grade.• ONE MONTH, ask a mother who gave birth to a premature

baby.• ONE WEEK, ask the editor of a weekly newspaper.• ONE DAY, ask a daily wage laborer with kids to feed.• ONE HOUR, ask the lovers who are waiting to meet.• ONE MINUTE, ask a person who missed the train.• ONE SECOND, ask a person who just avoided an accident.• ONE MILLISECOND, ask the person who won a silver medal

in the Olympics.

PacingAthletes know the phenomenon of running with someone ahead of them to increase their times.

The same effect can be achieved with studying and completing schoolwork.

. Be Realistic Not a Imaginary

• Examine your schedule.

• Be realistic about what you can accomplish.

• Don’t try to juggle too many things.

• Don’t set yourself up for failure.

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You will be what you think Today

• Everything you are today and everything you become in the future will be determined by the way you think and the way you use your time. Your attitude toward time is a critical factor in all you do and everything you accomplish

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Tips for Successful Time Management

Doing things with concentration, dedication conflicts and commitment and not in a careless manner.

Trust others and distribute works to others Never think about unnecessary things and

never interfere in others matters Postponement of planned events is an

avoidable bad habit

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Tips for Successful Time Management

Breakdown your goals into smaller task with manageable steps

Be punctual Hurrying up is to always the best

way of doing a thing faster Don’t forget or misplace things Use a calendar/ Get organized

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Be The Bunny

Just KeepGoingAnd goingAnd goingAnd goingAnd going…

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Never stop , Life is Race

• Everything changes

• never stop exploring

• and never stop learning

• and you will change the world

• Everything happens faster than you think.

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Myths about Time ManagementTime management is nothing but common sense. I do well in school, so I must be managing my time effectively.

Time management

? I work better under

pressure.

It takes all the fun out of

life!!!

No matter what I do, I won’t have enough time!

The Truth!

Yes!

As college students, you are very busy people, and to make those 168 hours effective, you have to do some planning.

The Benefits of Time ManagementYou are more productive.You reduce your stress.You improve your self-esteem.You achieve balance in your life.You avoid meltdowns.You feel more confident in your ability to get things done.You reach your goals.

What is Time Management?Simply, making the most of your time and energy!

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Wish to be a talented ManFollow Time…

• The common man is not concerned about the passage of time, the man of talent is driven by it.