Time Management-- Strategies and Tips That Work

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What is Time Management?Time is Valuable. We sell time as well as talent atHSR. Don’t just give it away--

a year and a half grooming

a year and a half dressing

seven years in bathrooms

twelve years watching TV

three years shopping

one to two years looking for misplaced objects

24 years sleeping

Where does your time go in the course of a lifetime?

eight months opening junk mail

seventeen months drinking coffee and soft drinks

two years on the telephone

five years waiting in line

nine months sitting in traffic

four years cooking and eating

Article Source: http://EzineArticles.com/?expert=Carolina_Fernandez

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What is Time Management?

Time is the enemy! It is something we can—

• fight with• fight against• let control us• let overpower us• we can defeat and manage

The choice is yours!!

Here are some ways to help you win the battle….

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What we will review today

There are many approaches and strategies that can be used to improve your time management.

– Time management philosophies

– Mix and match ideas

– Find an approach that is right for you

– Learn things you can start doing today!

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Time Management Philosophy An Introduction to the Franklin System by Richard Winwood (Now Franklin/Covey)

The Philosophy:

Emphasizes the “World of Time,” and the aspects of event control leading to high self-esteem and high productivity.

Emphasizes “Laser Thinking” to help focus on prioritizing, planning, goal setting and the “power of today.”

Discusses such mental training concepts as eliminating time wasters, procrastination, games and rewards and a focus on doing the unpleasant first.

Discusses eliminating interruptions and clutter while focusing on delegation, prioritized stacking and in-basketry.

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Time Management Philosophy The 10 Natural Laws of Successful Time and Life Management by Hyrum Smith

The Philosophy:A self-help and personal evaluation book.Five laws to manage your time and five laws to manage your life.Focuses on personal philosophy as much as time management,

and details the connection.

Manage your Time--• Law 1-You control your life by

controlling your time.• Law 2-Your governing values are

the foundation of personal fulfillment.

• Law 3-When your daily activities reflect your governing values, you experience inner peace.

• Law 4-To reach any significant goal, you must leave your comfort zone.

• Law 5-Daily planning leverages time through increased focus.

Manage your Life--• Law 6-Your behavior is a reflection of

what you truly believe.• Law 7-You satisfy needs when your

beliefs are in line with reality.• Law 8-Negative behaviors are

overcome by changing incorrect beliefs.

• Law 9-Your self-esteem must ultimately come from within.

• Law 10-Give more and you will have more.

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Time Management Philosophy The Seven Habits of Highly Effective People by Stephen Covey

The Philosophy:A self-analysis and personal training book.Seven habits to help you gain focus on your life.Habit 3…Putting 1st Things 1st…leads to the concept of Quadrant 2 training

Habits:

Habit 1--Be ProactiveIndividuals are responsible for their own choices and have the freedom to choose.

Habit 2--Begin With the End in MindMental creation precedes physical creation.

Habit 3--Put First Things FirstEffectiveness requires balancing important relationships, roles and activities.

Habit 4--Think Win-WinEffective long-term relationships require mutual benefit.

Habit 5--Seek First to Understand, Then to Be UnderstoodDiagnosis must precede prescription. Understanding comes through listening.

Habit 6--SynergizeThe whole is greater than the sum of its parts.

Habit 7--Sharpen the SawProduction (results) requires development of production capability (resources)

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Tips and Tactics to Try on Your Own

There are a number of areas where you can improve your ability to manage time. Here is where you can begin looking first:

• At work• In life

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Tips and Tactics for Work

1. Reduce interruptions. We have become a society of instant response. This can be very invasive and impact your time.

2. Schedule a specific time to respond to email and phone calls; don’t react the moment a new email arrives or the phone rings.

3. Respond to email and calls by importance (e.g., low importance within 24 hours).

4. Utilize the “One Rule”--• Read an e-mail or piece of paper one time, and classify/file it one

time• Have one calendar that you use to record everything, and avoid

duplication• Set your priorities once each day, and don’t take on additional

tasks without completing or re-prioritizing the previous list

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Tips and Tactics for Work5. Seek Balance--Cooperate, don’t procrastinate, be flexible,

but don’t be a pushover

6. Seek training where you need help, and seek help when you need it-- Try to find a new learning each day to gain time and be more efficient

7. Avoid Time Wasters• Watching something print or photocopy• Waiting for your computer to boot• Making a list, then making a list from the list• Recording a meeting in 2-3 calendars• Doing a task that is low priority because you want to do it• Not filing an important paper(s)• Not putting away something so you can find it easily again• Personal or office chats or calls, playing computer games, surfing the net• Attending meetings that you don’t need to or participating in discussions that are

not relevant to your work• Avoid heavy lunches that may make you sleepy in the afternoon• Avoid hurrying to complete a task, then having to do it again

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Tips and Tactics for Life

1. Don't waste time feeling guilty about what you didn't do at work. It's over; move on. Dig in tomorrow--

2. Try not to think of work on evenings and weekends

3. Find/develop a hobby or activity to enjoy, and go enjoy it!

4. Get off the couch and get active-- Go to bed and get some sleep

5. Reward yourself routinely for achievement (health, family, job)

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Tips and Tactics for Life

6. Practice the art of intelligent neglect--and learn to say NO

7. Cluster activities

8. Take advantage of your biological prime time

9. Seek quiet time to review your values and purpose

10. Avoid trying to be a perfectionist…roll with the punches

11. Learn to be a Quadrant Two person

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Time Management Training

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Time Management Tips

Timely Tips--Covey

– Plan time to prepare– Give yourself time to estimate feedback– Use time zones– Keep “perhaps” lists– Set principle-based goals– Stay on target focus– Get better at what you do– Be where you are at

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Time Management Tips

Timely Tips--Covey

– Segment– Synergize– Start and finish strong– Eliminate distractions– Insulate and Isolate– Organize and Categorize– Clarify expectations up front

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Time Management Tips

Timely Tips--DAM– Plan the work; Work the plan!

– Plan time for crises and change…be flexible

– Coordinate the work of others before your own

– Not having time is often an excuse for not taking time

– Become that “busy person”

– The toughest half of any job is the last 1 percent!

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Time Management Tips

Timely Tips--The Secrets of Greatness, Forbes, March 16, 2006

– Take advantage of downtime– Eliminate noise– Limit or minimize interference– Plan for interruptions– Manage technology; don’t let it manage you– Be direct– Be efficient

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Time Management Conclusion

Time and timing are very important!

Learn how to become a time manager, and a better professional and person.

If not, you may end up in a situation like the priest and the politician!

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Time Management Conclusion

Whatever you do, or dream you can do, do it now. Boldness has a genius, a power and a magic to it. Begin it now.

--Johan Wolfgang Van Goethe

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Time Management Conclusion

Most importantly…

THANK YOU FOR YOUR TIME!