Time Management Solutions for the Modern Workforce · Time Management Solutions for the Modern...
Transcript of Time Management Solutions for the Modern Workforce · Time Management Solutions for the Modern...
Time Management Solutions for Time Management Solutions for the Modern Workforcethe Modern Workforce
Presented by Daniel SmithPresented by Daniel Smith
Chief Architect, Time Management by G&A PartnersChief Architect, Time Management by G&A Partners
What Is Time & Attendance?
What Is Time & Labor Management?
Time & Attendance
• The process of accurately collecting, recording and reporting an employee's hours for each day worked
Labor Management
• The planning, organizing and directing of acquired personnel data that leads to increased employee productivity and more efficient business practices
What Is a Time & Labor Management System?• A system used to provide a set of tools to business owners and managers to use and evaluate the collection of labor hours that increase work flow, productivity and the efficiency of a business
Annual Cost of Manual Time Keeping
Expense Cost Per Employee 50 EmployeesLabor Related to Collection of Data $65 $3,250
Time Calculation Inaccuracy $280 $14,000
Theft of Time / Fraud $150 $7,500
Unauthorized Overtime $292 $14,600
Sick / Vacation Abuse $232 $11,600
TOTALS $1,019 $50,950
Based on the American Payroll Association
Examples of Everyday(salaried absenteeism)
• Salaried manager takes day off• Does not report taking that day• Gets paid for salaried day and day off at a later time
Examples of Everyday(hourly employees)
• Hourly employee clocks in• Clocks in 5 minutes early• Gains 5 minutes for 10-day bi-weekly period• Potential for overtime is now greatly increased,
causing the company to incur additional costs
In 2005 $134.2 million was collected by the DOL. Of the $134.2 million collected, nearly $36.1 million was collected for overtime violations, and $20.1 million was collected for employees who were not paid for all hours worked.
Overtime Case StudyJanitorial Firm 2007
Decrease in overtime trend due to G&A’s time management system
G&A’s Time Management Solution• Time & Attendance• Absence Management• Scheduling• Self-service• Systems for Data Collection
Time & Attendance
• Calculate actual hours worked in “real time”• Accrue and track paid time off (PTO) i.e., vacation, sick,
etc.• Reduce the risk of costly payroll errors and inflated
labor costs • Eliminate wasteful paper timesheets and cost of
opportunities for human error • Track overtime so you can manage labor hours to a
budget or job • Allow for business owners and managers to focus on
the strategic aspects of their company• Streamline the payroll process and save time
Absence Management
• Configure and enforce your leave policies easily to interpret multiple layers of rules
• Reduce total payroll by controlling unapproved or unreported absences
• Set automated alerts that notify you when disciplinary actions or rewards are required
• Identify absence trends and patterns using auto-generated reports
Scheduling
• Manage employee scheduling with business demands
• Schedule the right employees dependent on cost, location and availability
• Create schedules based on user-defined criteria such as pre-defined skills and seniority
• Allow employees to swap shifts in “real time” and become involved with the scheduling process, via self-service
Self-Service• Allow employees and mangers to access “real-time”
data from anyplace, anytime, via the Internet• Allow employees to clock in and out virtually
anywhere, dependent on user permissions• Allow employees to request time off• Allow employees to re-schedule shifts with a
manager’s permission• Allow employees instant access to their vacation
balances (PTO) without waiting for paycheck summary or calling the HR department
Systems for Data Collection
• Computer online, via the Internet • Biometric hand clocks• Time clocks• Text messaging• Wireless devices and PDAs• Interactive voice response (IVR)
What’s Next?
• Webinar recording– www.gnapartners.com/happening_resource_collection_regis
tration.html
• “Time Management by G&A Partners” white paper– http://gw.vtrenz.net/?GTA5RF2ULG
• Time Management by G&A Partners Demos– Anthony Grijalva, Jr.
• [email protected]• 713.235.8204
– Dan Smith