Time Management-session 10_1

8/6/2019 Time Management-session 10_1

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Time Management

Tehzeeb Sakina Amir

IU SMS session 10


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Time management is commonly defined asthe management oftime in order to make

the most out of it

Source: The Concise Dictionary of Business Management, by David A. Statt,Taylor & Francis Group (1999), ISBN 9780415188678, Page 175


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Personal time management skills are

essential skills

People who use these techniques routinelyare the highest achievers in all walks of life,

from business to sport to public service.

Utilization of these skills enable you to

function exceptionally well, even underintense pressure.


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At the heart of time management is an important shift in

focus:

Concentrate on results, noton being busy

Many people spend their days in a frenzy of activity, butachieve very little because they're not concentrating their

effort on the things that matter the most.


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The 80:20 Rule Pareto Principle,

It says that typically 80% of unfocussed effort

generates only 20% ofresults.The remaining 80% of results are achieved with

only 20% of the effort.

While the ratio may not always 80:20, this

broad pattern of a small proportion of activitygenerating non-scalar returns recurs so

frequently that it is the norm in many situations.


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Time Management a simple 11-

days Plan

Use of DDT (Do, Dont think)DAY 1

Start with a TIME LOG

& MIND MAPSDAY 2

Be an ALLIGATOR TAMER!DAY 3

Scheduling (Tortoise or Hare!)DAY 4

Add magicGOALSDAY 5


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Procrastination1. Putting off important tasks over and over again

2. Chronically affected

3. Disable their achievement, growth & hence

career

KEY TO OVERCOME:

Recognition - when you fall in the trap!

Taking steps to manage time & outcomes


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Activity Logs1. Find out how you really spend your time

2. Identify non-contributors (e.g.)

3. Aware of what you do in a day

4. Identify your peak time

5. The first time you make an activity log may be

shocking

KEY :

Useful tool to audit the way you waste your time

Keep track of changes in your peak time


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Action Plans (small scale planning)1. List of all tasks that you need to carry out to

achieve an objective2. Different from To-Do-List focus on single goal

3. So much to do!

KEY :

Simply carry out all the tasks in the list!


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To-Do-Lists1. First step in beating work load

2. Reminder for Deadlines

3. Constant reminder for tasks in hand

4. Prioritize your list

KEY :

Important for efficient working

Remembrance for necessary tasks

Do not waste time on trivial tasks

Do not get stressed by unimportant tasks


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Personal Goal Setting1. Live your life your way personal

direction/choice2. Powerful process for thinking (future)

3. Motivating tool enhances self confidence

4. Know what to achieve helps you to concentrate

on your efforts5. Spot distractions on the way


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SMART Goals - mnemonic

S Specific

M Measurable

A Attainable

R Relevant

T Time Bound


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It boils down to Beating Procrastination

takeaction,

not notes


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TodayToday, be aware of how you are, be aware of how you are

spending yourspending your 1,440 beautiful1,440 beautiful

moments,moments, and spend themand spend themwisely.wisely.

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Time Management-session 10_1

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