Time Management Hacks To Improve Your Productivity

HI!

WHAT’S THE PROBLEM?

Let’s talk about…

LACK OF FOCUSWould ‘e’ ever have equalled ‘mc2’?

Have you ever…

HAD A GREAT IDEA?Only to lose it a short time later.

Economic, technological and cultural progress leads to time savings... right?

“Our grandchildren”, reckoned John Maynard Keynes in 1930, would work around “three hours a day”—and probably only by choice.

The Economist, 2014.

NEVER BEEN BUSIER?

Use your brain for thinking & decision making. Not for storage.

• Appointments, events, emails, notes, ToDo’s, ideas

• Looping thoughts create a busy brain.

• Breaking the pattern, through a system you can trust.

SHORT TERM MEMORY CAN ONLY STORE AROUND 7 THINGS

THE DESIRED STATE

Why?

• Better quality thinking. • Make better decisions. • Feel less overwhelmed. • Be more present & reliable.• Get more done with less time.

A CLEARER HEAD

OUR GOAL TODAY

For you to implement 3 things.

Questions

INPUT

IDEA, APPT, EVENT, NOTE, TASK, EMAIL,

BROWSER TAB.

DELETE IT. DO IT.

DELEGATE IT. SCHEDULE IT.

SAVE IT.

OUTPUT

THINKING

Comes in randomly. Unpredictable timing. Varying importance.

Put it in the system.

1. You forget about entirely. You lose it. 2. It loops through your short term memory until it is actioned.

What is this ‘system’ you speak of…

• You can have the best tools in the world, but…

• You have to be able to trust the system, or your brain won’t let go.

• Move things that can be stored, into the system.

• Do what you can. Improve YOUR system over time.

ITS NOT ALL ABOUT THE TOOLS

YOUR INBOX IS NOT YOUR SYSTEM• Inputs are random. The system needs to

be able to deal with inputs beyond emails.

• Emails often blur into tasks.• An email comes in, you read it, do some

amount of thinking, but don’t action it.• Unless you action it when you read it,

you’re wasting time.• You don’t have a system you can trust.

Achieving a zero inbox.

INPUT

EMAIL

OUTPUT

Comes in randomly. Unpredictable timing. Varying importance.

Put it in the system.

DELETE IT.DO IT.

DELEGATE

SCHEDULE

- Email forward (Boomerang)- Create a task (Asana)

- Delegate to future self (Followupthen/Boomerang/In App)

- Create a task (Asana)

BOOMERANGProblem: You send an email to someone and want to know you received a reply, but don’t want to have to

create a task to ‘follow up with X on Y’.www.boomerangapp.com

FOLLOWUPTHENProblem: You want an email to come back to you at a certain day/time. Works for personal reminders too.

www.followupthen.com

ASANAProblem: Convert emails into tasks to get them out of

your inbox. www.asana.com

IN APP | QUICK KEYSGet things done faster.

OTHER TOOLS

The tools depend on context…• Home• Work• Out And About

That’s emails… but what about all other ‘inputs’.

• Email• Followupthen• Boomerang• Asana

• Tasks• Asana

• Ideas• Evernote• ToDoist

• Passwords• Safe In Cloud• Last Pass

• Internet (Chrome)• Opening tabs (settings)• Session Buddy• Screen Capture• Down Album• Loom• Grammarly

At Work

• Voice Assistant• Todoist

Out And About

• Google Home /Alexa etc. • IFTTT

• For Connecting Tools• Other Functions e.g.

Screenshots

At Home

Beyond ‘the system’.

• Product Hunt• Free Images • Google Search• Using the right tool for the job (e.g.

image editing) • Buzz Sumo (e.g. blog article

headings)

DON’T TRY TO REINVENT THE WHEEL

FINAL WORD"The journey of a thousand miles begins with one step." - Lao Tzu