THP-PLUS STATEWIDE IMPLEMENTATION PROJECT

Interim THP-Plus Participant Tracking System

Quarterly THP-Plus TrainingOctober 18, 2007

Why do we need an interim THP-Plus participant-tracking system?

• Inadequate information available for budget advocacy and demonstration of program impact

• Current reports provide only limited data in aggregated form

• Few counties have comprehensive computerized data tracking systems for THP-Plus

• Development and implementation of a long-term data tracking system requires a long timeframe

Outline of presentation

• How was the system developed?

• What the system will not track, and what it will track

• How will this information be used?

• Sample data entry timeline

• DEMO of system

• Confidentiality safeguards

• Participation parameters

• What is the timeline?

• Why should counties and providers participate?

How was the system developed?

• Consultation with counties and providers who have implemented THP-Plus

• Review of THP-Plus program and reporting requirements

• Compatibility with other data collection requirements and efforts related to emancipated foster youth

What the system will not track

• Quantity or type of services provided

• Ongoing case management information

• Detailed outcomes or well-being measures

• Information about young people not participating in THP-Plus

What the system will track

• Individual THP-Plus participant information, with ability to aggregate data for reports

• Basic demographics of participants

• Information about THP-Plus models used

• Basic outcomes in education, employment, housing, and assets

• Information about participants at program entrance, quarterly updates, program exit, and follow-up

How will this information be used?

• By counties (and providers) – To report on participant and program outcomes, and for self-evaluation

• By CDSS – To report on statewide program scope and impact to agency officials and legislators

• By advocates – To promote program support

• By researchers (potentially) – To analyze program impact in greater depth

How will the participant-tracking system work?

• Secure web-based database with assigned logins and passwords

• Counties decide whether data is entered by county staff or by contracted organizations

Sample Data Entry Timeline

Jan JanApr OctJul JulJan Apr Oct

2008 20102009

Entrance Report

Quarterly Update Report

Quarterly Update Report

Quarterly Update Report

Quarterly Update Report

6-Month Follow-Up

Report

12-Month Follow-Up

Report

Exit Report

Data entry completed by 15th of month after end of quarter.

Let’s look at the demo!

Confidentiality safeguards

• Secure technology features

• Data access limited to county or provider’s specific clients only

• System does not store full SSN, address, phone, email of THP-Plus participants

• Aggregated reports beyond county level exclude identifying personal information

Participation parameters

• Voluntary participation by counties

• Providers in non-participating counties may also choose to participate

• Use Agreement must be signed

• For Family to Family counties, same information can be tracked in ETO through CC25I reports

What is the timeline for the interim participant-tracking system?

November 1 System finalized

November 15“Webinar” trainings

December 5

December Data entry for Q2 2007 begins

January 15 Data entry for Q2 2007 completed

April 15Data entry completed for Q3 2007 - Goal of full statewide participation

Why should counties and providers participate?

• Facilitates reporting on THP-Plus participant and program outcomes

• Reports can be used for program self-evaluation

• Statewide participation is critical for effective state-level budget advocacy

Further questions or comments?

Sara Kimberlin

John Burton Foundation

(415) 693-1326

sarak@johnburtonfoundation.org