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BOARD OF DIRECTORS REGULAR MEETING AGENDA

Tuesday, March 26, 2013 6:00 pm

Newberry Community Center 30884 Newberry Road

Newberry Springs, CA 92365

Posting Locations: □ Newberry CSD Office □ Newberry CSD Website

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

1. WELCOME TO GUESTS

2. PUBLIC COMMENTS This is the time and place for the General Public to address the Newberry Community Services District Board of Directors on matters within their jurisdiction that are not currently on the printed agenda. State law prohibits the Board from addressing any issue not previously included on the agenda. The Board may receive comments and set the matter for a subsequent meeting. Speakers are asked to limit their comments to three (3) minutes.

Any member of the audience who would like to address the Board on a specific agenda item is required to complete a Request to be Heard Card and submit to the Secretary of the Board, prior to REVIEW AND APPROVAL OF THE AGENDA. Speakers will be limited to three (3) minutes and are asked to voluntarily identify themselves for the record. Speakers will be given an opportunity to address the Board on the specific agenda item prior to the Board's motion and discussion of the agenda item.

3. SUGGESTED FUTURE AGENDA ITEMS, INFORMATION, QUESTIONS FROM BOARD MEMBERS AND STAFF The president shall poll the Directors followed by staff.

4. WRITTEN COMMUNICATIONS All written communication are available for public viewing in the office during regular business hours and at the Secretary table at all meetings.

5. REVIEW AND APPROVAL OF THE AGENDA - Action Item

Review agenda for the purpose of rearranging the order of the Agenda, adding emergency items, or removing items from the Agenda, or moving items from the consent calendar for discussion and/or separate action.

6 CONSENT CALENDAR - Action Item.

All matters on the Consent Calendar are to be approved on one motion, unless a Board member, staff member, or any member of the public requests a separate action on a specific item. Questions for clarification purposes can be asked prior to acceptance of the consent calendar.

Approval of Minutes Regular Meeting December 18, 2012 Revised

Special Meeting December 26, 2012 Special Meeting January 16, 2013 Revised Regular Meeting February 26, 2013 Approval of Warrant Registers November 2012 Revised December 2012 Revised January 2013 February 2013 Approval of Income Statements November 2012 Revised December 2012 Revised January 2013 Revised February 2013

7. REPORTS 7A Sheriff Department report. 7B Fire Department report. 7C General Manager report. 7D Multi-CSD Luncheon report — 7E

MWA Technical Advisory Committee Report - Director Snively

8. SPECIAL PRESENTATION None

9. BUSINESS ITEMS 1 Present Item. 2 Public comment. 3 Director discussion. 4 Motion.

9A

A Director's Misuse of Public Funds and the Board President's Action to Help Hide It Action Item

9B General Warrant Register Questions Discussion Item

9C Warrant Registers Board Approval July 2012 to December 2012 Discussion Item

9D Revise NCSD Policy #5060 Action Item;

9E

RESOLUTION NO. 63-2013 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NEWBERRY COMMUNITY SERVICES DISTRICT UPDATING ACCOUNT INFORMATION FOR THE LOCAL AGENCY INVESTMENT FUND ACCOUNT Action Iterni

9F Treasurer of the Board Job Descriptions Action Item

9G Workshop with Directors and Open to the Public to Review and Share Ideas, Procedures and Role of the CSD Directors Action Item

9H Proposed NCSD appointment of Special Finance Committee Action Item

91 There is a great concern on our neighborhood regarding the impact changes that are occurring without the community being informed or noticed. Action Item

9 J Policy changes to the NSVFD Policy Manual Action Item'

9 K Purchasing proper mounting hardware for antenna/repeater installation. Action Item

9 L Adjustment of 2012-2013 Budget Item — Director's Stipend Action Item

10. CLOSED SESSION a. PUBLIC EMPLOYMENT DISCIPLINE/DISMISSAL/RELEASE - GOVERNMENT CODE 54957 — Action Item

Fire Department Personnel b. PUBLIC EMPLOYEE PERFORMANCE EVALUATION — GOVERNMENT CODE 54957— Action Item

General Manager c. PUBLIC EMPLOYEE APPOINTMENT — GOVERNMENT CODE 54957 — Action Item

Fire Chief

11. REPORT FROM CLOSED SESSION

ADJOURN

DECLARATION OF POSTING: I, Paulette Marshall, declare under penalty of perjury, that I am the General Manager, of the Newberry Community Services District,_and posted the foregoing Agenda, 72 hours prior to the stated meeting, at the District Offices on the 22th Day of March, 2C11-3 in a fitase accessible to the public.

Paulette Marshall

General Manager

DEC. 15, 1958 pprgved by

ta4,p„). SPRinic,

Robert Royalty, Director/Board resident

Minutes-Action Sheet 12-18-2012 Regular Meeting

Revised Version Page 1 of 7 2012-2013- #12-18-2012

BOARD OF DIRECTORS REGULAR MEETING

December 18, 2012 Newberry Community Center

30884 Newberry Road Newberry Springs, CA 92365

MINUTES

This Document is provided as a complement to the audio recording intended to be included with approval of this document as the official minutes of the herein referenced meeting. A digital copy of the audio recording shall be referenced for identification as

“Minutes – 12-18-2012 – AUDIO PORTION”

CALL TO ORDER: President Seeley called the meeting to order at 6:02 pm ROLL CALL: By the Clerk of the Board Directors:

Present: Seeley, Owens, Snively, Royalty, Williams Staff: Paulette Marshall, General Manager Daphne Lanier, Fire Dept. Administrator Thomas Stickley, Interim Fire Chief Jodi Howard, Office Assistant


1. PRELIMINARY SECTION: WELCOME TO GUESTS

2. PUBLIC COMMENTS: Kathy Ridler – District Goals Brian Fisher – NSSSA Contract and Legal Counsel Veronica Shaw – NSSSA Update Ted – Kiewit Pacific Funds - Youth

3. SUGGESTED FUTURE AGENDA ITEMS; INFORMATION; QUESTIONS FROM BOARD MEMBERS & STAFF

1. Hazard Mitigation Plan – Director Owens 2. Homeland Security Grants –Director Owens

4. WRITTEN COMMUNICATIONS: All written communications are available for public viewing in the office during regular

business hours and at the Secretary table at all meetings Mrs. Dodd’s Letter – Director Snively

5. REVIEW AND APPROVAL OF THE AGENDA: ACTION ITEM Regular Meeting: December 18, 2012 This is the time for members of the Community Services District to call for rearranging the order of the Agenda; adding emergency items to; or removing items from the agenda; or moving items from the consent calendar for discussion and/or separate action. MOTION: Director Royalty moved, seconded by Director Williams to approve the agenda.

Newberry Communi ty Serv ice s District

Established 1958



AMENDED MOTION: Director Royalty moved, seconded by Director Owens to approve the agenda as written with the addition of Agenda Item 9-H , Public Comments: None President Seeley called for the vote: Director Owens: AYE Director Snively: NAY Director Royalty: AYE Director Williams: NAY Director Seeley: AYE The amended motion carried by a vote of (3) AYE, (2) NAY, (0) ABSTAIN, (0) ABSENT 6. CONSENT CALENDAR: 2012-2013 December 18, 2012

ACTION ITEM

All matters on the Consent Calendar are to be approved on one motion, unless a Board Member, Staff Member, or any member of the public requests a separate action on a specific item. Questions for clarification purposes can be asked prior to acceptance of the consent calendar General Manager – Asked to remove Warrant Registers for further details. Approval of Minutes November 20, 2012 MOTION: Director Royalty moved, seconded by Director Owens to approve the consent calendar as submitted. MOTION: President Seeley called for the vote: Director Owens: AYE Director Snively: NAY Director Royalty: AYE Director Williams: AYE Director Seeley: AYE The motion carried by a vote of (4) AYE, (1) NAY, (0) ABSTAIN, (0) ABSENT 7. REPORTS: 7. A. Sheriff’s Department Report

Sgt. R. Alexander reported that during the approaching Holiday Season to Be Safe

7. B. Fire Department- Interim Chief Stickley Written Report Submitted 2 fire call/13 Medical Aid/1 mutual aid/3 investigation calls and 2 public Assist Live Scans 97% Complete – 4 came back for incomplete prints Hazmat and Confined Spaces Completed and Certifications

Picked Up water tender for service, bringing to Newberry Springs, AC pump froze up and caused an problem, where it was towed to Newberry Springs, and pump was pulled for service, and will be driven back to Barstow for service. Also, BP is out of service because brakes went out, so also in shop for service Dec 15, gift give away with Sheriff



December 16th, brought Santa to CSD Bldg. for American Legion Toy give away

Comments

Larry Menard – How many Firefighters were certified? Joe Morris – How many were certified? Linda Snively – How many calls did you respond to? Director Snively – Final Cost and when back in service? Will come to office and

review that tank was repaired. Thank you for all your hard work. - Fire Department Liaison Report – No Report 7. C. Park & Recreation Report – Director Seeley – No Report 7. D. General Manager Report – Paulette Marshall Written Report Submitted

1. To address some of the concerns from previous meeting that were left to me to handle:

a. Kiewit Contract – I have attached a copy to my report for everyone to review original contact. I have begun (not completed) looking at what exact dollar amounts are in this account, it appears that some items have been authorized to be purchase but were somehow excluded from earlier estimates.

b. I contacted the County of San Bernardino and now have a copy of the building permit for the installation of the double wide on the property. I have not yet, but will this week forward this on to the Building inspector for next steps.

c. I have located a photo copy of the only check that was mailed to Newberry Springs Fireman’s Association that was deposited into the CSD general account (it was designated to the Fire Department), for $150 from the family of Donald Putnam.

d. Have met with representatives from the NSSSA regarding their request for funds. We have come to the agreement that the contract needs to be reviewed by legal counsel as soon as District has counsel on board, then hold public hearing to address the concerns of the residents of district before proceeding any further.

e. In regards to legal counsel, I have gathered all the information and now need to find a time with the directors to hold a special meeting to interview the firms that have submitted proposals.

f. Three Board Members (Directors: Snively, Williams and Owens) have indicated their desire to attend the Board Member Training to be held in January in Fountain Valley, and I will be attending with them. Those arrangements for the conference are being finalized.

2. All documents requested by the Grand Jury were received members of the Grand Jury today. They will inform us if any additional documentation is needed.

3. Last Wednesday, I also attended the Multi-CSD Luncheon with Director Snively. 4. The County of San Bernardino Dept. of Aging and Adult Services did not come out

this month due to a staffing shortage, they are rescheduling for the second Friday in February.

5. With the aid of Jodi, we have completed the requested documents for the Auditor for fiscal year 2009-2010, and are in the process of gathering the documents for 2010-2011 and 2011-2012. This has been a big job!



6. It has come to my attention that some requests for Public Information may have been misplaced in the time when there was no General Manager, if any member of the public has a request from that time, please accept our apologies for not getting back to you, and if you could re-submit, our office will do our best to comply as soon as possible.

7. Finally, I want to thank Jodi Howard for taking on the position of Office Assistant, her help has been invaluable, and she has gotten to know the district copier extremely well!

Public Comments Kathy Ridler - When was check deposited? 7. E. Secretary/Treasurer Report – No Report 7. F. Multi-CSD Luncheon – Director Snively

Good Meeting- Shared success of Pistachio Festival 7. G. Financial Officer Report – No Report 7. I. Community Plan Committee Report – No Report 7. J. MWA Technical Advisory Committee Report – Director Snively

MWA has 2 ready projects. Also asked for minimum producers to be on the docket for the next meeting

8. SPECIAL PRESENTATION(S)

8.A. None

9. BUSINESS ITEMS: 9. A. January Board meeting Change – Due to Conference the most of the board and general manager will be unavailable. Suggested to move to the 5

th Tuesday in

January on the 29th

, 2012 Public Comments:

None Director Comments: None

MOTION: Director Snively moved, seconded by Director Williams to move the January Board Meeting to the 5

th Tuesday of the Month, January 29, 2013.

President Seeley called for the vote: Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE

Director Seeley: AYE The motion carried by a vote of (5) AYE, (0) NAY, (0) ABSTAIN, (0) ABSENT



9. B. Fire Department Response to Written Complaints

Public Comments: Barbara Vassar

No Action - Referred to Staff to get letter from Ms. Vassar to Interim Chief Stickley, and to look up policy regarding response.

9. C. Utilizing USDA Community Facilities Grant. Public Comments:

Paula Deel Ronnie Shaw Thomas Stickley Linda Snively

MOTION: Director Snively moved, seconded by Director Williams to refer to General Manager

for further investigation. President Seeley called for the vote: Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE

Director Seeley: AYE The motion carried by a vote of (5) AYE, (0) NAY, (0) ABSTAIN, (0) ABSENT 9. D. Discussion of Annex Pre Alteration Report regarding SBC permitting

process.

Public Comments: Robert Shaw Kathy Ridler

No action taken – Referred to staff. 9. E. Fireman’s Association donations being placed into CSD General Fund, the

Fireman’s Association is a non CSD entity, and monies need to be reverted back to them.

Public Comments: Thomas Stickley

MOTION: Director Royalty moved, seconded by Director Snively to write a check directly to the

Fireman’s Association for $150.00 President Seeley called for the vote: Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE




9. F. Mutual Aid Agreement with Fort Irwin Fire Department Last had Chief Spring as point of contact. Public Comments:

Butch Farrington MOTION: Director Royalty moved, seconded by Director Seeley to sign Agreement as

submitted. President Seeley called for the vote: Director Owens: AYE Director Snively: NAY Director Royalty: AYE Director Williams: AYE


9. G. Purchase of prebuilt shed for Fire Department housing

Public Comments: Karen Gray Debbie Farrington Ted

MOTION: Director Williams moved, seconded by Director Royalty to table until all information is available.


Director Seeley: AYE The motion carried by a vote of (5) AYE, (0) NAY, (0) ABSTAIN, (0) ABSENT 9. H. Communication Antenna

Request for approval to have antenna we already purchased to be installed at a cost of $1,920.00 from Fire Department line item communications. Public Comments: Butch Farrington

MOTION: Director Royalty moved, seconded by Director Williams to authorize the expenditure of $1,920.00 from communications budget to install antenna on SVUSD tower.





10. Election of Officers for 2013

Director Seeley nominated Director Royalty for President (accepted) Director Snively nominated Director Williams for President (accepted) President Seeley called for the vote: Director Owens: Royalty Director Snively: Williams Director Royalty: Royalty Director Williams: Williams Director Seeley: Royalty

Director Royalty was elected to president for the 2013 year. By consent of the Board newly elected President Royalty asked to defer the choice of Vice President until the next meeting. SPECIAL ANNOUNCEMENT Director Seeley announced that due to personal issues was tendering his resignation effective @ 5pm on December 19, 2012. President Royalty thanked Director Seeley for his service.

ADJOURN MOTION: Director Owens moved, seconded by Director Williams to adjourn the meeting. President Seeley called for the vote: Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE Director Seeley : AYE

The motion carried by a vote of (5) AYE, (0) NAY, (0) ABSTAIN, (0) ABSENT

Meeting adjourned at 8:00 pm

Respectfully Submitted: _______________________________________ Paulette Marshall, General Manager APPROVED:

________________________________

Robert Royalty, President

Minutes-Action Sheet 12-26-2012 Special Meeting

Revised

Page 1 of 3 2012-2013- #12-26-2012

BOARD OF DIRECTORS SPECIAL MEETING

December 26, 2012 Newberry Community Center


MINUTES



CALL TO ORDER: President Royalty called the meeting to order at 1;00 pm ROLL CALL: By the Clerk of the Board Directors:

Present: Owens, Snively, Royalty, Williams Staff: Paulette Marshall, General Manager



2. PUBLIC COMMENTS: Deborah Farrington Bob B.

3. REVIEW AND APPROVAL OF THE AGENDA: ACTION ITEM

Special Meeting: December 26, 2012 This is the time for members of the Community Services District to call for rearranging the order of the Agenda; adding emergency items to; or removing items from the agenda; or moving items from the consent calendar for discussion and/or separate action. MOTION: Director Williams moved, seconded by Director Snively to approve the agenda. Public Comments: None President Royalty called for the vote: Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE The amended motion carried by a vote of (4) AYE, (0) NAY, (0) ABSTAIN, (0) ABSENT


Established 1958


Revised

Page 2 of 3 2012-2013- #12-26-2012

4. BUSINESS ITEMS: 4. A. Board receipt and approval of resignation of Director Seeley

Recommended action: Approve the resignation of Director Seeley

Director Snively for the record “I will accept with the exception the Director Seeley is still responsible for items pending the “Grand Jury” outcome.”

MOTION: Director Williams moved, seconded by Director Snively to accept the resignation of Director Seeley.

President Royalty called for the vote: Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE


4. B. Board Authorization to solicit letters of intent to fill the remainder of Director

Seeley’s term. Recommend Action: Authorize the solicitation of candidates and letters of intent, the

review of the board in replacing the vacancy left by Director Seeley.

Public Comments: Kathy Ridler Deborah Farrington

MOTION: Director Williams moved, seconded by Director Owens to solicit letters of intent to fill the remainder of Director Seeley’s term with the letters of intent on Jan. 22, 2013.



4. C. Approve Closure of the District Office December 26, 27 and 28, 2012 Director Comments;

None Public Comments:

None MOTION: Director Williams moved, seconded by Director Owens to approve Closure of the

District Office December 26, 27 and 28, 2012 President Royalty called for the vote:


Revised

Page 3 of 3 2012-2013- #12-26-2012

Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE

The motion carried by a vote of (4) AYE, (0) NAY, (0) ABSTAIN, (0) ABSENT 4. D. Selection of Officers Recommended Action: Appointment of Vice President and other officers

Public Comments: Deborah Farrington. Kathy Ridler

President Royalty appointed Director Owens as Vice President until legal interpretation that he can’t be and not appointing liaisons for now.

ADJOURN MOTION: Director Williams moved, seconded by Director Owens to adjourn the meeting. President Royalty called for the vote: Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE




________________________________



Revised Minutes. Page 1 of 3 2012-2013- #1-13-2013

BOARD OF DIRECTORS SPECIAL MEETING

January 16, 2013 Newberry Community Center


MINUTES



*Note this meeting was accidently started at 3:00 pm, but immediately stopped as soon as error in time was pointed out. No action taken during this portion time frame, restarted on time. CALL TO ORDER: President Royalty called the meeting to order at 3:30 pm ROLL CALL: By the Clerk of the Board Directors:

Present: Owens, Snively, Royalty, Williams Staff: Paulette Marshall, General Manager



2. PUBLIC COMMENTS: Butch Farrington


Special Meeting: January 16, 2013 This is the time for members of the Community Services District to call for rearranging the order of the Agenda; adding emergency items to; or removing items from the agenda; or moving items from the consent calendar for discussion and/or separate action. MOTION: Director Snively moved, seconded by Director Williams that title on the Agenda be corrected to reflect the title of the District to Newberry Community Services District. Public Comments: None Director Comments; Director Williams – Simple Error, not an intentional error President Royalty called for the vote: Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE


Established 1958



The amended motion carried by a vote of (4) AYE, (0) NAY, (0) ABSTAIN, (0) ABSENT MOTION: Director Williams moved, seconded by Director Snively that item for Legal Counsel interviews be amended to State Public Employment 54957 Public Comments: Kathy Ridler – Why you are not employing them? Robert Shaw – Is Brown Act still in effect? Director Comments; Director Williams – We are interviewing them for public employment per the brown act. None of Brown Act is changed except us being reimbursed for cost of producing brown act items. GM Paulette Marshall – Read Brown Act section 54957 Closed Session and Open and Public Version IV – page 39, chapter 5 Closed Session. President Royalty called for the vote: Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE The amended motion carried by a vote of (4) AYE, (0) NAY, (0) ABSTAIN, (0) ABSENT MOTION: Director Owens moved, seconded by Director Williams to accept the agenda as amended. Public Comments: None Director Comments; None President Royalty called for the vote: Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE The amended motion carried by a vote of (4) AYE, (0) NAY, (0) ABSTAIN, (0) ABSENT

4. BUSINESS ITEMS: None

3:45 Adjourn to Closed Session 5. Closed Session – a. Public Employment 54957 - Legal Counsel Interviews.

4:58 Report from Closed Session President Royalty reported; No Decision has been made – Staff has been directed.



ADJOURN MOTION: Director Williams moved, seconded by Director Owens to adjourn the meeting. President Royalty called for the vote: Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE




________________________________


Minutes-Action Sheet 02/26/2013 Regular Meeting Page 1 of 8 2012-2013- #02/26/2013

BOARD OF DIRECTORS REGULAR MEETING

February 26, 2013 Newberry Community Center


MINUTES



CALL TO ORDER: President Royalty called the meeting to order at 6:02 pm ROLL CALL: By the Clerk of the Board Directors:

Present: Ridler, Owens, Snively, Royalty, Williams Staff: Paulette Marshall, General Manager Daphne Lanier, Fire Dept. Administrator Thomas Stickley, Interim Fire Chief Jodi Howard, Office Assistant



2. PUBLIC COMMENTS: Deborah Farrington Linda Snively Ellen Johnson

3. SUGGESTED FUTURE AGENDA ITEMS; INFORMATION; QUESTIONS FROM BOARD MEMBERS & STAFF

1. Policy and By Laws – Director Owens 2. Meet with staff regarding 6 month budget –Director Snively 3. Finance Committee – General Manager

4. WRITTEN COMMUNICATIONS: All written communications are available for public viewing in the office during regular

business hours and at the Secretary table at all meetings Director Royalty noted that there is only 1 full agenda on the table


Regular Meeting: February 26, 2013 This is the time for members of the Community Services District to call for rearranging the order of the Agenda; adding emergency items to; or removing items from the agenda; or moving items from the consent calendar for discussion and/or separate action. Director Royalty, removed agenda Item 9A from agenda


Established 1958


AMENDED MOTION: Director Ridler moved, seconded by Director Snively to approve the agenda, with the removal or table of item 9A, remove 9O, and move consent calendar to 9O. Public Comments: None President Royalty called for the vote: Director Owens: ABSTAIN Director Snively: AYE Director Royalty: AYE Director Williams: AYE Director Ridler: AYE The amended motion carried by a vote of (4) AYE, (0) NAY, (1) ABSTAIN, (0) ABSENT

6. CONSENT CALENDAR: 2012-2013 February 26, 2013 ACTION ITEM

All matters on the Consent Calendar are to be approved on one motion, unless a Board Member, Staff Member, or any member of the public requests a separate action on a specific item. Questions for clarification purposes can be asked prior to acceptance of the consent calendar Moved to Item 9O 7. REPORTS: 7. A. Sheriff’s Department Report Lt. Pacewiczh – Oral Report 7. B. Fire Department- Interim Chief Stickley Written Report Submitted 7. C. General Manager Report – Paulette Marshall Written Report Submitted 7. D. Multi-CSD Luncheon – Director Snively

No Report 7. E. MWA Technical Advisory Committee Report – Director Snively

Oral Report 8. SPECIAL PRESENTATION(S)

8.A. None

9. BUSINESS ITEMS: 9. A. Item Removed

9. B. General Warrant Register Questions Discussion Item Only 9. C. Warrant Registers Board Approval July 2012 to December 2012 Discussion Item


Break 6:44 pm Return 7:01 pm

Public Comments: Deborah Farrington

MOTION: Director Snively moved, seconded by Director Owens to bring back at next meeting.

With the receipts or non receipts on these items. President Royalty called for the vote: Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE

Director Ridler: AYE The motion carried by a vote of (5) AYE, (0) NAY, (0) ABSTAIN, (0) ABSENT 9. D. Revise NCSD Policy #5060

MOTION: Director Snively moved, seconded by Director Ridler, to accept the recommend action to have copies of minutes posted for a minimum of 10 days within 14 days of the Newberry CSD meetings on the NCSD Website.


Director Ridler: AYE The motion carried by a vote of (5) AYE, (0) NAY, (0) ABSTAIN, (0) ABSENT

9. E. Securing recently retired NCSD Office CPU

MOTION: Director Williams moved, seconded by Director Snively to secure the recently retired

office equipment as a resource. President Royalty called for the vote: Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE


9. F. Secretary of the Board and Treasurer of the Board Job Descriptions


MOTION: Director Ridler moved, seconded by Director Owens to amend that we review for approval of the job description of treasurer of the board and for the record I did not author this item.



MOTION: Director Williams moved, seconded by Director Owens, to table it and that directors all get their suggestions in prior to the next meeting – just treasurer. President Royalty called for the vote: Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE


9. G. January 22 Board Member Training Report

Public Comments: Dave Woods Debbie Farrington

AMENDED MOTION: Director Ridler moved, seconded by Director Williams to request written

reports that need to be submitted by Director Williams, Director Snively, Director Owens and General Manager Paulette Marshall by March 6, 2013 and these reports should be posted on the website for public to review. Board approves overages of $164.28 into the Training Budget.



9. H. Appointment of District Treasurer

Public Comments: Linda Snively Deborah Farrington


MOTION: Director Williams moved, seconded by Director Owens, to discuss appointing interim treasurer. *For the record Director Snively stated we need 2 independent persons for these positions.

Director Williams withdrew the item 9. I. Special Meeting for Community Involvement

Public Comments: Deborah Farrington Linda Snively

MOTION: Director Snively moved, seconded by Director Williams, to withdraw this item for a while and put it at a time when we get Grand Jury items and our house in order.

Director Owens withdrew the item

9. J. Mutual Aid Agreement with Marine Corps Logistic Base Barstow

MOTION: Director Williams moved, seconded by Director Ridler to approve the Mutual Aid

Agreement with the Marine Corps Logistic Base Barstow. President Royalty called for the vote: Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE


9. K. Mutual Aid Agreement with San Bernardino County Fire

MOTION: Director Ridler moved, seconded by Director Snively to approve the Mutual Aid

Agreement with the San Bernardino County Fire, with the change of signature to President. President Royalty called for the vote: Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE


9. L. Mutual Aid Agreement with Yermo Fire

MOTION: Director Snively moved, seconded by Director Owens to approve the Mutual Aid

Agreement with the Yermo Fire, with the change of signature to President.




9. M. Mutual Aid Agreement with Daggett Fire

MOTION: Director Snively moved, seconded by Director Ridler to approve the Mutual Aid

Agreement with the Daggett Fire, with the change of signature to President. President Royalty called for the vote: Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE


9. N. Mutual Aid Agreement with Barstow Fire

MOTION: Director Williams moved, seconded by Director Owens to approve the Mutual Aid

Agreement with the Barstow Fire, with the change of signature to President. President Royalty called for the vote: Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE


9. O. Consent Calendar PUBLIC COMMENTS: Deborah Farrington Linda Snively Break 8:26 pm Return from Break 8:37 pm

Director Royalty, tabled Warrant Registers, Income Registers and Minutes till next meeting Approval of Letters from Board of Directors Letter to Ms. Joanne Dodd


MOTION: Director Ridler moved, seconded by Director Snively to approve the rewrite and have President Royalty sign to Ms. Dodd.



Letter to Ms. Deborah Farrington MOTION: Director Ridler moved, seconded by Director Williams to approve the corrected letter

to Deborah Farrington, Cause to cure to correct incorrect actions and for president to sign. President Royalty called for the vote: Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE


10. Closed Session

a. PUBLIC EMPLOYMENT DISCIPLINE/DISMISSAL/RELEASE - GOVERNMENT CODE 54957 ACTION ITEM

a. Interim Fire Chief Entered into closed session @ 9:00 pm Return From closed session @ 9:25 pm

11. Report from Closed Session

President Royalty Reported the Dismissal of Interim Fire Chief Vote was Director Owens: ABSTAIN Director Snively: AYE Director Royalty: AYE Director Williams: AYE Director Ridler : AYE

ADJOURN MOTION: Director Williams moved, seconded by Director Ridler to adjourn the meeting. President Royalty called for the vote: Director Owens: AYE Director Snively: AYE Director Royalty: AYE Director Williams: AYE Director Ridler : AYE





________________________________


DATE: CHECK #. ACCT. # PAID TO ITEM TOTAL

AMOUNT PAID

11/13/2012 2003 BOARD SECRETARY-SALARY WAYNE W. WEIERBACH $203.80 $203.80

FINAL PAYCHECK

11/29/2012 2004 OFFICE ADMIN-FIRE DEPT-SALARY DAPHNE LANIER $428.80 $428.80

NOVEMBER PAYROLL

11/29/2012 2005 GENERAL MANAGER-SALARY PAULETTE D MARSHALL {GM} $893.08 $893.08

NOVEMBER PAYROLL

11/1/2012 14617 OFFICE ADMIN-FIRE DEPT-SALARY CA STATE DISTRIBUTION UNIT $100.00 $100.00

WO- EMP #59

11/13/2012 14618 ANNEX BUILDING M/R DEEL PLUMBING AND HEATING $102.35 $102.35

FIX DUCT WORK IN ANNEX DUE TO ANIMAL DAMAGE

11/13/2012 14619 DISPOSAL SERVICES DESERT DISPOSAL $138.75 $138.75

OCTOBER TRASH BILL

11/13/2012 14620 CONTRACTED LABOR - LANDSCAPE DUARTE'S LANDSCAPE MAINTENANCE $400.00 $400.00

NOVEMBER MAINTENANCE

11/13/2012 14621 ELECTRIC - STREET LIGHTS SCE $376.70 $376.70

STREET LIGHTS 2-01-202-4550

11/13/2012 14622 OUTSIDE BOOKKEEPING STEWARTS BUSINESS AND TAX SERVICE $145.00 $145.00

OCTOBER MONTHLY SERVICES

11/13/2012 14623 FEDL/STATE/LOCAL EMPL TAY PMTS UNITED STATES TREASURERY $2,077.38 $2,077.38

2010 4TH QUARTER TAXES NOT PAID

11/27/2012 14624 OFFICE EQUIPMENT - PURCHASE/M&R ADVANCE COPY SYSTEMS $59.00 $59.00

OCTOBER MONTHLY SERVICES


WO - EMP #59 JULY, AUGUST, SEPTEMBER AND NOVEMBER

11/27/2012 14626 DIRECTORS STIPEND CALVIN OWENS $100.00 $100.00

NOVEMBER STIPEND

day of the general meeting when checks are written. Some checks are written and

paid prior to the meeting- per policy- because of due dates to avoid late charges.

NEWBERRY COMMUNITY SERVICES DISTRICT

WARRANT REGISTER November 2012 REGISTER #05 2012-2013

NOTE: This warrant register may not be complete until all invoice demands are received by the

WARRANT REGISTER 05-- November 2012 1 of 4


AMOUNT PAID

11/27/2012 14627 CONTRACTED LABOR - PEST CONTROL CLARK PEST CONTROL $50.00 $50.00

NOVEMBER PEST CONTROL

11/27/2012 14628 FIREFIGHTER TRAINING DEPARTMENT OF JUSTICE $49.00 $49.00

LIVE SCAN

11/27/2012 14629 PARKS AND REC - WATER TESTING GEO MONITORING $35.00 $35.00

WATER TESTING

11/27/2012 14630 DIRECTORS STIPEND ROBERT ROYALTY $100.00 $100.00

NOVEMBER STIPEND

11/27/2012 14631 DIRECTORS STIPEND ROBERT SEELEY $100.00 $100.00

NOVEMBER STIPEND

11/27/2012 14632 TELEPHONE - ADMIN. OFFICE VERIZON WIRELESS $22.46 $22.46

NOVEMBER OFFICE PHONE

11/27/2012 14633 DIRECTORS STIPEND WAYNE SNIVELY $100.00 $100.00

NOVEMBER STIPEND

11/27/2012 14634 FIRE DEPARTMENT - FUEL CALVIN OWENS $11.75 $11.75

WT392A FUEL -USED PERSONAL CARD BY MISTAKE

11/29/2012 14635 LEGAL EXPENSES JODI HOWARD $15.00 $15.00

LIVE SCAN FOR OFFICE ASSISTANT

11/29/2012 14636 VOID CSDA $0.00 $0.00

VOID

11/30/2012 14637 FIRE DEPARTMENT - DRINKING WATER NEWBERRY SPRINGS BOTTLED WATER $51.75 $51.75

OLD INVOICE- BOTTLED WATER

TOTAL $5,959.82 $5,959.82

WARRANT REGISTER TOTAL: $5,959.82

Submitted by_____________________________________

Paulette Marshall

Date: 02/26/2013

Revised



AMOUNT PAID

US BANK CARD CHARGES - NO CHECK ISSUED DUE TO CREDIT BALANCE

November Credit -split- US BANK

Daphne Lanier - Puchasing Card 321.75$

Cell Phone Service Verizon Wireless $27.38

Former Chief Cell Phone

FRAUD Planet 13 Doreen ($385.10)

FRAUD Carvin Limited Gore $282.86

FRAUD Planet 13 Doreen $399.18

FRAUD Carvin Limited Gore ($274.01)

FRAUD Tactical Solutions Group $823.51

FRAUD Tactical Solutions Group ($795.98)

All Above Fraud Reported to US BANK

Cell Phone Service Hughes Net $129.96

Station 2 Internet

Office Supplies Staples $13.23

Office Supplies

Cell Phone Service Diamond Wireless $6.99

Cell Phone Insurance

Telephone Service - Administrative OfficeVerizon Wireless $93.73

Restoratin of Service for CSD Office Phone

Paulette Marshall - Purchasing Card 426.11$

Annex Building - M/R Home Depot $51.97

Replacement Lock for Office Door

Telephone Service - Administrative OfficeFax.com $9.99

Fax Service

Office Supplies Office Max $30.16

Paper for Office

Office Supplies Office Max $42.01

Ink for HP Printer

Consumable Supplies - Community CenterSmart and Final $197.38



AMOUNT PAID

Toilet Tissue, cleaning supplies, paper towels, trash bags

Community Center - M/R Home Depot $10.75

New Rope for Flag Pole

Internet Service - Administrative OfficeHughes Net $61.56

CSD Office Internet

Postage USPS $15.30

Postage to Grand Jury

Telephone Service - Administrative OfficeDiamond Wireless $6.99

Cell Phone Insurance

Calvin Owens - Purchasing Card 109.98$

Credit Mission Inn Riverside ($211.80)

Over Charge - Credit Returned

Fuel Chevron $62.00

R391

Fuel Moshen Oil $125.00

R391

Credit Walmart ($95.87)

Credit Issued - Items Returned

Credit O'Reilly Auto ($30.09)

Credit Issued - Items Returned

Apparatus M/R O'Reilly Auto $260.74

Battery

Cory Rogers - Purchasing Card 183.70$

Fuel Chevron $84.45

Fire Station 2 Repair and Maintenance Walmart $41.63

Fumigators

Fuel Chevron $57.62

E392

Total Charges for Month of November $1,041.54 1,041.54$

Credit Remaining 1,031.16$



AMOUNT PAID

12/3/2012 14638 EDUCATION EXP-STAFF & DIRECTORS CSDA $225.00 $225.00

CONFERENCE REGISTRATION

12/3/2012 14639 SPLIT VALEW WELDING AND FABRICATION $18,702.11

CAPITAL IMPROVEMENT, SM.WATER SMALL WATER TENDER REPAIR $17,000.00

VEHICLE INSURANCE SMALL WATER TENDER REPAIR $1,000.00

EQUIPMENT PURCHASE SMALL WATER TENDER REPAIR $702.11

12/7/2012 14640 FIREFIGHTER TRAINING DONNIE VILORIA $780.00 $780.00

HAZMAT FRO AND CSA

12/13/2012 14641 FIREFIGHTER TRAINING ALEXANDER FIGUEROA $15.00 $15.00

LIVE SCAN REIMBURSEMENT

12/13/2012 14642 CONTRACTED LABOR-CLEANING SERVI BEST OPPORTUNITIES, INC $385.00 $385.00

OCTOBER 2012 SERVICES

12/13/2012 14643 EDUCATION EXP-STAFF & DIRECTORS CALIFORNIA SPECIAL DISTRICTS ASSOCIATION $675.00 $675.00

CONFERENCE REGISTRATION

12/13/2012 14644 SPLIT CALVIN OWENS $53.85

FIRE STATION 2-R/M GENERATOR REPAIR TO HINKLEY $38.85

FIREFIGHTER TRAINING LIVE SCAN REIMBURSEMENT $15.00

12/13/2012 14645 FIREFIGHTER TRAINING CANDICE DAVIS-ROBERTSON $12.00 $12.00


12/13/2012 14646 FIREFIGHTER TRAINING CORY ROGERS $15.00 $15.00


12/13/2012 14647 HEALTH PERMITS COUNTY OF SAN BERNARDINO PUBLIC HEALTH $497.00 $497.00

2013 HEALTH PERMIT

12/13/2012 14648 VOID CSDA $0.00 $0.00

VOID

12/13/2012 14649 FIREFIGHTER TRAINING DAPHNE LANIER {FD} $15.00 $15.00


12/13/2012 14650 FIREFIGHTER TRAINING DAVID MCGOVERN $2.00 $2.00




WARRANT REGISTER DECEMBER 2012 REGISTER #06 2012-2013


WARRANT REGISTER 06-- December 2012 Revised 1 of 3


AMOUNT PAID


12/13/2012 14651 FIREFIGHTER TRAINING DEPARTMENT OF JUSTICE $32.00 $32.00

LIVE SCAN

12/13/2012 14652 DISPOSAL SERVICES DESERT DISPOSAL $138.75 $138.75

NOVEMBER DISPOSAL

12/13/2012 14653 CONTRACTED LABOR - LANDSCAPE DUARTE'S LANDSCAPE MAINTENANCE $400.00 $400.00

DECEMBER SERVICES

12/13/2012 14654 FIREFIGHTER TRAINING JAMES SCHWARTZ $15.00 $15.00


12/13/2012 14655 FIREFIGHTER TRAINING JAMES STANDLEY $15.00 $15.00


12/13/2012 14656 FIREFIGHTER TRAINING MARIA CALDERON $15.00 $15.00


12/13/2012 14657 FIRE STATION 2-R/M ROBERT ROBERTSON $67.65 $67.65

12/13/2012 14658 SPLIT SCE $876.79

FIRE STATION 2 - ELECTRIC OCTOBER 2012 SERVICES $155.23

ELECTRIC - STREET LIGHTS OCTOBER 2012 SERVICES $376.64

ELECTRIC - ANNEX & PARKING LOT OCTOBER 2012 SERVICES $53.86

ELECTRIC - COMMUNITY CENTER OCTOBER 2012 SERVICES $208.66

ELECTRIC - BALL FIELD & PARK OCTOBER 2012 SERVICES $82.40

12/13/2012 14659 SPLIT SILVER VALLEY PROPANE $925.95

PROPANE-COMMUNITY CENTER BLDG CSD BLDG $743.30

PROPANE-ANNEX BUILDING ANNEX $182.65

12/13/2012 14660 OUTSIDE BOOKKEEPING STEWARTS BUSINESS AND TAX SERVICE $145.00 $145.00

NOVEMBER MONTHLY SERVICES

12/13/2012 14661 DIRECTORS STIPEND CALVIN OWENS $100.00 $100.00

DECEMBER STIPEND

12/13/2012 14662 DIRECTORS STIPEND DIANA WILLIAMS $100.00 $100.00

DECEMBER STIPEND

12/13/2012 14663 DIRECTORS STIPEND ROBERT ROYALTY $100.00 $100.00

DECEMBER STIPEND

12/13/2012 14664 DIRECTORS STIPEND ROBERT SEELEY $100.00 $100.00

DECEMBER STIPEND

12/13/2012 14665 DIRECTORS STIPEND WAYNE SNIVELY $100.00 $100.00

DECEMBER STIPEND

MILEAGE REIMBURSEMENT WATER TENDER DELIVERY



AMOUNT PAID


WO - EMP #59

12/19/2012 14667 FIRE DEPARTMENT DONATIONS NEWBERRY SPRINGS FIREMANS ASSOCATION $150.00 $150.00

12/19/2012 14668 DISPATCH FEES/EQUIP PURCH M/R CASCOM, INC $1,920.00 $1,920.00

REPEATER INSTALLATION

12/19/2012 14669 FIREFIGHTER TRAINING CALVIN OWENS $700.00 $700.00

12/28/2012 2006 OFFICE ADMIN-FIRE DEPT-SALARY DAPHNE LANIER $466.10 $466.10

DECEMBER PAYROLL

12/28/2012 2007 GENERAL MANAGER-SALARY PAULETTE D MARSHALL {GM} $893.08 $893.08

DECEMBER PAYROLL

12/28/2012 2008 OFFICE ASSISTANT - SALARY JODI L HOWARD $566.10 $566.10

DECEMBER PAYROLL

TOTAL $29,303.38 29,303.38$

WARRANT REGISTER TOTAL: 29,303.38$

Submitted by_____________________________________

Paulette Marshall

Date:02/26/2013

Revised

ERRONEOUSLY PLACED IN CSD ACCOUNT

PILOT TRUCK DRIVING SCHOOL



AMOUNT PAID

01/28/2013 2009 Office Admin-Fire Dept-Salary Daphne Lanier 454.10 454.10

January Payroll Net $600.00

01/28/2013 2010 General Manager-Salary PAULETTE D MARSHALL {GM} 874.33 874.33


01/28/2013 2011 Office Assistant-Salary Jodi L Howard 554.10 554.10


01/02/2013 14670 Office Equipment-Purchase/M&R Advance Copy Systems 117.97 117.97

December Monthly Services

01/02/2013 14671 Directors Stipend Calvin Owens 100.00 100.00

Special Meeting 12/2

01/02/2013 14672 Pest Control Clark Pest Control 50.00 50.00


01/02/2013 14673 Directors Stipend DIANA WILLIAMS 100.00 100.00


01/02/2013 14674 Worker's Comp Insurance Fire Agencies Self Insurance System 2,299.00 2,299.00

Workers Comp

01/02/2013 14675 Fedl/State/Local Empl Tay Pmts IRS 852.43 852.43

Payroll Taxes

01/02/2013 14676 Directors Stipend Robert Royalty 100.00 100.00


01/02/2013 14677 Split SCE 497.55

Fire Station 2 - Electric December Monthly Services 157.72

Electric - Community Center December Monthly Services 210.65

Electric - Ball Field & Park December Monthly Services 71.04

Electric - Annex & Parking Lot December Monthly Services 58.14

01/02/2013 14678 Office Supplies Staples 64.63 64.63

Paper

01/02/2013 14679 Telephone - Admin. Office Verizon Wireless 22.57 22.57




WARRANT REGISTER JANUARY 2013 REGISTER #06 2012-2013


WARRANT REGISTER 06-- January 2013 1 of 7


AMOUNT PAID

Office Phone

01/02/2013 14680 Directors Stipend Wayne Snively 100.00 100.00


01/03/2013 14681 Disposal Services Desert Disposal 138.75 138.75


01/03/2013 14682 Contracted Labor - Landscape Duarte's Landscape Maintenance 400.00 400.00

January Service

01/28/2013 14683 Office Equipment-Purchase/M&R Advance Copy Systems 59.00 59.00

January Service

01/28/2013 14684 Contracted Labor-Cleaning Servi BEST Opportunities, Inc 770.00 770.00

January Service


January Meetings 01/16 and 01/29/2013

01/28/2013 14686 Pest Control Clark Pest Control 50.00 50.00

January Service

01/28/2013 14687 Annex Building M/R Deel Plumbing and Heating 100.82 100.82

Water Leak Repair

01/28/2013 14688 Firefighter Training Department of Justice 98.00 98.00

Live Scan

01/28/2013 14689 Dispatch Fees/Equip Purch M/R Dept of Forestry 1,669.30 1,669.30

Dispatch Fees

01/28/2013 14690 Disposal Services Desert Disposal 142.93 142.93

January Service

01/28/2013 14691 Split DIANA WILLIAMS 358.40

01/28/2013 Mileage Reimbursement CSDA Directors Workshop 158.40

01/28/2013 Directors Stipend January Meetings 01/16 and 01/29/2013 200.00

01/28/2013 14692 Fedl/State/Local Empl Tay Pmts EDD 280.80 280.80

Payroll Taxes

01/28/2013 14693 Fedl/State/Local Empl Tay Pmts IRS 898.18 898.18

Payroll Taxes

01/28/2013 14694 Mileage Reimbursement Paulette Marshall 158.40 158.40

CSDA Directors Workshop



01/28/2013 14696 Split SCE 854.23

Electric - Annex & Parking Lot January Monthly Services 77.26



AMOUNT PAID

Electric - Community Center January Monthly Services 194.80

Electric - Ball Field & Park January Monthly Services 66.88

Fire Station 2 - Electric January Monthly Services 138.59

Electric - Street Lights January Monthly Services 376.70

01/28/2013 14697 Checking Account Silver Valley Propane 675.64

Propane-Annex Building 254.90

Propane-Community Center Bldg 420.74

01/28/2013 14698 Office Supplies Staples 146.82 146.82

Paper, Shredder, Lable Tape

01/28/2013 14699 Outside Bookkeeping Stewarts Business and Tax Service 145.00 145.00

January Monthly Services


Office Phone



01/28/2013 14702 Office Admin-Fire Dept-Salary CA State Distribution Unit 100.00 100.00

W/O Employee #59

01/29/2013 14703 Mileage Reimbursement Calvin Owens 158.40 158.40

CSDA Directors Workshop

01/29/2013 14704 Split US BANK 3,907.25

Initial Credit Balance (1,031.16)

Daphne Lanier-Purchasing Card (December Statement) 379.09

Fuel Chevron 39.68

R391

Fire Station 2-R/M Home Depot 21.53

Combination Locks for Station 2

Fuel Chevron 102.17

BP 393

Cell Phone Service Hughes Net 129.96

Station 2 Internet

Firefighter Training Public Safety Store 78.76

Captains Badge

Cell Phone Service Diamond Wireless 6.99

Phone Insurance

Daphne Lanier - Purchasing Card (December Statement - Replacement Card 62.47

Office Supplies - FD Staples 62.47



AMOUNT PAID

Paper

Paulette Marshall Purchsing Card (December Statement) 177.89

Postage (US Mail, UPS, FedEX) USPS 55.45

Stamps and Postage for Grant


Postage for Fire Trucks Plus Contract

Telephone - Admin. Office Fax.com 9.99

Fax Service


Postage for Grand Jury

Internet-Admin. Office Hughes Net 61.56

CSD Office Internet


Postage LAIF and Auditor

Telephone - Admin. Office Diamond Wireless 6.99

Phone Insurance

Calvin Owens - Puchasing Card (Decmeber Statement) 122.56

Fuel Chevron 124.40

E392

Equipment Purchase W.S. Darley 355.20

Googles/Gloves

Credit Mission Inn Riverside CA (211.80)

Overcharge


Overcharge

Firefighter Training Mission Inn Riverside CA 6.00

Overcharge

Grant Expenses USPS 10.45

Postage for Grants

Credit Home Depot (14.38)

Return of Pipe Parts

Equipment Purchase W.S. Darley 64.49

Hoods

Cory Rogers - Purchasing Card (December Statement) 354.23

Apparatus M/R Autozone 310.30

Batteries for Brush Patrol



AMOUNT PAID

Fuel Chevron 43.93

R391

Paulette Marshall Purchsing Card (January Statement) 153.22


Postage Auditor

Telephone - Admin. Office Fax.com 9.99

Fax Service

Internet-Admin. Office Hughes Net 61.56

CSD Office Internet

Education Exp-Staff & Directors Expedia 64.08

Conference Room for Calvin Owens


Phone Insurance

Calvin Owens - Puchasing Card (January Statement) 2,068.71


Overcharge

Fuel Chevron 96.00

BP 393

Apparatus M/R Active Towing 200.00

Towing ofSmall Water Tender

Fuel Chevron 52.01

E392

Apparatus M/R Pete's Road Service 1,132.44

AC Compressor and Belt

Fuel Chevron 74.00

Fuel Pilot 99.99

BP393

Apparatus M/R High Desert Truck 139.32

Belt Assembly

Fuel Chevron 54.99

R391

Fire Station 2-R/M Walmart 5.50

Fuel Chevron 68.69

R391



AMOUNT PAID

Equipment Purchase WS Darley 151.77

Cory Rogers - Purchasing Card (January Statement) 631.43

Apparatus M/R Auto Zone 19.37

Windshield Wipers P392

Fuel Pilot 70.31

WT 392

Fuel Pilot 60.00

BP 393

Apparatus M/R Petes Road Servcie 481.75

WT 392 Oil Filter/Belts/Alternator (Partial)

Daphne Lanier - Purchasing Card (January Statement) 988.81

Fraud Carvin Limited Gore (282.86)

Fraud Reversal of Charges

Fraud Planet 13 Doreen (399.18)


Fraud Tactical Solutions Corp (823.51)


Fraud Planet 13 Doreen 795.98


Mohsen Oil 70.16

R391

Fraud Carvin Limited Gore 274.01


Apparatus M/R Pete's Road Service 969.11

WT 392 Oil Filter/Belts/Alternator (Partial)

TOTAL $17,921.02 $17,921.02




AMOUNT PAID

Submitted by_____________________________________

Paulette Marshall

Date: 02/26/2013


Copy of WARRANT REGISTER 07-- February 2013 1 of 4

DATE: CHECK #. ACCT. # PAID TO ITEM TOTAL AMOUNT PAID

02/26/2012 14705 Offic Equipment=Purchase/M&R Advace Copy Sytems 59.00 59.00

Monthly Charges

02/26/2013 14706 Contracted Labor-Cleaning Services BEST Opportunities, Inc. 385.00 385.00

Monthly Charges


February Meetings 02/08/2013 & 02/26/2013

02/26/2013 14708 Pest Control Clark's Pest Control 50.00 50.00

Montly Service

02/26/2013 14709 Dispatch Fees/Equp Purch M/R Dept. of Foresty 1,669.30 1,669.30

2nd Quarter Charges

02/26/2013 14710 Directors Stipend Diana Williams 200.00 200.00


02/26/2013 14711 - Split - Duarte's Landscape Maintenance 420.00

Contracted Labor - Landscape Montly Service 400.00

Park/Community Center Infras- M/R Sprinkler Repair (Parts Only) 20.00

02/26/2013 14712 Water Testing GEO Monitoring 35.00 35.00

Quarterly Bacteria Monintoring

02/26/2013 14713 Cell Phone Service Hughes Net 259.92 259.92

Internet Station 2 - Past Due Amounts

02/26/2013 14714 Directors Stipend Kathleen Ridler 300.00 300.00

January Meeting 01/29/2013 and February Meetings 02/08/2013 & 02/26/2013

02/26/2013 14715 Grant Expenses L.N. Curtis and Sons 913.45

Googles Homeland Security Grant 2010/2011 100% 141.19

Wildland Gloves and Googles Homeland Security Grant 2010/2011 100% 539.04

Wildland Gloves/NFPA Gloves/Googles Homeland Security Grant 2010/2 233.22

02/26/2013 14716 - Split - Reliable Office Supplies 133.13

Office Supplies Ink Pens 7.83

Consumables Supplies - Com.Center Paper Towels 125.30

day of the general meeting when checks are written. Some checks are written and paid prior to the meeting- per policy- because of due dates to avoid late charges.

NEWBERRY COMMUNITY SERVICES DISTRICTWARRANT REGISTER

FEBRUARY 2013 REGISTER #07 2012-2013NOTE: This warrant register may not be complete until all invoice demands are received by the





02/26/2013 14718 - Split - SCE 864.33

Electric - Street Lights Monthly Service 399.65

Electric - Community Center Monthly Service 191.34

Electric - Annex & Parking Lot Monthly Service 57.34

Electric - Ball Field & Park Monthly Service 88.72

Fire Station 2 - Electric Monthly Service 127.28

02/26/2013 14719 - Split - Silver Valley Propane 1,000.97

Propane - Community Center Propane Community Center 742.22

Propane - Annex Building Propane Annex 258.75

02/26/2013 14720 Outside Bookkeeping Stewarts Business and Tax Service 145.00 145.00

Monthly Service

02/26/2013 14721 - Split - US Bank 1,740.92

Paulette Marshall - Purchasing CardTelephone - Admin. Office Fax.com - Auto Pay 9.99

Fax Service

Internet - Admin. Office Hughes Net- Auto Pay 61.59

Internet Service Office

Office Equipment-Purchase/M&R Best Buy 759.98

Computer for Office Assistant Use


Power Protector for New Computer


Lock Down for New Computer


Office Phone Expense

Calvin Owens - Purchasing CardFuel Chevron 26.01

BP 393

Cory Rogers - Purchasing CardFuel Food for Less Fuel 67.31

BP 393


BP 393 Oil and Fuel Filter and Cleaner Degreaser




BP 393 Oil Filter Cap and Strap Wrench

Daphne Lanier - Purchasing CardOffice Supplies - FD Staples 96.27

Cardholder/Cards/Markers/Pocket Folders/Sheet Protectors

Office Supplies - FD 99 Store 23.76

Note Pads, Post its etc

Equipment Purchase Witmer Public Safety 168.98

Helmets

Office Supplies - FD USPS 5.85

Postage for Reporting

Equipment Purchase Witmer Public Safety 262.98

Helmets

Office Supplies - FD USPS 6.77

Postage for Mutual Aid Agreement to Ft Irwin


Montly Service

02/26/2013 14723 MWA Fees Watermaster 65.10 65.10

Annual Assesment



02/26/2013 14725 Office Admin - Fire Dept Salary CA State Distribution Unit 100.00 100.00

WO Emp #59

02/26/2013 2012 Office Admin - Fire Dept Salary Daphne Lanier 454.10 454.10

February Payroll

02/26/2013 2013 General Manager- Salary Paulette Marshall 874.33 874.33

February Payroll 02/26/2013 2014 Office Assistant- Salary Jodi Howard 554.10 554.10

February Payroll

TOTAL $10,846.07 $10,846.07




Submitted by_____________________________________

Paulette Marshall

Date: 03/26/2013

Nov 12 Budget

Ordinary Income/ExpenseIncome

Bank Interest 16.51 41.67Burn Permits 402.00 207.25Community Center Building Rent 40.00 51.25Fire Department Donations 0.00 100.00Fire Department Response 0.00 168.08Grant Income 0.00 795.83Miscellaneous Income 304.95 83.33Previous Year Carryovers 0.00 0.00Property Tax Revenue 19,681.02 17,916.67Sale of Surplus Equipment 0.00 0.00

Total Income 20,444.48 19,364.08

Net Ordinary Income 20,444.48 19,364.08

Net Income 20,444.48 19,364.08

Newberry Springs Community Services DistrictIncome Statement

November 2012

Page 1

Type Date Memo Account Amount

Deposit 11/6/2012 Deposit Checking Account 9,225.13

BURN PERMIT #10-12-1835 Burn Permits (20.00)BURN PERMIT #10-12-1836 Burn Permits (20.00)BURN PERMIT #10-12-1837 Burn Permits (20.00)BURN PERMIT #10-12-1838 Burn Permits (20.00)BURN PERMIT #10-12-1839 Burn Permits (20.00)BURN PERMIT #10-12-1840 Burn Permits (20.00)BURN PERMIT #10-12-1841 Burn Permits (20.00)BURN PERMIT #11-12-1842 Burn Permits (2.00)BURN PERMIT #11-12-1843 Burn Permits (20.00)BURN PERMIT #11-12-1844 Burn Permits (20.00)BURN PERMIT #11-12-1845 Burn Permits (20.00)RETURNED CHECK CHARGE + REPAYME... Miscellaneous Inco... (26.00)RETURNED OVER PAYMENT Equipment Purchase (8,997.13)

TOTAL (9,225.13)

Deposit 11/13/2012 Deposit Checking Account 225.00

Burn Permit # 11-12-1846 Burn Permits (20.00)Burn Permit # 11-12-1847 Burn Permits (20.00)Burn Permit # 11-12-1848 Burn Permits (20.00)Burn Permit # 11-12-1849 Burn Permits (20.00)Burn Permit # 11-12-1850 Burn Permits (20.00)PRORATED INSURANCE REFUND Miscellaneous Inco... (125.00)

TOTAL (225.00)


Burn Permit #11-12-1852 Burn Permits (20.00)Burn Permit #11-12-1851 Burn Permits (20.00)Copy Miscellaneous Inco... (0.15)July/Sept/Oct Rental Donation Community Center ... (40.00)1st Quarter Apportionment Property Tax Reven... (19,681.02)

TOTAL (19,761.17)


Burn Permit #11-121-853 Burn Permits (20.00)Burn Permit #11-12-1854 Burn Permits (20.00)Burn Permit #11-12-1855 Burn Permits (20.00)Pro Rated Battery Return for Fire Truck Miscellaneous Inco... (153.80)

TOTAL (213.80)

Deposit 11/30/2012 Interest Checking Account 16.51

Interest Bank Interest (16.51)

TOTAL (16.51)

Newberry Springs Community Services DistrictDeposit Detail

November 2012

Page 1

Dec 12 Budget


Bank Interest 18.65 41.67Burn Permits 282.00 207.25Community Center Building Rent 0.00 51.25Fire Department Donations (150.00) 100.00Fire Department Response 0.00 168.08Grant Income 0.00 795.83Miscellaneous Income 24.35 83.33Previous Year Carryovers 0.00 0.00Property Tax Revenue 20,284.96 17,916.67Sale of Surplus Equipment 0.00 0.00

Total Income 20,459.96 19,364.08


Net Income 20,459.96 19,364.08


December 2012

Page 1



Burn Permit #11-12-1856 Burn Permits (20.00)Burn Permit #11-12-1857 Burn Permits (20.00)Burn Permit #11-12-1858 Burn Permits (20.00)Burn Permit #11-12-1859 Burn Permits (20.00)Burn Permit #11-12-1860 Burn Permits (20.00)Burn Permit # 12-12-1861 Burn Permits (20.00)Burn Permit #12-12-1862 Burn Permits (20.00)Burn Permit #12-12-1863 Burn Permits (20.00)Burn Permit #12-12-1864 Burn Permits (20.00)Burn Permit #12-12-1865 Burn Permits (20.00)Burn Permit #12-12-1866 Burn Permits (2.00)

TOTAL (202.00)


Apportionment Property Tax Reven... (19,933.21)Apportionment Property Tax Reven... (351.75)Terminix Refund Pest Control (90.00)

TOTAL (20,374.96)


Burn Permit #12-12-1867 Burn Permits (20.00)Burn Permit #12-12-1869 Burn Permits (20.00)Copies (99) Miscellaneous Inco... (14.85)Burn Permit #12-12-1870 Burn Permits (20.00)Copies and disk for public information request Miscellaneous Inco... (9.50)Burn Permit #12-12-1886 Burn Permits (20.00)

TOTAL (104.35)



TOTAL (18.65)


December 2012

Page 1

Jan 13 Budget


Bank Interest 23.79 41.67Burn Permits 184.00 207.25Community Center Building Rent 150.00 51.25Fire Department Donations 0.00 100.00Fire Department Response 0.00 168.08Grant Income 0.00 795.83Miscellaneous Income 0.00 83.33Overpayment Credit 3,103.86Previous Year Carryovers 0.00 0.00Property Tax Revenue 61,595.30 17,916.67Sale of Surplus Equipment 0.00 0.00Uncategorized Income 3,172.44

Total Income 68,229.39 19,364.08


Net Income 68,229.39 19,364.08


January 2013

Page 1



Burn Permit #1-13-1871 Burn Permits (20.00)Apportionment Property Tax Reven... (54,680.93)Burn Permit #1-13-1872 Burn Permits (2.00)AA Donation Community Center ... (20.00)

TOTAL (54,722.93)


Burn Permit #1-13-1874 Burn Permits (20.00)Burn Permit #1-13-1875 Burn Permits (20.00)Burn Permit #1-13-1877 Burn Permits (20.00)Burn Permit #1-13-1876 Burn Permits (2.00)Burn Permit #1-13-1873 Burn Permits (20.00)Apportionment Property Tax Reven... (6,093.59)Burn Permit #1-13-1879 Burn Permits (20.00)

TOTAL (6,195.59)


AA Donation Community Center ... (30.00)Apportionment Property Tax Reven... (820.78)2013 Community Organization Rent Community Center ... (100.00)Burn Permit # 1-13-1879 Burn Permits (20.00)Burn Permit # 1-13-1880 Burn Permits (20.00)Burn Permit # 1-13-1881 Burn Permits (20.00)

TOTAL (1,010.78)



TOTAL (23.79)


January 2013

Page 1

Feb 13 Budget


Bank Interest 21.14 41.67Burn Permits 222.00 207.25Community Center Building Rent 80.00 51.25Fire Department Donations 0.00 100.00Fire Department Response 0.00 168.08Grant Income 0.00 795.83Miscellaneous Income 127.83 83.33Previous Year Carryovers 0.00 0.00Property Tax Revenue 16,195.19 17,916.67Sale of Surplus Equipment 0.00 0.00

Total Income 16,646.16 19,364.08


Net Income 16,646.16 19,364.08


February 2013

Page 1



Burn Permit #1-13-1882 Burn Permits (20.00)Burn Permit #1-13-1883 Burn Permits (20.00)Apportionment Property Tax Reven... (1,026.60)AA Donation Community Center ... (30.00)Burn Permit #1-13-1886 Burn Permits (2.00)Burn Permit #1-13-1885 Burn Permits (20.00)Burn Permit #1-13-1884 Burn Permits (20.00)

TOTAL (1,138.60)


Burn Permit # 2-13-1888 Burn Permits (20.00)Burn Permit #2-13-1887 Burn Permits (20.00)Burn Permit #2-13-1889 Burn Permits (20.00)Burn Permit #2-13-1890 Burn Permits (20.00)Burn Permit #2-13-1891 Burn Permits (20.00)Burn Permit #2-13-1892 Burn Permits (20.00)Building Rental 2/23/2013 Community Center ... (50.00)Apportionment Property Tax Reven... (15,168.59)Volume Sales Incentive Miscellaneous Inco... (119.83)Burn Permit #2-13-1893 Burn Permits (20.00)Public Information Request Costs Miscellaneous Inco... (8.00)

TOTAL (15,486.42)



TOTAL (21.14)


February 2013

Page 1

Newberry CSD General Manager’s Report

March 26, 2013

This has been an extremely busy month dealing with some of the inherited problems of this job.

1. Ongoing search for missing documentation for the Auditor to complete three years of audits, finding that some

items were grossly misplaced, or missing in their entirety.

2. Review of years of minutes to compile an accurate copy of the By-Laws and Policy Manual. The copy I was given

on the day I started was incomplete and incorrect in some of the policies.

3. Researching the information to update the renewal questionnaire for the SDRMA (insurance policy), and again

discovering that certain items were not updated last year, and no inventory was on file.

4. Multiple conversations with Stewart’s and the IRS concerning the fact that the district failed to pay the IRS for 4th

Quarter of 2010, and the 1st and 2nd quarters of 2011. This is an issue we are going to have to deal with in this

fiscal year, as we will have to pay not only the initial taxes that were due, but also any assessed penalties.

5. Assembling additional information requested by the Grand Jury, again with incomplete, misfiled or missing

records this was extremely time consuming.

To respond to a comment that was made about me not being prepared for the last meeting regarding the items from

the warrant register, it is true that I was not prepared to be responsible for purchases and payments that transpired

before I was even hired. I have now researched these to the best of my ability and will present those items at the

appropriate time, but I cannot answer as to the motivation and reasoning why on items were purchased or paid prior to

October 1, 2012.

And to the board specifically, I continue to urge you to move forward on completing the job descriptions for Secretary

and Treasurer. It is in the best interest of this district to proceed with a policy of checks and balances when it comes to

the district’s funds and official records. I was hired to be your General Manager, and have filled in as Secretary and

Treasurer, but not only is that an unbelievable amount work for the 100 hours a month, but it gives a perception of too

much power. I brought this to your attention in January, and I understand time constraints on the number of meetings

since then, it still needs to be dealt with in a timely manner.

Respectfully Submitted

Paulette Marshall Newberry CSD General Manager

NE BERRY COMMUNITY SERVICES DISTRICT

AGENDA MATTER:

A DIRECTOR'S MISUSE OF PUBLIC FUNDS AND THE BOARD PRESIDENT'S ACTION TO HELP HIDE IT

EXECUTIVE SUMMARY: Under the Brown Act no Director or elected person is an employee, regardless of any job that they may do. The Brown Act forbids a Director from claiming, as an employee they have a right to a closed session. No Director has that right.

The incident took place in Dec. 2012 while Mr. Owens was a Director. In Nov. 2011, Mr. Owens did nothing wrong while an employee of the Fire Dept.

DISCUSSION: Last month President Royalty removed agenda item 9a, protecting Director public funds from the public. Director Royalty went even further in an attempt to shield contacted the District's legal counsel for the right to remove an agenda item. The opinion Royalty the right to remove the agenda item without cause. He ignored the opinion and item. Director Royalty spent public funds to obtain the opinion and did not inform the other the meeting after he removed the agenda item. He did not provide the Directors with a sent to the attorney.

In Dec. 2012 Director Owens submitted a request to be reimbursed for $700.00. He was District did not reimburse for training and help to obtain a class B license. He was also told with the Chief's refusal to reimburse him the money, he could take it before the Board. bring the matter to the Board in 2011. The matter was dropped.

Then in Dec. 2012, over a year later, Mr. Owens is now a Director and the District has a Fire Chief who was not with the District in 2011. Director Owens used this to defraud the the same $700.00 that he was told was not reimbursable in 2011.

The District operates from a yearly budget. You cannot take money from the 2012/2013 that took place in Nov. 2011, and not for money that you were told cannot be refunded.

Director Owens enlisted the help of several people to defraud the District of $700.00. He Robert Seeley who approved the payment on the day he resigned. He apparently has gained President Royalty in his effort to keep this away from the public.

Director's have a fiduciary duty to the District. Director's are held to a higher are elected and entrusted with the public's money.

Owens' misuse of Director Owens. He

did not give Director removed the agenda

Directors until at copy of the letter he

told in 2011 that the that if he disagreed

Mr. Owens did not

new GM and a temp. District of $700.00,

budget for something

had the help of the help of

standard as they

RECOMMENDED ACTION: Director Owens has a District purchasing card. There are many questions regarding some of the purchases. Director Owens has shown that he cannot be trusted with District funds. His purchasing card should be canceled and he should not have access to any public funds. Director Owens must pay back the $700.00.

All purchases that have been made by Director Owens should be looked at and verified that they were for the District.

Failure of Director Owens' to replace the $700.00, the matter will be turned over to the District Attorney.

PROPOSED BY FUNDS BUDGETED FUNDS AVAILABLE MEETING DATE

Director Williams N/A March 26, 2013

APPROVED BY AMOUNT REQUIRED CATEGORY ITEM NUMBER

Director Williams N/A 9A

Explanation of District Purpose:

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Newberry Community Services District

Revised SLILY 2011

REIMBURSEMENT REQUEST FORM

Requestor: / A/ C9Gt/ 4,,,5 Print Name

Expenses (Receipts must be attached):

Merchant/Vendor Date Amount Budget Account No.

84/c71-- c)/- c4/

7no,.00 6030 , 6.

TOTAL RECEIPTS $ e2e7

Mileage: miles @ $0355 per mile (as of JULY 1, 2011 ERS Rain)

Amount of Advancement $ <

TOTAL REIMBURSEMENT REQUEST: $ co

Signature of Requestor: Date: C 7,---/ —/2-

Approved By: Date: /9 /q(r2

at is against the law to falsify expense repT rts. Penalties for misuse of public resources include, but are not limited to Civil penalties pursuant to Sec. 424 of the Penal Code, penalties which include 2, 3, or 4 years in prison

€4) CaS State City

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Zip Code /1, -2._k 3 t s ( 8

Drivers License No.

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Student Name 368 -zo

Street Address

i•i) — q 9 Telephone Number Alternative Phone Number' _

14387 Slover Avenue, Fontana_ Californa 92337 • (909) 429-8970 • FAX (909) 434-0995 www.pilottrackingschooLcom

Enrollment Agreement

E-Mail Address:

COURSE TITLE OR EDUCATIONAL SERVICE

Total Number of Clock Hours to be completed gd,":1 04 _

Start Date: Schedule Completion bate:

TOTAL t LES. CHARGES, AND EXPENSES

Registration Fee ($75 Non-Refundable) Equipment Supplies

— diner Leari—i—ing. Media Other Fees: BPPE STRF Other Fees: Total Fees

rJG c.

DEPOSIT / DISCOUNT $

SCHEDULE OF PAYMENTS:

Total Amount Due $ or you will make monthly or weekly payments

of $ . Payments will begin on and end on

Prior to signing this enrollment, you must be given a catalog or brochure and a School Performance Fact Sheet, which you are encouraged to review prior to signing this agreement. These documents contain important policies and performance data for this institution. This institution is required to have you sign and date the information included in the School Performance Fact Sheet, relating to completion rates, placement rates, license examination passage rates, and salaries or wages, prior to signing this agreement.

I certify that I have received the catalog, School Performance Fact Sheet, and information regarding completion rates, placement rates, license examination passage rates, and salary or wage information included in the School Performance Fact Sheet, and have signed initialed, and dated the information provided in the School Performance Fact Sheet

Initial Here

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INVOICE

VONINMeter PHONE:9%3.429.8970 FAX ;909.434.0985

Vigloweifter. immazonimmoirmaavaigeweemmerawasimagmememehmatunw

14387 SLOVER AVE. FONTANA, CA. 92337 (909) 429-89701(909) 434-0995 Fax

Invoice No

(---- Customer "N 1 Name CALVIN OWENS Date Address Order No. City State CA ZIP Rep . .._ Phone FOB

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11/7/2011

Qty Description 1

Commercial Truck Driving Refresher Course DOWNPAYMENT 1 WEEK, 1 TIME DMV

BALANCE $700.00

$0.00

MUST BE PAID OFF BEFORE 1ST DMV APPOINMENT

4:111TAT.,,S1 4:7,12‘

-

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Payment Details 0 Cash 0 Check

0 Credit VISA, MASTERCARD OR DISCOVER OWL

Name CC*

Expires

Taxes

TRUCKING SCHOOL

Unit Price $700.00 $700.00

- • t"J'a‘-'^-*;


AGENDA MATTER: REVISITED from February 26, 2013. (Formerly Agenda Item 9B)

General Warrant Register Questions. To be placed with Itemized Listing Agenda Item.

EXECUTIVE SUMMARY: Board needs clarification in writing from Staff to be presented with this Agenda Item at time of meeting.

DISCUSSION: The following Questions:

#1 if all Hughes.Net Accounts are Auto-Pay, How many accounts do we have? Why was there a Hughes.Net check generated in February, and what did that check pay? Exactly what was the February Hughes.Net check for?

#2 Is there any reason that the Chart of Account Numbers cannot be part of the Warrant Register?

#3 Why are we running two separate lines of check numbers on DCB account. Example 20)(X and 14)00C? Should Auditor David Whitford give a written opinion on this practice? David Whitford's response needs to be attached with this Agenda Item.

#4 Why are non-reoccurring checks being written and issued without Board approval?

#5 An emergency item was added to the Agenda for Communication upgrade. A check was written in December for $1,920 to CazCom. The check has not cleared yet. Why? Has the work been completed? If not completed, then why was the invoice paid in full?

RECOMMENDED ACTION:

Board needs to review and discuss based on Staff's written responses.


Director Snively March 26, 2013

APPROVED BY AMOUNT REQUIRED CATEGORY ITEM NUMBER 14_,-- 7J

N EWBERRY COMMUNITY SERVICES DISTRICT

AGENDA MATTER: REVISITED from February 26, 2013 (Formerly Agenda Item 9C) Page 1 of 2

The following items need to be addressed before the Board approves any of the six Warrant Registers.

NOTE TO STAFF: The following items were presented to the Auditor, David Whitford as items with no corresponding receipts. If there are receipts, they will be presented to the Board on March 26, 2013. Some items need explanations, or have a non-Board approved form. Written explanations wilt be needed to be presented to the Board at the time of the meeting.

EXECUTIVE SUMMARY: Based on supporting documentation, or lack of, any non-approved items need to be withdrawn from the Warrant Register and advised by legal counsel as to disposition.

DISCUSSION: There are questionable items without receipts that may or may not be authorized to be paid by NCSD as Board Expenditures. Staff will include with this Agenda Item any and all supporting documents (including receipts and Board approvals) to these charges as itemized below.

RECOMMENDED ACTION: Board to examine and review the following items from 8-2012 to 12- 2012 on the draft Warrant Register.

August: USBank — Owens — WalMart $40.85

USBank — Lanier — Hughes.Net $172.37

USBank — C Rogers — Print 'N Play $343.72

USBank — R Rogers — Stater Bros $23.44

USBank — R Rogers — WalMart $20.24

Check #14539 — R Rogers - $240.00

Check #14512 — Fire Agencies Self Insurance System - $2,299.00

Check # 14571 — Fire Agencies Self Insurance System - $2.299.00

Purchase Declaration Form — Non-Board approved form on four purchases:

USBank — Owens — Chevron - $122.68

USBank — Owens — 99 Cents Only - $2.16

USBank — Owens — TA #227 - $69.78

USBank — Owens — Chevron - $39.76

Payroll Checks paid as Gross Amounts w/o any State or Federal Deductions — 4 Items

Check #14521. #14522, #14545, #14546 — Lanier - $600.00 ea - $2,400 Total

PROPOSED BY FUNDS BUDGETED FUNDS AVAILABLE MEETING DATE Director Snively March 26, 2013


9-i.- Page 1 of 2


AGENDA MATTER: REVISITED from February 26, 2013 (Formerly Agenda Item 9C) Page 2 of 2

CONTINUED FROM PAGE 1 OF 1.

EXECUTIVE SUMMARY: CONTINUED

DISCUSSION: CONTINUED

RECOMMENDED ACTION: CONTINUED:

SEPTEMBER: USBank — Owens — Home Depot - $27.12 (Non-Approved NCSD Form)

USBank — Owens — Chevron - $51.50 (Non-Approved NCSD Form)

USBank — Lanier — Hughes.Net - $172.37

USBank — WWW — Hughes.Net - $61.56

Payroll Checks paid as Gross Amounts w/o any State or Federal Deductions — 2 Items

Check #14560, and #14561 — Lanier - $600.00 ea - $1,200.00 Total

(What is the NCSD tax ramifications for six checks w/o deductions?)

OCTOBER: Check #14589 — CBE Group Collections - $36.83 (Are we going to Collections?)

USBank — Lanier — Hughes.Net $129.96

USBank — WWW — Hughes.Net $61.56

USBank — Owens — WalMart - $121.07 (Non-Approved NCSD Form)

Check #14602 — Petty Cash — Hughes.Net - $80.00 Pole Installation

NOVEMBER: Check #14625 CA State Distribution Unit $400.00 — What is this?

Check #14634 — Owens — Chevron - $11.75 — Deposit Receipt showing Repay

USBank — C Rogers — Chevron - $57.62

USBank — C Rogers — Autozone - $310.30

USBank — C Rogers — Chevron - $43.93

DECEMBER: Check #14669 — Owens - $700.00

Check #14659 — Silver Valley Propane - $743.30 (Energy Audit Warranted?)

ADDITIONAL NOTE: How much has been paid to Hughes.Net YTD, and does there need to be a Budget adjustment as the Budget shows "Zero" Hughes.Net at the Fire Department Station #2?



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PRINT - N -PLAY

801 E. WILLIAMS MARSHA,: CA 9r11

766 Itti 611

ferm ID: 601 Ref A: 00?

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Amount Tv:

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$ 2432 _ 343.72

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c. pRINT-N-P Ay 801 East Williams Street

CUSTOM SCREEN PRINTING Barstow, CA 92311 A

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FRONT #

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NAME NEWBERRY SPRINGS FIRE VOLUNTEER PHONE 760-577-9288

ORDER DATE August 16, 2012 PICK-UP DATE

QUANTITY SIZE ITEM COLOR ITEM DESCRIPTION INK COLOR UNIT PRICE EXT. AMT.

5 8 2 2 1

LG XLG

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(5X)

NAVY

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45.00 72.00 26.00 30.00 17.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

SET UP $50.00 ARTWORK $100.00 OTHER

PAID WITH

CREDIT CARD SUB:

TAX:

TOTAL:

DOWN:

BAL: PAID:

$340.00 $26.35 $366.35 $0.00 $366.35 PAID RECEIVED: DATE

WE VALUE YOUR OPINION!

WE WANT TO KNOW! ABOUT YOUR SHOPPA6 EXPERIENCE TODAY AT WAL-MART.

Please complete a survey about today's store visit at:

http://www.survvy.walmart.com

You will need to enter the followins online:

ID #: 71)N8P7NCOZE

IN RETURN FOR YOUR TIME: YOU COULD RECEIVE ONE OF FIVE $1000 WALMART SHOPPING CARDS

Must be 18 or cider and a lesal resident of the 50 US or DC to enter. No purchase necessary to enter or win. To enter without Purchase and for complete official rules visit www.entry.survey.walmari.com . Sweepstakes Period ends on the date shown in the official rules. Surve!t must be taken within TWO weeks of today.

Este encuesta tambiin se encuentra en espanol en la phsina del interni

THANK 'YOU

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"117.11EI MORE.FOR LESS"

Barstow (760) 252-5422

1 , xxt)ont MANAGER **.w.* Richard Grieves

Store # 1.01

Cashier: Grace G.

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5.99 f YOU JUST SAVED 2.00

CORMICK PORK RUB 3.49 F YOU JUST SAVED 1.00

CORMICK PORK RUB 3.49 F JUST SAVED 1.00

CoPMICK PORK RUB 3.49 F KA) JUST SAVED 1.00



SUBTOTAL 23.44 TOTAL TAX .00

TOTAL DUE 23.44 Visa TENDER 23.44

C.:,€),];1-1 CHANGE

Number OF ITEMS 6

SAVINGS TOTAL_

$1.8,. Savers / [-Coupons 7.00

YOU JUST SAVED 7 _ 00 W hourt A Celt -- d

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( 760 ) 252 5000 MANAGER ROBERT LEWIS

621 MONTARA RD BARSTOW CA 92311

ST# 1879 OP# 00002096 TE# 75 TR# 09064

STY NH( 200C 003700082500 2.97 X CHARCOAL 004460030624 13.44 X J FRANKS 001590000211 0.79 T J FRANKS 001590000211 0.79 T J FRANKS 001590000211 0.79 T

SUBTOTAL 1838 TAX 1 7.750 X 1 46

TOTAL. 20.24

VISA TEND 20.21

ACCOUNT # APPROVAL # 031069 REF # 00 TRANS ID - 0082248648625865 VALIDATION - JSQZ PAYMENT SERVICE. - E TERMINAL # 49005294

09/04/12 11:01:07

CHANGE DUE 0.00

1 ITEMS SOLD 5 TC# 1721 4516 28'18 2192 3467

VISA Autn # 024:.86 Lane # 04 08/28/12 15:04 EPS Sequence

Exp Late ** /AA Cashier # 18859 Ref/Seq # 043808 # 043808

1111 1111111111111 1 1 11111111111 1 1 'Like" Walmart or Facebook www.facebook.com/Walmart 09/04/12 11:01:07

***CUSTOMER COPY***

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08/28/12 Oper # 18859 Trx # 393 15:04:34 Tern # 4 Store #101 kNtIvItA******XX****A**XA***WrnxwX*RX41:

PLEASE: RETAIN RECEIPT FOR ALL REFUNDS

THANK YOU FOR SHOPPING AT STATER BROS

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TOTAL RETMBURSEIVIENT REQUEST: $ 02

Date: 42,

Date: Approved By::

Signature of Requestor:

This form is a public record subject to disclosure under the California Public Records Act

Newherry Community Services llistrict

litevised January 2011



Merchant/Vendor

Date Amount Budget Account No.

F 27-1°2 s .?Ya

$

S

S

TOTAL. RECEIPTS $ (>2-L/' '7°

Mileage:

tiles @ $0.51 per mile (as of lanuary 1, 2011 JRS Rate) :


It is against the law to falsify expense reports. Penalties for misuse of public resources include, but are not limited to Civil penalties pursuant to Sec. 424 of the Penal Code, penalties which include 2, 3, or 4 years in prison

#762 LANCASTER, CA

1141 WEST AVENUE L LANCASTER, CA 93534 LW 0 ET 90-102162 MEMBER 1111776618664

E

E E

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42527 ST LOUIS RIB 42527 ST LOUIS RIB 42527 ST LOUIS RIB 42527 ST LOUIS RIB 42527 ST LOUIS RIB 42527 ST LOUIS RIU 42527 ST LOUIS RIB, 42527 ST LOUIS RIB' 88741 BEEF PATTIES

975 RYNLDS FOIL 364476 HFA FULL STM

SUBTOTAL A 8.75% TAX

25.22 25.03 25.25 25.08 25.00 24.97 25.08 25.25 16.49 12.16 A 9.29 A

238.82 1.88

TOTAL VF EFT/DEBIT 1""i'Miff?

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APPROVED - PURCHASE AMOUNT: $240.70

0762 006 0000000002 0032

CHANGE .00

TOTAL NUMBER OF ITEMS SOLD = 11 CASHIER: ROB W. REGI 6 ti4fitli16 13:05 0762 06 0032 2

CA TAXES PAID ON ANY TOBACCO PURCHASES THANK YOU!

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#762 LANCASTER, CA

1141 WEST AVENUE L LANCASTER, CA 93534 LW Q ET 90-102162 MEMBER #111776618664

E 42527 ST LOUIS RIB 25.22 E 42527 ST LOUIS RIg; 25.03 E 42527 ST LOUIS RIB 25.25 E 42527 ST LOUIS RIB 25.08 F 42527 ST LOUIS RI 3 25.00

42527 S1 !OUTS RI 24.97 42527 ST LOUIS RI 25.08 42527 ST LOUIS RIB 25.25 88741 BEEF PATTIES 16.49 975 RYNLDS FOIL 12.16 A

364476 HFA FULL STM 9.29 A

SUBTOTAL 238.82 A 8.75% TAX 1.88

TOTAL 1•1"1 VF EFT/WRIT

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APPROVED - PURCHASE AMOUNT: $240.70

0762 006 0000000002 0032

CHANGE .00

TOTAL NUMBER OF ITEMS SOLD = 11 CASHIER: ROB W. REG# 6 11.14MIK 13:05 0762 06 0032 2

01

CA TAXES PAID ON ANY TOBACCO PURCHASES t THANK YOU!

PLEASE COME AGAIN

Bill To

Newberry Community Services District Attn: Stephen Miller P.O. Box 206 Newberry Springs, CA 92365

Customer #

NEW001

Invoice #

FAS1S-2013-0118

Invoice Date 7/2/12

Due Date 8/16/12

Total Due $ 2,299.00

Delinquent Date 8/21/12

FIRE AGENCIES SELF INSURANCE SYSTEM 1750 Creekside Oaks Drive, Suite 200 Sacramento, CA 95833 800.541.4591 Fax 916.244.1199

A- INVOICE

Description Amount

Workers' Compensation Premium 2012-2013 2,299.00 Member Premium First Quarter

.c4

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TOTAL AMOUNT DUE $2,299.00

Please make checks payable to: FASIS

Please Remit Payment to: California Bank & Trust

Sacramento Main Office P.O. Box 268

Sacramento, CA 95812-0268

FIRE AGENCIES SELF INSURANCE SYSTEM 1750 Creekside Oaks Drive, Suite 200 Sacramento, CA 95833 800.541.4591 Fax 916.244.1199

INVOICE

Bill To

Newberry Community Services District Attn: Stephen Miller P.O. Box 206 Newberry Springs, CA 92365

Customer #

NEW001

Invoice #

FAS1S-2013-0335

Invoice Date 10/1/12

Due Date 11/15/12

Total Due $ 2.299.00

Delinquent Date 11/20/12

Description Amount

Workers' Compensation Premium 2012-2013 Member Premium Second Quarter

2,299.00

TOTAL AMOUNT DUE $2,299.00

Please make checks payable to: FASIS

Please Remit Payment to: California Bank & Trust

Sacramento Main Office

P.O. Box 268 Sacramento, CA 95812-0268

Newberry Community Services District 30884 Newberry Road, PO Box 206 Newberry Springs, CA 92365 -0206

www.NewberryCSD.NET

PURCHASE DECLARATION

Name: (- ni/ C ttil 5 PLEASE PRINT

Date of Purchase: Time Of Purchase:

Merchant: C ffc---- /ArA/ 06562-- egg Description of Item

Amount

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6' 0

Reason for Purchase: Z Gt0 t7 6,

Description of Item

Amount

Reason for Purchase:

Description of Item Amount


Sales Tax:

PURCHASE TOTAL: 2-2_ 6 g Reason for not having original receipt:

Lost Destroyed Illegible Original Other (describe)

I DECLARE UNDER PENALTY OF LAW THE INFORMATION PROVIDED HEREIN IS TO THE BEST OF MY KNOWLEDGE TRUE AND CORRECT.

Signature


As; 1° 30884 Newberry Road, PO Box 206 Newberry Springs, CA 92365-0206

www.NewberryC SD .NET


Name: Ae/ We-A/5 PLEASE PRINT

Date of Purchase: 1i 2- Time Of Purchase:

Merchant: T er /t/t y 5 ro c3 Description of Item

"---9/cg

Reason for Purchase: 5/4/946 /17/7" 5 5 1-474,,,4

Description of Item

Amount

1,4

Amount




Sales Tax: d2 / .6' PURCHASE TOTAL: f / 6

Reason for not having original receipt:

1° Lost Destroyed Illegible Original Other (describe)


Newberry Community Services District 30884 Newberry Road, PO Box 206 Newberry Springs, CA 92365-0206

www.NewberryCSD.NET


Name: hi/ Oafew5

PLEASE PRINT

Date of Purchase: C3— 2'4/-1 Time Of Purchase:

—7 Merchant: —2-

Description of Item

Amount

6 f 78'


Description of Item

Amount


Description of Item

Amount


Sales Tax:

PURCHASE TOTAL:


y Lost Destroyed Illegible Original Other (describe)


Signature

9C,SC, $ 66E't S g T.; ..;:::: ,̀3"=

HS900 « 5 LOg[t168 ' tiF. Aui

Lgkgy.xxxxxxxx.yyx

OS:gtr:9

690,72 ti.:S

More saving. More doing.'"

1100 L AVENUE BARSTOW, CA 92311 (760)256-3018

8972 00099 00705 09/10/12 01:54 PM CASHIER JESSICA - JXP0985

032888991392 3/4X2GALNIPL <A> 3/4"X2" GAL NIPPLE

201:35 2.70 032888991255 1/2X2GALNIPL

1/2"X2" GAL NIPPLE

2111.10 2.20 032888110700 3/4FPBVFPT <A> 10.65

3/4" FP BALL VALVE FPT 600PSI NL 032888110328 1/2FPBVFPT <A> 7.32

1/2" FP BALL VALVE FPT 600PSI NL 078575172057 SS CLAMP <A>

#020 SS CLAMP 3/4"X1-3/4" DIA

241.15 2.30

SUBTOTAL 25.i7 SALES TAX 1.95 TOTAL $27.12

XXXXXXXXXXXX5757 VISA 27.12 AUTH CODE 031665/6998859 TA P.0.#/JOB NAME.: WT390A

111111171.! 111J1121111 RETURN POLICY DEFINITIONS

POLICY ID -DAYS POLICY EXPIRES ON A 1 90 12/09/2012 THE HOME DEPOT RESERVES THE RIGHT TO LIMIT / DENY RETURNS, PLEASE SEE THE

RETURN POLICY SIGN:IN STORES FOR DETAILS.

BUY ONLINE PICK-UP IN STORE AVAILABLE' NOW ON HOMEDEPOT.COM . CONVENIENT, EASY -AND MOST ORDERS

READY IN LESS THAN 2 HOURS! x***xAA , AA ,..*ATAIntwx*.x*.w*./xwkIx.

ENTER FOR A CHANCE TO WIN A $5 C)0 0 HOME DEPOT GIFT

CARD1

Share Your Opinion With Us! Complete the brief survey about your store visit

and enter for a chance to win at:

www.homedepot)com/opInivn

COP4PARTA StJ OPINION 'EN UNA BREVE

ENCUESTA P AF2 A LA °PORT UN ID A [3 DE G ANA R

Use t- ID - " 8674 4.11768 E

F> swat-dz. 12460 1699

Entries must be entered by 10;10/2012. Entrants must be 18 or older to enter. See complete rules on website: No

purchase necessary.


www.NewberryCSD.NET


Name: 4eiL e- V / A/ e PLEASE PRINT

Date of Purchase: q — Time Of Purchase:

Merchant: Z'f,te -vne /v 0d3t9 •.e,

Description of Item

.13fgq_7 Amount

Reason for Purchase: L c9 c4/

Description of Item

Amount




Sales Tax:

PURCHASE TOTAL: 7 l 5-0


/10 Lost Destroyed Illegible Original Other (describe)


Signature

Client Name VERIZON BUSINESS

saoltuas Ai!unwt.uoo

A.1/..BEPATIN ZiOZ C t d3S

(33A1303Z:1 Please call our office with change of address information.

NOTICE: SEE REVERSE SIDE FOR IMPORTANT INFORMATION.

Account # Date Principal Collection Fees Balance

04/12 $36.83 $0.00 $36.83

group Corporate Address: 1309 Technology Pkwy, Cedar Falls, IA 50613 Hours of Operation: 7:00 a.m.- 9:00 p.m. CT Monday-Thursday

7:00 a.m.- 5:00 p.m. CT Friday

09/05/12

Dear NWBRY COMM SVCS :

CALL: (888)499-4997

REGARDING: VERIZON BUSINESS

Your Account Number:

CS Number:

Principal:

Collection Fees: $0.00

Balance: $36.83

Reference Number: 0133

User ID: Password:

Our client, VERIZON BUSINESS, indicates that your balance of $36.83 is past due. To clear this matter up, please take the opportunity to pay this account by choosing one of the options below.

Option 1: Include payment in the enclosed envelope with the remit portion below. Option 2: Pay securely A rnnfoRntially online by check or credit card at www.paycbe.com . Your user and your

password is access your account online. If you have already accessed this account and chosen a new password, please use that password and disregard the one provided above.

Option 3: Call us at (888)499-4997 to discuss paying with check by phone, credit/debit card or via convenient Western Union.

As of the date of this letter, you owe $36.83. Because of interest, late charges and other charges assessed by your creditor that may vary from day to day, the amount due on the day you pay may be greater. Thus, if you pay the total amount due shown above, an adjustment may be necessary after we receive your check, in which event we will inform you.

Unless you notify this office within thirty (30) days after receiving this notice that you dispute the validity of this debt or any portion thereof, this office will assume this debt is valid. If you notify this office in writing within thirty (30) days after receiving this notice, that you dispute the validity of this debt or any portion thereof, this office will obtain verification of the debt or obtain a copy of a judgment and mail you a copy of such judgment or verification. If you request this office in writing within thirty (30) days after receiving this notice, this office will provide you with the name and address of the original creditor if different from the current creditor, This is an attempt to collect a debt; any information obtained will be used for that purpose. This communication is from a debt collector.

29CDCBEG010133

PLEASE DETACH AND RETURN LOWER PORTION WITH ENCLOSED ENVELOPE


www.NewberryCSD.NET


Name: 41z_vi,

14/ Eff,75 PLEASE PRINT

Date of Purchase: /0- 7/-77,- Time Of Purchase:

Merchant: trilif 4- m Description of Item

g 4-A/ 2 ,O

Reason for Purchase: 1? 39 err eam-7-0 A?

Description of Item

Amount

Amount




Sales Tax:

PURCHASE TOTAL: 2/ 7


Lost Destroyed Illegible Original A Other (describe) a/ 6 /rior ,621., Fe4 e


Signature

ACCOUNT HOW PAID

1 CASH 0534426 Date nil '2o1,7109 , RECEIPT Received From IA eAzpvii-g24 1.:,5010,6f;:qk

Address 'A)i),43 /446-100,r2)6e,e1 PA? =

/\41d[ ii\A 6Z, 6;i:1-Jars $

For 45/rTieel..A_Arl.. it:4,4:11-141J

CR

B-1

11-3

By

AMT. PAID

BALANCE DUE

MONEY ORDER

CHECK

74'71*,/,/9

Cyr}


WARRANT PAYMENT DEMAND

Date: '2,-

Payee: Z:1 I / / o„,„--,--„,5

Pe4.50 A//9"/--iof,a 5)/

A/ /5 %/9"/

Budget Chart of Account Number: Budget Balance Before Payment: $

AMOUNT REQUESTED: $ 1/ . 7.3". Budget Balance After Payment: $

VIDa3<-ment Approved PAID: Date: / 1/3 7-- `' rte Check Number: 7Y 3,i---

AMOUNT PAID: $ Partial Payment Full Payment

Reason for Partial Payment:

NOT PAID BECAUSE OF INSUFFICIENT FUNDS Date: Time: AM PM

Newberry CSD Treasurer Action Required:

Requested Action Completed: Date:

Vendor Account Number:

Comments/Notes:

Newberry CSD Treasurer

7"3‘17;09 Kelly's Market

4230 Nat'l Trail

Newberry Springs, CA

SIN 00302089

07/21/12 21:10:18

Invoice# 8931509

Auth# 834471

Punp#: 12

2.798 G 6 $ 4.199

4 Di/Self $ 11.75

Total $ 11.75

Learn how to

EARN REWARDS

with a Chevron

or Texaco

Credit Card

See application

for details

'HANK YOU

PLEASE COME AGAIN

I THANK YOU I PLEASE CONE AGAIN

LM

(1601 256-0629

2 0 1/131.99 4053433 65--DLG 263 90

65-DLG Duralast (laid Battery, 14

0053433 CORE CHARGE 24,00 P

SUBTOTAL 2t11.98

TOTAL TAX 0 7.750% 22.32 _InTAL 310.30

310.30

APPROVAL 4 085816

REG flu) CSR 479 RECEIPT 4060151 ir. TRANS 0809908

STORE 45606 DATF 11/20/2012 15:16

1111 5111q111,1119 119111118 11,111!1,11111,111,11 PERSONAL INFORMATION ROGERS CORY 92365 ( 760 ) 571 9288

2001 Fr:rd [ruck F350 Super Duty P/U Item: 163433 T op bA

8 YEAk/96 Mc1N'T JO

2001 Ford duck F350 Super Duty P i% Item: 053433 65-01.0 DURALAST GOLD BA 8 YEAR,/96 MONTH WARRANTY PERIOD 36 MONTHS FREE REPLACEMENT PERIOD

Baliary Limited Warranty This warranty lasts from the day you buy the hattely to the end of the 41rranty oellod on this receipt. This warranty expires when yuu sell or transfer your vehicle. If the battery is found defective during the free replace-ment period on this receipt, bring the battery to any Autolone store and you will receive a free replacement. If a batLry is found defective after the free replacement period but before the ,nd of the warfant - "0 nn

•

. A i ilia si 1 ..

c4 F3?/

Kelly's market 44238 Nat'l Trail STN 88382889

11/27/12

FIUTRA

21:13:42

invoicen 4f41MUJ Auth# 004152

Pump#: 12 18.219G Ca $ 4.299/G

4 Di/Self $ 43.93

Total $ 43.93

Learn-how to EARN REWARDS with a Chevron or Texaco Credit Card See application for details

THANK YOU PLEASE COME AGAIN


L u/5

pirTIC4R4E1

NMI

$

This form is a public record subject to disclosure under the California Public Records Act


!Revised JULY 2011


Requestor: tt/ (79Gv6=i1-./.5 Print Name


Merchant/Vendor Date Amount Budget Account No.

/gLoF 1.049/ $ - 00,.06), 6(230, 6

$

TOTAL RECEIPTS $ 700, 0.67

Mileage: miles @ $0355 per mile (as of JULY 1, 2011 MS Rate) : $


TOTAL REIMBURSEMENT REQUEST: $ 74-),

Signature of Requestor: --e:====> Date: -/2-

Approved By: Date: /2 //q(1.2-- It is against the law to falsify expense reptfrts. Penalties for misuse of public resources include, but are not limited to

Civil penalties pursuant to Sec. 424 of the Penal Code, penalties which include 2, 3, or 4 years in prison

RUCKUS* SCHOOL

14387 Slover Avenue, Fontana. Califom:a 92337 • (909) 429-8970 • FAX (909) 434-0995 www.pilottrackinnschool.com

Enrollment Agreement

C. k- L 0 tAi _!_, XT" Student i■r,

r- ce, l 4J -

Street Add -et. City Statei Zip Code

Telephone Number Alternative Phone Number_ Drivers License No.

E-Mail Address:

COURSE TITLE OR EDUCATIONAL SERVICE

Total Number of Clock Hours to be completed 4;4,-

Start Date: Schedule Completion Dare:

TOTAL FEES, CHARGES, AND EXPENSES

Registration Fee ($75 Non-Refundable) Equipment Supplies Oifier Learning Media Other Fees: BPPE STRF Other Fees: Total Fees

DEPOSIT / DISCOUNT $

SCHEDULE OF PAYMENTS:

Total Amount Due $ or you will make monthly or weekly payments

of $ . Payments will begin on and end on

Prior to signing this enrollment, you must be given a catalog or brochure and a School Performance Fact Sheet, which you are encouraged to review prior to signing this agreement. These documents contain important policies and performance data for this institution. This institution is required to have you sign and date the information included in the School Performance Fact Sheet, relating to completion rates, placement rates, license examination passage rates, and salaries or wages, prior to signing this agreement.

I certify that I have received the catalog, School Performance Fact Sheet, and information regarding completion rates, placement rates, license examination passage rates, and salary or wage information included in the School Performance Fact Sheet, and have signed initialed, and dated the information provided in the School Performance Fact Sheet.

1" a

Initial Here

Invoice No 14387 SLOVER AVE. FONTANA, CA. 92337 (909) 429.8970 J (909) 434.0995 Fax

INVOICE

11/7/2011 Customer

Name CALVIN OWENS Address

State CA ZIP

Date Order No. Rep FOB

City Phone

Qty BALANCE $700.00

$0.00

Unit Price $700.00 $700.00

Description Commercial Truck Driving Refresher Course

DOWN PAYMENT WEEK, 'I TIME DMV

MUST BE PAID OFF BEFORE 1ST DMV APPOINMENT

$700.00..

Taxes

$700.00 TOTAL

Payment Details C) Cash

Check 0 Credit VISA, MASTERCARD OR DISCOVER ONL

Name CC #

Expires

PHONE:909.429.8970 FAX :909,434.0995 AMY' V1.10.110.7110= liniermor

■CCVO.VhdelabIANAP2rittte"011utroAlater)0MCJ7W

4111Me' TRUCKING SCHOOL

LOC NEWBERRY SPINGS C. S. I). P 0 BOX 206 • NEWBERRY SPOS CA 92365

NONTAXABLE

182.65 SILVER VALLEY PROPANE, INC.

TAXABLE

182.69 INVOICE TOTAL

SILVER VALLEY PROPANE, INC. 2260 E. MAIN ST BARSTOW,CA 92311 1-877-601-4427

2

(13F)

30884 N.B.S. MOBILE

1 '111 0 1 C;

CUST. Lb. INVOICE NO INVOICE DATE

1 12/04/1L:

NEWBERRY

HOME

INVOICE

AMOUNT

RD

AMOUNT:

REMITTED $

$182.69

TO INSURE PROPER CREDIT PLEASE RETURN TOP HALF WITH REMITTANCE.

TERMS

DESCRIPTION

DATE ORDER DATE

63.20 1200

WE ACCEPT VISA MASTER CARD AND DISCOVER

2.89000 1 i i5

'fie i6® DEC t

A

GAL. LP GAS

OUST. Lb. INVOICE NO. INVOICE DATE

12/04/1i.

TAXABLE NON-tAXABLE

SILVER VALLEY PROPANE, INC. 2260 E. MAIN ST BARSTOW,CA 92311 1 -877-601-4427

NEWBERRY SPINES C.S.D. P 0 BOX 206 NEWBERRY SPGS CA 92365

(AL . 2.89000

CUST. ORDER NO.

TO INSURE PROPER CREDIT PLEASE RETURN TOP HALF WITH REMITTANCE.

ORDER DATE

AMOUNT REMITTED $

INVOICE NO. DATE

DESCRIPTION

LP GAS '• SALES TAX

1 DAY

=1111M=MO

124520

AMOUNT

689.84 53.. 46

WE ACCEPT VISA MASTER CARD AND DISCOVER

SILVER VALLEY .!-Ooppl\IP.:, INC.• 46 I ?...J6g;n4 $743.30

1 "illI C.) 1 C;

LOC 1 30884. NEWBERRY RD N.B.S

INVOICE AMOUN : f, 743. 30

INVOICE .TOTAL


AGENDA MATTER: POLICY ADMENDMENT CHANGE, SECOND READING.

Policy Title: MINUTES OF BOARD MEETINGS — POLICY NUMBER 5060 AND 5060.1.1

EXECUTIVE SUMMARY: Refer Agenda Item 9D Dated 2.26.2013.

Revise NCSD Policy #5060, as Board Approved on 2.26.2013

DISCUSSION: As requested by General Manager Paulette Marshall and per General Board Policies, This is the second reading to revise Policy #5060, as approved by the Board 2.26.2013, see attached.

RECOMMENDED ACTION: Second Reading Approval of Policy #5060 — POLICY TITLE MINUTES OF BOARD MEETING of attached first reading. Approval Item Number 9D Meeting Date 2.26.2013.


APPROVED BY AMOUNT REQUIRED CATEGORY ITEM NUMBER -7,

C? L-


AGENDA MATTER:

Revise to NCSD Policy # 5060

EXECUTIVE SUMMARY:

Request for posting of NCSD Board Minutes resulted in the find of CA Gov Code 54956.5

relating to emergency meeting called;

(e) The minutes of a meeting called pursuant to this section, a list of persons who the presiding officers of

the legislative body, or designee of the legislative body, notified or attempted to notify, a copy of the roilcall

vote, and any actions taken at the meeting shall be posted for a minimum of 10 days in public place as

soon after the meeting as possible.

DISCUSSION:

Board discussion and consideration for such an addition of policy on any/all minutes generated by

NCSD Board of Directors pertaining to meetings.

RECOMMENDED ACTION:

Board discussion and consideration for such an addition to NCSD Policy # 5060 to include the following:

5060.1.1 Copies of a meeting's minutes shall be posted for a minimum of 10 days on the NCSD website

within 14 of NCSD meeting for public review. Copies of a meeting's minutes shall be distributed to Directors

as part of the information packet for the next regular meeting of the Board, at which time the Board will

consider approving the minutes as presented or with modifications. Once approved by the Board, the official

minutes shall be kept in a fireproof vault or in a fire-resistant locked cabinet.

PROPOSED BY FUNDS BUDGETED FUNDS AVAILABLE MEETING DATE Director Snively n/a 2-26-2013

APPROVED BY AMOUNT REQUIRED CATEGORY ITEM NUMBER n/a

1 9-

NCSD Policy Handbook Page -75


POLICY HANDBOOK

POLICY TITLE: Minutes of Board Meetings POLICY NUMBER: 5060

5060.1.1 Copies of a meeting's minutes shall be posted for a minimum of 10 days on the NCSD website within 14 of NCSD meeting for public review. Copies of a meeting's minutes shall be distributed to Directors as part of the information packet for the next regular meeting of the Board, at which time the Board will consider approving the minutes as presented or with modifications. Once approved by the Board, the official minutes shall be kept in a fireproof vault or in a fire-resistant, locked cabinet.

Approved February 26, 2013 5060 —1


AGENDA MATTER: RESOLUTION — CHANGE AUTHORIZED SIGNATURES ON "LAIF" ACCOUNT

OWNED BY NEWBERRY COMMUNITY SERVICES DISTRICT ACCOUNT # per attached Signature Form

EXECUTIVE SUMMARY: NCSD Local Agency Investment Fund (LAIF) updating authorized Board of Directors Authorized Signatures.

DISCUSSION: Having three Directors sign on any fund withdrawals, or transfers.

RECOMMENDED ACTION: Approve by Board Resolution the attached "Local Agency Investment Fund (LAIF)" authorization for withdrawals or transfer of funds. All Directors shall sign form with three authorized signatures required pursuant to your Agency's Resolution.



APPROVED BY AMOUNT REQUIRED CATEGORY ITEM NUMBER CI E


RESOLUTION NO. 63 =_27c/3

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NEWBERRY COMMUNITY SERVICES DISTRICT UPDATING ACCOUNT INFORMATION FOR THE

LOCAL AGENCY INVESTMENT FUND ACCOUNT

WHEREAS, the Board of Directors of the Newberry Community Services District has funds on deposit with the Local Agency Investment Fund ("LAIF") as a reserve account of the District; and

WHEREAS, all Directors and the Treasurer of the District shall be signatories on all financial accounts of the District; and

WHEREAS, the District Treasurer shall be the administrator of the LAIF account

NOW, THEREFORE, BE IT RESOLVED, that the Newberry Community Services District does hereby authorize all Directors and the Treasurer to be signatories on the LAIF account with the District Treasurer designated as the administrator of the LAIF account.

PASSED, APPROVED AND ADOPTED THIS 26th DAY OF MARCH, 2013.

APPROVED:


ATTEST:

Paulette Marshall, General Manager

I, Paulette Marshall, General Manager of the Newberry CSD, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. of said Newberry Community Services District which was adopted at a regular meeting of said Board of Directors held on the 26th day of March, 2013, by the following vote:

AYES:

1 of 2

NAYS:

ABSENT:

ABSTAIN:

Paulette Marshall, General Manager

2 of 2

LOCAL AGENCY INVESTMENT FUND (LAIF)

AUTHORIZATION FOR TRANSFER OF FUNDS

DATE AGENCY NAME

03/26/2013 Newberry CSD LAIF ACCOUNT #

AGENCY'S LAIF RESOLUTION #

OR RESOLUTION DATE 03/26/2013

Only the following individuals of this agency whose signatures appear in the table below are hereby authorized on the LAIF account. This authorization supersedes all prior authorizations on file with LAIF (current authorized individuals not listed below will be deleted).

NAME*

TITLE

SIGNATURE

Robert Royalty Director/President

Calvin Owens Director

Kathleen Ridler Director

Wayne Snively Director Diana Williams Director

* Please attach additional sheets, if necessary.

—Thre.c., authorized signatures required pursuant to your agency's resolution.

SIGNATURE Robert Royalty

PRINT NAME Director/President

TAE0 -257-3613

TELEPHONE

Mail completed form to:

State Treasurer's Office

Local Agency Investment Fund

P.O. Box 942809

Sacramento, CA 94209-0001

SIGNATURE

PRINT NAME Director

TITLE 760-257-3613

TELEPHONE

Revised /12


AGENDA MATTER:

District Treasurer

EXECUTIVE SUMMARY:

Approve the appointment or posting for applications for the position of

District Treasurer

DISCUSSION:

Review the current job description and pay if applicable for the position of

District Treasurer

RECOMMENDED ACTION:

Approve job description and pay if applicable for the position of District Treasurer

and direct staff to post/advertise for applicants or appointment of position of

District Treasurer

Move funds from designated chart of account to advertising chart of account to fund

the advertising of this position if necessary


Per Board Meeting 02/26/2013

0 0 03/26/2013



POLICY TITLE: Job Description - District Treasurer POLICY NUMBER: 2400

2400.1 Description. The District Treasurer serves in place of

the county treasurer. He/She is the Chief Finance Officer of the District. He/She works with the Executive Officer of the District to

ensure appropriate financial policies are in place and enforced.

2400.2 He/She attends all of the meetings of the District's Board and such other meetings as the Board specifies from time to

time. He/She prepares the District's Monthly Warrant Registers (monthly financial analysis) and presents them for Board Approval.

2400.3 He/She performs reconciliation of the District's Financial Records Monthly. (bank statements, chart of accounts,

investments) Verifying that expenditures are approved and correct each month, which includes signature authority on District payroll and

vendor checks. He/She will adhere to the District's policies regarding

payment or reimbursement.

2400.4 He/She will prepare and present the annual budget to the Board of Directors for review and approval as set forth in policy

# .

2400.5 He/She will create Quarterly Financial Analysis Report for the Board of Directors including recommended actions.

2400.6 He/She will work cooperatively with the District's

Outside Bookkeeper and District's Auditor on account reconciliation and accounting procedures.

2400.7 He/She will be responsible for the District's Financial

Records and their Retention.

POLICY HANDBOOK

2400.8 He/She will manage the District' Investments and

make recommendations regarding such investments to the Board of Directors.

Job Description 4/24/12 - District Treasurer 1/3

JOB DESCRIPTION - DISTRICT TREASURER

4/24/12

DESCRIPTION

This position is an exempt professional and confidential position appointed and directed by the collective action of the Board of Directors with direct supervision by the Board of Directors to support the District's

financial needs and oversights. This position performs a variety of complex assignments in support of

Board and Committee actions, and the requests of the Board. This position works in cooperation with the District Manager, outside government officials, banking institutions, and auditors. The District Treasurer

shall be the principle executer of the finances and the keeper of all the District's money. An annual budget shall be prepared for each fiscal year beginning on July 1 and ending on the next June 30. All

expenditures by the District shall be approved by a majority of 3 Directors. Reports shall be provided and records of transactions shall be kept.

QUALIFICATIONS

Offers of employment are contingent upon successful completion of a physical to include a drug screen,

and a background check.

Age - Must be a minimum of eighteen (18) years of age.

Education - Must possess a high school diploma or equivalent GED certificate. A Bachelor’s Degree from

an accredited college or university with a major in finance or business administration or a closely related field, is preferred. Additional qualifying experience may substitute for the education requirement on a

year-for-year basis.

Experience - Preferably five (5) years of broad, varied, and increasingly responsible confidential

administrative experience in accounting, investing, banking, and the functions of a CPA.

Personal Qualities - The highest level of loyalty, integrity, judgment, confidentiality, discretion, tact,

flexibility to working schedule, and effective response to stressful conditions. Must be able to work in a

fast paced, changing political environment.

Desirable- Knowledge of Special Districts and fire organizations.

Knowledge of: Excellent English usage, including grammar, spelling, and letter composition.

Modern office methods and procedures, including complex computer applications.

California laws pertaining to public agency and special districts. Principles of economics, auditing, and communications.

Ability to: Conduct independent research of complex issues for preparation of concise reports with

recommendations.

Understand, interpret, and apply District policies/procedures, and laws applicable to public agency governing boards.

Establish functional priorities appropriate to the goals and objectives of the Board of Directors. Establish and maintain harmonious and effective working relationships with a wide variety of

people that include publicly elected officials, all levels of District management, District employees, outside public agencies, media, and the general public.

Operate computer word processing, spread sheets, scanning, and related software.

Independently prepare correspondence and legally required notices for a public agency governing board.

Maintain confidentiality of sensitive information and records. Work independently under stressful and flexible conditions in the absence of supervision.

Respond to wide variety of support requests of elected public officials.


Physical Requirements

Physical abilities must be commensurate with the essential functions of the position. No person shall pose a direct threat to themselves or to the health and safety of other

individuals in the work place, or to the public they serve.

License - Possession of and ability to maintain a current valid California Driver's License, Class C, is a

condition of employment.

TITLE

District Treasurer. This is not synonymous with "Accountant".

POSITION

This position is a staff position and is not an employee position subject to another employee. It is an

officer of the Board. Another position may be concurrently held, such as General Manager. This position

shall not be held by a Director. This position shall be evaluated annually or at any time.

AUTHORIZATION

This position shall be appointed by the Board of Directors, shall serve at the Board's pleasure, and may

be dismissed by the Board, for any reason or for no reason. This position shall be authorized by the

Board and shall be subject to the Board's direction and oversight, principally through the President as its presiding officer. Although at times working closely with other personnel, this position shall not be subject

to another appointed staff members or employee.

BONDING

This position shall be bonded, with the bond fee paid by the District.

COMPENSATION

$600.00 per month salary, plus $15.00 per hour for authorized special projects. Compensation shall be

set by the Board and shall be distinct and separate from the compensation from another concurrent position possibly held.

DUTIES

Core responsibilities are unique and separate from other positions. The District Treasurer shall perform

the functions regarding the accounting system, bank checks, banking institutions, reports, budgeting, notice publishing, transfer of funds, reserves, tax revenue, collections, borrowing, revolving funds, audits,

and claims. The District Treasurer shall:

Have custody of all the district's money, pay all warrants, and make quarterly reports.

Keep and maintain an account of the properties and business transactions of the District,

including accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital, surplus and shares.

Deposit all monies in such depositories as may be designated by the Board.

Disburse funds of the District as may be ordered by the Board and shall render to the

President and Directors, whenever they request it, an account of all the transactions of the


treasurer and of the financial condition of the District, and shall have such other powers and

perform such other duties as may be prescribed by the Board and the By-Laws. The District's books shall be audited by a recognized auditing firm annually.


AGENDA MATTER: WORKSHOP WITH DIRECTORS AND OPEN TO THE PUBLIC TO REVIEW AND SHARE IDEAS, PROCEDURES AND ROLE OF THE CSD DIRECTORS.

EXECUTIVE SUMMARY: January 22, 2013 Three Directors attended a CSDA Seminar "How to be an effective Board Member"

DISCUSSION: Discuss and decide if this is what the Board wants to enact.

RECOMMENDED ACTION:

#1 Make the 103 page workbook available to the public in the NCSD office during business hours.

#2 Conduct a Workshop, if approved.




AGENDA MATTER: Proposed NCSD appointment of Special Finance Committee

EXECUTIVE SUMMARY: In order to better prepare the 2013-2014 Budget for the Newberry CSD it is recommended that a Board Approved Committee review and prepare a preliminary Budget for posting and approval.

This is becoming a timely issue, and without a Treasurer, the input of a Committee would solve the process of developing community input and finalization.

DISCUSSION: Proposal: The Committee will consist of Two Directors, Two Community Members, and the Fire Dept Administrator.

The Committee would appoint their own chair.

RECOMMENDED ACTION: Workshop would be held in April, and May for June Posting, with end of June approval.




AGENDA MATTER:THERE IS A GREAT CONCERN ON OUR NEIGHBORHOOD REGARDING THE IMPACT CHANGES THAT ARE OCCURING WITHOUT THE COMMUNITY BEING INFORMED OR NOTICED.

EXECUTIVE SUMMARY: There are major projects happening in our Community that may not have Community support, or Community involvement, nor Community input due to the way that projects are being proposed and approved or modified by San Bernardino County without our Community Members even knowing about it.

DISCUSSION: Is there a way for the NCSD to be the pivotal contact for all new projects and proposals and CUP and CUP addendums/modifications pertaining to Newberry Springs?

Would getting help from our new Supervisor Lovingood and his Sr Field Rep, Ron Frame be a possible option??

RECOMMENDED ACTION: Have Staff, immediately, contact and work with the Land Use Department of San Bernardino to have our community in the loop at the first sign of any new projects, or modifications that would impact our Community.

Also, Staff has to, immediately, have a contact with Environmental Health Services of San Bernardino County in reference to any projects or events that might impact the health and wellness of our Community and its Citizens.




i _L-


AGENDA MATTER: Policy changes to the NSVFD Policy Manual

EXECUTIVE SUMMARY: Several items have been requested to be changed by the Board and by Former Chief Stickley. These items are included in the supporting documents. Deleted text is shown in "strike-thru" and changes/additions are in blue.

DISCUSSION: The Board has expressed that changes may be needed to the NSVFD Policy Manual. This revision attempts to make the needed changes and address areas of the policies that were deficient or non-existent. A specific policy addressing Ms. Dodd's complaint has been incorporated in to the policies.

RECOMMENDED ACTION: Present the policy amendments for review and waive the first formal reading. Instruct Staff to post the amendments for public review and comment. Bring back the policies with any needed amendments at the April Board meeting for a second reading.

PROPOSED BY FUNDS BUDGETED FUNDS AVAILABLE MEETING DATE Director Owens Captain Rogers 0 0 03/26/2013


0 N/A Li -,,\---


AGENDA MATTER: Purchasing proper mounting hardware for antenna/repeater installation.

EXECUTIVE SUMMARY: The mounting equipment we have is not suited for the method of installation we are using.

DISCUSSION: Initially the repeater at station 392 was to be placed on a tower that the Fire Department would install. Due to the need for guy wires, permits and the expense of having the tower installed, the plan was changed to have it mounted on the monopole at the school. The company that gave the quote for installation notified us that we did not have all of the brackets necessary to complete the installation. To place the antenna at the best location for area coverage without creating "dead zones" in close to the antenna it should go in the 70-90 foot range. This requires a specialized mount that is available from a major vendor of tower and monopole supplies and accessories. The District's cost to purchase the correct parts is around $565.00. This includes the bracket to attach to the monopole, the mounting pipe and attachment hardware. Taxes and shipping are not included.

Line item adjustments will be made with the acting Fire Chief's approval to avoid line item over runs. The Board will be notified of which line items were adjusted to cover the expense at the April Board meeting.

RECOMMENDED ACTION: Approve the purchase of the bracket and necessary hardware to complete the installation at a cost not to exceed $700.00

PROPOSED BY FUNDS BUDGETED FUNDS AVAILABLE MEETING DATE _ Director Royalty

Staff 2000 0 03/26/2013


700 Communications 1. ...._

3/20/13 Sabre C10-900-104 S3A-LDA 2-3/8" O.D. x 4' Pipe Mount Kit | TESSCO

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AGENDA MATTER:

Adjustment of 2012-2013 Budget Item — Director's Stipend

EXECUTIVE SUMMARY:

The line item for Director's stipend needs to be adjusted or director's need to discuss the process in which the remaining regular and any special meetings will be dealt with in regards to stipends.

DISCUSSION:

The District had initially budgeted $8000.00 for fiscal year 2012-2013 for Director's Stipends, as of this meeting the amount spent from this budget is $7900.00.

RECOMMENDED ACTION:

Adjust the budget and move funding from another line item to this line item, approve an overage, or vote to discontinue stipends for the remainder of the 2012-2013 fiscal year.

PROPOSED BY FUNDS BUDGETED FUNDS AVAILABLE MEETING DATE Staff $8000.00 $100.00 03/26/2013


--------kk-_- At least $1400.00 Director's Stipends CiL

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