This is a brief synopsis of action taken by the Board on ... · This is a brief synopsis of action...
37
This is a brief synopsis of action taken by the Board on various items. We are now listing the complete Board Of Education packet (with the exception of Executive Session) on the schools website. Detailed information regarding all information discussed is available at: http://library.hillsboro.k12.mo.us/board_packet/07-23-2015-notebook.pdf The following items were presented at the last meeting of the Hillsboro Board of Education held on July 23, 2015: Executive Session: Personnel Decisions: RESIGNATIONS BEGINNING WITH THE 2015-2016 SCHOOL YEAR: Janice Mangan, Special Education Teacher – Elementary Kim Glessner, Gifted Ed/ELA Teacher – HS and JH Karen Thompson, 1/3 9 th Grade Volleyball Coach – HS Mary Luby, 1/3 9 th Grade Volleyball Coach – HS Jennifer O’Brien, 1/3 9 th Grade Volleyball Coach – HS RETIREMENT BEGINNING WITH THE 2015-2016 SCHOOL YEAR: N/A EMPLOYMENT BEGINNING WITH THE 2015-2016 SCHOOL YEAR: Jo Linda Murray, Library Secretary II - Intermediate Christopher Miller, Special Education Teacher – HS Josephine Strohkirch, Special Education Teacher – Elementary Ethan Gosling, Technology Support Michelle Finn, Paraprofessional - HS On behalf of the Board of Education I would like to extend these individuals the best of luck in their future endeavors and congratulations to all those selected to fill positions for next school year.
Transcript of This is a brief synopsis of action taken by the Board on ... · This is a brief synopsis of action...
This is a brief synopsis of action taken by the Board on various items. We are now listing the complete
Board Of Education packet (with the exception of Executive Session) on the schools website. Detailed
information regarding all information discussed is available at:
http://library.hillsboro.k12.mo.us/board_packet/07-23-2015-notebook.pdf
The following items were presented at the last meeting of the Hillsboro Board of Education held
on July 23, 2015:
Executive Session:
Personnel Decisions:
RESIGNATIONS BEGINNING WITH THE 2015-2016 SCHOOL YEAR:
Janice Mangan, Special Education Teacher – Elementary
Kim Glessner, Gifted Ed/ELA Teacher – HS and JH
Karen Thompson, 1/3 9th Grade Volleyball Coach – HS
Mary Luby, 1/3 9th Grade Volleyball Coach – HS
Jennifer O’Brien, 1/3 9th Grade Volleyball Coach – HS
RETIREMENT BEGINNING WITH THE 2015-2016 SCHOOL YEAR: N/A
EMPLOYMENT BEGINNING WITH THE 2015-2016 SCHOOL YEAR:
Jo Linda Murray, Library Secretary II - Intermediate
Christopher Miller, Special Education Teacher – HS
Josephine Strohkirch, Special Education Teacher – Elementary
Ethan Gosling, Technology Support
Michelle Finn, Paraprofessional - HS
On behalf of the Board of Education I would like to extend these individuals the best of luck in
their future endeavors and congratulations to all those selected to fill positions for next school
year.
Open Session:
Special Recognition
o N/A
VISITORS TO ADDRESS BOARD OF EDUCATION
A. Scheduled
i. Sandra Modglin – Donation of Trailer to Football Program
B. Sign Ups
i. No patrons signed up to address the Board
ACTION ITEMS
ACTION ITEMS BY CONSENT
A. Approval of Board of Education Minutes
1. Meeting of June 22, 2015
2. Public Hearing of July 15, 2015
B. Approval of Financial Report for May, 2015
C. Attendance Data – Average Daily Attendance for the prior month was: 3259.07
D. Attendance Data – Summer School: 987 enrolled; ADA 828.10; 89.6% Attendance Daily
E. Investment Data
F. Summary of Activity Accounts
REPORTS
o Superintendent Report
o Facilities & Grounds
o MSBA Conference Report – School Board will be attending governance training
in September and October in St. Louis (5 members and Superintendent)
UNFINISHED BUSINESS
o No Action Taken
NEW BUSINESS
o Approval of Bills for Payment: $897,299.14 – Approved 7-0
o Approval of the July 2015 Bills for Payment: 87,368.16 – Approved 7-0
o Approval of Smart Board bid – Approved 7-0
Statement of Issue:
Approve bids and the purchase of 22 Smartboards for classrooms at Elementary, Intermediate, and Primary.
Background Information:
The District’s Technology Action Plan 3-year plan was adopted in 2012 by the Board of Education. Our
action plan focused on the improvement of instruction and student learning through the implementation of
educational technology. One of the main goals identified in the Technology Action Plan was to add
presentation technologies in all classrooms grades K-12. A major component of the presentation
technology is an electronic whiteboard.
Rationale of Purpose and Justification for Need:
Elements addressed through our CSIP and Technology Action Plan include the following:
Following the District’s Technology Action Plan on implementation of presentation technology into the classrooms
Meet the needs of the Multiage classrooms in developing multimedia projects and differentiated learning
CSIP needs identified in providing expanding resources for curriculum, instruction, and student activities
CSIP needs identified improving student instructional needs for special needs students
CSIP Goal 1 – improve student performance to meet or exceed state standards… improve resources and time for teachers to collaborate and analyze data for improvement of instruction
CSIP Goal 1 – improve student performance to meet or exceed state standards… embed technology into the curriculum
CSIP Goal 2 – expand resources for all students, staff, and community.
CSIP Goal 3 – provide an environment conducive to learning
Utilization of the Smartboards will be evaluated through annual teacher evaluations.
Cost Analysis: $1269 per Smartboard; (installation completed by the technology staff during this fall)
Recommendation: Approve the purchase of 22 Smartboards for $27,918 (including shipping) from
Schiller’s AV Group.
Bid Results (Top 3)… 1) Schillers - $1269 per, 2) Kansas City Audio Visual - $1349 each, and 3)
Conference Technologies - $1495 each.
o Approval of Junior High Chrome Books Bid – Approved 7-0 (Including Option
#2)
Statement of Issue:
Technology access in the academic classrooms is very limited due to available space and the age of the current
computers in the Junior High. Also, it is the district’s desire to start a “1-to-1” computer program in grades 7-12. In
addition, we would like to place one cart of 30 Chromebooks at the High School for use by the Language Arts.
Background Information:
Over the past several years, the Junior High School use of technology has increased considerably and the age of
their computers is now 9 years old. Approximately 2 years ago, the district formed a committee to explore the
options for implementing a “1-to-1” computer program for students in grades 7-12. Based on results of our “1-to-1”
committee, the committee recommended that the district purchase Chromebooks as soon as possible. This request
will only start the “1-to-1” computer program by implementing 300 Chromebooks at our Junior High and
strategically place the Chromebooks in the academic classrooms for maximum student use (approximately 15 per
classroom). It will not be a true “1-to-1”, but it will provide opportunities for “1-to-1” when academic classrooms
share their Chromebooks with a neighboring classroom. Our wireless network at the Junior High is sufficient to
provide network to the Chromebooks. (NOTE: The Elementary and Intermediate can borrow the 300 Chromebooks
next spring to expedite the state online testing process.)
The High School has very similar circumstances as the Junior High. Their computers are 10 years old and the
eventual plans are to replace these PCs with Chromebooks as well. Since the pricing for the Chromebooks was
cheaper than originally expected, it would be an excellent opportunity to test an implementation at the High School.
Rationale of Purpose and Justification for Need:
Elements addressed through our CSIP and Technology Action Plan include the following:
Following the District’s Technology Action Plan on providing technology hardware and resources in the
classroom
Following the recommendation of the District’s “1-to-1” Technology Committee
Improve the availability of computers for use by students during DESE’s online state testing that is
completed at the end of each school year
CSIP needs identified in providing expanding technology resources for curriculum, instruction, and student
activities
CSIP needs identified improving student instructional needs for special needs students
CSIP Goal 1 – improve student performance to meet or exceed state standards… improve resources and
time for teachers to collaborate and analyze data for improvement of instruction
CSIP Goal 1 – improve student performance to meet or exceed state standards… embed technology into the
curriculum
CSIP Goal 2 – expand resources for all students, staff, and community.
CSIP Goal 3 – provide an environment conducive to learning
Cost Analysis: $60,549 ($201.83 per) for 300 Lenovo N21 Chromebooks (designed for Education environment
includes 1-year warranty & Google Management License) at our Junior High School and $6,054.90 ($201.83 per)
for 30 Lenovo N21 Chromebooks at our High School. The Technology Budget 2015-16 for the Chromebooks was
$90,000.
Recommendation: Approval to purchase 300 Chromebooks at our Junior High School and 30 Chromebooks for
the High School
OPTIONS:
1) 3-year Warranty … $39.16 per or $12,922.80 total for 330 Chromebooks
2) Additional 70 Chromebooks as replacements beyond 1-yr warranty … $12,243 ($174.90 per; license not
necessary)
Bid Results (Top 3)… 1) Insight Public Sector - $201.83 per, 3) Best Buy Education - $213.50, and 3) CDW-G - $
$213.85
(NOTE: We also requested bids on 15 Ergotron carts and CDW-G won the bid with a price of $975 per. At this
time, we are delaying the purchase of the carts.)
o Approval of revisions to Policy BBFA – The School Board determined that
further discussion was needed regarding the policy revisions so a special meeting
was needed has been set to address BBFA revisions. Meeting will be August 3,
2015.
o Approval of Faculty Handbooks – Approved 6-0-1 (6-Yes; 0-No; 1-Abstain)
o Approval of Substitute Handbook – Approved 6-1
o Approval of athletic Student Handbook – Approved 6-0-1
o Approval of Athletic Coaches Handbook – Approved 6-0-1
o Approval of Assessment Plan and Calendar – Approved 6-0
o Approval of Nurses to Go Agreement – Approved 6-0
Statement of Issue:
It is the responsibility of the school district to provide/enter into an agreement with a provider for related
services as stated on an IEP. The cost of individual and continuous (minimum of four hours) care needed
for a student is no longer covered by Medicaid unless billed by the district.
Background Information:
Nurses to Go has provided and contracted services with the Hillsboro R-3 School District since the 2010-
2011 school year with satisfactory results. The need to provide service continues for the 2015-2016 year.
The hourly cost is the billable amount to Medicaid, $32.50 per hour for an LPN/RN. This rate is $.94
higher (per Medicaid billing) than the 2014-2015 school year. On September 1, 2015 Nurses To Go, LLC
has partnered with Epic Health Services to provide the services. The current contract has been reviewed
to meet the same conditions as contracts we have entered into in the past with Nurses To Go.
Rational of Purpose and Justification for Need:
This is a related service as directed by a physician through an individual plan of care. The service is part
of the IEP and is necessary as a related service.
Cost Analysis:
The cost is $32.50 per hour and will be reimbursed through Medicaid on a fee-for-service basis. The
current rate for reimbursement to the District is approximately 67% and is determined by the Federal
Financial Participation Rate (FFP). The school district is considered the billing provider.
Recommendation:
The recommendation is to enter into the agreement with Epic Health Serv ices, Inc and Nurses to Go,
LLC for the 2015-2016 school year.
o Approval of SAP/EAP Agreement – Approved 7-0
Statement of Issue:
The counseling/assistance service program for our students and the assistance program for our employees (two
separate programs) are approved on an annual basis. The student assistance program (SAP) is accessed through a
referral process and is an option presented to our students and their families for purposes of outside support and
resources. This service continues to be a need for the 2015-16 school year.
The employee assistance program (EAP) is mandated for all business/government entities that employ 50 or more
people.
The Moving Mountains Agency served our students and staff for the 2014-2015 year. The service was
complemented by several parents and the counseling and administrative staff were pleased with the level of service
and the timeliness of information provided by the Moving Mountains Agency.
Background Information:
The assistance we provide for our students is additional/outside support and is a resource for students that need this
type of assistance to complete a successful school year. This referral service is utilized to fulfill part of our building
discipline codes relating to drug and alcohol offenses. It is also used as a resource for families with concerns other
than drug and alcohol. Moving Mountains has provided program statistics. These statistics are attached.
Employee assistance is voluntary and information is not shared with the employer. The number of employees may
be shared but providing the service is necessary whether it is utilized by one or several employees.
Rational of Purpose and Justification for Need:
The process of referral and treatment to an agency of this type involves communication of confidential information
on referred and voluntary student cases. The location of services is local for easy access.
Cost Analysis:
The annual cost of the EAP component has remained at $800 for the 2015-2016 year. The SAP component has also
remained the same at $7200 for the 2015-2016 year.
The SAP is utilized on a regular basis for student discipline and to refer younger students and families in need of
intervention when it cannot be afforded otherwise.
Recommendation:
The recommendation is to enter into an agreement with Moving Mountains Counseling for the annual fee of $800.00
for EAP and $7200 for SAP. The total fee for EAP and SAP is $8000. This is the amount budgeted in the FY16
District Budget.
o Approval of Special Education Occupational and Physical Therapy – Approved 7-
0
o Approval of 2015-2016 HNEA & MSTA Teacher MOU’s – Approved 7-0
o Approval of MSHSAA Sportsmanship Summit Overnight Trip Request –
Approved 6-1
o Approval of Policy revisions in policies GCBDA & GDBDA using the
emergency clause outlined in Policy BK – 7-0
Statement of Issue: The 2015-2016 Memorandum of Understandings include language and procedural changes that
will make it necessary to change board policies governing staff welfare related to professional and support staff leave.
Background Information: During the negotiations process discussions were had in order to seek ways to reduce the
number of days missed by employees. During the 2015-2016 school year, a significant portion of in-district
professional development will be occurring on our full-day PD days. The goal is to reduce the amount of time staff
must be absent from class due to trainings. The following information below is a summary report of average district
employee sick and leave absences and estimated minimum costs between the dates of July 1, 2014 – May 10, 2015.
Category
Average Days
Missed for
Sick/Leave
Est. Cost to District Per
Employee
(Days X Sub Rate) Daily Sub Rate Used
All Employees -8.9 $ (669.93) $ 75.00
All Certified -8.7 $ (651.82) $ 75.00
Teachers (excluding FMLA) -8.0 $ (600.00) $ 75.00
Administration (excluding FMLA) -7.2 No Subs * Unless FMLA
All Classified -9.3 $ (698.04) $ 75.00
Paraprofessionals -8.6 $ (647.57) $ 75.00
Transportation -7.4 $ (567.54) $ 76.68
Maintenance/Custodial *(12 Month) -9.3 $ (692.95) $ 74.85
Food Service*(excluding FMLA) -7.6 $ (421.61) $ 55.79
After discussions item #9 reads:
9. LEAVE DAYS AND DESIGNATIONS. The Board of Education will sustain the current benefit structure for the
2015-16 school year for bereavement and unused sick leave pay. The Board of Education will provide each
employee a total of twelve (12) days for the 2015-2016 school year. Nine (9) Sick leave and Three (3) personal
leave will be applicable in the current year that they were given. All twelve (12) days allotted in the 2015-2016
year will be used before accessing banked sick leave.
The following policies will be impacted immediately and need to be addressed immediately in order to align with the
2015-2016 Memorandum of Understandings:
GCBDA – Professional Staff Short-Term Leaves
GDBDA – Support Staff Short-Term Leaves
The following policies will be reviewed and strengthened during the 2015-2016 school year in accordance with
discussions that occurred during the negotiations process.
GBCBC- Staff Absences and Tardiness
Recommendation:
The Board of Education upon acceptance of the 2015-2016 MOU must revise the aforementioned policies to bring
both the MOU and Hillsboro R-3 School Board Policy into alignment. Specifically, current policies GCBDA and
GDBDA must be changed to reflect the current MOU. An emergency provision (Policy BF: Alternative Procedures)
for the acceptance of Board Policy without going through the policy review committee must be utilized as this policy
must be in effect prior to employees returning to the district.
o Discussion regarding adding more funds to the Primary Tutoring Budget or
adding a Reading Teacher – Further discussion at a later date
o Approval to accept the trailer donation from the Hillsboro Touchdown Club –
Approved 7-0
Hillsboro Touchdown Club
P.O. Box 823
Hillsboro, MO 63050
President- Sandra Modglin 314-276-3647
Vice-President- Carrie Martin
Treasurer- Allyson Mock
The Hillsboro Touchdown Club would like to donate an enclosed trailer to the Hillsboro R-3
School Districts Football Program. In years past the football program was using a U-Haul trailer
that was donated by a local company to transport equipment to away games. We would like for
our players and coaches to have a permanent trailer that they can utilize, have available to them
at all times, and be customized to our school logo and colors to show our pride and spirit.
Trailer is valued at $3845.00
The Hillsboro Touchdown Club would purchase this trailer brand new, title it in our name. If the
Hillsboro R-3 Board of Education accepts our donation, we would “Gift” the trailer over to the
school district for title and licensing.
COST BREAKDOWN
Title Fees: $11 (1xFee- $8.50 title fee $2.50 title processing fee)
Licensing &
Registration:
$26 every 3 years ($22.50 registration fee $3.50 registration processing
fee)
Insurance: TBD- Beck Henley is checking with the districts insurance carrier. The
district’s policy is a blanket policy for all vehicles and equipment; she
has placed a call to determine if adding this additional trailer will alter
the yearly premiums in any way.
o
o
o
![HAZARDOUS MATERIALS ROUTING SYNOPSIS REPORT€¦ · HAZARDOUS MATERIALS ROUTING SYNOPSIS REPORT ... 9.2 Windsor Tunnel [Detroit] ... Transportation Research Board.](https://static.fdocuments.net/doc/165x107/5ac526747f8b9a333d8db40b/hazardous-materials-routing-synopsis-hazardous-materials-routing-synopsis-report.jpg)
