This document outlines the process for raising a purchase order for each consultant/contractor etc...
3
This document outlines the process for raising a purchase order for each consultant/contractor etc which will enable invoices to be processed. The second page outlines the project number and GL Code for each of the 2004/05 SRIF projects. Please note that a purchase order number cannot be issued until the forms are fully signed off by all parties. PURCHASE ORDER REQUESTS Completed purchase order forms should be sent to either: Dominic O’Neill or Chris Peacock Estates Projects Office Imperial College London Southside Building South Kensington Campus London SW7 2AZ For any further purchase order or invoice queries please contact: Chris Peacock tel. 020 7594 9058 ([email protected] ) INVOICES All Invoices should be addressed to: Estates Projects Office Imperial College London Southside Building South Kensington Campus London SW7 2AZ Attention - Project Manager (e.g. Neil Kiley (Kiley Associates) All invoices must show the project no. and the purchase order number.
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Transcript of This document outlines the process for raising a purchase order for each consultant/contractor etc...
This document outlines the process for raising a purchase order for each consultant/contractor etc which will enable invoices to be processed. The second page outlines the project number and GL Code for each of the 2004/05 SRIF projects.
Please note that a purchase order number cannot be issued until the forms are fully signed off by all parties.
PURCHASE ORDER REQUESTS
Completed purchase order forms should be sent to either:
Dominic O’Neill or Chris PeacockEstates Projects OfficeImperial College LondonSouthside BuildingSouth Kensington CampusLondon SW7 2AZ
For any further purchase order or invoice queries please contact:
Chris Peacock tel. 020 7594 9058 ([email protected])
INVOICES
All Invoices should be addressed to:
Estates Projects OfficeImperial College LondonSouthside BuildingSouth Kensington CampusLondon SW7 2AZ
Attention - Project Manager (e.g. Neil Kiley (Kiley Associates)
All invoices must show the project no. and the purchase order number.
Line no. Description UOM Quantity Unit Price Amount ABCDE A12345 1231 Each 1 -
- - - - - - - - - -
Total - VAT - Grand Total -
Phone
PURCHASE ORDER REQUESTOrder Number
Project RefEnquiries to
PROJECTS OFFICE
Delivery address
Fax Y/N
Supplier
SIGNATURES
GL code
Project Manager
Estates Director
Assistant Director of Estates
Contract ManagerPull down menu – The first part of the cost code e.g. ESCOF
Project No. from PM1
The second part of the cost code e.g. C0000?
Pull down menu – Relevant activity code from chart of accounts (analysis codes)
Supplied by Finance
If nothing is put here, it is assumed the order should be faxed
NOTE : Finance cannot issue an order number until this request form is FULLY authorised for each supplier/consultant/contractor
GL Code Project Title Project No.
ESCOF C40002 SRIF II - T21 - Completion of Rejuvenation of Biochemistry Building BCHM0401
ESCOF C40003 SRIF II - T7 - Mathematical Sciences Institute - 52-53 Princes Gate PG530401
ESCOF C40004 SRIF II - T3 Modernisation of Departmental Technical Resources CHM10401
ESCOF C40005 SRIF II - T22 - Cross Faculty centre for NMR RCS10401
ESCOF C40006 SRIF II - T19 - Hammersmith, Haematology Department Refurbishment HMCW0301
ESCOF C40007 SRIF II - T23 - Institute of Biomedical Engineering BESS0401
ESCOF C40008 SRIF II - T24/25 - Materials & Earth Sciences & Engineering RSM0401
ESCOF C40010 SRIF II - T8/9 - Upgrading e-science, Mechanical Engineering Bldg MENG0401
ESCOF C40011 SRIF II - T5 - Infrastructural Investment in Physics (1&2) BLKT0401
ESCOF C00821 SRIF II – T13 - Reprovided Lab & CBS Facilties – Charing Cross CXLB0301
