Third Party Toolkit - habitatkingston.com · Third Party Fundraising Agreement ... • Provide a...
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Always thinking families first Habitat for Humanity Kingston Limestone Region Third Party Fundraising Agreement Thank you for supporting Habitat for Humanity Kingston Limestone Region. We want your fundraising activity to be successful and we will do what we can to make that happen, including: • Offer advice on event planning • Provide resources such as the Habitat for Humanity corporate messaging and/or Habitat for Humanity logo, brochures, speakers, etc. • Provide a letter of authorization to validate the authenticity of the event or promotion as fundraiser for Habitat for Humanity Kingston Limestone Region
Transcript of Third Party Toolkit - habitatkingston.com · Third Party Fundraising Agreement ... • Provide a...
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HabitatforHumanityKingstonLimestoneRegionThirdPartyFundraisingAgreement
ThankyouforsupportingHabitatforHumanityKingstonLimestoneRegion.Wewantyourfundraisingactivitytobesuccessfulandwewilldowhatwecantomakethathappen,including:
• Offeradviceoneventplanning• ProvideresourcessuchastheHabitatforHumanitycorporatemessagingand/orHabitatforHumanitylogo,brochures,
speakers,etc.• ProvidealetterofauthorizationtovalidatetheauthenticityoftheeventorpromotionasfundraiserforHabitatforHumanity
KingstonLimestoneRegion
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• AssistyouindesignatingyourcontributiontoaspecificareaofHabitatforHumanityKingstonLimestoneRegion• AssistyouindesignatingyourcontributiontoaspecificareaofHabitatforHumanity• Providecharitabletaxreceiptstodonorswhomakeaminimum$20.00tax-deductibledonationthroughHabitatfor
HumanityKingstonLimestoneRegion.PleaserecorddonationsonaHabitatforHumanityKingstonLimestoneRegionform.GuidelinesPleasesubmitathirdpartyapplicationnolessthantwoweekspriortotheproposedfundraisingactivity.Approvalwillbegrantedonaperevent/promotionbasis.Applicantsmustreapplyannuallyforapproval.WereviewtheapplicationtomakesurethatthefundraisingactivitycomplementsthemissionofHabitatforHumanityandenhancesthecurrent,positiveimage.PermissionmustbegivebyHabitatforHumanityKingstonLimestoneRegiontouseourname/logoinconjunctionwithyoureventorpromotion.Onceapprovedandifappropriate,HabitatforHumanityKingstonLimestoneRegionwillprovideacopyofourlogoviae-mailuponrequest.HabitatforHumanitymustapprovealladvertising,marketing,and/orpublicitythatareintendedforanexternalorpublicaudiencepriortodistribution.CopiesofyourexternalpublicpromotionalmaterialsshouldbesubmittedtoourKingstonOfficeatoffice@habitatkingston.comTheeventorpromotionnamemustbefollowedby“Insupportof”,or“Proceedsto”followedbytheHabitatforHumanityKingstonLimestoneRegionlogo.Publicitymaynotimplythattheeventissponsoredorco-sponsoredbyHabitatforHumanityorthatHabitatforHumanityisinvolvedasanythingbutasthebeneficiary.ThepublicshouldbeinformedhowHabitatforHumanityKingstonLimestoneRegionwillbenefitfromtheeventorpromotion.IfHabitatforHumanityKingstonLimestoneRegionwillnotreceivealloftheproceeds,thenthewordingmustclearlyreflectthatHabitatforHumanityKingstonLimestoneRegionisnotthesolebeneficiary.HabitatforHumanityKingstonLimestoneRegionmustbenotifiedifanotherorganizationwillbenefitformthisevent.
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Licencesarerequiredforallraffles.Assuch,athirdpartycannotconductaraffleonbehalfofHabitatforHumanityKingstonLimestoneRegion.However,athirdpartymaywishtoconducta“promotionaldraw”withasuggesteddonationamount.Inthiscase,shouldsomeonerequestafreedraw/raffleticket,youwouldhavetoprovideit(99%ofpeoplewillpay).HabitatforHumanityKingstonLimestoneRegionandallrelatedentitiesarenotliableforanyinjuriessustainedbyeventvolunteersorparticipantsrelatedtoaneventbenefitingHabitatforHumanityKingstonLimestoneRegion,andcannotassumeanytypeofliabilityforyourevent.HabitatforHumanitydoesnothavetheresourcestoprovidestafforvolunteerstosupportallthirdpartyfundraisingeventsorpromotions.However,theremaybesomeareaswherewecanassist.PleasecallourKingstonofficeat613.548.8763ext.202oremailoffice@habitatkingston.com
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BrainstormingThefollowingisalistofeventideastohelpyougetstartedwithyourbrainstorming!
• 50/50RaffleDraw• Auction• BenefitBBQ• BenefitConcert• BoatCruise• BowlingParty• Can/BottleDrive
• CarWash• CoffeeHouseandPoetrySlam• Dance/Walk/Bike/Swim-athon• DinnerParty• FashionShow• FoodSale• FoodSampling/WineTasting
• GalaBall• GameNight• Gift-wrapping• Girls/BoysNightIn• LemonadeStand• MovieNight• OfficeOlympics• PennyDrive• PhotoContest• QuizNight• SeasonalorthemedFair• Sign-a-studforaHabitatFamily• SpeakerSeries• SportsTournament• SuperBow/StanleyCup/World
CupParty• TalentShow• UsedClothingSale• VideoGameCompetition• YardSale
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EventPlanningChecklist
ThisChecklistwillhelpyoukeeptrackofyoureventplanning.Pleasekeepinmindeveryeventisunique,andthischecklistisintendedforreferenceonly.Before
• Definethefundraisinggoaloftheevent.• Determinethetypeofevent• Examinethelegalandsafetyregulationsrelatedtotheevent• Obtainthenecessarypermitsandlicenseforallactivities• Bookavenueappropriatefortheevent• Chooseadatefortheevent• Budgetandfinancialplanning• Enlistandtrainvolunteersforthedayoftheevent• ExpressinteresttoHabitatforHumanityKingstonLimestoneRegion• PromotetheeventandensureallmaterialswiththeHabitatname/logohavebeenapproved• Purchasethedécor,food,andotherapplicablesuppliesfortheevent• Reserveforequipmentrentals• Sourcein-kinddonationsforprizingandothereventsupplies• Draftaneventagenda
During
• Prepareguestlist,nametags,extraparkingmaps,presskitsandHabitatcollaterals• Makelogisticalarrangementonthedeliveryofeventsuppliesandcatering• Displayrelevantpermits• Assignsomeoneinchargeofdonations• SecurerepresentativefromHabitatforHumanitytospeak,ifnecessary
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After• Collectthefunds• Followupwithanyoutstandingpaymentsforvenue,equipmentrentals,catering,etc.• Thankdonorsandparticipants• Compileallofyourdonationforms,pledgeformsandmoniescollected,deliverythedonationstoHabitatforHumanity
KingstonLimestoneRegionnolaterthantwoweeksaftertheevent.
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SampleBudgetForm
ExpensesExpenseItem ExpenseAmount PurchaseDate PurchaseBy AdditionalInformation
VenueRental DécorSupplies(chartpapers,sharpies,pensandtype)
Food/catering VenueStaffing ParkingPermit RafflePrizing EventPermits PromotionalMaterialsPrint
TotalAmount
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Revenue
RevenueItem UnitPrice NumberofUnit TotalPaymentAmount AdditionalInformationTicketSales RaffleDraw
Donations Sponsorship
SilentAuction LiveAuction
TotalAmount NetRevenue
